SWIM ONTARIO 2016-2017 ANNUAL REPORT CONTENTS

Welcome

Letter from Swimming Canada CEO 1 Board Reports President’s Report 2 Executive Director and Operations Reports 6 Finance and Audit Committee 22 Policy and Planning Committee 23 Nominations Committee 24 Masters Committee 25

Committees of the Executive Director Reports Sport Development Committee 26 Performance Coaches Committee 27 Swim Ontario Coaches Committee 27

Swim Ontario Officials Committee 28 Awards Committee 30 Regional Directors Committee 31

Partner Organization Reports Ontario Aquatic Hall of Fame 36

Award Programmes Records 38

Swim Ontario Award Recipients 40

Association Information Association Profile 43

Association Directory 43 Board of Directors Profiles 44 Board of Directors Summary of Motions 46

Financial Information Audited Financial Statements March 31, 2017 50

The Board of Swim Ontario September 14, 2017 Dear Board,

Swimming Canada would like to thank and congratulate Swim Ontario in contributing

to the success of not only Swimming Canada but Swimming in Canada.

As a member of Swimming Canada, Swim Ontario and its staff have always been willing go

above and beyond to take leadership roles in programming, support and leadership. The

organization’s collaboration, and ability to integrate and align with Swimming Canada’s

objectives and strategic plan has been a key component of the current success of our

Strategic plan objectives. The athletes that Swim Ontario is currently supporting and

producing is coming from a variety of diverse sources whether it be at the club, university or

training centers. While it is it not easy to maintain such a strong swimming ecosystem we

congratulate you and the members of Swim Ontario.

Coaches, athletes, officials and staff from Ontario continue to assist Swimming Canada on

the world stage and we are proud of you all as members.

Swimming Canada has very aggressive goals for 2020 and soon to be 2022 and 2026. We

look forward to Swim Ontario to continue to assist us and Canada on the world stage.

Well done to all the athletes, coaches, officials, volunteers and staff of Swim Ontario.

Sincerely,

Chief Executive Officer

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We should all be proud to represent swimming and we should be doubly proud to represent Ontario swimming. For decades those

in our sport might only mumble that they were from Ontario while other provincial organizations soaked up the praise and

garnished high-fives; now we can say, we are back.

Our membership is over 19,000 swimmers

Our club base is stable

Coaching membership is growing

While we can’t take credit for it, new pools are coming on-line in communities around the province

Our sport is growing

Still while we pat ourselves on the back (or you are encouraged to) we need to also reflect on a few sobering details.

Ontario High Performance Sport Initiative & the Ontario Swim Academy

At the last AGM, a notice of motion asked the following question,

MOTION: S. Baker/P. Robertson

To direct the Swim Ontario Board of Directors to investigate the ways & means within the organization’s policies

and procedures to cease funding to the Ontario Swim Academy in its current form. *That being a resident based

Academy. The motion was carried.

November 2016 - select members meet with OHPSI management and funding partners

December 2016 - SO approves participation in OHPSI program for 2017-2018

Jan - Mar 2017 - Finance Committee reviews staff reports on OHPSI program

April 2017 - BOD receives report from Finance Committee on Impact of OHPSI program

May 2017 - A report from Eric Martin and Mike Brown as per the direction of the Board is attached.

In sum, a junior resident full-time training environment is required to apply for funding. Funding envelopes the High-Performance

Centre, in and out-reach programs; everything. Funding (partners CSIO, SNC and Own the Podium) is tied to Swim Ontario

demonstrating this criterion. As well as demonstrating the resident based environment Swim Ontario also has to demonstrate our

own partnership investment. So, what does it cost us? For the 2017-18 Fiscal year (beginning April 1, 2017) Swim Ontario will be

contributing $38,000 (rounding, exact numbers in the report) for which the partners and participating athletes contribute $379,000.

The review of Swim Ontario policy and procedure says that the OHPSI and the OSA is within the purview of staff operations and

aligns with the Strategic Plan and not supporting these programs might in itself be indefensible. While some view the negative

impacts to the OSA, the positives need to be considered. OSA provides significant benefits that our sport would be disadvantaged if

we discontinue in the OHPSI program. Funding and partnerships would be significantly compromised to the detriment of Swim

Ontario. Staff and the ED committee structures have also taken steps to address the concerns raised in the relationship of OSA

coach and club coaches.

Masters Swimming

A report from the Masters Committee is included in the AGM report. Staff, the Committee and Board worked very hard to expedite

procedures and handle questions for the majority of the year. From September to January, Swim Ontario and MSO were striving to

sanction meets and building procedures in anticipation of shared data with SNC. This changed when the Swimming Canada and

Masters Swimming Canada deadline terms were not met. Swim Ontario was reminded of our responsibility for sanctioning

competition including Masters, and for the registration of Masters for September 2017.

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Governance

Swim Ontario this year spent much of the first months working on not for profit sport organization governance and best practices in

parliamentarian procedure with many conversations, consultants, workshops and training undertaken. This was done both to

educate and, in some cases, affirm the procedures undertaken at the board level. Collectively, the board must:

Determine a governance model and ensure that appropriate organizational policies and structures are in place.

o Ours is a policy-based governance model. The Board should not be involved in operational decision making.

Instead we have a committee structure – which embraces a number of coaches, officials and other members or

our community – to thoughtfully consider and build the guidance for specific area. To define their boundaries, we

rely on Terms of Reference for each Committee. Within the TOR is the blueprint for the committee to move

forward.

Participate in the development of a mission and strategic plan for the organization

o The current Mission and Strategic plan runs to 2020. Modifying the strategic plan was not identified as an

immediate priority.

Hire and ensure that an effective senior management team is in place (i.e., Executive Director)

o Welcome back to John Vadeika and thank you to Darin Muma for stepping in as interim ED. Our staff works very

hard and has the professional experience necessary to lead in many areas of our sport.

Maintain effective partnerships and communication with the community, the organization’s members and its stakeholders

o We communicate through the TAS bulletin and our electronic distribution lists created by our registration

database. Our website and social media applications are used constantly. Board reports are found on the website.

Some reports are necessary to be kept internally due to confidentiality and strategic needs.

Maintain fiscal responsibility, including raising income, managing income, and approving and monitoring annual budgets

o The Finance Committee and staff work closely to ensure our monthly reporting and annual budgets are within

expectation. Our finances are audited and the Board is updated quarterly by the ED who at that time answers any

questions which may arise.

Ensure transparency in all communication to members, stakeholders and the public

o Communication from the board is in the form of minutes. Minutes are the actions undertaken by the board at a

meeting – and should not be considered a transcript. Many of the actions taken by the board resulted in

communication by staff (announcement on Masters for example).

Evaluate the organization’s work in relation to the strategic plan

o Annually the Board hears from staff at in-person update on strategic plan. This year the update indicated that in

all areas we were ahead or tracking with plan.

Evaluate the work of the board of directors, ensuring continuous renewal of the board, and plan for the succession and

diversity of the board

o Our bylaws call for a nominations committee. This is for a number of reasons. Firstly, we want the best candidates

possible and we want them vetted to ensure they meet the expectations as directed by the Nominations

Committee Terms of Reference. Secondly a nominations committee insures that the candidates for election are

truly independent. Unlike other organizations we have more people than positions annually seeking to be a

director of Swim Ontario.

To all who seek to stand – thank you!

As mentioned we had a great year in the pool. While there are areas for improvement in the organization, that should be

considered as normal. Every organization has something to work on or accomplish. We should all be thankful that the topics of

concern are manageable.

Eric Martin

Swim Ontario Board of Directors President

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Report to the Board – M. Brown and E. Martin

At the 93rd Annual General Meeting held on Sunday, October 2, 2016 at the Toronto Airport Marriott Hotel a notice of motion from

the floor which said,

MOTION: S. Baker/P. Robertson

To direct the Swim Ontario Board of Directors to investigate the ways & means within the organization’s policies and

procedures to cease funding to the Ontario Swim Academy in its current form. *That being a resident based Academy. The

motion was carried.

Motion Clarification The motion’s wording has challenges in its exactness. To aid in the understanding, the following will be used for clarity. The key

elements of the motion are:

• Responsibility - Swim Ontario Board of Directors. To be clear a Board cannot be directed to do anything which would violate

their obligation to represent the corporation. 1

• Focus - Resident Based Ontario Swim Academy. The organization and the funding partners do not use the term resident-

based but rather Daily Training Environment (DTE).

• Scope - Policies and Procedures

• Direction – ways to cease funding

No deadline or date for completion is given

No report is requested

No indication to whom a report (if any) is to be given

Swim Ontario Procedures and Policies No Swim Ontario procedure has wording or direction which specifically impacts the motion. However, there are two Swim Ontario

policies which govern the actions of staff as it relates to the OSA.

Accountability & Transparency

Risk Management

Accountability and Transparency Swim Ontario shall review its programs and deliverables for all members and registrants annually, including but not limited to, Clubs, Swimmers, Para Swimmers, Coaches, Officials, SO Board Members and Swim Ontario staff. Swim Ontario’s programs shall align with its strategic plan and comply with its policies and by-laws

The Board annually ensures that the programming and actions of staff aligns with the Strategic Plan. Every spring staff makes an in-person presentation to the Board and outlines all the programming and operations which have been and are planning to be undertaken. With respect to OSA there should be support found within the Strategic Plan. Strategic Plan The 2013-2020 Strategic Plan:

1.3 Ontario Youth Initiatives

Swim Ontario will develop Ontario Youth Initiatives utilizing the new 2015 Pan‐Am Games facilities to further

identify and develop international podium potential.

While not specifically indicating a full-time academy, it does say that Swim Ontario will develop initiatives. The OSA can indeed be considered as complying with the Strategic Plan. A full-time DTE can be considered an initiative. Therefore, the ability to create the OSA is within the purview of staff.

Cannon v Funds for Canada Foundation, 2012 ONSC 399, 2012 CarswellOnt 503 at para 164. (leave to appeal refused) [Cannon]

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Swim Ontario Vision

To be a world leader in swimming development at all levels.

As the OSA targets the development of youth swimmers in Ontario, this would align with Swim Ontario’s vision as outlined in the

Strategic Plan.

4.4 Risk Management

Swim Ontario will continue to develop and monitor all risk management issues and concerns and put

necessary policies and procedures in place to manage and mitigate all potential risk.

Risk Management is a necessary inclusion into the Strategic Plan. The management of all potential risks is highlighted in the section

immediately below.

Risk Management The purposes of risk management are to:

prevent or limit injury to participants, volunteers and staff;

help protect Swim Ontario and its volunteers and staff against litigation;

reduce the cost of insurance;

improve the services provided to Swim Ontario’s members;

practice sound business management; and

enhance Swim Ontario’s image and reputation. Improve the services provided to Swim Ontario’s members; The funding process for High Performance swimming is complex and not easily detailed. The Swim Ontario Finance Committee has been tasked to work with staff to prepare a document which better explains the process. The Ministry (through the CSIO) and Swimming Canada require Swim Ontario to demonstrate a high level of success in swimming internationally and have in place specific elements before even being considered for funding.

Swim Ontario must,

be prepared to contribute its own monies to any high-performance programming (Swim Ontario contributes $38,000 or

less, which is approximately 10% of total cost)

demonstrate a relationship with the national body (Swimming Canada)

International success

A full-time DTE for both senior (High Performance Centre) and junior (OSA) streams.

Download the full requirements from (http://www.csiontario.ca/sites/default/files/csio_ohpsi-nextgen_ontario_2017-

18_sport_partnership.pdf).

Failure to fulfill these items, including a junior full-time DTE would mean the loss of funding to swimming in the province. This would

immediately impact tour teams, access to TPASC pool and in-reach training programs and more. The loss of this funding would also

mean that to keep comparative programming Ontario swimmers, would need to pay more.

Enhance Swim Ontario’s image and reputation Swim Ontario’s image and reputation is dependent on how the sporting organization is viewed by all stakeholders. Swim Ontario

reputation emanates from all of the business activities and communications either intentionally or unintentionally. Swim Ontario’s

primary funding partners, the Ontario and Federal Ministries and SNC, hold this organization in high regard. Swimming is considered

a mature sport with a rich history with our funding partners. Its staff has the reputation of being very knowledgeable in policy and

procedures and Swim Ontario is provided significant respect for the way it operates and conducts its affairs.

To withdraw from the funding partners would not enhance the reputation or position of the organization, and therefore, would be a

risk contrary to the Risk Management Policy.

Finding The OSA is included within the Strategic Plan as a youth initiative and aligns with Swim Ontario’s vision. By improving the services

offered and continuing to enhance the reputation of the organization the programming can be seen as adhering to the Risk

Management policy.

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There is no method within the policies and procedures of Swim Ontario for ceasing OSA and indeed to remove participation would

itself potentially breach two policies.

On behalf of Swim Ontario, I would like to offer my congratulations to the swimmers and coaches who are responsible for a very

successful string of strong performances in 2017.

From the World Championship Team, we had Kylie Masse, Linda Kiefer and Byron MacDonald team up to win gold in the 100m

backstroke, breaking a record from the performance suit era and setting the first Ontario produced World Record in eight years…

AWESOME!

Congratulations to Ben Titley, and the swimmers from the HPC Ontario, and to Coach Andrew Miller and Javier Acevedo for all of

their contributions to our double bronze medals in relays at World Championships. Swim Ontario athletes also had eight Top 8

performances all of which are highlighted later in this report.

Swim Ontario had 10 athletes named to the World Junior Championships in Indianapolis in August. That was 78% of the Canadian

Team. We suspected the meet would be very successful for our Ontario swimmers and they did not disappoint us. Our swimmers

won 11 medals in total including 6 gold medals. Ontario swimmers were responsible for 5 World Jr Records (4 relay and 1

individual), including Taylor Ruck’s semifinal swim in 100m backstroke. Wow!

Excellent results from our FISU Games Team members Jacqueline Kiere and Kennedy Goss and their coaches for their significant

contributions to the women’s 4 x 100 free gold medal relay. Ontario helped support 6 Ontario athletes to attend FISU Games in

Taipei, and we couldn’t be more pleased with their results.

