SURVIVE -MIVA1 SURVIVE-MIVA LEGAL AND ADMINISTRATIVE INFORMATION Charity name SURVIVE-MIVA (Missionary Vehicle Association) Legal status SURVIVE-MIVA is a UK registered charity and

SURVIVE(MISSIONARY VEHICLE ASSOCIATION)

TRUSTEES’ REPORT

ACCOUNTS for 2010

Reg. Charity No. 268745

SURVIVE-MIVA(MISSIONARY VEHICLE ASSOCIATION)

TRUSTEES’ REPORT

&

ACCOUNTS for 2010

Reg. Charity No. 268745

MIVA (MISSIONARY VEHICLE ASSOCIATION)

TRUSTEES’ REPORT

ACCOUNTS for 2010

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SURVIVE-MIVA

CONTENTS

Page

Legal and Administrative Information 1

Trustees' report 2 -11

Charts of incoming resources & 11

distribution

Statement of trustees' responsibilities 12

Independent auditors' report 13 - 14

Statement of financial activities 15

Balance sheet 16

Notes to the accounts 17 - 25

Map showing geographical distribution 26

of vehicles funded in 2010

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SURVIVE-MIVA

LEGAL AND ADMINISTRATIVE INFORMATION

Charity name SURVIVE-MIVA (Missionary Vehicle Association)

Legal status SURVIVE-MIVA is a UK registered charity and

an Unincorporated Members’ Association whose

Constitution was adopted on 11 December 1974.

Charity number 268745

Patron The Most Reverend Patrick Kelly, Archbishop

of Liverpool

Trustees Patron’s Appointees: Elected Members:

Mr P Robbins (Chairman) Mr R Gouldbourne

Rev J Carney Mr G Headley

Rev N Johnston Mr W Kendal (retired AGM 2010)

Rev Deacon J Traynor Mr M Hyland (elected AGM 2010)

Projects sub-committee Sr Cecily McCusker FMSJ

(Allocations Committee) Sr Pauline McDonald RNDM

Rev N Johnston

Rev J Carney

Director Mr Simon Foran

Charity address 5 Park Vale Road

Liverpool

L9 2DG

Auditors BWMacfarlane LLP

3 Temple Square

Liverpool

L2 5BA

Bankers Lloyds TSB Bank plc

53 Great Charlotte Street

Liverpool

L1 1QY

Solicitors Weightmans

India Buildings

Water Street

Liverpool

L2 0GA Professional Advisors CAFOD (Catholic Agency for Overseas Development) SCIAF (Scottish Catholic International Aid Fund)

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SURVIVE-MIVA

TRUSTEES' REPORT

FOR THE YEAR ENDED 31 DECEMBER 2010

This report provides information about the activities and work of SURVIVE-MIVA (the charity) during the last

12 months, as well as providing more general information about the charity and its structure and workings.

Its contents are:

• What we do

• How we do it

• Financial comments

• Reserves policy

• Governance

• Risk Management

• Outlook for 2011

WHAT WE DO

The principal activity of the charity is the provision of funds for the local purchase of means of transportation

for groups, communities or organisations around the world that are engaged in missionary activity. The main

source of income for the charity is voluntary giving in response to appeals given in Catholic churches and in

response to the circulation of our twice yearly magazine, Awareness.

In 2010, the charity has continued its work of responding to requests for grants for the purchase of means of

transportation for those involved in missionary activity. Our constitution defines missionary activity as:

pastoral and development work, healthcare and educational projects, the relief of poverty and the

advancement of religion. All of these activities fulfil the principal purpose of charitable activity; namely,

benefit to the public. Those in receipt of grants from SURVIVE-MIVA will have demonstrated to us that

transportation will assist in their work.

During 2010, SURVIVE-MIVA funded the purchase of 219 modes of transportation, comprised of: 16

ambulance/community health outreach vehicles, 29 motorbikes, one auto-rickshaw, two outboard motors,

one outboard motor with a boat, 30 mules and 140 bicycles. 2010 was the first time that we have responded

to a request for the provision of mules as a means of transportation. The continental distribution of these

modes of transportation were as follows: 32 in Asia, 186 in Africa and 1 to South America. A booklet giving

details of all grants made during the year is available from the SURVIVE-MIVA office.

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SURVIVE-MIVA

TRUSTEES' REPORT (CONTINUED)


One grant we provided during the year was £3,400 for the purchase of 65 bicycles for catechists in the parish

of St. Michael, Wera, in the diocese of Soroti in Uganda. This parish is in the North-East of the country and

has 35 outstations. The parish priest, who made the request, wrote that his people have suffered greatly

from a combination of civil strife and natural disasters. In the last few years, they have been affected by

drought, famine and flooding. He told us that many people had been displaced and others had lost their

livelihoods. He said the bicycles assist his catechists to travel to the outstations, where they conduct Sunday

services and funerals as well as prepare people for the sacraments and give general guidance about the

Faith. The bicycles enable the catechists to give more time to the villagers and assist in building the Christian

community in the area.

We also provided the funds for a 4-wheel drive vehicle for the St. Francis Clinic in Shavon in the Diocese of

Jalingo, Nigeria, which is run by the Augustinian Sisters. This is in the North-East of the country and is the

only Catholic Health Centre in a predominantly Muslim area. There are Government and private facilities

also in the area but patients need to pay for treatment, whereas it is known that the Sisters will attend to

those in need whether or not they have money. After purchasing their vehicle with a grant of £20,600, Sister

Francisca Aboreng wrote again, saying: “we wish to express our heartfelt gratitude for providing us with

mobility. The arrival of the vehicle has greatly improved the quality of our health services and the health of

the people among whom we work. Previously, we could only have two mobile clinics once every month, but

now we go every week – and on time too, even in the remotest and marginalized areas. In one case recently

we had a woman who could not deliver her baby due to transverse presentation. She was left at home for

too long before she reached us, and we here could not do much for her. Because of the vehicle, we were

able to rush her to the main hospital in the middle of the night where she was attended to by specialists. We

hope to do so much more than in the past, and widen our work, despite the bad roads. Kindly remember us

and our work in your prayers, as we keep you in ours.”

Typical amongst the grants for purchase of a motorbike was the one for St. George’s parish in the Diocese of

Miao, Arunachal Pradesh in India at a cost of £700. This area of India shares borders with China, Burma and

Bhutan. Father Jose Michael wrote: “We may be cut off here, but there is a rich tribal culture; people live

high in the mountains in interior villages and come down to Tirap for market days. This is a busy parish based

in the foothills where we organise pastoral care and give training courses for catechists, as well as organising

health and hygiene camps.” Fr Jose has seven villages in the immediate area, but there are many others he

can reach only on market days, when the only bus calls, or on foot. “Through our visits and celebration of the

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Sacraments, there are ample possibilities of spreading the Catholic Faith, but we have to walk three to four

hours.” Now mobile, Fr Jose wrote again: “We went to Assam, the neighbouring State, to make the

purchase. We can reach the villages without much difficulty, and after the village programmes, I am able to

come back and continue my work in the school we run for poor tribal children. Together with all my mission

volunteers and people of God, I thank you and I assure you of my prayers. I also count on your valuable

prayers for me and for the mission here.”

Also in India, we provided a grant of £8,900 for the purchase of an ambulance for a convent that began

healthcare work in 1985 in Phalsa in the Diocese of Sundergarh, Orissa State. The dispensary is run by the

Daughters of the Cross of Liege, catering largely to the local agricultural workers. Sister Mary Rose Tiga

wrote: “The only hospital is 40 kilometres away, and often the patient’s condition worsens as they wait for

irregular local buses which are mostly unable to take them due to overcrowding. We have lost many like

that.” The grant has enabled the Sisters to obtain the only emergency transport in the area, home to some

eleven thousand people. They are making steady progress, as Sr. Rose outlined in a message received in

February of 2011: “For the last seven months we have been able to attend to the sick and needy, including a

woman suffering from blood loss after giving birth, a man with acute stomach pains, a child suffering from

malaria, an elderly man suffering from asthma, and a boy with jaundice. All had reached us in critical

condition but it was possible to make life-saving treatments. Besides this, we are able to conduct health

camps and gather the villagers to explain about hygiene, and there have been fewer cases of malaria since

we began. All this has led to the smooth functioning of the Dispensary, and we feel confident that we will be

able to reach out to many more with timely intervention. We are grateful for your generosity and kindness.”

HOW WE DO IT

Missionaries, usually in less-developed nations, make individual application to the charity for a grant for the

local purchase of transport suitable to their needs. This can be any form of transportation and the charity

has supplied funds for the purchase of ambulances, boats, bicycles, cars, mules and motorbikes. The

applicants have to explain the general nature of the missionary work in which they are involved and how the

requested transport will be of assistance in that work. A pro-forma invoice from a local supplier must also be

provided indicating the cost of the vehicle so that the value of the grant can be properly determined. This

allows the charity to know that the transportation requested can be purchased locally and that, where

appropriate, spare parts are available locally. The applicant must provide a number of personal details so

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that these allow easy verification of the authenticity of the application. They must also obtain the signature

of the local Catholic bishop or Religious Superior, who is asked to confirm, as far as is possible, the accuracy

of the details that have been supplied.

The charity seeks to promote self-help. Consequently, the applicant must be able to meet the costs of

maintaining and running the vehicle. The charity does not supply replacement vehicles, nor does it provide

transportation for administrative work or seminaries or other houses of formation. The charity does not

respond to short term emergencies but to longer term projects that can be enabled by the provision of a

suitable vehicle. All applications are examined by the Director before being submitted to a team of former

missionaries for final approval of the proposed grant.

