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Superintendent’s Budget Briefing to School Board and
Board of Supervisors
Rappahannock County
Public Schools
March 16, 2011
Office of the Superintendent Rappahannock County Public Schools
Our Theme…Relationships Matter
Office of the Superintendent Rappahannock County Public Schools
Things are Tough All Over…
And Getting Tougher!
Office of the Superintendent Rappahannock County Public Schools
4
Reflecting on Successes
Office of the Superintendent Rappahannock County Public Schools
Reflecting on Successes
• All schools “Fully Accredited” seven years in a row
• Increased SOL percentage pass rates in most subjects
• Numerous technology upgrades/initiatives• Multiple students award winners in a
multitude of categories• Nationally recognized yearbook
Office of the Superintendent Rappahannock County Public Schools
Reflecting on Successes continued• High graduation rate• RCHS Band designated Virginia Honor
Band• Highly Qualified staff• Demonstrated ability to attract and retain
highly qualified staff• Safe, clean buildings and grounds
Office of the Superintendent Rappahannock County Public Schools
Methods of Accomplishment
• Hard working and dedicated staff• Small class sizes and services to
students• Early interventions• Curriculum alignment work• Professional development to refine
teaching strategies• Ongoing assessment of student
achievement• Effective uses of instructional technology
Office of the Superintendent Rappahannock County Public Schools
FY ’12 Budget Goals
Office of the Superintendent Rappahannock County Public Schools
FY ’12 Budget Goals• Programs and services for students
– “Can Do” and alternative education– Dual enrollment classes– Enrichment Opportunities– Rigor, Relevance and Relationships
• Competitive salaries and benefits• Meeting federal and state program and
staffing requirements• Upgrading support services, equipment
and facilities• Enhanced public and community
relations
Factors to Consider
• CIP• Benefits (Absorb 100%
of increases or not)• Staff Pay Increases• School Board Goals• SOQs• Public Comment
Office of the Superintendent Rappahannock County Public Schools
11
Factors to Consider
• LCI• State Revenues• Politics (Federal, State and Local)• Budget of Need• Historical Context• Level Funding,
Budget Reduction,
Budget IncreaseOffice of the Superintendent
Rappahannock County Public Schools12
Budget Challenges
• Projecting student enrollment– 2007-08 budget based on 995
ADM ($12,096,934.00)– 2008-09 budget based on 902
ADM ($11,813,799.00)– 2009-10 budget based on 902
ADM ($11,602,017.00)– 2010-11 budget based on 917
ADM ($11,592,166.00)– 2011-12 budget based on 920
ADM ($11,680,766.00)
Office of the Superintendent Rappahannock County Public Schools
Budget Challenges
• Reductions not always possible in some areas
• State funds targeted to specific areas
• No state funds for teacher raises
• How will economy affect expenditures (i.e. rising prices of gas and fuel oil and state funding)
Office of the Superintendent Rappahannock County Public Schools
Budget Unknowns
• State funding• Federal funding• Employee health insurance
increase (Budgeted at 15%)
Office of the Superintendent Rappahannock County Public Schools
Proposed Budget Based on…
• Projected enrollment of 920 students• Governor’s initial budget proposal
12.17.10 / Senate version TBD
Office of the Superintendent Rappahannock County Public Schools
Primary Areas of Emphasis
• Salaries • “Can-Do” students• Dual-enrollment • Enrichment opportunities• CIP • Communications and software
Office of the Superintendent Rappahannock County Public Schools
Primary Areas of Emphasis
• Salaries – Goal: Continue to attract and
retain highly qualified
personnel in all categories• Teachers• Administrators• Support staff
