Strategic Repurposing for Sustainable Access

Mission Statement

The North Carolina State Archives, Archives and Records Section is part of the North Carolina Division of Historical Resources. The primary functions of the section include collecting, preserving, and making available for public use historical and evidential materials relating to North Carolina.

Life Cycle of a Record

Creation

Use

Disposition

Trustworthy Electronic Records Electronic information can become

evidence in litigationAdmissibility

Created during the regular course of business

Established procedures Audit trails Timeliness

“Most issues of trust stem from procedural effectiveness”

Preserving Electronic Records Migrate to new platforms Preserve original bit-stream Refresh to new media Emulation Save files in standard formats Have a digital record keeping plan in place Output to paper or microfilm

Long-Term Stability Factors in a file format’s long-term

stability:Wide adoptionHistory of backward compatibilityMetadata support (in open format such as

XML)Built-in error checkingAudit of a files bytesReasonable upgrade cycle

Initiatives at NC Archives and Records Web Site Archiving Email collection and Preservation--

NHPRC GIS—LC NDIIPP funding Distributed Custodial Preservation

Center--NHPRC

NDIIPP Multi-State GIS DemonstrationKentucky, Utah, NC are participants both

the GIS and Archives communities. Focused on:

Identifying Collecting Promote preservation and access Replicating large volumes of geospatial

data among several states