Coaches Sean Baker, Rob Novak, Rob Garafalo, Janet Hyslop, Kevin Thorburn, and Ben Titley are to be congratulated for their efforts

involved in guiding the athletes to these outstanding performances which are also highlighted later in this report.

Swim Ontario would also like to offer our support and best wishes to the three Ontario swimmers heading to Mexico City next

week to compete in the World Para Swimming Championships. We sincerely hope that all of their planning and hard work pay

the expected dividends.

Domestically, Ontario swimmers also had a very successful summer.

Congratulations to the Oakville Aquatic Club, who captured the team title at Canadian Summer swimming Championships.

Team Ontario had a very successful Canada Summer Games in Winnipeg. Ontario won the team title that included 63 medals

with 28G - 23S - 12B and 24 of 33 athletes went home with at least one medal. Ontario’s individual highlight was Hannah

Henderson (ESWIM), who set a new Canada Games Record for most medals in a single Games with eleven – 6G-4S-1B. In the

boys competition Graysen Bernard (OSA/TSC) also broke the previous Canada Games medal record of nine, winning 10 medals

of his own. I would like to thank Canada Games coaches Vicki Keith, Kevin Anderson, Stu MacLean, and Sergei Soloukhin and

Team Manager Joni Maerten-Sanders for their time and extensive commitment to help ensure a successful Canada Games

experience for our Ontario athletes.

This past season has seen Swim Ontario and several of its clubs partner to contribute to the development of our sport in other

service segments of swimming. A big thank you to the Whitby Dolphins Swim Club for their support and commitment to the

North American Indigenous Games as well as to the Swim Ontario staff and Christy Yaremczuk for their leadership and

coordination on the event. Their contribution to hosting of the event made a lasting impact on the coaches and athletes. Swim

Ontario is continuing its support and outreach with leadership, and volunteerism at the upcoming Invictus Games. Thank you to

the lead Swim Ontario volunteer Eric Martin for his leadership and coordination in this upcoming event.

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Swim Ontario extends our recognition to the Central Region for their partnership in the delivery of the Summer Provincial

Champs and AA competition. Also to ESWIM, WAC, MSSAC and their Local Organizing Committees for their hard working

volunteers who hosted a very successful Eastern Canadian Champs, PARA Can AMs, and the Canadian Junior Swimming

Championships respectively.

I would like to highlight an impressive benchmark this year, that we have surpassed 19,000 swimmers and are approaching

20,000. We have been fortunate that the general trend of our membership base over the last 10 years has been increasing

yearly as is noted further on in this report. That is mostly a testament to your hard work as member clubs and the success of our

Ontario swimmers on the world stage. We need to consistently monitor ways and means to ensure there is continued success

in our membership growth.

Swim Ontario also faces many other complex challenges on a daily basis. Our success has taught us, that we need to continue to

operate a strong corporate business model that takes into account all of these challenges to have a chance to achieve continued

success in the pool and with our registration numbers. If we have learned one thing from this summers’ many successful

performances, and last summers’ Olympic successes, Ontario is most definitely the engine which drives Canadian excellence.

Maintaining that engine as a finely tuned machine, requires experienced mechanics.

Thank you to the Swim Ontario staff, and volunteers (Board and committee members) for their time and commitment to keep

the engine of Swim Ontario running. Today’s successful amateur sport organizations are operating like our successful corporate

cousins, who work in a competitive international environment. This is contrasted by the “kitchen-table” or “cottage entities” of

our sport from twenty years ago. Our recent success to date has been neither coincidental nor accidental. Rather, it is a direct

result of our Swimming Canada inspired, Ontario made, Vision 2020 strategic plan.

Performance Highlights

17th World Championships - Budapest, Hungary - July 23-30, 2017

Gold Medal & WORLD RECORD FOR KYLIE MASSE! 100 Back - 58.10

Bronze Medal - 4 x 100 Mixed Free Relay – Yuri Kisil, Javier Acevedo, Chantal van Landeghem, Penny Oleksiak Canadian Record!

Bronze Medal - 400 Mixed Medley Relay - Kylie Masse, Richard Funk, Penny Oleksiak, Yuri Kisil (Javier Acevedo, Rebecca Smith, Chantal van Landeghem)

4th 100 Fly - Penny Oleksiak - 56.94

4th 4 x 100 Women’s Medley Relay 3:54.86 - Kylie Masse, Kierra Smith, Penny Oleksiak Chantal van Landeghem Canadian Record!

4th 4x100 Free Women - Sandrine Mainville, Chantal Van Landeghem, Kayla Sanchez and Penny Oleksiak (Michelle Toro, Rebecca Smith)

5th 200 Back - Kylie Masse 2:07.04 - (2:05.97 – in semi-final – Canadian Record)

5th - 50 Fly - Penny Oleksiak - 25.62 - Canadian Record!

6th - 4x100 Free Men - Yuri Kisil, Markus Thormeyer, Javier Acevedo, Carson Olafson

7th - 100 Free - Penny Oleksiak – 52.95

8th - 800 Free Relay - Mary-Sophie Harvey, Rebecca Smith, Katerine Savard, Mackenzie Padington (Kayla Sanchez)

10th - 50 Back - Kylie Masse - 27.64 - New Canadian Record

10th - 50 Free – Michelle Toro – 24.66

11th - 200 IM - Erika Seltenreich-Hodgson - 2:11.61

14th - 100 Back - Javier Acevedo - 54.11

14th - 1500 Free - Olivia Anderson - 16:34.50

14th - 400 IM – Tristan Cote - 4:19.87

15th - 100 Breast - Richard Funk - 59.92 (59.89 prelims - new Ontario record)

16th - 50 Back Javier Acevedo – 25.13

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Ontario Swimmers, and Staff Selected to the World Championships Team:

Kylie Masse (WEST/UT) Javier Acevedo (AAC) Kayla Sanchez (AAC/HPCO) Rebecca Smith (SCAR/HPCO) Penny Oleksiak (TSC/HPCO) Michelle Toro (NYAC/HPCO) Chantal van Landeghem (TSC/HPCO) Richard Funk (TSC/HPCO) Tristan Cote (ESWIM)

Olivia Anderson (ESWIM) Alex Loginov (TSC) Erika Seltenreich-Hodgson (GO/HPCVAN) Coaches and Support Staff Linda Kiefer (UT /TSC)- Coach Ben Titley (HPCO) - Coach Johnny Fuller (HPCO –Paramedical Lead) Ryan Atkison (HPCO – Biomechanist)

World Para Swimming Championships, Mexico City, Sept.30 - Oct. 6, 2017

Ontario Swimmers, Selected to the World Para Swimming Championships Team

Alec Elliot - ROW Abi Tripp - KYPAC Zack Zona - NHAC/CHP

37.500%

28.125%

21.875%

9.375%

3.125%

ON BC QUE AB MB

World Championship Team By Province of Registration

52.941%

17.647%

11.764%5.882% 5.882% 5.882%

Que ON AB BC SK NFLD

World Para Championship Team By Province of Registration

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29th Universiade Games – Taipei, August 20 – 27, 2017

Medal Highlights

GOLD - 4x100 Free relay - Jackie Keire & Kennedy Goss

Team Members from Ontario Tristan Cote - ESWIM Alex Loginov - TSC

Eli Wall - TSC Bailey Andison - PERTH

Kennedy Goss - GGST Jackie Keire - OAK

6th World Junior Championships Indianapolis, August 23-28, 2017

GOLD - 4x100 Medley Relay – Jade Hannah, Faith Knelson Penny Oleksiak, Taylor Ruck, Rebecca Smith, (Kayla Sanchez prelims) - 3:58.38 World Junior Record

GOLD– 200 Free - Taylor Ruck 1:57.08 Age Group Record

GOLD - 4x100 Free Relay - Taylor Ruck, Penny Oleksiak, Rebecca Smith, Kayla Sanchez (Faith Knelson prelims) - 3:36.19 World Junior Record

GOLD - 4x100 Mixed Free Relay - Ruslan Gaziev, Alexander Pratt, Taylor Ruck, Penny Oleksiak -3:26.65 World Junior Record

GOLD - 4x100 Mixed Medley Relay - Taylor Ruck, Gabe Mastromatteo, Penny Oleksiak, Ruslan Gaziev, (Mabel Zavaros, Jade Hannah prelims) - 3:43.36

GOLD - 4x200 Free Relay - Kayla Sanchez, Penny Oleksiak, Rebecca Smith, Taylor Ruck, (Mabel Zavaros prelims) - 7:51.47 - World Junior Record

SILVER - 100 Fly - Rebecca Smith - 58.07

SILVER - 200 IM - Kayla Sanchez - 2:12.64

SILVER - 100 Back - Taylor Ruck - 59.23 - 15-17 Age Group Record

BRONZE - 100 Free - Kayla Sanchez - 54.44

BRONZE - 50 Fly - Rebecca Smith - 26.22

4th - 200 Fly - Mabel Zavaros - 2:09.79 - 15-17 Age Group Record

100 Back Semi Finals - Taylor Ruck - 59.28 - World Junior Record

100 Breast Semi Finals - Gabe Mastromatteo - 1:01.64 - 15-17 Age Group Record

30.434%26.086%

21.739%

13.043%

8.695%

BC ON Que MB AB

FISU (Universiade) Games Team By Province of Registration

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Ontario Swimmers, and Staff Selected to the World Junior Championship Team

Ruslan Gaziev - MAC Gabe Mastromatteo - KSS Victoria Kwan – MAC Penny Oleksiak - TSC/HPCO Katja Pavicevic – TSC

Taylor Ruck - SCAR/HPCO Kayla Sanchez - AAC/HPCO Rebecca Smith - SCAR/HPCO Rosie Zavaros – OAK Mabel Zavaros – OAK

Coaches and Support Staff Amber Hutchinson – Biomechanist Ben Titley - Mentor Coach Rob Novak – Coach Mentorship Program

26th Canada Games – Winnipeg, August 7-13, 2017

The Team Ontario medal count was 63 in total. 28G - 23S - 12B

24 of 33 athletes won at least 1 medal.

Hannah Henderson set a Canada Games Record for most medals 11 – 6G-4S-1B in 12 possible events.

Team Ontario won the meet by approximately 650 points with BC in second Alberta in third.

Athletes Named to 2017 Team Ontario

Gabby Baird - GMAC Justin Baker - NYAC Graysen Bernard - TSC/OSA Matthew Cabraja - COBRA Elyse Carnegie - GHAC Mya Falcon - NYAC Jacob Gilpin - EBSC Hanna Henderson - ESWIM Owen Huang - MAC Aidan Hull - TSC Tyson MacDonald - WRMS Angela Marina - BRANT

Alvin Lau - MST Joshua Liendo - NYAC Kayla Marwick - SOO/TNL Gabe Mastromatteo - KSS Amy Meharg - WAAC Tori Meklensek - CW Serena Muizelaar - MSSAC Emma Myburgh - MAC Brendan Oswald - WAC Desiree Pennells - SOO/BTSC

Ethan Placek - WD/OSA Lindsay Puhalski - TBT David Quirie - NKB Gohulan Rajalingam - SOO/DUCKS Regan Rathwell - GO Genevieve Sasseville - CYPS Megan Sherwin - VVAC Gael Shindano - SOO/NG Kenna Smallegange - BAD Lauren Wright - ESWIM Ray Yang – ESWIM

Coaches and Support Staff Named to 2017 Team Ontario

Vicki Keith – KYPAC – Head Coach Kevin Anderson – MSSAC - Coach Stewart McLean – TBT - Coach Sergei Soloukhin – BAD - Coach Lloyd Brown - Special Olympics Ontario – Coach

Joni Maerten Sanders – WAAC - Team Manager Angie Cabraja – Para Swimming Support Steve Cabraja – Para Swimming Support Guylain Shindano- Special Olympics Support

71.428%

14.285%7.142% 7.142%

ON BC NS AB

World Jr. Championship Team By Province of Registration

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Masters

As mentioned in the President’s Report, a report from the Masters Committee on the reintegration of Masters into Swim Ontario in

2017-2018 is included in this document. Procedures, affiliation and supporting documents have been updated and distributed and

affiliation for Masters clubs is now available. We are working hard to streamline this process and are looking forward to this change,

but we are aware that there are still some roadblocks ahead of us. Thank you to the Masters Committee for all their hard work on

this matter.

Registration Updates

Registration numbers with Swim Ontario continue to grow across all categories. The 2016-2017 season marked the first time that

there were over 19000 swimmers registered in the province.

Competitive – 13,267

Non-competitive – 5,923

University – 478

Coaches - 977

Officials - 7915

Clubs – 125

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8

42

1 1

Team Ontario Selection by Region

57 %

29 %

8 %3 % 3 %

Central Western NorthWest

Eastern Huronia

CSG Regional Medal Distribution

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12

Regional Registration Summary

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Officials Registration

The 2016-17 season saw an increase in officials registration with over 7900 officials registered as active on the Swimming Canada

registration system, up 11% from 2015-16 season (7200 officials), primarily with Level I officials. The table and chart below

indicate the breakdown of officials per level as well as registered officials by region.

Level I Level II Level III Level IV Level V

6902 591 224 78 120

OHPSI Status

Clarification provided to the query, what is Swim Ontario’s contribution to the aligned performance partnership of OHPSI and Academy program = $38,000.00

Ontario Swim Academy

1. 2017 – 18 Programming

There are 9 qualified full time DTE athletes training beginning in September.

There are 3 qualified swimmers that have indicated they will be continuing their “in-reach” programming in September.

A living or billeting environment is still at the discretion of anyone interested and is not supplied by nor organized by Swim Ontario. This is considered a significant challenge among the sport partnership and management group and we continue to work towards an effective solution.

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2. Sport Medicine Healthy Athlete Plan: a. Mental Performance Education

i. Dr. Judy Goss has been contracted for incoming OSA athletes and athletes in the OSA DTE.

ii. We will be initiating an online survey (roughly 75 questions), which will be a starting point to future discussion with the athletes.

iii. Dr. Goss will meet with the athlete individually on average, every 6 weeks.

iv. There will also be a group meeting and including monthly check in with Dr. Goss.

v. New OSA Swimmer individual meetings one on one with Dr. Goss.

This will help give us an analytical insight to the athletes before they join the DTE.

