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8/9/2019 Successful Time Management Skills
http://slidepdf.com/reader/full/successful-time-management-skills 1/18
Coach Linda Hillman
Destined 2 B U Empowerment Coaching Group
www.destined2bu.comSkype: coachlindahillman
SUCCESSFUL TIMESUCCESSFUL TIME
MANAGEMENT SKILLSMANAGEMENT SKILLS
8/9/2019 Successful Time Management Skills
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PLEASE INTRODUCE YOURSELFWelcome!Welcome!
8/9/2019 Successful Time Management Skills
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Can you hear me?Webcam is not currently
working
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AGENDA AGENDA 80/20 Rule
How Good Is your Time Management
Procrastination
Activity Logs
To do List
Personal Goal Setting
Effective Scheduling
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CONCENTRATE ON RE SULT S, NOT ON BEING BUSYCONCENTRATE ON RE SULT S, NOT ON BEING BUSY
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HOW GOOD ARE YOU AT MANAGING YOUR TIME?HOW GOOD ARE YOU AT MANAGING YOUR TIME?
How Often Do You Run Out of time?
Do You Use
Activity Logs
To Do List
Prioritizing
Goals
Scheduling
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PROCRASTINATIONPROCRASTINATION
What Is Procrastination
1. You procrastinate when you put off things that you should
be focusing on right now, usually in favor of doing
something that is more enjoyable or that you¶re morecomfortable doing.
2. procrastination occurs when there¶s ³a temporal gap
between intended behavior and enacted behavior.´ Professor
Clarry Lay
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PROCRASTINATIONPROCRASTINATION
How to overcome Procrastination
1. Recognize That You're Procrastinating
2. Work Out ³WHY´ You're Procrastinating
3. Adopt Anti- Procrastination Strategies
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ACTIVITY LOGS ACTIVITY LOGS
Learn How to Use Them
Write everything you do down
Do this for 3 ± 5 days to get a good sense of how you are
using your time
Also record ³How you feel´ (i.e. flat, tired, energized, etc.)
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ACTIVITY LOGS ACTIVITY LOGS
Learn From Your Logs
Eliminate jobs that your employer shouldn't be paying you to do. These may includetasks that someone else in the organization should be doing, possibly at a lower payrate, or personal activities such as sending non-work e-mails.
Schedule your most challenging tasks for the times of day when your energy ishighest. That way your work will be better and it should take you less time.
Try to minimize the number of times a day you switch between types of task. For example, read and reply to e-mails in blocks once in the morning and once in theafternoon only.
Reduce the amount of time spent on legitimate personal activities such as making
coffee (take turns in your team to do this - it saves time and strengthens team spirit).
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TO DO LISTTO DO LIST
Write Down All The Things you have to do
Give ea ch item an allotted time period .
You remember to carry out all ne cessary tasks
You ta ckle the most important jobs f irst , and do not waste time on
trivial tasks .
You do not get stressed by a large number of unimportant jobs .
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PERSONAL GOAL SETTINGPERSONAL GOAL SETTING
Helps you a chieve more with fo cus
Help you stay on course
Helps you a chieve lifetime goals
Make categories for your life Where do you want to be in ea ch
Set Spe cifi c, Measureable , Attainable , Relevant , Time Bound
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EFFECTIVE SCHEDULING/PRIORITIZINGEFFECTIVE SCHEDULING/PRIORITIZING
Understand what you can realistically achieve with your time;
Plan to make the best use of the time available;
Leave enough time for things you absolutely must do;
Preserve contingency time to handle 'the unexpected'; and
Minimize stress by avoiding over-commitment to others.
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EFFECTIVE SCHEDULINGEFFECTIVE SCHEDULING
Start by identifying the time you want to make availablefor your work. This will depend on the design of your joband on your personal goals in life.
Next, block in the actions you absolutely must take to doa good job. These will often be the things you areassessed against.
Review your To Do List, and schedule in the high-priority,
urgent activities, as well as the essential maintenancetasks that cannot be delegated and cannot be avoided.
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EFFECTIVE SCHEDULINGEFFECTIVE SCHEDULING
Next, block in appropriate contingency time. You will learn howmuch of this you need by experience. Normally, the moreunpredictable your job, the more contingency time you need. Thereality of many people's work is of constant interruption: Studies
show some managers getting an average of as little as sixminutes uninterrupted work done at a time.
What you now have left is your "discretionary time": the timeavailable to deliver your priorities and achieve your goals. Review
your Prioritized To Do List and personal goals, evaluate the timeneeded to achieve these actions, and schedule them in.
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PRIORITIZINGPRIORITIZING
Prioritization based on project value or profitability is probably the most commonly-
used and rational basis for prioritization. Whether this is based on a subjective guess
at value or a sophisticated financial evaluation, it often gives the most efficient
results.
Time constraints are important where other people are depending on you to
complete a task, and particularly where this task is on the critical path of an
important project. Here, a small amount of your own effort can go a very long way.
And it's a brave (and maybe foolish) person who resists his or her boss's pressure to
complete a task, when that pressure is reasonable and legitimate.
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PRIORITIZINGPRIORITIZING
1. Paired Comparison Analysis
2. Grid Analysis
3. The Action Priority Matrix
4. The Urgent/Important Matrix
5. The Ansoff & Boston Matrices
6. Pareto Analysis
7. Nominal Group Technique: