Student Rep Co-ordinator Briefing

Friday the 13th of September.

Agenda

11:30 Welcome and Introductions

11:35 Patricia Price Pro Vice-Chancellor for Student Experience and Academic Standards

11:50 Ollie Wannell VP Education from Cardiff University Students’ Union

12:05 Keren Williamson SRC of the year 2012-2013

12:15 Reflection on last academic year, key pointsfrom the Annual Report

12:25 Group discussion

12:50 Key dates for next academic year & resources

12:55 Questions

13:00 Close with lunch

Patricia Price Pro Vice-Chancellor for Student Experience and Academic

Standards

Ollie Wannell VP Education

Cardiff University Students’ Union

New logo!

http://www.youtube.com/watch?v=R7SRq-1m7fY&feature=youtu.be

Promotional Video

Keren Williamson SRC of the year 2012-2013

Reflection on last academic year, key points from the Annual Report

Key facts

• 32 talks were held in 11 Schools

UG 12-13 11-12 PGT 12-13 11-12 PGR 12-13 11-12

Yes 81.2% 74.5% Yes 78.7% 73.5% Yes 74.1% 75.5%

No 18.8% 25.5% No 21.3% 26.5% No 25.9% 24.5%

Have you been made aware of the student academic representative system within your School?

971 Student Academic Reps

Over 500 students were trained in 2012/13 over 32 individual training sessions, in 2011/2 there were 300 trained in two larger sessions. We

already have 4 Schools booked in for training sessions for next Academic year!

272 Student reps completed the survey:PGR – 7%PGT – 13%UG – 80%

83% of respondents found the training sessions helpful 29% of students’ surveyed said they had not seen the handbook, these students had not attended training. 82% of those that had seen the handbook, found it useful.

24% were elected, 74% volunteered5% didn’t feel they know what the role involved before volunteering86% made aware of the training

85% Felt that staff valued their role74% Felt they had fulfilled their role 74% have made a difference to their course96% of Student Reps found SSPs effective

85% of reps would do their role again next year

Recruitment:• Increase the number of induction talks and

develop a promotional video about the Rep system. New video & 32 last year, so far booked 35 talks.

• Acknowledge the date variations for postgraduate and part-time, distance learner students.

• Aim to increase the number of elections that take place. Increasing awareness will hopefully increase those wishing to participate.

Training: • Ensure that all representatives are aware of training. • Send electronic copies of handbooks to students

when they are elected.• Plan additional training sessions in the evening.• Create further training sessions for reps who want it.

Chairs and Secretary training• Create online training for those unable to attend

training in schools. Learning Central

Communication:• Creating School-specific email addresses, administered by the

Student Voice Officer.• Encourage all Reps to join the Student Academic Rep

Facebook Group, as this has proven to be a good communication mechanism.

• Academic submissions to student council will be forwarded on to School Chairs for SSPs, or to Academic Council (all three College Forums) where relevant.

Student Academic Rep Co-ordinators• Shorten and revise the Operational Guide.• Update and improve the Student Voice website.• Shorten and adapt the SRC briefing event.

Group discussion

Have Student Academic Reps thought that this is the case for your School? If this has happened, how did you resolve the issue?

If this hasn’t happened in your School, why do you think this is? What advice would you give others who experience these problems?

Key dates for next academic year & resources

SRC Key dates

Enrolment Week and Week 123/09 & 4/10--

Explain the role of Student Academic Representatives during induction (or arrange for the Student Voice Officer to come along to talks)Explain the process for nominating and electing Student Academic Representatives

Between 14/10 & 25/10 Elections held and names of Student Academic Representatives communicated to the Student Voice Officer using the pro forma and send to studentreps@cardiff.ac.uk.Note: Postgraduate Student Rep names may be received later if necessary.

As soon as Reps are elected

Arrange a training session with the Student Voice Officer

By the 8th of November One School Chair appointed for each Student-Staff Panel and send to studentreps@cardiff.ac.uk. This enables us to train them at our conference on the 28th of November

Throughout the year Send minutes of Student-Staff Panel minutes to the Student Voice Officer in a timely fashion to ensure University-wide issues can be brought together with other evidence arising from the student voice.

Student Academic Rep key dates:Training in Schools (to be confirmed with Student Voice Officer and SRC)Chairs and Secretary training – Thursday 28th November, 5:30pm onwardsSpeak Week – Monday 3rd – Friday 7th FebruaryStudent Academic Rep Conference – Tuesday 4th February

More dates of meetings and events related to the rep system can be found here www.cardiff.ac.uk/studentvoice/about/students/when/

Additional resources

• A template for the creation of Student-Staff Panel minutes.

• A template agenda • Student Rep Co-ordinator handbook• Student Voice Website re vamp

www.cardiff.ac.uk/studentvoice

Questions?