It will also allow us to monitor how things are going with daily training.

Our thought is that information relayed to billets may prove to be very helpful, as well to give them starting point for “chats” if and when needed.

vi. Dr. Goss also meets with the parents twice to give them a little inside on how to be great supportive parents.

OHPSI Funds 213,600.00$

Revenue from DTE Athletes 27,400.00$

Revenue Direct - Swim Ontario 38,000.00$

Revenue SNC Directed Funds 138,600.00$

417,600.00$

Condensed Revenue 2017-18

Rental Expenses (net HST) 76,500.00$

DTE Staff Salary & Benefits incl. Para 213,500.00$

SO Staff Out-Reach Exp 28,600.00$

Sport Science / Sport Medicine (CSIO) 39,700.00$

DTE - In Reach/Camp & Para & Program Expenses 59,300.00$

Total Expensess 417,600.00$

Condensed Expenses 2017-18

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b. Blood Analysis

i. The DTE athletes be getting blood work done quarterly to monitor, specific hormones for both genders, iron, ferritin and over 20 other components.

ii. We found initial testing in the 2016-2017 season, very useful as we were able to fix an issue with a swimmer which led to a huge increase in training performance, which transitioned very well into increased performance in races as well.

iii. We will use September testing - when the athletes had some recovery time, some sun, and no school, to get a "best scenario" of their blood data, then compare that throughout the season every quarter.

iv. The results will be used to educate the entire IST/coaching team; nutritionist, exercise psychologist, physical therapist, coaching staff, strength and conditioning team and bio mechanist in developing unique athlete profiles.

c. Quarterly IST Coach Meetings

i. IST/Coach Meetings with respect to each athlete’s performance and testing data, to track progress and analyze any gaps in training or competition performances.

d. Nutrition Education

i. We have scheduled one hour meetings quarterly to take a series of anthropometric measurements including skin folds

ii. We will use the blood test results as a starting point to access each individual’s special nutritional needs.

iii. On days of double practices, those mornings we will incorporate a specific nutritional recovery program so each DTE athlete will have proper post workout nutrition on the way to the car - to school.

iv. Our well received cooking demos are planned to continue every 6 weeks, as a tool to teach the athletes how and why they need to have certain things in their diet, and how efficient it can be to prepare good nutritious meals.

v. We are also planning a shopping lesson to facilitate athlete ownership in their food intake, shopping needs.

e. Video analysis and Communication Head-sets,

i. At the OSA we use our state of the art video system daily.

ii. Our goal in this area, is to teach the athletes specific technical interventions with a visual learning method.

iii. We use the video replay and looping replay evaluate the success those specific interventions.

iv. We also use video analysis to demonstrate successfully learned skills.

v. The head-sets allow the coach to speak directly with the athletes in real time to modify technical and tactical components inside sets.

vi. Experimenting with this new communication tool this past quarter has proven extremely effective.

vii. The swimmer head-sets will be used extensively throughout next training blocks.

f. Exercise physiologist – Testing and Monitoring

i. The DTE uses blood lactate testing to learn each athlete’s unique physiological characteristics.

ii. We can use test results to teach them about specific training workloads and their actual physical reaction to those certain sets.

iii. Using data and extrapolation methods and Max effort data collected at meets we can become better at developing individual training programs, including warm down protocols.

iv. When used in context with our other testing, these tests can also be a reliable monitoring system to ensure adequate athlete recovery from training efforts.

3. Open Water – New Program Initiatives

SO was contacted by Swimming Canada’s National Coach Open Water and Dist. Swimming Programs to develop a best practice alignment projects

16

We are developing an Open Water camp with National Open Water Coach Mark Perry with the date and time to be determined.

4. Para OSA Program

SO was contacted by Swimming Canada’s Senior Manager HP Para Swimming Programs and ParaSport Ontario to develop a best practice alignment project

We have developed a Para OSA coach athlete tandem “in-reach” program with these partners as requested.

Part of the program will include coach mentorship development and two coaches of Para ID athletes will be added to four coaches of OHPSI ID swimmers to the Ontario Coach Accelerator Program (OCAP).

There was also a coach mentorship program in and around Can Am Champs in March in Windsor.

There was a Para NextGen Camp April 18-25 at TPASC sponsored by Swimming Canada. i. Don and Amber participated and met with the National Para Physiologist, Dr. Jared Fletcher and National

Para S & C Coach Tessa Gallinger.

The OSA PARA integration was announced earlier this month in August with a projected launch of October 1, 2017.

Invitation letters went out to 21 identified athletes, as well as coaches and families, after Swimming Canada published their article.

We are budgeting as follows: i. Swim Ontario VIK contribution (H/C staff time) of $15,000 for this program.

ii. $8-10,000 from OHPSI to cover the Biomechanist’s extra time. iii. Up to $3500.00 to cover TPASC pool time from Swimming Canada iv. Extra grant money has been requested to SS/SM contract work for swimmer and coach mentorship from

the CDN tire Jump Start program.

5. Ontario Para Sport Strategy Update:

PARA Sport Swimming Pilot Proposal Funding – no update from the Ministry as of yet

PARA Sport Summit: o Hosted July 24 at TPASC. o 35 participants o Overview of Swim Ontario and Swimming Canada PARA goals o Round Tables on PARA strategy o Coach Session on OSA Para Swim Program o NEXT CONFERENCE CALL – NOVEMBER

JumpStart Grant – Swim Ontario submitted an application for the OSA PARA Swim Program and is waiting for

updates regarding the submission.

6. Provincial Programming as Part of Spin-off Programing Resulting From the OHPSI - Next Gen Institute Program Partnership

Swim Ontario Provincial HP Development (T2C) Program Sept 2017-August 2020

Date Description YOB and Ranking Process

Oct 5-6 Tier 3 Camp at OSA M/F: YOB 2006-2004 - Multi Event Selection from LCM 2017

Oct 19-20 Para Outlier in-reach Camp

Dec 15-16 Tier 3 Camp at OSA M/F: YOB 2006-2004 - Multi Event Selection from LCM 2017

Dec 15-17 OJI at TPASC

Jan 18-20 Austin APS Absolute Based on OnTrack Rank and World Rank LCM 2017

Jan 26-27 Para Outlier in-reach Camp

Feb 19-28 Provincial/OSA Away Camp Based on absolute OnTrack and % of OnTrack LCM 2017

March 1-4 SO Provincial Champs Based on results from Provincials

April Can Trials/Swim Champs

(including Para)

17

April Speedo Eastern Champs

May long Tier 3 Camp at OSA M/F: YOB 2006-2004 - Add swimmers based on results from

Provincials

June 2-4 Santa Clara APS Absolute Based on OnTrack Rank and World Rank LCM 2017

June?? Para World Series -

Indianapolis

Ontario Team Selection based on prescribed Swimming Canada

Criteria

June 9-10 Para Outlier in-reach Camp

July 1st weekend

SO Provincial Champs

Based on results from Provincials - because the YOB 2006-2004

have improvement curves that are Steep - I recommend having

the option of adding more swimmers here

July SO Open Water C hamps

July 4th weekend

Can. Jr. Champs July /August Can Am Champs August Ontario Youth Team to NACC YOB2003/2004 & 2002/2003 (TBD) July / August International Calendar Meets

(NT, JrT & Para)

7. Athlete and Club Funding

a. The SDC and PCC committees recommended changes to the funding programs. b. The ED approved those changes and the document information has been both circulated and published on the SO

website. c. Eligibility lists will be compiled post September 1, 2017 for the able-bodied athlete programs and the club

performance programs. d. Para programming will be done in November once carding lists are released. e. Executive Summary: club athlete funding can be found below:

Executive Summary of Funding Documents

Sr. Athlete Performance Documents.

o Limited to Top 50 world rank o Absolute World Ranking based on Individual Olympic events:

Maximum of $20,000 – World Rank of 1st to 10th place Maximum of $12,000 – World Rank between 11th & 25th place Maximum of $8,000 – World Rank between 26th & 50th place

o Out of Province Swimmers get 40% of eligible max funding o Revised definitions for Ontario and Out of Province Swimmers

Jr. Athlete Performance Documents

6 Highest Ranking Swimmers meeting the criteria below for individual Olympic pool events.

Priority for awarding the Junior APF will be Swimming Canada “On Track” times as: Track 1, Track 2, Track 3

All swimmers who achieve an age-appropriate “On Track” Standard will have their performance ranked as a percentage of the “On Track” target time for that event. Swimmers will be nominated in rank order until the total number of available funding slots have been allocated.

Junior Swimmer is defined as: Female YOB 2000 or later and Male YOB 1999 or later. These are the YOB qualification ages for World Junior Champs.

Swimmers achieving the Senior APF are not eligible for this funding.

Expansion of eligible expenses from 2017

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Club Performance Fund (SR)

World Champs Team – Funding to Ontario Clubs Only

Half share funding to clubs who support OSA/HPCO swimmers

OSA or HPCO are ineligible for this fund

Revised definitions for Ontario and Out of Province Swimmers

Club Performance Fund (JR)

JUNIOR World Champs Team – Funding to Ontario Clubs Only

Half share funding to clubs who support OSA / HPCO swimmers

OSA or HPCO are ineligible for this fund

Revised definitions for Ontario and Out of Province Swimmers

Swim Ontario Post-Secondary Scholarship

Remains virtually the same from 2016

Sole change is that selection now based on “On Track” times instead of FINA points.

8. Competitions Ontario Junior International (OJI) - 2017 The Ontario Junior International competition is scheduled for December 15 to 17, 2017 at the Toronto Pan Am Sports

Centre. The time standards were reviewed and adjustments made to attract more swimmers (350 is the target) from

outside of Canada and larger team contingents from Canadian clubs and provincial teams.

2017 Swim Ontario Competitions & Provincial Programming for 2017-20

Swim Ontario sanctioned over 400 competitions from 92 clubs in Ontario this past season. Thank you to the host of our

Provincial and national meets this past season. Brantford Aquatic Club, Etobicoke Swimming, Markham Aquatic Club,

Mississauga Aquatic Club, Windsor Aquatic Club and Swim Ontario provided quality competitions to competitors. Our

provincial deliveries serviced over 3000 swimmers in the province. The North American Indigenous Games took part in

Ontario in 2017 with host Whitby Dolphins this past July and Ontario is also hosting the 2017 Invictus Games in late

September at the Toronto Pan Am Sports Centre headed by Eric Martin. Swim Ontario provided leadership, competition

design and support for sports and management delivery for these events.

The following are breakdowns of the different types of sanctions approved last season and the number of competitions per

region:

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The provincial programs development and deliveries were reviewed this past year with the goal of developing programming

that would be sustainable for the remaining of the quadrennial. Time standards and competitions were reviewed with

input from the technical leadership and Sport Development Committee of Swim Ontario.

Significant changes include the addition of a separate AA championships to the provincial deliveries in order to target a

larger population of Ontario swimmers, the removal of the 14 year olds from Festivals Championships and a long course

delivery for the Festival in the summer.

The standards have undergone an extensive review with the following goals in mind:

Achieving a balance between Provincial and AA Champs subscriptions

Ensuring overall proportionate gender distribution

Desired number of qualifiers for financial viability of event

2017-2018 Host Updates: o Ontario Junior International - December 15-17, 2017 - Swim Ontario/LOC Host - TPASC o Winter Ontario Festival Championship – February 17-18, 2018 - NKB Host - Nepean Sportsplex o Spring Ontario AA Championships - March 1-4, 2018 - Non Confirmed Host o Spring Ontario Provincial Championships – March 1-4, 2018 - ESWIM Host - Etobicoke Olympium o Summer Ontario Festival Championships – June 15-17, 2018 - MAC Host - Markham Pan Am Pool o Summer Ontario AA Championships - June 28 - July 1, 2018 - No Confirmed Host o Summer Ontario Provincial Championships – June 28 – July 1, 2018 - Swim Ontario Host - Etobicoke Olympium

Name Ontario Winter Festival

Championships

Ontario Summer Festival

Championships

Ontario Spring and Summer AA

Championships

Ontario Spring and

Summer Provincial

Championships

Dates February – 2 weeks prior to

Spring Provincials

Mid-June – 2 weeks prior to

Summer Provincials

First weekend in March

Same weekend as Provincials

First weekend in March

Days 2 3 4 4

Course SC LC LC LC

Format Timed final Timed final Heats/Finals Heats/Finals

Age Groups 10&U, 11, 12, 13 10&U, 11, 12, 13 13&U, 14, 15, 16, 17&O 13&U, 14, 15, 16, 17&O

Relay Age Groups 11&Under

12-13

11&Under

12-13

14&U

15&O (800 FR – OPEN)

14&U

15&O (800 FR – OPEN)

Qualifying 1 Festivals QT 1 Festivals QT 1 AA QT 1 Provincial QT

Meet De-Qualifying 3 or more Provincial QTs for

13 years old

3 or more Provincial QTs for 13

years old

3 or more Provincial QTs

Targeted numbers 700 - 750 700 - 750 600 – 750 600 - 750

Max events 6 7 8 8

Bonus structure 1 QT = 3 Bonus

2 QT = 2 Bonus

3 QT = 1 Bonus

1 QT = 3 Bonus

2 QT = 2 Bonus

3 QT = 1 Bonus

1 QT = 2 Bonus

2 or more QTs = 1 Bonus to

maximum allowable swims

1 QT = 2 Bonus

2 QTs = 2 Bonus

3 or more = 1 Bonus to

maximum allowable swims

Program Comments 13 and Under ONLY

De-qualifying Procedure for

13 year olds

13 and Under ONLY

De-qualifying Procedure for 13

year olds

Long Course 3-day format

QTs are 3.25% slower than Prov

QT

Heats and Finals

Relays at end of session

Relays at end of session

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o Ontario Provincial Open Water Championships – July 4, 2018 - Swim Ontario Host - Professor's Lake, Brampton o Provincial Records – all records updated to single age categories, created PARA records and has added 4x200

Free Relays. The record proposal and link will go to the SDC for final vetting before posting. o Team Championships Status:

Team Cup – no event in 2016/2017; no host secured for 2017/18 Team Showdown – Brantford will host again. Swim Ontario awards ordered. Team Challenge – Whitby will host again. Swim Ontario awards ordered. Proposal that a review be completed in 2018 with regards to the awards.