The principal sources of our income are appeals made by our speakers in Catholic churches throughout

Scotland, England and Wales and the donations we receive through the circulation of our bi-annual

magazine, Awareness. We are successful both in increasing the circulation of Awareness every year and in

ensuring as much as possible of our income is given under Gift Aid, thus allowing us to claim a significant tax

rebate each year. However, we are aware that decreasing Mass attendance is likely to have an impact on our

income from church appeals in future years.

This annual report allows the trustees an opportunity to thank all our staff for their hard work and

dedication during the year. We are very grateful to them for their professionalism and the pride they take in

their work. The success of the charity depends to a great extent on their enthusiasm and hard work. Two

people in particular should be mentioned this year. After 27 years in the job, our appeal’s secretary, Lynn

Blackmore, offered herself for voluntary redundancy and left the employment of the charity at the end of

the year. We offer Lynn all best wishes for her future. Our honorary finance officer, Patrick McDonnell, also

decided that it was time to retire. Always very reticent about revealing his age, he was not too many years

short of ‘the royal telegram’. Having retired from gainful employment some three decades ago, Patrick

decided he would offer his services free of charge to the charity and never looked back. We offer him our

very best wishes for his overdue retirement. We thank both Patrick and Lynn for all they have given to the

charity.

This review is an opportunity also to thank the trustees of the charity for their work. Fathers Joseph Carney

and Norman Johnston, Deacon John Traynor and I continue in the post of Patron nominated trustees. Three

trustees are also elected by the members of the Charity from amongst their own number. The majority of

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our members are the appeal speakers who generously give up their time on Saturday evenings and Sundays

to talk of the work of the charity at parish Masses. Ron Gouldbourne, Bill Kendal and Geoff Headley were

members of the board of trustees at the beginning of the year. At the last AGM, Bill completed his six years

as a trustee and was replaced by Malcolm Hyland. We thank Bill for his valuable contribution during his

terms as a trustee. We are very grateful to Malcolm for offering himself as a trustee and look forward to

working with him in the years ahead. I am sure the members would wish that the contribution of the

trustees to the work of the charity should be acknowledged.

Our speakers, who make up the majority of our members, have been the foundation stone of our charity

since its inception. They make the appeals in parishes around the countries of Scotland, England and Wales

that bring in a large proportion of the funds from which we are able to make our grants. Through their work

over the years, we have been able to build up a database of names and addresses of donors to whom we

send out Awareness. The speakers, of whom there were 86 at the end of December 2010, commit

themselves, sometimes months in advance, to giving appeals in parishes throughout Britain and sometimes

at considerable inconvenience to themselves. Some even bear the expenses of these appeals. During the

year they made 268 (2009: 278) appeals. We are also grateful to those priests who made appeals themselves

or who sent us a donation when they felt unable to offer the charity a date for an appeal. The trustees thank

the speakers for their work during the year.

I would like to express again our thanks to the members of our projects allocation committee, who have the

difficult task of deciding which of the applications for grants are to be funded. The membership of this

committee has remained the same for a number of years, which assists in bringing a level of consistency and

expertise to this duty. We thank Norman Johnston and Joseph Carney, the two trustees on the committee,

and Sister Pauline McDonald RNDM and Sister Cecily McCusker FMSJ for the use of their valued time and

skill, assisted by their own experience of missionary activity abroad. Their work is greatly appreciated.

Finally, SURVIVE-MIVA is grateful to the Bishops of England, Wales and Scotland for their continued support

and to the many individual parish priests who, during the year, have allowed our speakers to make appeals

in their churches.

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FINANCIAL COMMENTS

Our total incoming resources for the year ended 31 December 2010 was £469,248, which is a reduction of

£79,872, or 14.5%, compared to the previous year. The previous year’s figure was inflated by a change in the

way we accounted for Gift Aid. In these financial statements, recorded Gift Aid is £29,916 less than in the

previous year. Ignoring Gift Aid, our total income is some £49,956, or 10.5% less than in 2009. £20,000 of this

reduction is attributable to a lower level of grant received from CAFOD. We were notified earlier in the year

that this reduction would occur as a result of a review of that charity’s priorities. We are grateful for the

continuing support of both CAFOD and SCIAF.

The economic recession and the reduction in the number of people attending Mass are both factors that

affect our total income. During 2010, Church appeals yielded over £12,000 less than the previous year,

although fewer appeals were made. Our investment income, comprised solely of interest earned from

banks, also remains very low. Legacy income has remained at approximately the same amount as last year.

Our Christmas card sales are increasing each year but contribute a very small amount to our annual income.

Nevertheless, these cards have the benefit of publicising the work of the charity.

