Subject Registration Procedures

Academic Secretariat, The Hong Kong Polytechnic UniversityAcademic Secretariat, The Hong Kong Polytechnic University

Guide for Subject Registration(slideshow)

Last Update: Jun 2017

For the PDF version of this Guide, please click here to download.(http://www.polyu.edu.hk/as/subj_reg/Guide_for_Subject_Registration.pdf)


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1. How to Access eStudent

2. Check Your Subject Registration Records

3. Check Your Earliest Commencing Time for Subject Registration

4. Search Subject Information (and Class Timetable)

5. Perform Subject Registration6. Adjustment before Semester Commencement Period & Add/Drop Period

7. Indicate Your Wish to Take Subjects with No vacancy

8. Common Errors in Subject Registration

9. Other Regulations Related to Subject Registration

For the PDF version of this Guide, please click here to download. (http://www.polyu.edu.hk/as/subj_reg/Guide_for_Subject_Registration.pdf)

Please click the next button on the right side for starting the slide show, or click the direct topic if you would like to revise a specific function.

This slideshow will cover the following areas related to subject registration.


You can access eStudent from• http://www.polyu.edu.hk/student/; or

• https://www38.polyu.edu.hk/eStudent/ (Direct link); or

• PolyU Homepage > myPolyU > Student > Hot Links > eStudent

1. How to access eStudent menu

You are required to login the system by using NetID & NetPassword.

Please use Chrome browser for logging in the system.


In “Study Information”, you can check • subject(s) pre-assigned to you by your programme offering

department; and• subjects registered by yourself; and• your subject withdrawal / credit transfer / subject exemption records

2. Check Your Subject Registration Records menu


• the period for subject registration by academic year/semester; and • your assigned earliest commencing time for performing subject

registration (i.e. start time).

In “Personal Checklist”, you can check

3. Check Your Earliest Commencing Time for Subject Registration menu


4. Search Subject Information (and Class Timetable) (I) menu

In “Subject Search”, you can check subject information, subject groups, vacancy before performing subject registration.

I). By Programme search

Select the programme you are enrolled in and press ‘search’.

II). By Subject search

You can input subject category / offering department and press ‘search’.

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4. Search Subject Information (and Class Timetable) (II) menu

Subject list will be shown in the search result.

By clicking the subject code, you can check subject details, synopsis, subject group & timetable information, if any.


Please note that Subject Registration on Web • will NOT be affected by rainstorm warning / typhoons / public

holidays

• will NOT be extended

5. Perform Subject Registration (I) menu

Important Note:Students can confirm ONCE only for subject selection. Adjustment of subject selection could only be done during system re-opening period for each round, or during the Adjustment before Semester Commencement period or the add/drop period.


5. Perform Subject Registration (II) menu

In the Subject Registration Page, there are 2 main blocks. Left hand side: Search and Select Subject(s)

• Use this to select subject(s) and put in the basket (i.e My Subject Shopping Cart block)

Right hand side: My Subject Shopping Cart• Use this to confirm your selected subjects


5. Perform Subject Registration (III) menu

Step 1: Select Subject(s)


5. Perform Subject Registration (IV) menu

In order to register a subject,

You can search subject(s) by inputting the subject code via Basic Search; or choosing the designated Programme & Subject Category via Advanced

Search; or choosing a previously fail subject via Retake Fail


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5. Perform Subject Registration (V) menu

After search a subject you want to register, you should select the subject to My Subject Shopping Cart by following steps.

a. Choose a subject group

b. Press ‘+’ button

c. Tick the check box to select the component(s). (You should select one component for each component type.)

d. Press ‘Add to Cart’ button and the subject will be displayed in the My Subject Shopping Cart block

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Prior approval by your Department is required for

Dropping of subjectsPre-assigned/registered by

your department

Prior approval by your Department is required for

Dropping of subjectsPre-assigned/registered by

your department


5. Perform Subject Registration (VI) menu

After selecting ALL subjects to My Subject Shopping Cart,

Step 1: Select Subject(s) (Cont’d): Check if your selected subject credit values do not exceed the maximum number of extra credit(s) shown. If OK, press ‘Proceed to Preview’

Step 2: Preview and Confirm Subject(s): Check the changes and click “Confirm” to proceed your request.

Step 3: View Results: A confirmation page with the registered subjects and a reference number will be shown to you.


5. Perform Subject Registration (VII) menu

For Changing Class (Group/Subject Component) 1. Input the subject code via Basic Search and press “Search”

2. Select the subject group you wish to change and press “+”

3. Select the component(s) you wish to change with vacancy and press “Add to Cart”

4.After finishing ALL subjects, press “Proceed to Preview” to proceed further

5.Verify change(s) and press “Confirm”, a confirmation page will be shown if registration completed.