9. Officials Development Plan Update A total of 92 clubs hosted competitions in Ontario for the 2016-17 season (as compared to closer to 100 clubs for previous

two seasons). A total of 12 clubs submitted or were given an opportunity to submit an official’s development plan for the

2016-2017 season in order to obtain exemption from the ODP requirements. By mid-season almost half had reached ODP

requirements and approximately ¼ were making progress.

A revised updated Official’s Development Program (ODP) procedure was developed with the SOOC and Sports Development

Committee of Swim Ontario in February 2017. The required number of officials were modified slightly to help clubs and

procedures for obtaining exemptions were clearing defined in the procedure. 2017-18 ODP compliance has seen some club

fall below the ODP requirements, sometimes due to increase number of families based on registered competitive swimmers

and others with lack of participation in registering and updating officials’ online profiles. All clubs, except those that did

not register officials in 2016-2017, were given an opportunity to provide officials development plans to be reviewed by

Swim Ontario in order to give them an opportunity to continue to host competitions.

10. Swim Ontario Officials Committee (SOOC) In 2016-2017 the SOOC provided support to independent officials and member clubs in the development of their volunteer

officials. The SOOC advises the Executive Director or designated staff of Swim Ontario in areas related to officiating and

competitions in Ontario. A comprehensive report from the SOOC on official’s education, evaluation and certification is

provided for the Annual General Meeting.

Officials Development Budget

Revenue for Official’s development services came from officials registrations. Expenses for Official’s development services

are broken into general categories shown below. The 2016-17 planned balanced budget showed a surplus due to increase

in official’s registration numbers. Over 80% of expenses dealt with the delivery of the certification pathway and helping

officials move up in levels. There is no increase in the official’s registration fees for 2017-18 season, however, Swim Ontario

has planned increase funding for clinic deliveries for clubs in outlying areas as well as funding for officials development.

Below is a graphic depiction:

Funding 3/4/518%

Evaluations 4/516%

Regional Clinics19%

Seminar & Conferenc

e15%

Supplies2%

Officials Education expenses

30%

EXPENSES BREAKDOWN2016-2017 FISCAL

Funding 3/4/520%

Evaluations 4/516%

Regional Clinics21%

Seminar & Conference

17%

Officials Education Expenses

24%

Supplies2%

BUDGETED EXPENSES BREAKDOWN

2017-2018 FISCAL

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National and International Events in Ontario

Ontario was host to three national competitions and two international events during the 2016-17 season. Many Ontario

officials had leadership roles in the delivery of these events with the introduction of the National Meet Referee and

National Meet Director roles at the national events. The Can Am Para Championships held in Windsor provided an

opportunity to develop additional Para officials in the province and both Speedo Eastern Champs in Etobicoke and Canadian

Junior Champs at TPASC provided our young and upcoming Level IV/V officials opportunities to work senior level positions

and exposed more clubs to hosting national level competitions.

Upcoming for this season are many opportunities for Ontario officials. Windsor will once again be host to a national event

with Speedo Eastern Champs in late April 2018. Canadian Swimming Trials will be held in Montreal in early April 2018 and

Canadian Junior Champs will be held in Winnipeg in July 2018.

Communication

Communication is both through TAS Bulletin, Officials Bulletins and utilising the Swimming Canada registration system to

send reminders and quick communications to Meet Managers and Club Officials Chairs/Administrators.

11. Coaching There were 977 coaches registered with Swim Ontario for the 2016-2017 and we continue to see coaches continue to progress through the NCCP education pathway. There were 24 courses offered across the past season with 20 101 courses, three 201 courses and one 301 course. Registration is currently underway for 2017-2018 fall courses. Coaches Association of Canada has now implemented Professional Development point tracking for swimming, which has been rolling out across all sports gradually. Certified and trained coaches have to collect an allocated number of points in a five year period in order to maintain active certification status. Coaches are being notified about their status and current PD points upon registration this season. Swim Ontario is currently working on developing some online opportunities for PD points for coaches and hope to start these this season. To learn more about Professional Development, please visit the Swimming Canada website at https://swimming.ca/en/resources/coaching/coach-education/maintenance-of-training-and-certification/

12. Communications

Swim Ontario continues to use the website, social media, and MailChimp email distribution to communicate directly to

the membership to keep everyone up to date with information. The email list is retrieved from the Swimming Canada

registration database and is updated on a monthly basis. Information is also available on our website for those who

opt out of mailings.

Thank you to the swimming community for all their hard work and performances this past season; we are looking forward to

continued success in 2017-18.

John Vadeika

Swim Ontario Executive Director

I would like to thank the Swim Ontario staff who have worked hard in preparing useful information sessions for our club administrators

and coaches. We are always looking for ways to make this AGM weekend better and we are always look forward to constructive

feedback.

When you review the Audited Financial statements for 2017 you will see we projected a small deficit of $78,900. However with

adjustments in the operational surplus procedure and fee increases, we observed a surplus of $284,177.

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In the previous 5-6 years, the organization has focused on a strategy compliant with our operating surplus procedure to reduce the

then surplus. During the 2015-16 membership season, the Finance Committee reviewed this policy based on the significant growth in

the organizations overall budget and expenses. From that review and the increase in the organizations expense budget in excess of

$1.8 M, the finance committee and board approved to raise the targeted operating surplus amount to be between $800,000 to

1,000,000 ($500,000 to $800,000 previously). We now are demonstrating a $995,433 surplus. Over the next year, the Finance

Committee will continue to work on a plan to keep our surplus within the designated range, as defined by the procedure.

Throughout the season the committee maintained and worked with staff to monitor the various pressures on the budget. Given our

fiscal health, Swim Ontario has been able to manage and adapt to those pressures where needed.

The committee was tasked with some investigative review based on the motion at the 2016 AGM, as it pertained to the financial

impact and to understand the overall financial and organizational risks and impacts of potentially withdrawing from the sport

partnership related to the Ontario Swimming Academy.

A comprehensive internal report to the Board of Directors was provided detailing the partnership commitment between Swim Ontario,

Own the Podium (OTP), the Canadian Sport Institute Ontario (CSIO), Swimming Canada and the Ontario Ministry of Tourism, Culture

and Sport (MTCS) with respect to The Ontario High Performance Sport Initiative which includes the Ontario Swim Academy (OSA).

Part of the focus of the report included the financial impact of withdrawal from the OHPSI program partnership as a result of

eliminating Swim Ontario’s support of the OSA DTE.

The report covered the requirements and considerations for Swim Ontario Partnered funding programs, specific to OHPSI and the

OSA. Our partners not only directly support Swim Ontario programming, but their partnership also offers political capital, respect and

credibility within the ranks of sport in Canada, and more specifically, sport in Ontario.

In review of the OHPSI application and grant program process, the following conclusions were drawn with regard to Swim Ontario’s

partnered Funding:

1. Swim Ontario’s contribution to the OSA DTE is only $38,000.00

2. The Partner Agreement specifically outlines the conditions of partnership, where ALL conditions are met,

including the OSA DTE, or the PSO is ineligible.

3. If Swim Ontario removes itself from the partnership the result will be in a loss of upwards of $449,000 in funding, revenue and value in kind donations.

4. In addition, Swim Ontario risks a negative impact on the reputation of being one of the most valued and respected high performance sports in Ontario.

5. Swim Ontario risks our partners reallocating funding (potentially to other sports) who are willing to comply with the OHPSI program directives.

Upon receiving the review, the Board of Directors tasked Eric Martin and Michael Brown to provide a final report, which was included

with the President’s Report.

I would like to thank the Committee members Tracy Bennet, Jason Dickens, Dale Leckie, Bud Seawright and Dan Taylor for all their

work this year.

Jocelyn Jay

Finance and Audit Committee Chair

Policy and Planning Committee Members

Michael Brown (Chair)

Eric Martin

Clare Atkinson

John Vadeika

Brian Ward

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Summary

An organization’s policies and procedures are living documents, which should be reviewed on a regular basis in light of the

organization’s current environment. As such, new policies or procedures may need to be created, and old policies or procedures may

need to be amended. Such newly created or amended documents are to be drafted in manner which helps ensure effective and

efficient operation of the organization. The Policy and Planning Committee worked hard this past year to help achieve this desired

outcome.

The following policies, procedures or related documents were created or amended in the past year by, or with the help of, the Policy

and Planning Committee:

Inclusion Policy;

Return to Play Policy;

NSO Rules Policy;

Programming Policy;

Accessibility Policy;

Complaint, Discipline and Appeal Procedure;

Finance and Audit Committee Terms of Reference;

Nominations Committee Terms of Reference; and

Policy and Planning Committee Terms of Reference.

The Policy and Planning Committee is committed to maintaining Swim Ontario’s policies, procedures and related documents to help

ensure the continued effective and efficient operation of the organization.

Respectfully,

Michael Brown

Policy and Planning Committee Chair

The Committee’s process was significantly different this year, given the revised Committee Terms of Reference approved by the

Board of Directors at its June 2017 meeting.

The Self Evaluation Board Member Survey conducted in 2016 was extremely helpful to last year’s Committee and was undertaken this past May. Board response was informative again this year. Among the changes to the Terms of Reference was a limit to the number of nominees presented for election to the Membership at the AGM and a more rigorous procedure, potentially involving screening. The Committee did its due diligence, including personal interviews for those who responded to the widely cast invitation for Expressions of Interest in serving on the Swim Ontario Board of Directors. After a minimum of 60 hours invested by the Committee Members, six nominees were put forward for election by the Membership at the AGM. Thank you to Anne Bell and Steve Indig for their excellent work. Rick Hannah Nominations Committee Chair

24

Swim Ontario through Swimming Canada, has the authority/jurisdiction for competitive swimming and competition sanctions in this

province.

Sanction and the integrity of sanction is something we all should embrace and make sure doesn’t erode as it really is at the heart of

our competitive organization. Records, times, achievements, qualification to provincial and national teams are based on everything

being perfect including the right-sized pool, timing equipment, certification of officials; proper club affiliation, individual registration

and that the registrants participating are properly registered.

For two decades Swim Ontario received a membership number from Masters Swimming Ontario (MSO) each season. Swim Ontario

billed $2 (because registration to be recognizing cannot be free) and considered that was all that was needed. But times change.

Swimming Canada (SNC) has a robust registration system which ensures that everyone competing is registered and can be accessed

across the country. Go to a meet in Quebec, because it is a national database, the meet manager with confidence can ensure an

athlete is registered. With an MSO database, this could not happen. Seven provincial bodies were on the national system and the

rest needed to change (PEI, BC and Ontario).

SNC made it clear to MSO that they would need to adopt the national registration system (at no cost to MSO) or create an API

(information bridge) to ensure sanction/registration integrity; SNC offered to pay for the API development. SNC gave MSO a

deadline of September 2016. That date came and passed but Swim Ontario appealed to SNC that with a change in the MSO board

perhaps the balance of 2016 could be considered a transition period. SNC agreed. SNC put their programmers on notice, ceased

development on a number of projects and waited for MSO.

Concurrently Swim Ontario working with MSO, created a temporary pathway for sanction approvals that still allowed MSO to vet

and approve sanction requests for competitions. By the end of December 2016, with the deadline approaching, Swim Ontario and

MSO had jointly approved a number of meets.

In December, the MSO Board approved a motion effectively ending the project with SNC. SNC withdrew their offer to work with

MSO and Swim Ontario was faced with the implications.

Two months of conversations followed. If there was going to be sanctioned competitive swimming for Masters in this province it

would be through Swim Ontario.

Swim Ontario created an ad hoc committee to integrate Masters swimming into existing policy, procedure, bylaws and more. The

Committee was composed of Board members (Eric Martin, Jocelyn Jay and Bud Seawright), insight from MSO (Brian Sheridan) and

MSC (Ralph Ades) along with staff (John Vadeika and Brian Ward). The committee worked overtime given the breadth and scope of

impact.

In the end, a package for competitive Masters swimmers was presented to the community. Is it complete? No. This still needs work

and many concerns such as ‘independent’ swimmer status and non-competitive masters’ swimmers still need to be addressed.

Thank you to the members of this committee for their hard work. Additional thanks go to staff who spent hours working on the

integration of Masters’ procedures, providing definitions and more. Also thanks to the Finance Committee, New Club Review

Committee and the Policy Planning Committees for their support and understanding in moving this project forward.

Eric Martin

Swim Ontario Masters Committee Chair

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The Sport Development Committee (SDC) is an Operations Committee of Swim Ontario. The Committee may be appointed annually

by the Executive Director of Swim Ontario following the Annual General Meeting. The Committee assists in, and provides input in,

the process under which Swim Ontario directs the operations of the provincial team development strategies, provincial competitions

and other technical initiatives.

The Sport Development Committee was reconstituted by the Executive Director on March 6, 2017 and met five times between

March and July.

The SDC will continue to work closely with the Performance Coaches’ Committee and discuss many important initiatives such as

Athlete Funding, Provincial Programming, Strategic Performance Goals.

Other upcoming topics of discussion in in near future will include event hosting, facility usage and team selection.

Below is a summary of the recommendations sent to the Executive Director for his consideration this swim season:

1) Accept and recommend Swim Ontario staff request for changes to the July 2017 provincial technical and meet packages for relays as follows:

Move all relays to the end of each session

Limit clubs to two (2) relay entries per age group per event

Limit relay age groups to for each relay gender/event to the following: o 14 & Under o 15 & Over

2) For the summer of 2017, the top 3 medalists in each event for both the Provincial Championships and AA Meet will be awarded regardless of qualifying time achievement.

3) To have the deadlines remain as currently published in Swim Ontario policy and procedure (i.e. 10 days in advance of the first day of the meet) for both June 2017 Festivals and 2017 Summer Provincial Champs/AA meet.

4) Effective for the February and June 2018 Festivals, remove the 14-year-old age category from the event list.

5) Effective for the June 2018 Festival recommend that the Summer Festival swim meet be held as a Long Course competition in a workable timed final format.

6) For the proposed AA Meet, amend the proposed age groups as follows:

17 & Over instead of 15-18

Relays 15 & Over instead of 15-18

7) Use an overflow seeding scheme, if needed, to manage prelim timelines at Provincial Championships and the AA Meet.

