Susan McLean NOAA/NESDIS NOAA Web Shop 2004 NOAA Policy Directive on Internet Services What does it mean to me? Susan McLean NESDIS [email protected]

NOAA Web Shop 2004NOAA Web Shop 2004 Susan McLean NOAA/NESDISSusan McLean NOAA/NESDIS

NOAA Policy Directive NOAA Policy Directive on Internet Serviceson Internet ServicesWhat does it mean to me?What does it mean to me?

Susan McLean NESDISSusan McLean [email protected]@noaa.gov


NOTE on this PPT

This presentation was originally made for the 2004 NOAA Webshop. The current address of the NOAA Web policies is:

http://www.cio.noaa.gov/webpolicies.html


Changes since 2004

•The policies have been updated and the naming conventions have been changed.

•There are now only four policies:–Department of Commerce Web Policies (previously W-1)

–Web Content Management (comparable to previous W-2)

–Provision of Internet Services (previously W-5)

–Coordination of Web Site Names (new in 2007)

•The rest of the presentation remains valid.


ThanksThanks

Hugh Schratwieser of the NOAA Office Hugh Schratwieser of the NOAA Office of General Counsel and Rashelle of General Counsel and Rashelle Richardson of NOAA’s National Richardson of NOAA’s National Geophysical Data Center are primarily Geophysical Data Center are primarily to thank for the development of a JPA to thank for the development of a JPA template to streamline the process of template to streamline the process of complying with the NOAA W-5 Policy.complying with the NOAA W-5 Policy.


Goals of TalkGoals of Talk

Learn what the NOAA Policy Directive Learn what the NOAA Policy Directive W-5 meansW-5 means

Learn how this Directive impacts Learn how this Directive impacts Internet servicesInternet services

Learn what services might be Learn what services might be impactedimpacted

Learn how to mitigate the impact on Learn how to mitigate the impact on your operations your operations


BackgroundBackgroundNOAA currently has 5 Policy DirectivesNOAA currently has 5 Policy DirectivesW-1: Department Policy and RegulationsW-1: Department Policy and Regulations

NOAA will NOAA will comply with all DOC policiescomply with all DOC policies and best practices and best practices

W-2: Web Asset ManagementW-2: Web Asset ManagementNOAA CIOs will NOAA CIOs will manage Web resourcesmanage Web resources

W-3: Corporate Look and FeelW-3: Corporate Look and FeelNOAA Web sites will NOAA Web sites will comply with the mandatory style elementscomply with the mandatory style elements

from the NOAA Style Bookfrom the NOAA Style Book

W-4: Registration of Web AssetsW-4: Registration of Web AssetsYearly certificationYearly certification of Web assets through WAMIS of Web assets through WAMIS

W-5: Internet ServicesW-5: Internet Services

More information:More information:http://www.cio.noaa.gov/itmanagement/ciopol.htmhttp://www.cio.noaa.gov/itmanagement/ciopol.htm


W-5 Internet ServicesW-5 Internet Services

An agreement between the organizations An agreement between the organizations is required for NOAA to provide Internet is required for NOAA to provide Internet services for an external organization. services for an external organization. An agreement between the An agreement between the organizations is likewise required for an organizations is likewise required for an organization to provide NOAA Internet organization to provide NOAA Internet services. services.

Effective 1 October 2004, agreements for Effective 1 October 2004, agreements for Internet services are required.Internet services are required.


W-5 DetailsW-5 Details

The agreement must:The agreement must: Be reviewed and approved by the NOAA Office of the Be reviewed and approved by the NOAA Office of the

General CounselGeneral Counsel Be authorized under applicable transactional and Be authorized under applicable transactional and

programmatic legal authoritiesprogrammatic legal authorities For Joint Project Agreements, demonstrate a mutual For Joint Project Agreements, demonstrate a mutual

interest can be shown and costs are equitably apportionedinterest can be shown and costs are equitably apportioned For Economy Act Agreements, show that the services being For Economy Act Agreements, show that the services being

obtained from the agency could not be obtained from a obtained from the agency could not be obtained from a private source for a lower costprivate source for a lower cost

Clearly delineate sources of information to be providedClearly delineate sources of information to be provided Address how content will be managed by the partiesAddress how content will be managed by the parties Assure NOAA content complies with applicable NOAA Assure NOAA content complies with applicable NOAA

policies and regulationspolicies and regulations


More DetailsMore Details The noaa.gov domain name may only be used for The noaa.gov domain name may only be used for

sites that are fully compliant with NOAA policy. sites that are fully compliant with NOAA policy. Sites using the noaa.gov domain shall contain Sites using the noaa.gov domain shall contain only NOAA mission-related content.only NOAA mission-related content.

Internet services apply to Internet services apply to • hosting of Web pages, hosting of Web pages, • Web sites, Web sites, • Internet discussion forums, Internet discussion forums, • list servers, list servers, • email based collaboration services, and email based collaboration services, and • any Internet based serviceany Internet based service..