As a general rule, the charity does not maintain large bank balances but tries to distribute incoming

resources as quickly as possible in the form of grants to appropriate recipients. However, we find that these

balances do build up in the short term and it should be remembered that the balance sheet is simply a snap-

shot view of the financial state of the charity at the end of a particular day, 31 December. At 31 December

2010, the charity had unexpended cash balances of £293,837 (2009: £314,613). At the time of writing,

requests for grants amounting to approximately £119,000 are awaiting approval.

Our total resources expended during the year were £2,006 less than the previous year. Grants to

missionaries were £7,408 less than the previous year, which means that the other expenses of running the

charity increased by £5,202, which includes some extraordinary costs associated with the voluntary

redundancy that occurred at the end of the year.

Because there is a variation in the amount spent on vehicles from year to year, the only meaningful way of

measuring the proportion of incoming resources expended on projects is to compare total resources

expended (£510,796) less vehicle grants (£311,013) against total incoming resources (£469,248). These

figures enable us to conclude that 57.4 pence (2009 – 62.4 pence) of every incoming pound in the year was

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allocated to grants for the direct purchase of vehicles. There are some significant costs incurred by the

charity in our dealings with grant recipients and processing their applications. If these costs associated with

actually making these grants are included, the charity spent 67.0 pence (2009 – 71.5 pence) of every pound

received on direct charitable activities. This increases to 70.0 pence when the additional costs of the

redundancy, extraordinary in the current year, are removed.

As a result of the gradually decreasing reduction in the proportion of each pound spent on charitable

activities, the trustees requested an internal review of the administration of the charity which, as reported

above, led to a member of staff offering herself for voluntary redundancy at the end of the year. Provision

for the costs of this redundancy has been included in the financial statements for the year, as can be seen

from the figure for employment costs in Note 11 to the accounts. This will lead to a reduction in our

employment costs in 2011.

The financial management of SURVIVE-MIVA is a relatively simple matter. We hold few fixed assets,

estimated in value at £1,072 (2009: £1,338) at the year end. We use rented premises. We do not hold any

investments since we do not consider it necessary or appropriate to build up the charity’s reserves beyond

those mentioned below. Where possible, we place money into interest bearing bank accounts, even if these

are currently earning very little. We aim to use donations in fulfilment of the charity’s objects as soon as is

reasonably possible, but not before we have made all appropriate checks to establish the authenticity of

applications.

RESERVES

The charity has few non-cash assets. Our system of operating is such that donations made to the charity are

expended to fund the charity’s activities within about six months of receipt. Given that we are substantially

dependent on the generous giving of donors at Mass and that appeals are booked some months in advance,

we are able to predict to some extent a consistent flow of income. Nevertheless, to protect our employees in

the event of a sudden loss of income the trustees have determined that a bank deposit representing

administration expenses of three months should be set aside as a reserve. This reserve is currently of the

order of £35,000. Monies held at the balance sheet date in excess of this reserve constitute funds received

that had not, at the balance sheet date, been spent on specific projects.

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GOVERNANCE

As explained above, there are four trustees appointed by the Catholic Archbishop of Liverpool. Three others

are elected by the members from amongst their own number. The charity has its roots in the Catholic

Archdiocese of Liverpool and the Archbishop is the charity’s patron. Most of the income is generated from

appeals given to those Catholics who attend Mass and who make a voluntary donation. Most of the

applications for grants for vehicles, although not all, are from Catholic missionaries, either from Religious

Orders making requests for transportation for specific ministries or from local parish priests who have such

large parishes that they cannot meet the needs of their people without some assistance with transportation.

We do not receive many applications for assistance from non-Catholics. However, when we do, they are

subjected to the same tests and criteria as every other application. Many of the missionaries who receive

our grants target specific needs in a community, without any distinction of race, denomination or religion.

As evidenced by the grants they make to us, although entirely independent organisations, the charity works

closely with other Catholic aid charities such as CAFOD and SCIAF. Indeed, with CAFOD being a much larger

organisation than SURVIVE-MIVA, we have in the past requested and gratefully received assistance from that

charity in the form of advice and guidance concerning specific matters that would require skills that our

small organisation could not justify in employing.

The charity does not have a formal induction programme for new trustees. We are a very small charity

embracing simple methods of working. Our patron chooses trustees who have experience of missionary

work or have particular skills that are useful to the charity. Our elected trustees are members by virtue of

the appeals they make in parishes and thus have the best interests of the charity at heart. On election or

appointment, they are provided with a package of useful information, including the Charity Commission’s

publication that sets out the duties of trustees.

The day-to-day management of the charity is the responsibility of the director, who is not a trustee but who

is directly answerable to them. He has an assistant and they are supported by both voluntary and paid co-

workers. Regular contact is maintained between the director and one or more trustees in order that he can

discuss any particular concerns or issues that have arisen. The trustees meet together as a body four times a

year to make those decisions that are appropriate to their status as trustees and to receive and discuss

reports from the director and his assistant. As mentioned already, decisions about funding individual

applications are made by a sub-committee that meets on average twice a year.

