Stephen Carter, Head of eInvoicing UKi

MAKING THE MOVE TO E-INVOICING: A BUYERS PERSPECTIVE

ON THE MENU

1. What’s happening around us2. Why make the move to e-invoicing?3. What’s stopping you make the jump?4. How to make the switch to digital thinking5. What should you takeaway?

WHAT IS E-INVOICING?

What is it?• Working Smart or ‘digitally’• ‘Smart’ communications• Strategy solution for trading

What isn’t it?• Just invoicing but ordering• Just PDF• Just a tactical fix

WHAT’S HAPPENING AROUND US?

MOBILE WORKING, MOBILE ACCESS

DIGITAL THINKING

Physical thinking

• Buyer send PO with lots of line items• Supplier consolidates line items to send one invoice• Buyer processes each line item manually• Buyer allocates costs codes per line item• Buyer consolidates and issues payments • Supplier reconciles payments across accounts • Supplier & Buyer completes VAT information

10-15 days in lapsed time, total cost > £20?

Why? Because it saves paper and that’s how we’ve always done it!

Digital thinking

• Buyer send e-Order per ‘line’ item• Supplier e-invoices per ‘line’ item

• Automatic match of PO to Invoice• Automatic pay on approved invoice• Automatic reconciliation of payment• Even automatic VAT collection

In real-time with a total cost < £1

Why not? Because our process is based around paper and our suppliers will not move!

WHY MAKE THE MOVE TO E-INVOICING?

Cost reduction Automation & EfficiencyRelationships

& Cash Management

Tactical Strategic

WHAT’S STOPPING YOU?

Existing TechnologyInvestments

Lack of InternalICT Availability

Organisation Culture based in the Physical rather than Digital

Tactical Strategic

HOW TO MAKE THE JOURNEY

Knutsford Office = Paper Birmingham = Lack of InternalICT Availability

London Office = Digital

Tactical Strategic

GOOGLE GIVES THREE OPTIONS

EXPLORING THE OPTIONS : DRIVE

EXPLORING THE OPTIONS : FLY

EXPLORING THE OPTIONS : TRAIN

EXPLORING THE OPTIONS

The ERP Approach The ICT Approach The Cloud Approach

Expensive but bypasses roadblocksQuick if you forget the start and endGreat if you don’t have any legacy

For 30% of the journey you can do the day job

Cheap, ignoring the hidden costs

You’ll need to wait sometimesWe’re all in this together

Forget the day job but we’d fly if we could!

Affordable but not at peak timesYou know what you’re getting

You can jump on and off

For 60% of the journey you can do your day job

WHAT WAS THE POINT OF THAT?

What we’ve learnt is:• You need to know why and where

you’re going • To reduce risk & cost you need to plan

your journey• Being in control is important but so is

being able to work• Bypassing Birmingham is important

but the cost can be very high• Your own culture, habits and drivers

influence what option you take!

MAKING E-INVOICING HAPPEN

Plan to switch technology investments that don’t support Digital or are stopping change?

Include ICT in the planning but let them get on-board when they

are ready

Switch organisation culture to think Digital

and focus on value add

Let suppliers to get on-board, when they and you are ready

HOW TO MAKE THE MOVE

Evolve, learn and add capabilities along the

journey

Pick an e-Invoicing partner that’s flexible, really thinks digital and knows where you’re going

Focus on your core business drivers and your

partner will keep you on the right track

Plan to support the change to eInvoicing now rather than tomorrow.

CASH IS KING

THE E-INVOICING MENU

Technical Maturity Supplier Size Transactional Volume

PDF e-Invoicevia E-mail

CloudScan orOutsourced

Suppliers

Open Network

PORTALBack OfficeIntegration

INV POPOINVPO PO INV INV INV

€$£

FIVE TAKEAWAYS

1. The suppliers are ready for e-invoicing2. E-invoicing needs to be part of a digital transformation strategy3. You have simple, low risk options to move ahead now 4. Processes built around physical thinking minimise the benefits5. Evolve your business and let ‘Basware take the strain’

www.basware.comwww.twitter.com/baswarewww.facebook.com/BaswareCorporationwww.linkedin.com/company/basware

THANK YOU