8) For both the AA Meet and Provincial Championships change the morning seeding to 15 & over and 14 & under to more easily accommodate the possibility of overflow session in the afternoon.

9) Effective September 1 2017, change the regeneration policy/procedure wording to allow for time trials for swimmers to qualify for Eastern Champs, due to the date change for this meet by Swimming Canada.

10) For the 2017-2018 season, the regeneration period dates should be March 5, 2018 through March 22, 2018 inclusive in order to accommodate meet sanctioning prior to the statutory holiday(s) in late March of 2018.

Swim Ontario staff create wording to change the policy/procedure to create protection from the sanctioning of competitions that directly conflict (programming, time standards etc.) with the Swim Ontario Championship competitions (Festivals, AA, Prov. Champs)

Competitions that do not conflict (as above) will still be allowed to be sanctioned.

26

11) Recommend to approve the Provincial Program qualifying time standards as published.

12) Recommend to approve Para Performance funding as published

13) Recommend to approve the para travel funding document as published.

14) Recommend to approve the Athlete funding criteria as presented by Swim Ontario staff as a result of the discussions and recommendations from the Performance Coaches’ Committee.

Recommend creating a sub-committee to study and suggest possible improvements and enhancements to the Swim Ontario Athlete Funding programs to better align with other existing stakeholder funding programs.

15) Recommend to accept single age groups for Ontario Provincial Records as follows: (1) 11 through 17 Boys & Girls (2) Open Men & Open Women (3) Age eligibility continues as the first day of the meet

I would like to thank the committee members of Daryle Martin, Byron MacDonald, Ken Anderson, Kevin Thorburn, Don Burton and

Swim Ontario staff members Christy Yaremczuk and Darin Muma for their contributions the success of this committee this season.

Paul Legault

Sport Development Committee Chair

The Performance Coaches Committee (PCC) is an advisory sub-committee to the Sport Development Committee. The Performance

Committee may be appointed annually by the Executive Director of SO following the Annual General Meeting. The Performance

Committee support the goals of the Strategic Plan. It assists in, and provides input into, the process under which Swim Ontario

directs the operations of the provincial team development strategies, provincial competitions and other technical initiatives.

The Performance Coaches Committee held three lengthy teleconference meetings through the 2016-2017 season prior to beginning

a very busy summer of international competition.

Our committee debated and based on a report developed by Kevin Thorburn and Don Burton, ultimately recommended the

framework for the 2017-18 Athlete and club funding programs endorsed by the Sport Development committee as follows:

1. Sr. Athlete Performance Funding program – Top 50 World Rank funding – Olympic Events 2. Jr. Athlete Performance Funding program – selected off On Track times 3. Club funding programs for both Jr. and Sr. National team members

I would like to thank the committee members; Ben Titley; Linda Kiefer; Kevin Thorburn; Murray McCullough (CSIO) and Swim

Ontario Staff member Darin Muma for their contributions the success of this committee this season

Respectfully Submitted;

Don Burton

Performance Coaches Committee Chair

2016-2017 SOCC Members I would like to thank the committee members Chela Breckon (Treasurer) and Laura McPhie for their contributions the success of this

committee this season.

Overview

With changes at the Swim Ontario board level with regards to committees, it did take a while to get started.

27

Funding

Swim Ontario funds on the SOCC line item were used to support the following

2017 CSCTA/Swim Ontario Conference Subsidy $5,000.00

Ontario Coaches Education Program – $5000.00 was used to support all three of the applications which were

submitted for the Education/Professional development program as follows:

Laura McPhie: Graduate school support Sports Administration

Bill O’Toole: for the portion of his visitation to SwimMac that was not covered by Swimming Canada's funding as part

of their Coach Mentorship program.

Ron Campbell: for travel to Indianapolis to for Mentorship opportunities with Team Ontario and to support his

swimmers at the Arena Pro Series meet.

Changes were made to the Education & Professional Development fund. A full description can be found at the following link:

http://www.swimontario.com/page.php?id=2975

As chair, I sat in on meetings of the Sport Development Committee. This year during five lengthy meetings, we made 15

recommendations in the following areas:

1. Athlete and Club funding - 4 recommendations

2. Provincial competition/technical programming - 11 recommendations

I am unable to attend the Swim Ontario AGM/Conference this year. If any questions arise from this report, please forward them to

the Chair of SOCC, Ken Anderson, at ken@swimkingston.ca

Ken Anderson

Swim Ontario Coaches Committee Chair

In 2016-2017 the Swim Ontario Officials Committee (SOOC) composed of Suzanne Paulins and Nicole Parent as Co-Chairs, Rob

Filion and Trevor Cowan from Huronia region, Daryle Martin from Northwest region, Paul Corkum from Central region, and Dave

Shewfelt from Western region provided support to independent officials and member clubs in the development of their

volunteer officials. The SOOC advises the Executive Director or designated staff of Swim Ontario in areas related to officiating

and competitions in Ontario. Daryle Martin continued as a valuable member of the Sport Development Committee,

representing the SOOC.

Regional Officials Representative

Swim Ontario and the SOOC would like to thank the RORs and their respective teams for their tireless efforts within their

regions and across Ontario this past season.

2016-2017 ROR

Central: YY Wong

Eastern: Charles Montpetit

Huronia: Cathy Wackett

North Eastern: Connie Zwarich

North Western: Jim Cumming

Western: Carol McNiece

The ROR input in the development and management of officials will continue to be valuable in the coming years. We appreciate

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the continued support in producing top quality officials.

The SOOC-ROR members completed several projects and provided recommendation to both the Sports Development

Committee and the Executive Director of Swim Ontario. In particular, an Official’s Handbook for Ontario was completed and an

updated Official’s Development Program Procedure was completed and put in place for this upcoming season. The SOOC also

provided feedback and input to the Executive Director on the Ontario officials named to the Canada Games technical crew, the

2017 National Certification Pathway, the e-learning modules, and clinic updates procedure from Swimming Canada to be

implemented in the 2017-18 season.

Education

All clinics were instructed in person with qualified instructors. A total of 401 clinics servicing over 4450 officials across the

province were conducted in the 2016-17 season. Within each region, separate regional seminars were conducted with several

clinics offered during the one day. Resources for member clubs and funding for regional clinics are provided by Swim Ontario.

Swimming Canada has revamped and updated all officials clinics since the beginning of the season with the last two available in

the past season (Meet Manager and Referee). A new separate clinic for Safety Marshal has been launched. These

new/revamped SNC clinics have now replaced the Swim Ontario clinics in the goal of a consistent nationwide education delivery .

PowerPoint presentations and quiz answers for all Swimming Canada clinics are available to instructors and officials chairs

through a Dropbox folder.

Swim Ontario continues to provide feedback for the Swimming Canada e-learning modules beta testing. The launch of the Intro

to Swim Officiating and Safety Marshal clinics through online E-modules are anticipated for this fall.

Evaluation and Certification

Swim Ontario continues to educate officials on the certification pathway and has oversight of Level II to V certification. All

clinics, deck evaluation and certification requirements are maintained on the registration system.

Swim Ontario had 40 evaluators available for 26 Level IV & V certification evaluation (coordinated through Swim Ontario) in

2016-2017. In total 201 officials reached Level II, III, IV and V in 2016-17.

Intro to Swimming35%

Stroke & Turn21%

Chief Timer9%

Chief Finish Judge / Chief Judge Electronics

9%

Clerk of Course7%

Meet Manager5%

Recorder / Scorer5%

Starter5%

Referee2%

Safety Marshal2%

Other14%

CLINICS 2016-17

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New certifications in 2016-2017 season

Level II Level III Level IV Level V

132 43 17 9

The SOOC continues to push for consistency throughout the province in standardizing deck evaluations and certification by the

regions and their RORs. An updated National Certification Pathway will be introduced for the 2017-18 season which will help

with applying this consistency throughout the province.

Swimming Canada and the Officials Competitions and Rules Committee (OCRC)

Following the National Officials Symposium in December of 2016, the OCRC has continued the revamping and updating of the

National Clinics for use across the country. This is now complete with all clinics updated as of May 2017 with the addition of the

Safety Marshal clinic. The main goal was to standardize the content nationally and have consistency throughout the country

with clinic deliveries.

A sub-committee of the OCRC was tasked with making improvements and updating the National Certification Pathway. Input

and feedback from all provinces was sought over the 2016-17 season.

The SOOC committee is fortunate to have two of its members on the OCRC, and they continued to advocate for updates to the

Certification Pathway to support officiating in Ontario and address the frequently asked questions regarding the 2007 pathway

received by Ontario officials.

The OCRC continues to provide interpretations of rules and procedures. This included direction on the use of swimwear,

backstroke ledges, Warm-up Safety Procedures and swimmer taping.

Lastly, the SOOC members and I would like to thank my co-chair Suzanne Paulins. Suzanne was instrumental in introducing and

facilitating the work with the Swim Ontario Officials Committee from its inception and her tremendous engagement with the

revamping and updating of the National Officials Clinic this past season. We look forward to working with her in her new role at

Swimming Canada. Nicole Parent Swim Ontario Officials Committee Chair

The Awards Committee Members:

Christy Yaremczuk (Chair)

Ken Anderson (SOCC representative)

Nicole Parent (SOOC & Hall of Fame)

I would like to thank the Awards Committee members for their ongoing input. All wear multiple “hats” and their input has been very

important to linking this committee into the Strategic Plan.

Meeting format has been by in person or conference calls. Agenda items have included:

Review and updates of Awards, Grants, Bursaries: Criteria, Applications on Swim Ontario website.

Review and discussion of Coach Committee Awards

Review and discussion of Officials’ Awards

Update of Awards Calendar with application deadlines

On-going tapping in to external awards. Key awards:

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o Toronto Sports Hall of Fame – 2016-2017 will be a highly anticipated year with submissions of Olympic and

Paralympic athletes and coaches

o Coaches Association of Ontario

o Swimming Canada Awards

Ministry Awards

Municipal Awards

Approval of 2016-17 Awards recipients for Swim Ontario

Approval of the 2016-2017 TAS Student Athlete Scholarship Recognition:

o In 2017, there were 22 TAS Applications – 10 male and 12 female. Swim Ontario would like to congratulate all

applicants on both their academic and swimming pursuits. The grade point average was 89% and the point score

average 678. Swim Ontario would also like to thank Team Aquatics Supplies for their ongoing support of this

award and recognition of the high school student athletes.

Coordination for 2017 of Swim Ontario Awards, SOCC Awards Awards Celebration & Hall of Fame Banquet Dinner.

Review of the Awards Committee Terms of Reference

In October 2017 there will be a full review of the Awards Committee Terms of Reference, and all awards.

I look forward to continuing to collaborate with the Awards Committee to celebrate and promote the great achievements of our

swimming community members.

Respectfully,

Christy Yaremczuk

Awards Committee Chair

The Regional Directors Committee & Subcommittee is made up of the six regional directors, coach representatives and officials

representatives

2016-2017 Committee Members

Chair - Christy Yaremczuk

Western Region

Regional Director - Jocelyn Jay

Coach Rep - Brooke Heath

Officials Rep - Carol McNiece

Eastern Region

Regional Directors - Brandon Oates/Rachelle Campbell

Coach Rep - Heather Page Fairley

Officials Rep - Charles Montpetit

Central Region

Regional Directors - Louise Barton/Natalie Lychy

Coach Rep - Steve Downs

Officials Rep - YY Wong

Huronia Region

Regional Director - Jason Morawski

Coach Rep - Rachael Kloosterman

Officials Rep - Cathy Wackett

North East Region

Regional Director - Dan Taylor

Coach Rep - Dean Henze

Officials Rep - Connie Zwarich

North West Region

Regional Director - Janet Hyslop

Coach Rep - Stewart McLean

Officials Rep - Jim Cumming

In 2016-17 the committee met by conference call in on a number of occasions throughout the season.

The Chair also had numerous conference calls with individual regions with regards to budgets and special projects. Agenda items on

these calls were focused on:

Discussion on Regional Budget allocation – formula per region; officials’ budget

Budget tracking tool

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Review, input and update of NCCP LF Pathway, Coach Certification Policy and Coach Professional Development Points

Review, input and update of Regional Learn to Train and Fundamental Camp Formats

Participation and feedback in to the Swim Ontario Strategic Plan

Feedback on Swim Ontario programming, in particular the Provincial Competitions, Festivals, AA Competitions

Regional Championships Review to consider Regional Para standards

Survey to Regional Chair, Coach and Official Rep

Team Championship Competitions:

Division I – Team Cup - no competition was hosted

Division II – Team Showdown – was hosted by Brantford Aquatic Club with positive feedback from all regions.

Division III – Team Showdown – was hosted by Whitby Dolphins with positive feedback from all regions.

Both Brantford and Whitby have confirmed commitment to host these team competitions in 2017-2018 with Swim

Ontario branding.

A three year review of these competitions will be had in June 2018.

At the May 2017 Swim Ontario Board meeting, a session was devoted specifically to the regional budget allocation, as well as the

process. The 2017-2018 budget was approved with the same allocation per region, with the feedback that a “checklist” of approved

projects be provided to the regions. The officials’ allocation was increased and transferred to the SOOC Budget.

The budget tracking tool in use for 2016-2017 was approved for 2017-2018.