Office of the Superintendent Rappahannock County Public Schools
Primary Areas of Emphasis
• Instruction– Establish culture “Can Do” students and staff – More rigorous education programs for all
students– Transition programs ninth grade “Can Do”
students– Reading specialists in each school
• Not included
Office of the Superintendent Rappahannock County Public Schools
Primary Areas of Emphasis • Instruction continued…
– Dual enrollment and more rigorous
on-line courses
- Implement Pre- AP Program– AP Training for all RCHS Teachers– ASP Partnership with Headwaters– Reading and Math focus– Program Evaluations
• Rigor, Relevance and Relationships
Office of the Superintendent Rappahannock County Public Schools
Primary Areas of Emphasis
• Transportation– Fuel Costs (Unknown)– Staff Development Days (2) (New)– Used Dump Truck (New)(Delete)
• Communications and Software– Additions (Laptops for Teachers, Smart
Devices for Administrators) (New)– Upgrades (Phone system) (New)
Office of the Superintendent Rappahannock County Public Schools
Primary Areas of Emphasis
• Facilities– Approved by Energy Committee– School Board Ratification– County Administrator to discuss funding
specifics– $150K added to school division debt
service over 10 years to pay for loan
Office of the Superintendent Rappahannock County Public Schools
Personnel Additions
• Director of Instruction/HR/Staff Development
• Instructional Coordinator• Administrative Assistant RCES• HR Generalist/Grant Writer• Volunteer Coordinator/Office Aide• Bus Driver (Amissville Route) (All positions listed above were accounted for in 2010-2011)
Office of the Superintendent Rappahannock County Public Schools
Personnel Reductions
• Assistant Superintendent for Instruction and Personnel
• Assistant Principal (RCES)• Athletic Director (Put Back In)
(ASI and AP accounted for in 2010-2011 budget)
Office of the Superintendent Rappahannock County Public Schools
Salaries and Benefits
• Options– Staff salary– Step increase– Bonus
– Average 1.5% between step (minimum net effect)
– Salary increase represents incurring future obligation– Bonus will represent significantly more “take home”– VRS affected by salary or step increases but not by bonus– Note: Scales will be adjusted for step experience
Office of the Superintendent Rappahannock County Public Schools
Employee Bonus Option
• $500.00 Stipend168 employees
500.00 $29,043.75 (FEJF)
X168 $61,382.25 (LF)
$84,000.00 (Costs)
$ 6,426.00 (FICA)
$90,426.00 (Total Costs)
Office of the Superintendent Rappahannock County Public Schools
Employee Health Ins.
• Recommend School Division Absorb Employee Increase
• Employee Health Insurance
– Budgeted for 15% increase ($291,165.00)
– 11% Increase ($230,565.00) – 8% increase (179,852.00)– Final 9.4% ($216,051.00)
Office of the Superintendent Rappahannock County Public Schools
Virginia Retirement System
• Recommend School Division Absorb VRS increase
• VRS– Budgeted for increase from 8.93% to 10.16% ($10,694.00)
Office of the Superintendent Rappahannock County Public Schools
Projected Revenues
09-10 10-11 11-12
State 2,515,213.00 2,472,801.00 2,554,346.00
Federal 486,257.00 526,895.00 533,950.00
County 8,509,098.00 8,509,098.00 8,509,098.00
Other 91,449.00 83,372.00 83,372.00
Total $11,602,017.00 $11,592,166.00 $11,680,766.00
Office of the Superintendent Rappahannock County Public Schools
Expenditures09-10 10-11 11-12
Instruction 8,066,934.30 8,045,730.00 8,298,559.00
Admin, Att and Health
757,584.87 750,210.00 801,212.00
Pupil Transportation
908,277.85 881,508.00 941,684.00
Operations & Maintenance
949,102.94 983,634.00 1,001,061.00
Facilities 58,352.64 85,674.00 0.00
Debt ServiceFood Service
590,181.26 182,536.02
711,176.00 134,234.00
683,129.00 135,183.00
Total $11,512,969.88 $11,592,166.00 $11,860,828.00
