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Tracking Our Students with National Student Clearinghouse StudentTracker Data. Presented by: Sandy Naumann Jennifer Li Kent McShan TAIR 30 th Annual Conference February 2008. What is the National Student Clearinghouse?. - PowerPoint PPT Presentation
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Tracking Our Students with National Student Clearinghouse
StudentTracker DataPresented by:
Sandy NaumannJennifer Li
Kent McShan
TAIR 30th Annual ConferenceFebruary 2008
What is the National Student Clearinghouse?
The National Student Clearinghouse is a non-profit organization providing post-secondary and secondary student degree, diploma and enrollment verification.
http://www.studentclearinghouse.org/
Facts about National Student Clearinghouse
o Established in 1993 by higher Ed
o Central repository for collection & exchange of enrollment records
o Provides online enrollment/degree verification to employers, student service providers, insurance companies, credit issuers, US Dept of Education, and others
What is StudentTracker?o StudentTracker provides access for members
to the enrollment database of over 80 million student records to identiify where your students transferred to or where they transferred in from.
o All participating institutions sign agreements to ensure full compliance with FERPA requirements
o Funding for StudentTracker through Achieving the Dream
Achieving the Dream is a multi-year national initiativeto help more community college students succeed. Theinitiative is particularly concerned with student groupsthat traditionally have faced the most significant barriersto success, including low-income students and studentsof color. Lone Star College System (LSCS) is one of 83participating colleges and universities.
http://www.achievingthedream.org/default.tp
What Is Achieving the Dream?
Format of Request File Sent
o Control Report
o Aggregate Report
o Student-level Detail Report
Three types of reports received Back from Clearinghouse
Control Report
Aggregate Report
Student-Level Detail
o AtD Cohorts – Subsequent & Previous
o All Students for 5 Years-Subsequent & Previous
For Whom to Request Data?
Schedule for Future Data Requests
Once a term after official day for:
o All AtD Cohorts
o All credit students in that term
o Credit students for past 5 years
StudentTracker Data Storage
o Import data to data warehouse (SQL Server Database)
o Create primary key to ensure data consistency among various data tables
Populate AtD Transfer Variables
o Use WebFocus Reporting tool to generate AtD transfer variables.
o Match Clearinghouse data to students tables.
Usage of Transfer Field in AtD Datasets
To track the following records:
o Number of AtD Cohort students transferred
o Semester of transfer
o Percentage of non-returners in an AtD Cohort are transfers?
Sample AtD Transfer Report
Sample AtD Transfer Report
When use StudentTracker data for AtD data submission, be aware:
o Not all colleges participate in Clearinghouse
o Latest term data not available yet
o Need to resubmit data later
Using StudentTracker DataFor Other Reports
o Fall 2006 Transfers in by College
o Transfers Out After Fall 2006 by College
o Transfers Out After Fall 2006 by College Type
Fall 2006 Transfers in by College
Transfers Out After Fall 2006 by College
Transfers Out After Fall 2006 by College Type
Questions?