Regional Budget Allocation for 2016-2017 with Officials Budget

Regional Committee Camps Coaches Officials Approved Projects Total Per Region

North West $6,000 $800 $1,500 $16,000 $24,300

North East $6,000 $1,100 $1,500 $15,000 $23,600

Eastern $6,000 $1,500 $1,500 $13,500 $22,500

Huronia $6,000 $1,200 $1,500 $14,500 $23,200

Central $8,000 $3,400 $5,000 $15,600 $32,000

Western $6,000 $2,000 $1,500 $13,000 $22,500

$38,000 $10,000 $12,500 $87,600 $148,100

In June 2017 the Regional Chairs and Coach Representatives were invited to a special in person meeting and presentation by Swim Ontario Staff at TPASC. The Presentation included the following:

• 2016-17 Provincial Programming Highlights • 2017-20 Provincial Programming • 2017-20 Provincial Competition Schedule • 2017-20 Regional Training Camps including technical tools to be implemented • 2017-20 Funding Details including an approved projects “checklist” and overview of the regional officials’ budget

Summary of Swim Ontario Aligned Regional Funding for 2017-2018

Regional Committee Camps Coaches Approved Projects Total Per Region

North West $6,000 $800 $16,000 $22,800

North East $6,000 $1,100 $15,000 $22,100

Eastern $6,000 $1,500 $13,500 $21,000

Huronia $6,000 $1,200 $14,500 $21,700

Central $8,000 $3,400 $15,600 $27,000

Western $6,000 $2,000 $13,000 $21,000

$38,000 $10,000 $87,600 $125,600

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SO Approved Regional Camp Initiatives

SO Regional Camp Templates

Fall 2017 – Fundamentals Camp – dolphin kick & streamline focus

Fall 2017 – Learn to Train Camp – stroke efficiency, nutrition, dry-land focus

Winter 2018 – Fundamentals Camp – back and breast skills & start focus

Winter/Spring 2018 – Learn to Train Camp – IM skills, dry-land follow up focus

Provincial Regional Outreach Programming

Swim Ontario will provide access to SO staff and OSA personnel and to supplement regional camps as time & training schedules permit

Plan camps according to the SO Camp Template

Selection should use a percentage of the OnTrack times using the SO OnTrack tool.

Provide attendance lists coaches and swimmers

SO Approved Regional Special Projects Initiatives “Checklist”:

Support Regional Swimmers to the Team Ontario Jr Team Camps at TPASC: October, December, May

Support Regional Swimmers to either HPC-O & OSA opportunities.

Support Regional Swimmers for travel to Toronto (Airport /Train station) for Team Ontario Tour Teams.

Support travel expenses for IST personnel support for Regional Camps

Support Athletes invoiced for non-funded activities (i.e. National Jr. Team Activities, FISU Games etc.)

Support Para athletes travelling to camps/competitions/classification

Coach Travel expenses to approved SO program activities

Specific Officials’ Education & Development projects

Specific Coaches’ Education & Development projects

SO Approved Region Specific Official Education and Development

Mentoring

Funding for ROR or designate to attend regional championships

Travel and Accommodation to attend regional championships

Facilitate communications – ROR team

Provide conference call line for ROR use

Regional official meetings, as needed

Central Region: $250 Eastern Region: $750 Huronia Region: $1000 North East Region: $1000 North West Region: $1000 Western Region: $1000

Regional Programs & Projects Highlights 2016-2017 Regions were able to support a variety of opportunities for swimmers & coaches by accessing SO special projects, Learn to Train & Fundamentals Camps, and coach NCCP certification funding including LF funding, Swimming 101, 201 and 301 support. Eastern Region Highlights – Brandon Oates (outgoing RD) & RD Rachelle Campbell The Eastern Ontario Region had representation by four swimmers at the 2017 Canada Games, and three swimmers with Team

Canada (1 Worlds, 1 World Juniors and 1 Para Worlds).

On December 16-17 Eastern Region held the Learn to Train Camp/FUNdamentals camp, in conjunction with the OJI swim meet at

the Toronto Pan Am Sports Centre. Several athletes from the region shared accommodations, traveled and swam together multiple

33

times with great coaches supporting them. These athletes also attended an OJI finals session giving them a chance to see the skills

they focused on in the pool earlier in action!

Most teams participated in the Regional Kick Challenge. Thank you to Rod Agar for organizing this again this year. Several new

coaches participated in NCCP Swimming 101 courses, while a few coaches pursued their Age Group and Senior Coach requirements.

The 2018 Eastern Ontario Regional Short Course Championships will be held in Belleville on February 2-4 and the 2018 Eastern

Ontario Regional Long Course Championships will be held in Nepean on June 1-3. Applications to host the 2019 Eastern Ontario

Regional Championships will be accepted until mid April 15, 2018.

Updated Regional qualifying standards were created for the 2017/2018 season.

12 & under times are Ontario Festival 2017-2018 “D” standards

13-year-old are Ontario Festival 2017-2018 “C” standards

14 and 15 & over are Ontario Provincial 2017-2018 “C” standards There will be 2 methods that swimmers can qualify:

Method 1: Same as current;

Method 2: If a swimmer qualifies in two events, they may swim those two events plus one bonus event in the meet. This structure will be in affect for one year and reviewed accordingly.

Brandon Oates has taken a step back from being the Regional Chair for the region. Thank you Brandon for all that you have done to

make the region stronger in the swimming community. Heather Page Fairley will continue her excellent work as Coaches

Representative for the upcoming season and we are all grateful for her continued contributions to the region. I look forward to

working with her this season!

Western Region Highlights – RD Jocelyn Jay The Western Region voted to support Para swimming with Approved projects funding this year. The support of multiple Para

swimmers to compete in Miami at the Can Am Championships, using improved performance as a marker for funding.

The region also continued to support all athletes selected for training camps at TPASC, with mileage submissions. Western Region

had a great showing at Canada Games this summer, and every little bit of funding helps our families and athletes.

The Western Region would like to congratulate all our swimmers, age group, para and varsity that swim or began their swimming

careers in our region, and were selected and performed at the International championships this summer – World Championships,

World Junior Championships, World Para Championships and FISU Games. Congratulations to Kylie Masse, who began in Windsor

and is now a World Record Holder. Very exciting both for our sport and our Town of LaSalle!

North East Region Highlights – RD Dan Taylor NEOR was quite busy in 2016-2017 hosting two Fundamentals and two LTT Training Camps. All of these experiences where very

successful for the developing swimmers and coaches in NEOR region with energetic participation at each camp.

The Region also hosted two training experiences, one with NEOR swimmers, which included awesome assistance from the Ontario

Swimming Academy biomechanist Amber Hutchison. We received, very positive feedback from this experience, in particular, the

video analysis and technical tools that could be brought back into home programming. A second joint camp was with the University

of Ottawa and Laurentian University which focused on the train to train and train to compete athletes and their coaches. This was

also a very successful weekend and we plan on another in 2017-2018.

The Region also had at least five of our swimmers attending the OSA on multiple occasions through the year, which really assisted

with the development of the swimmers and the coaches. The in-reach/out-reach approach is very helpful to NEOR athletes, coaches

and families and we plan to access the OSA even more this upcoming season. A big thank you to Don Burton and all the OSA and SO

staff for their assistance and direction.

NEOR must also recognize the great achievements of Olivia Starzomski and her gold medal performance in the 200 Breast at

Canadian Junior Championships, in mid July.

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North West Region Highlights – RD Janet Hyslop Northwest region had an impressive season. Both Thunder Bay Thunderbolts and Kenora Swimming placed athletes in the Canada

Summer Games Team as Gabe Mastromatteo (KSS) and Lindsay Puhalski (TBT) participated and medaled for Team Ontario at the

Canada Games. Gabe won gold in the 50 breast, silver in the 200 breast, along with two more gold in the Team Ontario medley

relays and Lindsay gold in the 4x100 free, 4x50 free and silver in the 4x200 free . North West Region was also quite proud of Stewart

McLean, who was on the coaching for Canada Games, not only attending the Games itself, but also participating at Canada Games

camps throughout the season.

Gabe capped off his season as a member of Team Canada at the World Juniors winning gold as a member of the 4 x 100 mixed

medley relay and also finished top 8 in the 50 breast and 9th in the 100 breast. His performances also broke NAG and PROV records

as a 15 year old in the 100 breast.

North West Region would also like to congratulate local Level 5 official Daryle Martin, who proudly represented Canada, Ontario and

North West Region at the World Junior Championships.

North West Region would like to thank and congratulate all of the swimmers, coaches and officials in the region and the various

opportunities that participated in Swim Ontario camps, clinics and competitions at TPASC, OHPSI and OSA programming, both in-

reach and out-reach, as well as accessing North West Region approved projects funding to enhance their athlete, coach and officials

development.

North West Region also continues to offer NCCP Coaching Clinics in the Region, and is planning on hosting joint clinics and camps in

the upcoming 2017-2018 season.

Huronia Region Highlights – RD Jason Morawski Huronia Region a number of very excited coach and athlete experiences in 2016-2017. We received great feedback on our fall Learn

to Train experience from coaches, athletes and families, and this was definitely an inspiring way to start the 2016-2017 season.

Huronia Region would like to thank Rachael Kloosterman for planning this camp, as well for her many years of commitment to

Huronia region. Rachael took on a new opportunity overseas in the fall of 2016, and her position as coach representative continues

to be vacant. We are currently searching for a replacement.

Another highlight of the 2016-2017 season was the Swim Ontario Fundamentals Clinic at the TPASC in December. Huronia had over

15 participants, athletes and coaches, in this camp. It was a great opportunity for coaches and athletes to access TPASC experts, as

well as watch the OJI.

Huronia Region was once again part of the 2016-2107 NEOR Regional Championships and saw another successful performance

outcome ranging across the age groups.

With support and incentives to coaches to participate the 2016-2017 coach meetings and AGM, we had a good turnout and received

feedback on the Swim Ontario programming, as well as the Regional programming.

Central Region Highlights – RD Louise Barton Athletes from Central Region have seen many accomplishments this season, thanks to their incredible efforts and the excellent

coaching and support from their clubs and family. There are too many to acknowledge but we wish to acknowledge that every swim

is an accomplishment to that athlete.

Officials:

As of May 2017:

Level 3 Officials Registered in CR = 85 active Officials with their Orange Pin

Level 4 Officials Registered in CR = 30 active Officials with their Green Pin

Level 5 Officials Registered in CR = 42 active Officials with their Blue Pin

This season, 34 officials have moved up the ladder: Level 3 – 23, Level 4 – 6, Level 5 - 5

We ran three CR officials clinics and are well attended in October , January and March

Central Region clubs provided 442 volunteer sessions for the 2017 Swim Ontario Summer Provincials & AA Meets. This was counting

both the Junior Officials that Central Region organized (Prov – 195, AA – 89) and the Senior Officials organized by Paul Corkum (Prov

35

– 114, AA – 44). We wish to thank all of our volunteers along with other who stepped up from other regions for providing the

championship opportunity to the athletes.

Regional Meets:

Central Region held seven Regional Meets in the 2016-17 season as follows:

CR Small Team Champs – 9-11 Dec 2016 – Markham Pan Am Pool – hosted by WD

CR Large Team Champs – 9-11 Dec 2016 – Etobicoke Olympium – hosted by COBRA & ESWIM

CR SC ‘B’ Champs – 2-5 Feb 2017 – Etobicoke Olympium – hosted by ESWIM

CR SC ‘C’ Champs – 24-26 Feb 2017 – Etobicoke Olympium – hosted by NYAC

CR ‘A’ Champs (LCM) – 2-5 Mar 2017 – Etobicoke Olympium – hosted by LSC, NYAC & York

CR LC ‘B’ Champs – 8-11 2017 – Markham Pan Am Pool – hosted by MAC & York

CR LC ‘C’ Champs – 16-18 Jun 2017 – Markham Pan Am Pool – hosted by RHAC

Coaches:

We ran the Learn to Swim Camp on March 11th led by Jim Snow and there were 31 swimmers and 9 coaches in attendance. The

Learn to Train camp was cancelled due to lack of interest from the swimmers who made the camp as only six swimmers were signed

up to attend. We have booked the McMurchy pool next year to run all the camps as it is facility that allows us to do all components

of the camp in one location

Central Region offered regional cards of $400 each to:

AAC Danika Huizinga (x2)

COBRA Matthew Cabraja

ESWIM Justin Konik, Richie Stokes &Tariq Lashley

MSSAC Morgan Poot

MAC Victoria Kwan & Connor Walker

NYAC Joseph Atkinson

TSC Aleksa Gold (x2) & Katja Pavicevic

OAK Leon Qin

USC Tristan McKinney

VVAC Megan Sherwin

I want to thank the members of the RDC for their commitment to the committee and I look forward to on-going collaboration with

the RDs to ensure the best outcomes for each region, as well as the overall success of the Ontario Swimming community as we strive

towards our Vision 2020.

Christy Yaremczuk

Regional Committee Chair

In October 2016, the OAHOF inducted Stephanie Dixon, Jennifer Fratesi and Gordon Kerr. It was pleasing to see so many family

members in attendance. The ceremony was enhanced by Swim Ontario’s special celebration of the 2016 Olympians and

Paralympians, coaches and support staff. Without doubt, some future Hall of Famers in that select gathering.

The activities of the Hall of Fame Board focus primarily on the Saturday Banquet during Swim Ontario’s annual Conference and

reflect the time and effort on the part of many. Board Member Eric Martin spends countless hours researching every inductee,

interviewing each and producing the first rate video presentations. Swim Ontario staff, Heather Dwinnell and Nicole Parent, assist

with many of the logistical aspects of the inductions.

Secretary Lisa Flood facilitates communications while Directors Paul Corkum, Anne Ottenbrite-Muylaert, Vicki Keith and Jane Wright

are ever supportive and contributory. All Board Members bring many good ideas to the table and the ongoing work of the Hall.

Thank you to all. One of the Hall’s recent initiatives has been a revival of the OAHOF Newsletter. Paul Corkum has capably

undertaken the lead and has produced some excellent results. Since the spring of 2016 the Hall of Fame has published many issues

with the most recent on being September 2017.

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The Hall gratefully acknowledges the support, both in money and in kind services, from many sources. Team Aquatic Supplies,

eVideo Solutions, Nothers Sign Recognition, Swim Ontario and Etobicoke Swimming make each induction ceremony financially

possible.

Etobicoke Swimming’s annual Hall of Fame Meet in October is a welcome start for many to the season each year.

Nominations for future membership in the Hall are always appreciated and encouraged. One can access a nomination form from the

Swim Ontario or OAHOF web sites, complete it and send it either to the President or Secretary. We are hopeful that the other

aquatic disciplines (Diving, Water Polo and Synchro) may become more active participants.

Donations and sponsorship proposals are always encouraged.