All Clear?All Clear?


What Does This Policy Mean?What Does This Policy Mean?

If a non-federal government agency is If a non-federal government agency is providing services to you, or you are providing services to you, or you are providing services to them, you need an providing services to them, you need an agreement in place, approved by the agreement in place, approved by the NOAA Office of General Counsel.NOAA Office of General Counsel.

NOAA content must meet all NOAA / DOC / NOAA content must meet all NOAA / DOC / Federal Government regulations.Federal Government regulations.

NOAA content must be clearly NOAA content must be clearly distinguished from non-NOAA content.distinguished from non-NOAA content.


What Does This Impact?What Does This Impact? In general, if you are doing U.S. Government In general, if you are doing U.S. Government

to U.S. Government or collaborations with to U.S. Government or collaborations with commercial entities, you already have an commercial entities, you already have an agreement that can be modified to include agreement that can be modified to include Internet services. Internet services. No new agreement is No new agreement is required. required.

This policy mostly impacts activities involving This policy mostly impacts activities involving non-federal government research agencies, non-federal government research agencies, universitiesuniversities, and , and non-profit partnersnon-profit partners. .

This policy is so broad and the possible This policy is so broad and the possible collaborations so varied, it is easier to look at some collaborations so varied, it is easier to look at some

examples and examples and ask your CIO for guidanceask your CIO for guidance..


Some Examples Requiring an Some Examples Requiring an AgreementAgreement

A University is hosting data and Web site A University is hosting data and Web site for NOAA.for NOAA.

NOAA hosts a Web site and distributes NOAA hosts a Web site and distributes data for an international not-for-profit data for an international not-for-profit research association partnerresearch association partner

NOAA hosts an email listserver for a formal NOAA hosts an email listserver for a formal research project involving non-research project involving non-government participantsgovernment participants

A foreign science agency mirrors a NOAA A foreign science agency mirrors a NOAA FTP and Web site.FTP and Web site.


What Do I Do First?What Do I Do First? Identify the Internet services you Identify the Internet services you

provide or are provided for you by provide or are provided for you by non-NOAA organizationsnon-NOAA organizations

Ensure that all of these activities:Ensure that all of these activities:• Support the missionSupport the mission• Involve appropriate partnersInvolve appropriate partners• Share costs equitably or recover costsShare costs equitably or recover costs

Develop an appropriate agreement, Develop an appropriate agreement, modify an existing agreement, or modify an existing agreement, or stop doing the activitystop doing the activity


How do I Proceed?How do I Proceed?

There are several forms a Web hosting There are several forms a Web hosting agreement might take, depending on the agreement might take, depending on the type of organization involved and the type of organization involved and the nature of the relationship with NOAA. nature of the relationship with NOAA.

Most of these will involve research, public Most of these will involve research, public (i.e. state and local government), or non-(i.e. state and local government), or non-profit organizationsprofit organizations

These can be covered using a Joint Project These can be covered using a Joint Project Agreement (JPA)Agreement (JPA)


When Can I Use a JPA?When Can I Use a JPA?

The other party is a non-profit, The other party is a non-profit, research, or public organizationsresearch, or public organizations

The costs of the project are equitably The costs of the project are equitably sharedshared

Service is mutually beneficialService is mutually beneficial Project participation supports NOAA’s Project participation supports NOAA’s

mission goalsmission goals In general, no money is exchangedIn general, no money is exchanged


What Does a JPA Look Like?What Does a JPA Look Like?

Identifies the parties involvedIdentifies the parties involved, including , including type of partner (non-profit, research, type of partner (non-profit, research, public organization)public organization)

DefinesDefines clearly the clearly the responsibilityresponsibility of both of both partiesparties

ExplainsExplains the the mutual benefitmutual benefit and how this and how this furthers NOAA’s mission and goalsfurthers NOAA’s mission and goals

Defines the equitableDefines the equitable apportionment of apportionment of costscosts


Sample JPASample JPA

A Joint Project Agreement consists of A Joint Project Agreement consists of 9 sections – most of which is boiler 9 sections – most of which is boiler plate. The following sample takes a plate. The following sample takes a total of 2 pages, front and back.total of 2 pages, front and back.

The sections which were “filled-in” The sections which were “filled-in” are emphasized.are emphasized.


I. PARTIESThis document constitutes an agreement between the

National Geophysical Data Center (NGDC) of the National Environmental Satellite Data and Information Service (NESDIS), National Oceanic and Atmospheric Administration (NOAA), and the International Association of Geomagnetism and Aeronomy (IAGA), which is a non-profit scientific organization.