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The charity is governed by a constitution that is revised from time to time. The current constitution has been

in effect since 2003. An amendment will be put to the members this year, which, if passed, will allow

members to serve as trustees for longer than the current maximum duration of six years.

RISK MANAGEMENT

The trustees have given careful consideration to the risks to which the charity is subject in its work. We have

a small number of trusted employees operating on one site. Our charitable giving is in the form of grants

made to missionaries out of the free resources of the charity. We believe we have adequate safeguards in

place to protect at source the income that is donated to the charity and to ensure that grants are given only

to genuine missionaries and that the funds donated are used for the purpose for which they were intended.

There is adequate insurance in place to protect the charity from the usual risks of employment and the work

place. We have worked with our auditors to ensure that our systems of internal control are appropriate to

the size and functions of the charity. We believe we have appropriate personnel resources to safeguard the

working of the charity.

OUTLOOK

Given the uncertainties created for so many by the current economic state of the country, we do not

anticipate that the income of the charity will increase in the near future. We are also aware that Catholic

dioceses in the countries in which we make appeals are all reorganising, reducing the number of churches

and Masses in response to a falling number of priests. This will necessarily affect the level of income that we

can achieve from Church appeals. The reduction in the number of staff we employ will ensure that a greater

proportion of each pound we receive is available for grants to missionaries.

Paul Robbins

Chairman

March 2011

Mr P Robbins

Trustee

Dated: .........................

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Goods sold

1%Legacies

7%

Trust Funds

8%

Gift Aid

10%

Grants

15%

Parish Appeals

25%

Donations

34%

Figure 1. Pie-chart showing SURVIVE-MIVA's

incoming resources* in 2010* Income from other sources (0.03%) and from bank interest (0.20%) are not

shown on Figure 1. Total income = £469,248

Vehicle/transport

grants

70%

Cost of generating

voluntary income

27%

Governance

3%

Figure 2. Pie-chart showing where resources*

were expended in 2010Total resources expended = £510,796

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SURVIVE-MIVA

STATEMENT OF TRUSTEES' RESPONSIBILITIES

The trustees are responsible for preparing the Trustees' Report and the accounts in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare accounts for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that year. In preparing these accounts, the trustees are required to: - select suitable accounting policies and then apply them consistently; - observe the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the accounts; and - prepare the accounts on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping sufficient accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the accounts comply with the Charities Act 1993, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

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INDEPENDENT AUDITORS' REPORT

TO THE TRUSTEES OF SURVIVE-MIVA

We have audited the accounts of SURVIVE-MIVA for the year ended 31 December 2010 which comprise the Statement of Financial Activities, the Balance Sheet and the related notes. The financial reporting framework that has been applied in their preparation is applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). This report is made solely to the charity's trustees, as a body, in accordance with section 43 of the Charities Act 1993 and regulations made under section 44 of that Act. Our audit work has been undertaken so that we might state to the charity's trustees those matters we are required to state to them in an auditors' report and for no other purpose. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the charity and its trustees as a body, for our audit work, for this report, or for the opinions we have formed.

Respective responsibilities of trustees and auditors As explained more fully in the statement of trustees' responsibilities, the trustees are responsible for the preparation of accounts which give a true and fair view.

We have been appointed as auditors under section 43 of the Charities Act 1993 and report in accordance with regulations made under section 44 of that Act. Our responsibility is to audit and express an opinion on the accounts in accordance with applicable law and International Standards on Auditing (UK and Ireland). Those standards require us to comply with the Auditing Practices Board's Ethical Standards for Auditors.

Scope of the audit of the accounts An audit involves obtaining evidence about the amounts and disclosures in the accounts sufficient to give reasonable assurance that the accounts are free from material misstatement, whether caused by fraud or error. This includes an assessment of: whether the accounting policies are appropriate to the charity's circumstances and have been consistently applied and adequately disclosed; the reasonableness of significant accounting estimates made by the trustees; and the overall presentation of the accounts.

Opinion on accounts

In our opinion the accounts:

-

give a true and fair view of the state of the charity's affairs as at 31 December 2010 and of its incoming resources and application of resources, for the year then ended;

-

have been properly prepared in accordance with United Kingdom Generally Accepted Accounting Practice; and

- have been prepared in accordance with the requirements of the Charities Act 1993.

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SURVIVE-MIVA

INDEPENDENT AUDITORS' REPORT (CONTINUED)

TO THE TRUSTEES OF SURVIVE-MIVA

Matters on which we are required to report by exception We have nothing to report in respect of the following matters where the Charities Act 1993 requires us to report to you if, in our opinion:

- the information given in the Trustees' Report is inconsistent in any material respect with the accounts; or

- sufficient accounting records have not been kept; or

-

the accounts are not in agreement with the accounting records and returns; or

- we have not received all the information and explanations we require for our audit.

