StudentTracker for

a service provided by

CONFIDENTIAL- ©2011 National Student Clearinghouse. All rights reserved.

Space Shuttle’s Last Flight

We serve the education community by facilitating the exchange and

understanding of student enrollment, performance, and

related information.

Founded in 1993 as a not-for-profit organization in affiliation with several educational associations including AACRAO, NASFAA, COHEAO, NCHELP et al.

Established with the purpose of developing processes and procedures to assist the financial aid community with student loan deferments

Currently known as the nation's trusted source for student degree and enrollment verification.

Our services help educational institutions improve efficiency, reduce costs and workload, and enhance the quality-of-service they provide to their students and alumni, lending institutions, employers, and other organizations.

Complete All enrolled students

CurrentData is received at least 4 times each enrollment period

ComprehensiveNot bound by state boundaries or institutional sponsorship

ConclusiveAuthentic, not survey or anecdotal

FERPA CompliantFamily Educational

Rights and Privacy Act

Trusted and Neutral16 years of data

collection and storage

Under contract as your agent

Voluntary Participation

Secure Data Transmission

FTP, encryption, etc.

Student Information is NEVER sold

Quarterly security audits

No student data on laptops

All of our services are compliant with the Family Educational Rights and Privacy Act – FERPA – also known as the Buckley Amendment

Release of student records by schools to the Clearinghouse has been approved by Department of Education(Department of Education letter is available on the Clearinghouse web site http://www.studentclearinghouse.org/about/ferpa_compliance.htm )

Only unblocked directory-level information is disclosed to non-lenders, these records include:

•Name

•Address

•Phone number and email address

•Dates of attendance

•Degree(s) awarded

•Enrollment status

•Major field of study

(Note: Not all data elements are available from the Clearinghouse)

*Students can use a FERPA block

to restrict the release of directory information.

All FERPA blocks are honored.

Where did they enroll in college?

What degrees did they earn?

Did they graduate?

How long did they attend?

What was their major course of

study?

A cost effective way to replace

survey and anecdotal information

with documented enrollment and

degree data

Conventional Methods

StudentTracker

Required elements (highlighted cells –these cells cannot be blank)

Header and Trailer Records and Record Type Indicators•Record type: PH1, PD1, or PT1 depending on row type•District code and name as provided on your Account Reference Sheet•File Transmission date

Requested data elements: SSN (or “No SSN”), first name, last name, birth date, diploma title, diploma award date, FERPA block indicator, school name, and school code (as provided by a client coordinator)

SStudentTracker tudentTracker

Enrollment ReportsEnrollment ReportsRR

eceive one at the district level and eceive one at the district level and one for each high schoolone for each high school

Public vs. Private

2-yr vs. 4-yr

In-state vs. Out-of-state

Sign a StudentTracker for High Schools Agreement – contact LaTonya Page at highschools@studentclearinghouse.org or 703-742-4214

Have an implementation session with your assigned Client Coordinator

Create your historic diploma file following a detailed file layout

Submit your diploma file through your secure FTP account

Download your reports from your secure FTP account

RCOE also needs districts to upload the student ID number (Column J-Statewide Student Identifier “SSID” Number) and demographic data (Column P-Gender; Column Q-Ethnicity; Column R-Socioeconomically Disadvantaged/NSLP; Column W-English Learner; Column Z-Disability Code and Column AA-Parent Education Level)

Bill Clendaniel – Student Tracker Consultant 703 969-2921

Samantha Dowd – Student Tracker Service Coordinator

703 733-4185