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6. Adjustment before Semester Commencement Period & Add/Drop Period (I)

• During the Adjustment before Semester Commencement period and the add/drop period, you can

• add/drop subjects• retake fail subjects• adjust your personal timetable by changing component information

• In addition, during the last 2 days of the add/drop period, you can also

• retake a previously pass subject (except for GUR subjects) for improving grades

• register on subjects outside curriculum (for students of Full-time programmes and students studying Part-time/Mixed-mode undergraduate degree programmes with General University Requirement (GUR))

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6. Adjustment before Semester Commencement Period & Add/Drop Period (II)

• The screen layout & procedures for add/drop subjects during the Adjustment before Semester Commencement Period and the Add/Drop period are similar to the Subject Registration in the previous section.

• For retake a previously pass subject (except for GUR subjects) during the last 2 days of add/drop period, you can choose the subject via the Retake Pass tab page.

• Register on subjects outside curriculum (for students of Full-time programmes and students studying Part-time /Mixed-mode undergraduate degree programmes with General University Requirement (GUR)), you can search a subject via Subject Search and input the subject code in Basic Search.

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6. Adjustment before Semester Commencement Period & Add/Drop Period (III)

To check your cumulative add/drop counts:

1. A record of your Cumulative Add/Drop Counts in a semester will be displayed to you every time you logon eStudent Subject Registration

2. After you process subject registration (add and/or drop subjects), the up-to-date cumulative Add/Drop counts will be updated for your reference in the confirmation page.

Important Note:

If you add/drop subjects more than 4 times, your earliest commencing time to access ‘subject registration’ in the next semester will be postponed.(This arrangement is not applicable to the Summer Term Add/Drop Period and also the new students in their 1 st semester.)

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• If there is no vacancy for the subject(s) you would like to take, you can indicate your wish to take the subject(s) via Preferred Subject Indication. Department will inform you for registration if subject quota will be increased after reviewing the position.

• Complete your subject registration process first. At the confirmation page, there is a hyperlink for entering the Preferred Subject Indication function. Then indicate your preferred subjects.

7. Indicate Your Wish to Take Subjects with No Vacancy menu

You may select up to 5 choices with

prioritization.


8. Common Errors in Subject Registration (I)

• During the subject registration exercises, you may encounter errors and will be alerted by the error messages.

• Please check the error messages, if any, and fix it before you can successfully confirm your subject selection.

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• Some common errors will be shown to you in the next slide.


8. Common Errors in Subject Registration (II)

1. Not yet reach your earliest commencing time for Subject Registration

You can only enter the subject registration page according to the earliest commencing time assigned to you. Your earliest commencing time has been shown in the message or you can check the details from your personal checklist.

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2. Cannot login the Subject Registration function, the webpage keeps showing ‘The function is not available...’ even though the earliest commencing time for Subject Registration is reached

Close your existing browser. Open the browser (i.e. Chrome) with eStudent website (www.polyu.edu.hk/student), input with your NetID and NetPassword.

DO NOT bookmark any individual webpage under eStudent. Please login eStudent properly via www.polyu.edu.hk/student or direct URL https://www38.polyu.edu.hk/eStudent.

8. Common Errors in Subject Registration (III)

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4. No vacancy for the subject group/component groups

You are not allowed to register on the subject if there is NO VACANCY. Please select other subject groups/subject components with vacancy, if any.

8. Common Errors in Subject Registration (IV)

3. Fail to fulfill the subject requirement for registration

You are not allowed to register on the subject if you have not fulfilled its pre-requisite/co-requisite/exclusion requirements. Please check the subject requirement listed in Subject Details or Subject Synopsis.

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8. Common Errors in Subject Registration (V)

6. Maximum credits to be taken in a semester

In the first round of subject registration in a semester, your programme offering department may set a credit limit for you to register subjects online. Please refer to the maximum number of extra credits when you perform subject registration.

During Adjustment before Semester Commencement period and Add/Drop period, such limit will be removed and your maximum credits to be taken in a semester is 21 credits according to the University requirement.

5. Class timetable clashes between 2 Subjects

You are not allowed to register on the subject(s) if there is time-clashes between your personal timetable and the subject you would like to register. Please select other subject group/components for registration.

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8. Common Errors in Subject Registration (VI)

7. Study load in a semester

You are not allowed to register more than 21 credits in a semester. If you have need to register subjects more than 21 credits, please approach your programme offering departments for approval.

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8. Common Errors in Subject Registration (VII)

8. Cannot register subject properly DO NOT press “BACK” button on browser.

DO NOT open multiple tab pages in eStudent to select subjects as it will cause error when confirming your subject selections.

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9. Other Regulations Related to Subject Registration

• Students are advised to refer to the Student Handbook for regulations related to the registration.

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The End

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Documents

Subject Registration Procedures