BWMacfarlane LLP

Chartered Accountants

Statutory Auditor

3 Temple Square

Liverpool

L2 5BA

Dated: .........................

BWMacfarlane LLP is eligible to act as an auditor in terms of section 1212 of the Companies Act 2006

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STATEMENT OF FINANCIAL ACTIVITIES INCLUDING INCOME AND EXPENDITURE ACCOUNT E ACCOUNT


Unrestricted Restricted Total Total

funds funds 2010 2009

Notes £ £ £ £

Incoming resources

Incoming resources from generated funds

Donations and legacies 2 460,748 970 461,718 541,530

Activities for generating funds 3 6,448 - 6,448 6,691

Investment income 4 964 - 964 132

──────── ──────── ──────── ────────

468,160 970 469,130 548,353

Other incoming resources 118 - 118 767

──────── ──────── ──────── ────────

Total incoming resources 468,278 970 469,248 549,120

──────── ──────── ──────── ────────

Resources expended 5

Costs of generating funds

Costs of generating donations and legacies 136,667 - 136,667 130,430

──────── ──────── ──────── ────────

Net incoming resources available 331,611 970 332,581 418,690

Charitable activities

Funding vehicles for overseas health and religious activities 354,876 970 355,846 365,517

──────── ──────── ──────── ────────

Governance costs 18,283 - 18,283 16,855

──────── ──────── ──────── ────────

Total resources expended 509,826 970 510,796 512,802

──────── ──────── ──────── ────────

Net (expenditure)/income for the year/

Net movement in funds (41,548) - (41,548) 36,318

Fund balances at 1 January 2010 300,832 - 300,832 264,514

──────── ──────── ──────── ────────

Fund balances at 31 December 2010 259,284 - 259,284 300,832

════════ ════════ ════════ ════════

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BALANCE SHEET

AS AT 31 DECEMBER 2010

2010 2009

Notes £ £ £ £

Fixed assets

Tangible assets 13

1,072

1,338

Current assets

Debtors 14 17,064

32,379

Cash at bank and in hand 293,837

314,613

────────

────────

310,901

346,992

Creditors: amounts falling due within one year 15 (52,689)

(47,498)

────────

────────

Net current assets 258,212

299,494

────────

────────

Total assets less current liabilities 259,284

300,832

════════

════════

Income funds

Unrestricted funds:

Designated funds 18 35,000 35,000

Other charitable funds 224,284 265,832

────────

──────── 259,284 300,832

════════

════════

Approval by the members of SURVIVE-MIVA

In accordance with section 7e of the Constitution, these reports and financial statements were approved by the Members at the Annual General Meeting held on.....

Mr P Robbins Mr S P Foran

Trustee Director

The accounts were approved by the Trustees on 7 April 2011

Mr P Robbins Rev N Johnston

Trustee Trustee

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SURVIVE-MIVA

NOTES TO THE ACCOUNTS


1 Accounting policies

1.1 Basis of preparation

The accounts have been prepared under the historical cost convention.

The accounts have been prepared in accordance with applicable accounting standards, the Statement of Recommended Practice, "Accounting and Reporting by Charities", issued in March 2005 and the Charities Act 1993.

1.2 Incoming resources Income is recognised in the period in which the charity is entitled to receipt and the amount can be

measured with reasonable certainty. Voluntary income is received by way of church appeals, donations and income from trust funds and is included in full in the Statement of Financial Activities when receivable. In accordance with this policy, legacies are included when the charity is advised by the personal representative of an estate that payment will be made or property transferred and the amount involved can be quantified. Grants, including grants for the purchase of fixed assets, are recognised in full in the Statement of Financial Activities in the year in which they are receivable. Income is deferred only when the charity has to fulfil conditions before becoming entitled to it or where the donor has specified that the income is to be expended in a future period.

1.3 Resources expended

Expenditure reflects all amounts paid and accrued during the year. Expenditure includes any VAT which cannot be fully recovered and is reported as part of the expenditure to which it relates. All costs are allocated between the expenditure categories of the Statement of Financial Activities (SOFA) on a basis designed to reflect the use of the resource. Costs relating to a particular activity are allocated directly, others are apportioned on an appropriate basis.

Costs of generating funds include the costs associated with printing the Awareness magazine, Speakers' expenses and the administration of the appeals process.

Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.

Governance costs represent costs associated with meeting the constitutional and statutory requirements of the charity and include the audit fees and costs linked to the strategic management of the charity.

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NOTES TO THE ACCOUNTS (CONTINUED)


1.4 Tangible fixed assets and depreciation

Tangible fixed assets are stated at cost less depreciation. Depreciation is provided at rates calculated to write off the cost less estimated residual value of each asset over its expected useful life, as follows: Computer equipment - 33% p.a. on a straight line basis Office equipment - 20% p.a. on a reducing balance basis All assets costing more than £500 are capitalised.