Rick Hannah

Ontario Aquatic Hall of Fame President

37

Provincial Records September 2016 - September 2017

Name Club Age/Class Event Time PROV NAG CAN WR

11-12 FEMALE SC

Katrina Bellio ESWIM 11-12 800FR 9:00.70 PROV

Katrina Bellio ESWIM 11-12 1500FR 17:05.69 PROV NAG

Katrina Bellio, Lola Vujosevic, Julianna Milanovich, Josie Bosco ESWIM 11-12 400FRRELAY 4:07.17 PROV

Katrina Bellio, Lola Vujosevic, Julianna Milanovich, Josie Bosco ESWIM 11-12 800FRRELAY 8:59.63 PROV

Katrina Bellio, Elena Vorobieva, Devon Burnett, Summer McIntosh ESWIM 11-12 800FRRELAY 8:48.13 PROV NAG

11-12 FEMALE LC

Elan Daley WD 11-12 50FR 27.06 PROV NAG

Elan Daley WD 11-12 100FR 59.20 PROV

Katrina Bellio ESWIM 11-12 200FR 2:08.94 PROV

Katrina Bellio ESWIM 11-12 400FR 4:27.85 PROV NAG

Katrina Bellio, Lola Vujosevic, Julianna Milanovich, Summer McIntosh ESWIM 11-12 800FRRELAY 9:13.62 PROV

Katrina Bellio, Elena Vorobieva, Devon Burnett, Summer McIntosh ESWIM 11-12 800FRRELAY 8:55.72 PROV NAG

11-12 MALE SC

Charlie Kwinter ESWIM 11-12 800FR 8:55.14 PROV NAG

Charlie Kwinter ESWIM 11-12 1500FR 16:56.48 PROV NAG

11-12 MALE LC

Charlie Kwinter ESWIM 11-12 800FR 9:14.78 PROV Ethan Ma, Hasim Haba, Thomas Clinton, Jack Li OAK 11-12 200FRRELAY 1:50.52 PROV NAG

James Hume, Ethan Ma, Thomas Clinton, Jack Li OAK 11-12 400MRRELAY 4:31.01 PROV NAG

13-14 MALE SC

Graysen Bernard TSC/OSA 13-14 100BK 55.96 PROV

Gabe Mastromatteo KSS 13-14 100BR 1:01.65 PROV

Graysen Bernard TSC/OSA 13-14 200IM 2:05.30 PROV

13-14 MALE LC

Joshua Liendo NYAC 13-14 100FR 52.14 PROV NAG

Joshua Liendo NYAC 13-14 100FL 56.49 PROV

Joshua Liendo NYAC 13-14 100FL 54.76 PROV NAG

Graysen Bernard TSC/OSA 13-14 100BK 58.57 PROV NAG

Gabe Mastromatteo KSS 13-14 100BR 1:03.17 PROV

Gabe Mastromatteo KSS 13-14 200BR 2:20.61 PROV

Graysen Bernard TSC/OSA 13-14 200IM 2:09.29 PROV NAG

15-17 FEMALE SC

Penny Oleksiak HPCO-TSC 15-17 100FR 52.01 PROV NAG

Rebecca Smith HPCO-SCAR 15-17 200FR 1:52.99 PROV NAG

Penny Oleksiak HPCO-TSC 15-17 100FL 57.70 PROV NAG

15-17 FEMALE LC

Rebecca Smith HPCO-SCAR 15-17 50FR 25.50 PROV NAG

Penny Oleksiak HPCO-TSC 15-17 50FR 25.49 PROV NAG

Taylor Ruck HPCO-SCAR 15-17 200FR 1:57.10 PROV NAG

Taylor Ruck HPCO-SCAR 15-17 200FR 1:57.08 PROV NAG

Penny Oleksiak HPCO-TSC 15-17 50FL 25.62 PROV NAG CAN

Mabel Zavaros OAK 15-17 200FL 2:09.79 PROV NAG

Taylor Ruck HPCO-SCAR 15-17 100BK 59.23 PROV NAG

Taylor Ruck HPCO-SCAR 15-17 200BK 2:07.62 PROV NAG

Kayla Sanchez HPCO-AJAX 15-17 200IM 2:12.64 PROV 38

15-17 MALE LC

Gabe Maastromatteo KSS 15-17 100BR 1:01.76 PROV NAG

Gabe Maastromatteo KSS 15-17 100BR 1:01.64 PROV NAG

OPEN FEMALE SC

Michelle Williams HPCO-NYAC OPEN 50FR 24.04 PROV

Penny Oleksiak HPCO-TSC OPEN 100FR 52.01 PROV CAN

Rebecca Smith HPCO-SCAR OPEN 200FR 1:52.99 PROV

Penny Oleksiak HPCO-TSC OPEN 100FL 57.70 PROV

Kylie Masse UT-WEST OPEN 50BK 26.34 PROV CAN

Kylie Masse UT-WEST OPEN 100BK 56.02 PROV CAN

OPEN FEMALE LC

Penny Oleksiak HPCO-TSC OPEN 50FL 25.62 PROV CAN

Kylie Masse UT-WEST OPEN 50BK 27.64 PROV CAN

Kylie Masse UT-WEST OPEN 100BK 58.21 PROV CAN

Kylie Masse UT-WEST OPEN 100BK 58.10 PROV CAN WR

Kylie Masse UT-WEST OPEN 200BK 2:07.23 PROV

Kylie Masse UT-WEST OPEN 200BK 2:05.97 PROV CAN

Erika Seltenreich-Hodgson GO-HPCVAN OPEN 200IM 2:10.87 PROV

OPEN MALE SC

Mack Darragh OAK OPEN 200FL 1:55.45 PROV

Javier Acevedo HPCO-AJAX OPEN 100BK 51.16 PROV

Richard Funk HPCO-TSC OPEN 100BR 58.35 PROV

OPEN MALE LC

Alex Loginov TSC OPEN 50FR 22.04 PROV

Mack Darragh OAK OPEN 200FL 1:56.87 PROV CAN

Javier Acevedo AAC OPEN 50BK 25.13 PROV CAN

Richard Funk HPCO-TSC OPEN 100BR 1:00.03 PROV

Richard Funk HPCO-TSC OPEN 100BR 59.92 PROV

Oleksandr Loginov, Graeme Goodman, Graysen Bernard, Scott MvGillvray TSC OPEN 200FRRELAY 1:33.84 PROV

PARA RECORDS

Aly Van Wyk-Smart VVAC S3 100FR 3:28.73 PROV CAN

Angela Marina BRANT S14 100FR 1:06.10 PROV CAN

Angela Marina BRANT S14 200FR 2:23.08 PROV CAN

Angela Marina BRANT S14 200FR 2:21.77 PROV CAN

Angela Marina BRANT S14 200FR 2:21.43 PROV CAN

Angela Marina BRANT S14 100FL 1:11.37 PROV CAN

Angela Marina BRANT S14 100FL 1:09.63 PROV CAN

Angela Marina BRANT SM14 200IM 2:42.53 PROV CAN

Angela Marina BRANT SM14 200IM 2:42.44 PROV CAN

Emily Sayeau KYPAC SM7 400IM 10:41.73 PROV CAN

Cassidy Tran KYPAC SM14 400IM 7:17.55 PROV CAN

Tyson MacDonald WRMS S14 100FR 56.57 PROV CAN

Tyson MacDonald WRMS S14 200FR 2:00.81 PROV CAN

Alec Elliot ROW S10 200FL 2:10.27 PROV CAN

Gordie Michie STJJ S14 100FL 1:03.62 PROV CAN

Gordie Michie STJJ S14 100FL 1:01.79 PROV CAN

Tyson MacDonald WRMS S14 100BK 1:03.29 PROV CAN

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28th Annual Awards Ceremony

September 23rd, 2017  

 

World Record Recognition

Athlete – Kylie Masse Coaches – Linda Kiefer and Byron MacDonald

Swim Ontario Awards

Irene & Bob Pirie Trophy Kylie Masse – WEST/UT Javier Acevedo - AAC

Gus Ryder Trophy  

Para World Championships runs SEPT 30 – OCT 6, 2017

This award will be recognized March 2018 at Ontario Spring Provincials

Friends of Swimming

Rafael Torre

Gord Noddle

Paul Corkum

Elizabeth Collins Ralph Award

Harold Demetzer

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28th Annual Awards Ceremony

September 23rd, 2017

 

John Grootveld Memorial Award

Bill Gauld

Roll of Honour

Eric Martin

Heather Khoury

Todd Waldick

Ruthann Waldick

Lifetime Achievement Award

Jeff Holmes

Swim Ontario Club Recognition

Whitby Dolphins

Team Aquatic Supplies Regional Scholarships

Female Male

Central Region Heidi Akot - SCAR Graysen Bernard – TSC-OSA

Eastern Region Amelia Nielsen – NKB Gregory Pope - ROC

Huronia Region Mark Cox - MUSAC

North East Region Raili Anne Lindfors Kary - SSAT Everett Ethan Smith - SLSC

North West Region Emilia Mastromatteo - KSS Cameron Johnsen - TBT

Western Region Abigail McDonald - GMAC David Hickey - LAC

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28th Annual Awards Ceremony

September 23rd, 2017

 

Swim Ontario Coach Awards

Lea Bredschneider Award

Matt Taylor

Ontario Coach Service Award

Brandon Oates

Coach of the Year Awards

Top Female Swimmer Top Male Swimmer Linda Kiefer Andrew Miller

Top Female Para Swimmer Top Male Para Swimmer

Para World Championships runs SEPT 30 – OCT 6, 2017

This award will be recognized March 2018 at Ontario Spring Provincials

Team Awards

Winter Festivals Summer Festivals

Female Male Female Male

SLSC GCAC APEX GHAC

Spring Provincials Summer Provincials

Female Male Female Male

BRANT DUCKS USC OOSC

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ASSOCIATION INFORMATION

ASSOCIATION PROFILE Mission Statement

Swim Ontario, its affiliates and stakeholders will provide an environment through which its participants lead Canadian swimming on all levels.

Swim Ontario is the non-profit sports governing body responsible for the organization and regulation of swimming in the Province. The organization is led by a volunteer Board of Directors, and administered by a full-time professional staff, located in Toronto. Swimming in Ontario is a grass roots community sport with 125 swim clubs throughout Ontario. In total, the association has approximately 19,000 fully registered swimmers, about 900 coaches, well over 15,000 officials, and numerous volunteers in its member clubs. Swim Ontario attempts to create and enhance an image for competitive swimming as a sport that involves fun, strength, attainment of personal excellence, dedication, health, safety, and discipline - in short, a sport of superior values.

ASSOCIATION DIRECTORY Head Office 1 Concorde Gate, Suite 200B Toronto, ON M3C 3N6 Telephone 416-426-7220 Fax 416-426-7356 E-mail info@swimontario.com Web Site www.swimontario.com Auditor James Gibbs, C.A. Bank Scotiabank Staff John Vadeika, Executive Director (return from medical leave full time Jan.30/17) Direct Line: 416-426-7225 E-mail: john@swimontario.com Heather Dwinnell, Membership & Office Services Coordinator Direct Line: 416-426-7222 E-mail: heather@swimontario.com Nicole Parent, Competition & Officials Development Service Coordinator Direct Line: 416-426-7220 E-mail: nicole@swimontario.com Darin Muma, Performance Programs Manager Direct Line: 416-426-7223 E-mail: darin@swimontario.com Lindsay Taylor, Coaching, Competitions & Communications Coordinator Direct line: 416 426-7464 E-mail: lindsay@swimontario.com Christy Yaremczuk, Regional Programs Coordinator Direct Line: 416 426-7465 E-mail: christy@swimontario.com Brian Ward, Complaints, Disputes and Appeal Officer Email: info@swimontario.com

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BOARD PROFILES Eric Martin President

• Married to Gail with two children – both graduated from Universities and Varsity swim programs • NCCP Level 3 Coach with MED, ChPC, NLS certified • Level 3 Official • Graduate University of Western Ontario, Ivey School of Business • Currently Swim Ontario President • Swim Ontario Director since 2004 • Central Region Coaches Representative for 2 years • Lakeshore Swim Club Board of Directors for 11 years • Coached with Mississauga Aquatic Club for 1 year and with Lakeshore Swim Club for over 15 years • Director – Ontario Aquatic Hall of Fame since 2004 • Syl Apps Volunteer Achievement Award (Province of Ontario) - 2010 • Gord Noddle Award – 2009 • Omni Friend of Swim Award – 2008 • Lea Bredschneider Award (volunteer coach) – 2004

Clare Atkinson Director at Large

• Educated in the UK – Computer studies, Statistics & Biology • Specialist in Business Solutions and Process Improvement • Working with Public Sector, Healthcare and Large international organizations at all levels • President of Masters Swim Club • Past Officials Chair for North York Aquatic Club • Board Member and Current President of North York Aquatic • City of Markham Pool Allocation Advisory Group member • Level V official • Elected Board member and Secretary of Swim Ontario

Mike Brown Director at Large

• Swam competitively for 21 years with the Perth Stingrays Aquatic Club, the University of Minnesota, the University of Calgary and the University of Calgary Swim Club

• National team member for over 10 years • Two time Olympian – 2004 Athens, Greece and 2008 Beijing, China • World Championship silver medalist and Commonwealth Games gold and bronze medalist • Current Canadian record holder in the 200m breaststroke LCM • 2015 Ontario Aquatic Hall of Fame inductee • Motivational speaker • University of Ottawa, Faculty of Law graduate • Practicing corporate/commercial law in Ottawa, Ontario • Current Chair of the Policy and Planning Committee • Married to Sarah

Jocelyn Jay Director at Large

• Swam competitively for 18 years, with the Brantford Aquatic Club and The Ohio State University, reaching the senior national team and inducted into OSU Hall of Fame

• Coached 17 years beginning with Brantford Aquatic Club and Cambridge Aquajets, on to Etobicoke Swimming for 3 years. Worked with the Women’s swim team at Northwestern University for 3 years and eventually moving back to the Brantford Aquatic Club

• Currently the Director of Operations for the Brantford Aquatic Club

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• Currently the Regional Chair of the Western Region Sub-committee and have held position for 4 years, and Coaches representative for 2 years previously.