Office of the Superintendent Rappahannock County Public Schools
County Funds• 2007-08 $8,288,389.00• 2008-09 $8,509,098.00• 2009-10 $8,509,098.00• 2010-11 $8,509,098.00• 2011-12 $8,509,098.00
Office of the Superintendent Rappahannock County Public Schools
Proposed FY ’12 School Budget
• $11,680,766.00
• FY ’11 to FY ‘12
increase .76%
Note: Difference is a result of increased state and federal revenues
Office of the Superintendent Rappahannock County Public Schools
Out of Balanceas of
February 8, 2011
• Revenue $11,680,766.00• Expenditures $11,860,828.00
Total Difference ($ 180,062.00)
Budget Additions as of March 1, 2011
• RCHS SPED Aide $31,061.00• Anthem Coverage
(due to employee change) $ 7,325.00
Total Increase $38,386.00
Office of the Superintendent Rappahannock County Public Schools
Out of Balanceas of
March 1, 2011
• Revenue $11,680,766.00• Expenditures $11,899,214.00
Total Difference ($ 218,448.00)
Office of the Superintendent Rappahannock County Public Schools
Budget ReductionsMarch 1, 2011
• HVAC Position– $ 34,210.00– Transferred to County
• Actual Anthem Rates– $ 75,114.00
(Difference realized between
15% budgeted and 9.4% actual)
Total Reductions$109,324.00
Office of the Superintendent Rappahannock County Public Schools
AdjustedOut of Balance
as of March 1, 2011
• Total Revenue $ 11,680,766.00• Total Expenditures $ 11, 789,890.00
Total Difference $ (109,124.00)
Office of the Superintendent Rappahannock County Public Schools
Revenue IncreaseMarch 4, 2011
• Increase in State Funding $16,966.00
Office of the Superintendent Rappahannock County Public Schools
AdjustedOut of Balance
as of March 4, 2011
Total Revenues $ 11,697,732.00
Total Expenditures $ 11,789,890.00
Total Difference ($92,158.00)
Office of the Superintendent Rappahannock County Public Schools
Budget ReductionsMarch 8, 2011
• Eliminate dump truck $ 15,000.00
• Reduce technology budget 20,000.00
• Retiree salary savings 15,000.00
• Reduce telephone expenses 20,000.00• Reduce textbooks
22,158.00
Total Reductions $92,158.00
Office of the Superintendent Rappahannock County Public Schools
Balanced Budgetas of March 8, 2011
Total Revenues $ 11,697,732.00
Total Expenditures $ 11,697,732.00
Total Difference $00.00
Office of the Superintendent Rappahannock County Public Schools
Outliersand
Unknowns
Office of the Superintendent Rappahannock County Public Schools
ADM as of March 16, 2011
• RCHS 382• RCES 545
Total Division 927
(Could realize additional
revenue of $23,312.00)
FY 11 Budget based on 917
FY 12 Budget based on 920
Governor’s Signature
• Anticipated date is April 8, 2011
• Possible $52,781.51 deficit depending on version of VRS approved
Office of the Superintendent Rappahannock County Public Schools
The FY ’12 budget is still…a work in progress.
▪ Board actions
▪ Updated revenues
▪ Refinements to
expenditures
Office of the Superintendent Rappahannock County Public Schools
Next Steps
• This evening:– Presentation of Proposed Budget to
School Board and Board of Supervisors
– Public Comment– Boards Discussion – School Board Budget Work
Session
Office of the Superintendent Rappahannock County Public Schools
Next Steps
• School Board Budget Work Session for public comment, possible revisions and/or approval• School Board adopts budget• Submit adopted budget to Board of Supervisors March 31, 2011
Office of the Superintendent Rappahannock County Public Schools
47
School budgets are about….Students and staff and the school community…
Office of the Superintendent Rappahannock County Public Schools
Because…….Relationships Truly Matter
Even the Light at the end of the tunnel
may be a train headed your way!
Office of the Superintendent Rappahannock County Public Schools
49
Questions and
Comments
Office of the Superintendent Rappahannock County Public Schools
50