1.5 Leasing and hire purchase commitments Rentals applicable to operating leases where substantially all of the benefits and risks of ownership

remain with the lessor are charged against income on a straight line basis over the period of the lease.

1.6 Pensions

The charity makes contributions into an occupational pension scheme and also an employees' private pension plan up to a maximum of 6% of the gross salary. The contributions are charged as expenditure in the year in which they are paid.

1.7 Accumulated funds

Funds held by the charity are: Unrestricted general funds - these are funds which can be used in accordance with the charitable objects at the discretion of the trustees. Designated funds - these are funds set aside by the trustees out of unrestricted general funds for specific future purposes. Restricted funds - these are funds that can only be used for particular restricted purposes within the objects of the charity. Restrictions arise when specified by the donor or when funds are raised for particular restricted purposes. Further explanation of the nature and purpose of each fund is included in the notes to the accounts.

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2 Donations and legacies

Unrestricted Restricted Total Total funds funds 2010 2009 £ £ £ £

Donations and gifts 359,756 970 360,726 420,530 Legacies receivable 30,992 - 30,992 31,000 Grants receivable for core activities 70,000 - 70,000 90,000 ──────── ──────── ──────── ──────── 460,748 970 461,718 541,530 ════════ ════════ ════════ ════════

Donations and gifts Unrestricted funds: Church appeals 114,487 126,872 Donations, group etc 75,347 104,286 Gift aid 46,218 76,134 Trust funds 39,550 26,290 Donations - Awareness magazine 84,154 86,948 ──────── ──────── 359,756 420,530 ════════ ════════

Restricted funds: Donations 970 - ──────── ──────── 970 - ════════ ════════

Legacies receivable Unrestricted funds: Legacies receivable 30,992 31,000 ──────── ──────── 30,992 31,000 ════════ ════════

Grants receivable for core activities Unrestricted funds: CAFOD 50,000 70,000 SCIAF 20,000 20,000 ──────── ──────── 70,000 90,000 ════════ ════════

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3 Activities for generating funds 2010 2009 £ £

Activities for generating funds 6,448 6,691 ──────── ──────── Net Activities for generating funds 6,448 6,691 ════════ ════════ Activites for generating funds includes income from the sale of Christmas cards and printing.

4 Investment income

2010 2009 £ £

Interest receivable 964 132 ════════ ════════

5 Total resources expended Staff Depreciation Other Total Total

costs costs 2010 2009

£ £ £ £ £

Costs of generating funds Costs of generating donations and

legacies 89,965 160 46,542 136,667 130,430

Charitable activities Funding vehicles for overseas health and religious activities Activities undertaken directly - - 311,013 311,013 318,421 Support costs 38,754 104 5,975 44,833 47,096 Total 38,754 104 316,988 355,846 365,517

Governance costs 9,689 2 8,592 18,283 16,855

──────── ──────── ──────── ──────── ────────

138,408 266 372,122 510,796 512,802

════════ ════════ ════════ ════════ ════════

Governance costs includes payments to the auditors of £3,510 (2009: £3,377) for audit fees and £2,950 (2009 £2,832) for accountancy services.

Staff costs were allocated between the costs of generating funds, charitable activities and governance using the percentages 65%, 28% and 7% respectively and other support costs were allocated using the percentages 60%, 39% and 1% respectively except for postage and stationery which is allocated as 90%, 9% and 1% respectively.

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6 Costs of generating donations and legacies 2010 2009 £ £ Other costs comprise: Speaker's expenses 4,711 5,220 Printing 22,483 19,870 Publications and adverts 154 474 Fundraising costs 4,197 2,292 Premises costs 6,062 6,369 Insurance 395 400 Telephone 924 767 Postage and stationery 6,866 5,611 Repairs and maintenance 328 1,503 Sundry expenses 422 9,877 ──────── ──────── 46,542 52,383 ════════ ════════

7 Activities undertaken directly 2010 2009 £ £ Other costs relating to funding vehicles for overseas health and religious

activities comprise: Vehicles 310,825 318,355 Publications 188 66 ──────── ──────── 311,013 318,421 ════════ ════════

8 Support costs 2010 2009 £ £

Premises and other costs 5,975 12,856 Staff costs 38,754 32,479 Depreciation 104 1,761 ──────── ──────── 44,833 47,096 ════════ ════════

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9 Governance costs 2010 2009 £ £ Other governance costs comprise: Audit fees 3,510 3,377 Accountancy fees 2,950 2,832 Legal and professional fees 1,469 - Staff costs 9,689 8,120 Premises and other costs 665 2,525 ──────── ──────── 18,283 16,854 ════════ ════════

10 Trustees

None of the trustees (or any persons connected with them) received any remuneration during the year, but 2 of them were reimbursed a total of £235 travelling expenses (2009: 1 was reimbursed £120). 11 Employees Number of employees The average monthly number of employees during the year was: 2010 2009 Number Number

Number of administrative staff 4 4 ═══════ ═══════

Employment costs 2010 2009 £ £

Wages and salaries 121,939 101,148 Social security costs 10,700 9,702 Other pension costs 5,769 5,086 ─────── ─────── 138,408 115,936 ═══════ ═══════ In addition, a great amount of time the value of which it is impossible to reflect in these financial statements

is donated by volunteers throughout the UK. There were no employees whose emoluments were £40,000 or more. Employment costs in 2010 include costs in respect of a voluntary redundancy during the year.

