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Student Time Report Instructions
It’s Simple!Timeliness And Accuracy Are The Key!
Payroll OfficeAdministration Services Building, Room 102
[email protected]/x2087
Time Report Process
Time Reports will be created for student employees after the student and supervisor complete the hiring process.
Time Reports are sent to the departments via interoffice mail at the beginning of the pay period.
Students should verify, sign and forward time report(s) to their supervisor.
Supervisors are responsible for the accuracy and timely submission of the time report(s) to the Payroll Office.
Time Reports are due in the Payroll Office the Tuesday following the completion of the pay period.Pay Period schedule available on the Payroll website.
(www.tcnj.edu/~payroll)
Student Time Report
TCNJ, Stu
2 2 8 4 6 6
Student Level 2-B
08/28/2010
3/7
2000 Access Control09/10/2010
12:00 5:00 5
3/9 11:3010:00 2:00 3.54:00
8.5
9/17/10
.0 0 8 5
63.507.50
.
9/17/10
6R06
127026
228466
U 0 0 01009
2000
51810
Student Time Report Requirements
Record Arrived/Left
Time
1. Do not include lunch breaks in hours worked.
2. Do not fold/staple time reports or make any markings on the bar code at the bottom of the time report Use pencil to bubble. Use an eraser for corrections.
3. Students should sign and verify the time report. If the student is not available to sign the time report at the end of the pay period, forward to the Payroll Office with the supervisor’s signature
4. Supervisors verify, sign and submit signed report to the Payroll Office
Daily Total Hours
Darken appropriate
bubbles
Pay Period Total Hours
Student employeedated signature
Date
Supervisordated signature
TCNJ, Stu
Student Level 2-B
08/28/2010
3/7
2000 Access Control
09/10/2010
12:00 5:00 5
3/9 11:3010:00 2:00 3.54:00
8.5
9/17/10
.0 0 8 5
63.507.50
.
9/17/10
228466
Student Work Hour Limits
No more than 15 hours/week during semesters
No more than 40 hours/week during semester breaks
Minors under 18 years old• No more than 6 consecutive days• No more than 8 hours/day• No more than 5 continuous hours without an
interval of at least 30 minutes of unpaid break• No more than 40 hours/week during semester
breaks
Additional InformationEmployment termination• Early termination
Supervisor notifies The Career Center prior to termination Time reports will no longer be generated once EIS is
updated• Scheduled termination
Time reports will no longer be generated once EIS is updated
Students without preprinted Time Reports• If the student has completed the hire process and cannot
locate their time report notify Payroll Office (x3450, [email protected])
Distribution Changes• Notify Payroll Office regarding changes (x3450,
[email protected]) Mailing labels check distribution numbers Time keep numbers
Additional InformationCorrections to preprinted Time Report• If you need to report a change to the preprinted
information on the time report such as the hourly rate or
department please contact Gail Bitler. These changes need to be verified and a update to our payroll system maybe necessary.
Reporting hours worked for previous or future pay periods• Hours worked in previous pay periods should be
reported on separate time reports. One pay period per time report. Contact Payroll for manual time reports if this occurs.
• Do not report hours and submit time reports for future pay periods.
Additional InformationEncourage the use of YESS and
Direct Deposit• View Paycheck• Enroll in Direct Deposit or change current
information• Change Federal W-4• View state tax• Change address
Instructions for YESS are on the Human Resources website.
Thank you for your time!