• Held position on Ontario Swimming Coaches Committee for 4 years, as Ethics, Awards and Vice Chair • Currently on École Dufferin Parent council and have held Communication chair position for 3 years • Currently Swim Ontario Director-at-large, completed 1 term. Chair of Finance and Audit Committee • Level 2 Coach and Level 4 Official • Married to Tom, with 2 children who both swim for the Brantford Aquatic Club

Dale Leckie Director at Large

• Honours Biochemistry degree from McMaster University 1983 • Bachelor of Education from University of Western Ontario 1984 • Executive Director of the OSSTF Employee Life and Health Trust 2016-2017 • Associate General Secretary for the Ontario Secondary School Teachers Federation responsible for

negotiations, grievances/arbitrations, education finance, pensions, pay equity, health and safety, benefits, long term disability, training and organizing and management responsibilities for approximately 50 senior level employees at OSSTF. 2000-2016

• Chair of the Board of Trustees of the Ontario Teachers Insurance Plan from 2010 to 2016. • Director training from the McMaster University Directors College and trustee certification from the

International Foundation of Employee Benefit Plans. • Government of Ontario Commissions and Councils: • Ontario Student Success Commission • The Tripartite Teacher Advisory Council • The Support Workers Advisory Council • The Rozanski Education Finance Commission • Current Swim Ontario board member

Suzanne Paulins Director at Large

• Married to Ray • 3 Children, Beth, Alex and Sebastian all swimmers with Brantford Aquatic Club and swimming or coaching

with the Western University Mustangs • President of the Brantford Aquatic Club for 8 years and actively involved with the club for 16 years • Level 5 Master Official • Appointed to the 1st UANA officials list for Canada as a Referee • Nominated to FINA list #19 as a referee for period Jan 1, 2017 – Dec. 31, 2020. • Swim Ontario Board Member 2009-Present • Swimming Canada official appointed to attend the Junior Pan-Pac Championships in Hawaii, August 2012;

the Pan-Am Sports Festival in Mexico, September 2014 and the Pan-Am Games in Toronto, July 2015 • Chair of Strategic Planning Committee for Swim Ontario 2012-14 • Chair of the Swim Ontario Officials Committee 2015-present • Recipient of the Gord Noddle Award in 2012 • Recipient of the Syl Apps Volunteer Achievement Award – Province of Ontario in 2013

Newton Seawright Director at Large

• Married to Graciela Conde with two children – one with Etobicoke Swimming. • Etobicoke Swimming Board of Directors Vice President for 5 years. • Level 4 Senior Official. • Age group and Masters swimmer for 40 years. • Business owner for 20 years. • Swim Ontario Director since 2016. • Finance committee, Masters committee, New Club Panel member

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BOARD OF DIRECTORS SUMMARY OF MOTIONS

DATE # TOPIC MOVER & SECONDER

MOTION RESOLUTION

09/23/16 1.1 Auditors Report P. Legault/E. Martin Swim Ontario Board of Directors approves the complete Auditors report, including the audited financial statements, as prepared by James G. A. Gibbs, CPA, CA (Auditor).

Carried

10/02/16 2.1 Elections D. Leckie To nominate Eric Martin as President. Carried

10/04/16 2.1 Approval of Agenda

C. Atkinson To approve the agenda as circulated. Carried

10/12/16 2.1 Approval of Agenda

S. Paulins To approve the agenda as circulated. Carried

10/12/16 3.1 Elections E. Martin To nominate S. Paulins for Vice-President. Carried

10/12/16 3.2 Elections B. Seawright To nominate Clare Atkinson for Secretary. Carried

10/12/16 3.3 Elections E. Martin To nominate Jocelyn Jay as Finance/Treasurer.

Carried

10/12/16 4.2 Policies and Procedures

S. Paulins To approve the Return to Play Policy as circulated.

Carried

10/12/16 4.3 Policies and Procedures

S. Paulins To approve the NSO Rules Policy as circulated.

Carried Opposed – C. Atkinson

10/12/16 4.4 Policies and Procedures

B. Seawright To approve the Programming Policy as circulated.

Carried

10/12/16 4.5 Policies and Procedures

S. Paulins To accept the Accessibility Policy as circulated.

Carried Opposed – C. Atkinson

10/12/16 4.6 Policies and Procedures

J. Jay To approve the Selection Policy with the above amendment.

Carried

11/1/16 2.1 Approval of Agenda

S. Paulins To approve the agenda as circulated. Carried

11/1/16 3.1 Minutes D. Leckie To approve the minutes of October 2, 4, 12, 2016.

Defeated

11/1/16 3.2 Minutes E. Martin Secretary, C. Atkinson was asked to review minutes and re-circulate prior to the next Board meeting.

Carried

11/1/16 6.2 TOR E. Martin To task staff with reviewing SOOC Terms of Reference and role of the ROR.

Carried

11/21/16 1.1 OHPSI Funding Program

E. Martin To write Tommy Wharton at CSIO that Swim Ontario is fully supportive of the OHPSI funding program and the full time daily training environment as a key component of the Swimming development pathway in Ontario.

Carried Opposed – D. Leckie, C. Atkinson, B. Seawright

12/06/16 2.1 Approval of Agenda

C. Atkinson To approve the agenda with additions. Carried

12/06/16 3.1 Meeting Moderator S. Paulins To approve Steve Indig as the moderator for this Board of Directors meeting.

Carried Opposed – C. Atkinson

12/06/16 4.1 Minutes S. Paulins To postpone the approval of the full slate of minutes on today’s agenda until January Board meeting. Over the month of December C. Atkinson with E. Martin, and D. Leckie will develop a format for minutes with Board input and S. Indig’s review of the format.

Carried

12/06/16 5.1 Police Record Checks

E. Martin To accept 2016-17 as a transition year for Police Records Checks with the following expectation: Swim Ontario requires a Police Records Check

• If you had a Police Records

Carried

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DATE # TOPIC MOVER & SECONDER

MOTION RESOLUTION

Check done last year for a member club it can be submitted to Heather along with a signed Swim Ontario Offence Declaration

• If you don’t have a Police Records Check, please contact Heather for the form and most (all) municipalities it is free.

01/10/17 2.1 Approval of Agenda

B. Seawright To approve the agenda. Carried

01/10/17 3.1 Meeting Moderator S. Paulins To approve Steve Indig as the moderator for this Board of Directors meeting.

Carried Opposed – C. Atkinson

01/10/17 5.2 Minutes S. Paulins An amended set of minutes – reflecting changes requested in November be submitted to Board members for presentation at next meeting

Carried

01/10/17 5.2 Governance S. Paulins Steve Indig to be brought in as an independent 3rd party to review and discuss Board of Directors liability, governance and transparency to membership.

Carried Opposed – C. Atkinson.

01/10/17 5.4 Executive Session S. Paulins To move the meeting into Executive Session with staff remaining.

Carried

01/10/17 6.1 Executive Session S. Paulins To move out of Executive Session. Carried

02/07/17 2.1 Approval of Agenda

S. Paulins To approve the agenda with additions. Carried

02/07/17 2.2 Meeting Moderator E. Martin To approve Steve Indig as the moderator for this Board of Directors meeting.

Carried Opposed – C. Atkinson

02/07/17 3.1 Minutes S. Paulins To approve minutes as distributed by E. Martin.

Carried Opposed – C. Atkinson

02/07/17 4.1 Interim ED E. Martin To remove the Interim ED designation from Darin Muma as of February 1, 2017.

Carried

02/07/17 4.3 Finance and Audit Committee

J. Jay To have the board accept the two financial procedures “Member Financial Arrears” and “Financial Controls” as amended and presented by the finance committee.

Carried

02/07/17 6.1 Executive Session S. Paulins To move the meeting into Executive Session without staff or moderator present.

Carried

02/07/17 6.2 Executive Session S. Paulins To move out of Executive Session. Carried

03/09/17 2.1 Approval of Agenda

S. Paulins/M. Brown To approve the agenda. Carried

03/09/17

3.1 Meeting Moderator J. Jay/S. Paulins To approve Steve Indig as the moderator for this Board of Directors meeting.

Carried Opposed – C. Atkinson

03/09/17 4.1 Minutes E. Martin/M. Brown To approve the minutes of February 7, 2017. Recording Secretary was Lindsay Taylor with edits by Eric Martin.

Carried Opposed – B. Seawright, C. Atkinson

03/09/17 5.3 Policies and Planning Committee

C. Atkinson/D. Leckie To table the approvals of Procedures to May 5-7, 2017 In Person Meeting.

Defeated In Favour – C. Atkinson, B. Seawright, D. Leckie

03/09/17 5.4 Policies and Planning Committee

M. Brown/E. Martin To approve the Inclusion Policy as approved by Policy and Planning Committee.

Carried Opposed – C. Atkinson, B. Seawright, D. Leckie

03/09/17 5.5 TOR M. Brown/S. Paulins To approve the Finance and Audit Committee Terms of Reference as

Carried

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DATE # TOPIC MOVER & SECONDER

MOTION RESOLUTION

approved by Policy and Planning Committee.

03/09/17 5.6 TOR M. Brown/E. Martin To approve the Policy and Planning Committee Terms of Reference as approved by Policy and Planning Committee

Carried Opposed – C. Atkinson

09/09/17 5.7 Complaint, Discipline and Appeal Procedure

M. Brown/E. Martin To approve the Complaint, Discipline and Appeal Procedure as approved by Policy and Planning Committee.

Carried

04/11/17 2.1 Approval of Agenda

S. Paulins/J. Jay To approve the agenda. Carried

04/11/17 3.1 Meeting Moderator E. Martin To approve Steve Indig as the moderator of this Board of Directors meeting

Carried Opposed – C. Atkinson, B. Seawright, D. Leckie

04/11/17 6.1 New Club Application Panel

E. Martin To nominate Brian Ward, Rick Hannah, Darin Muma, and Bud Seawright.

Carried

05/06/17 2.1 Approval of Agenda

J. Jay To approve the agenda. Carried

05/06/17 3.1 Minutes S. Paulins To approve the March 9, 2017 minutes. Carried

05/06/17 3.2 Minutes J. Jay To approve the April 11, 2017 minutes. Carried

05/06/17 4.1 Masters E. Martin To accept the amended Terms of Reference for Masters Committee.

Carried

05/06/17 4.3 Finance J. Jay To add $20,000 to the Canada Games Reserve fund from the 2016-17 surplus.

Carried

05/06/17 4.4 Finance J. Jay To reset Office Relocation fund to $50,000 from 2016-17 surplus.

Carried

05/06/17 4.5 Finance J. Jay To rename “Bursary Fund” in audited statements to “Long Term Investment” to be consistent with the monthly financial statements.

Carried

05/06/17 4.6 Finance J. Jay To create a restricted fund “Special Projects” beginning with $50,000 from 2016-17 surplus to assist with Masters integration.

Carried

05/06/17 4.7 Finance J. Jay There would be no fee increase to existing Swim Ontario registration fees for 2017/18 season.

Carried

05/06/17 4.8 Finance J. Jay To accept the proposed 2017-18 Draft Budget as presented.

Carried Abstained – C. Atkinson

06/06/17 2.1 Approval of Agenda

S. Paulins To approve the agenda. Carried

06/06/17 3.1 Minutes J. Jay To approve the May 6, 2017 minutes. Carried Abstained – C. Atkinson

06/06/17 4.2 Policy and Procedure

M. Brown To accept Nominations Committee Terms of Reference as approved and accepted by Policy and Planning Committee.

Carried Opposed – C. Atkinson

07/05/17 2.1 Approval of Agenda

B. Seawright To approve the agenda. Carried

07/05/17 3.1 Minutes S. Paulins To approve the June 6, 2017 minutes with amendments.

Carried

07/05/17 4.3 Finance J. Jay For current, MSO recognized clubs - To recommend for the 2017-18 season the Masters Club Application fee be waived, and the Master Club Affiliation fee be equal to that of the current Age Group clubs based on $5.00/swimmer, with a minimum of $100.00 and a maximum of $1,000.00; plus the Club Coach fee of $100.00 to be allocated to a Masters Development fund.

Carried

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DATE # TOPIC MOVER & SECONDER

MOTION RESOLUTION

07/05/17 4.3 Finance J. Jay For MSO un-recognized Masters clubs – To recommend that for the 2017-18 season Non-existing MSO Masters Club that the New Masters Club application fee be $375.00.

Carried

07/05/17 4.3 Finance J. Jay To recommend that the Masters competition sanction fee be the same as Age Group competition sanction fees of $30.00 per sanction.

Carried

07/05/17 4.3 Finance J. Jay To recommend a Masters Gold Bonus fee of 50 cents/swim, with 30 cents to operations (gold bonus) and 20 cents to a Masters Development fund.

Carried

07/17/17 2.1 Approval of Agenda

S. Paulins To approve the agenda. Carried

07/17/17 3.1 Masters J. Jay To recommend that for season 2018/19; the New Masters Club application fee for MSO recognized clubs as of August 31, 2017 will be $375.00, and the New Masters Club application fee (not previously affiliated with MSO as of August 31, 2017), for new masters clubs to be consistent with the Age Group New Club application fee currently at $750.00.

Carried

07/17/17 4.1 Masters B. Seawright To recommend the Masters Swimmer registrant fee for Swim Ontario be $30.00 plus HST for the 2017-18 membership season.

Carried

08/18/17 1.1 New Club Procedure Update and new Master Club Procedure

B. Seawright/J. Jay To accept the changes to the Affiliation of a New Age Group Club Procedure and the Affiliation of a New Masters Club Procedure as per attached updated document.

Carried

08/18/17 2.1 Screening-Club Personnel Procedure Update

E. Martin/J. Jay To accept the changes to the Screening-Club Personnel Procedure as per attached updated document.

Carried

09/06/17 2.1 Agenda M. Brown To approve the agenda. Carried

09/06/17 3.1 Minutes M. Brown To approve the July 5 & 17, 2017 minutes. Carried

09/06/17 3.2 Minutes M. Brown To approve the Electronic Vote of August 18, 2017.

Carried

09/06/17 4.3 Audit J. Jay The Swim Ontario Board recommends acceptance of March 31, 2017 Audit.

Carried

09/06/17 4.4 Electronic Voting E. Martin To introduce electronic voting for 2018 AGM, using preceding year for education and information.

Carried

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