12 Taxation As a charity, Survive Miva is exempt from tax on income and gains falling within section 505 of the Taxes

Act 1988 or s256 of the Taxation of Chargeable Gains Act 1992 to the extent that these are applied to its charitable objects. No tax charges have arisen in the charity.

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13 Tangible fixed assets Fixtures,

fittings & equipment

£ Cost At 1 January 2010 and at 31 December 2010 34,994 ─────── Depreciation At 1 January 2010 33,656 Charge for the year 266 ─────── At 31 December 2010 33,922 ─────── Net book value At 31 December 2010 1,072 ═══════ At 31 December 2009 1,338 ═══════ 14 Debtors 2010 2009 £ £

Other debtors 17,064 32,379 ═══════ ═══════

15 Creditors: amounts falling due within one year 2010 2009 £ £

Taxes and social security costs - 15,378 Other creditors 45,872 26,758 Accruals 6,817 5,362 ─────── ─────── 52,689 47,498 ═══════ ═══════

16 Pension and other post-retirement benefit commitments Defined contribution 2010 2009 £ £

Contributions payable by the charity for the year 5,769 5,086 ═══════ ═══════

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17 Restricted funds

The income funds of the charity include restricted funds comprising the following unexpended balances of donations and grants held on trust for specific purposes:

Movement in funds Balance at

1 January 2010

Incoming resources

Resources expended

Balance at 31

December 2010

£ £ £ £

St Julie's DWG - 970 (970) - ─────── ─────── ─────── ─────── - 970 (970) - ═══════ ═══════ ═══════ ═══════

The donation from St Julie's funded a motorcycle in India.

18 Designated funds

The income funds of the charity include the following designated funds which have been set aside out of unrestricted funds by the trustees for specific purposes:

Movement in funds Balance at

1 January 2010

Incoming resources

Resources expended

Balance at 31

December 2010

£ £ £ £

Contingency funds 35,000 - - 35,000 ─────── ─────── ─────── ─────── 35,000 - - 35,000 ═══════ ═══════ ═══════ ═══════

The contingency fund represents administration expenses for three months and is reserved to protect SURVIVE-MIVA's employees in the event of a sudden loss of income.

19 Analysis of net assets between funds Unrestricted

funds Restricted

funds Total

£ £ £

Fund balances at 31 December 2010 are represented by: Tangible fixed assets 1,072 - 1,072 Current assets 310,901 - 310,901 Creditors: amounts falling due within one year (52,689) - (52,689) ─────── ─────── ─────── 259,284 - 259,284 ═══════ ═══════ ═══════

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20 Commitments under operating leases

At 31 December 2010 the charity had annual commitments under non-cancellable operating leases as follows:

Land and buildings 2010 2009 £ £ Expiry date: In over five years 7,080 6,960 ═══════ ═══════

SURVIVE-MIVA

MAP SHOWING THE GEOGRAPHICAL DISTRIBUTION

OF VEHICLES / MODES OF TR

Meeting the transport needs of missionaries

all ov

SURVIVE

THE YEAR 2010 AT A GLANCE

During 2010, a total of 219

to donations received in the course of the year. (For more details of grants

made, a free booklet is available: please contact the office.)

This total was comprised of the following mix:

16 community heal

1 auto-rickshaws

Peru (1)

N.B. For information purposes only

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MAP SHOWING THE GEOGRAPHICAL DISTRIBUTION

RANSPORT FUNDED IN 2010


all over the world . . .

SURVIVE-MIVA

THE YEAR 2010 AT A GLANCE

During 2010, a total of 219 different modes of transport were provided thanks



This total was comprised of the following mix:

16 community health outreach vehicles – 29 motorbikes/mopeds

rickshaws - 1 boat + outboard motor - 2 outboard motors

140 bicycles - 30 mules

Nigeria (3) Ethiopia (30)

Uganda (73)

Tanzania (51)

DRC (2)

Mozambique (27)

India (32)

N.B. For information purposes only—map not shown to scale


MIVA

different modes of transport were provided thanks



29 motorbikes/mopeds –

2 outboard motors -

map not shown to scale

Documents

SURVIVE -MIVA1 SURVIVE-MIVA LEGAL AND ADMINISTRATIVE INFORMATION Charity name SURVIVE-MIVA (Missionary Vehicle Association) Legal status SURVIVE-MIVA is a UK registered charity and