Part I of IX: PartiesPart I of IX: Parties


II. AUTHORITIESNGDC/NESDIS has authority to participate in the project to collect and distribute geomagnetic data using Internet services with IAGA under:

15 U.S.C. Section 1525, the Department's Joint Project Authority, which provides that the Department may enter into joint projects with nonprofit, research, or public organizations on matters of mutual interest, the cost of which is equitably apportioned.

33 U.S.C. § 883c, which authorizes the Secretary of Commerce to collect, correlate, and disseminate geomagnetic data from domestic and foreign sources in order to assure that such data shall be readily available to Government and private agencies and individuals.

Part II of IX: AuthoritiesPart II of IX: Authorities


III. PURPOSEPursuant to this agreement, the parties will cooperate to provide the highest quality geomagnetic indices, data, and models via the IAGA Web site hosted by NOAA. These activities support basic research as well as improving the safety of astronauts, the operation of electronics on satellites, minimizing the damage to power systems, disruption of communications, and degradation of high-tech navigation systems. NOAA provides Web support on existing equipment and Web oversight to ensure content meet all applicable regulations and best practices. IAGA, in partnership with NOAA, provides scientific review of data and information.

This project is necessary and essential to further the mission of NOAA / DOC in that it will improve the operation of NOAA satellites essential to monitoring our environment, provide for safe navigation of ship and aircraft, and further research into our space, near-space, and Earth environment. NGDC/NESDIS has determined that this project cannot be done at all or done as effectively without the participation of IAGA because of the global nature of the science. IAGA is the primary international organization and a critical scientific partner for research related to geomagnetism and aeronomy.

Part III of IX: PurposePart III of IX: Purpose


IV. MUTUAL INTEREST OF THE PARTIESThis Web hosting is of mutual interest to the parties

because it provides NOAA with global data and information essential to its mission and partnership in the international activities related to its mission for Climate and Commerce and Transportation . It provides IAGA with reliable high-quality Web services for the distribution of data and information.

Part IV of IX: Mutual InterestPart IV of IX: Mutual Interest


V. RESPONSIBILITIES OF THE PARTIESNGDC/NESDIS agrees to perform the following activities and provide the following resources in support of the IAGA Web services:

a. Provide reliable Web hosting for IAGA relating to geomagnetic data, indices, and models; including review of all materials posted to ensure quality meets acceptable standards for NOAA/DOC.

IAGA agrees to perform the following activities and provide the following resources in support of IAGA Web services:

a. Provide scientific review and approval for data and information distributed from the Web site.

Part V of IX: ResponsibilitiesPart V of IX: Responsibilities


VI. EQUITABLE APPORTIONMENT OF COSTSThe costs of this activity are equitably apportioned. NOAA’s estimated percentage of total costs of this project is less than 20%. IAGA members support the majority of the cost of this project to acquire and review the data and information.

Part VI of IX: CostsPart VI of IX: Costs


VII. CONTACTS“boiler plate”

VIII. PERIOD OF AGREEMENT AND MODIFICATION/TERMINATION

“boiler plate”

IX. OTHER PROVISIONS“boiler plate”

Boiler PlateBoiler Plate


SummarySummary W5-Internet Hosting requires a formal contract, W5-Internet Hosting requires a formal contract,

approved by the NOAA GC, for you to provide approved by the NOAA GC, for you to provide Internet services to an external organization or Internet services to an external organization or for an external organization to provide Internet for an external organization to provide Internet services to you.services to you.

W5 impacts all types of Internet services W5 impacts all types of Internet services including Web and FTP hosting, discussion including Web and FTP hosting, discussion forums, and e-mail listservers.forums, and e-mail listservers.

If you have an existing agreement, modify it – If you have an existing agreement, modify it – don’t create a new one.don’t create a new one.

If your activity meets the follow, use the JPA If your activity meets the follow, use the JPA template:template:• Other party is non-profit, research, or publicOther party is non-profit, research, or public• Service is mutually beneficialService is mutually beneficial• No money exchanged No money exchanged


ConclusionConclusion W-5 Policy Directive has wide-reaching impact on W-5 Policy Directive has wide-reaching impact on

how NOAA is currently doing business. how NOAA is currently doing business. If in doubt, check with your CIOIf in doubt, check with your CIO

Most of our Internet services involve research, Most of our Internet services involve research, public, or non-profit organizationspublic, or non-profit organizations

These can be These can be covered under a simple JPAcovered under a simple JPA

The The NOAA GC is available to assistNOAA GC is available to assist, but it is the , but it is the responsibility of the LO to put forward a draftresponsibility of the LO to put forward a draft..

Start now – deadline is 1 October!Start now – deadline is 1 October!


The W-5 JPA Template will be made The W-5 JPA Template will be made available from the conference Web available from the conference Web

site.site.

Documents

Susan McLean NOAA/NESDIS NOAA Web Shop 2004 NOAA Policy Directive on Internet Services What does it mean to me? Susan McLean NESDIS [email protected]