Sample Forms for the Procurement of Infrastructure Projects

Sample Forms for the Procurement of Goods and Services

Procurement Planning

Approved Budget for the ContractSF-GOOD-01

Project Procurement Management Plan SF-GOOD-02

Conduct of Pre-procurement Conference

Pre-Procurement Conference NoticeSF-GOOD-03

Minutes of Pre-Procurement ConferenceSF-GOOD-04

Advertisement / Posting of Invitation to Apply for Eligibility and to Bid

Invitation to Apply for Eligibility and to BidSF-GOOD-05

Checklist of Eligibility Requirements for BiddersSF-GOOD-06

Receipt and Opening of Eligibility Envelopes

Checklist of Eligibility Requirements for the BAC SF-GOOD-07

Certificate of Registration of Business Name (DTI)SF-GOOD-08

Business PermitSF-GOOD-09

Certificate of Registration (BIR)SF-GOOD-10

Certification of Non-inclusion in the BlacklistSF-GOOD-11

Affidavit of Disclosure of No RelationshipSF-GOOD-12

List of all Ongoing Government & Private Contracts including contracts awarded but not yet startedSF-GOOD-13a

Statement of all Government & Private Contracts completed which are similar in natureSF-GOOD-13b

Financial Documents for Eligibility CheckSF-GOOD-14

Certificate of Credit LineSF-GOOD-15

Certificate of Cash DepositSF-GOOD-16

Joint Venture AgreementSF-GOOD-17

Letter of Authority to Validate Submitted DocumentsSF-GOOD-18

Certificate of Authenticity SF-GOOD-19

Registration Certificate in lieu of all Class A documentsSF-GOOD-20

Suppliers/Distributors/Manufacturers ProfileSF-GOOD-21

Notice of EligibilitySF-GOOD-22

Notice of IneligibilitySF-GOOD-23

Waiver to File a Motion for ReconsiderationSF-GOOD-24

Motion for ReconsiderationSF-GOOD-25

Issuance of Bidding Documents

Checklist of Technical & Financial Envelope Requirements for BiddersSF-GOOD-26

Conduct of Pre-Bid Conference

Pre-Bid Conference NoticeSF-GOOD-27

Minutes of Pre-Bid ConferenceSF-GOOD-28

Request for ClarificationSF-GOOD-29

Supplemental/Bid BulletinSF-GOOD-30

Receipt and Opening of Bids

Checklist of Technical Envelope Requirements for the BACSF-GOOD-31

Bid Security: Bank GuaranteeSF-GOOD-32

Bid Security: Surety BondSF-GOOD-33

Bid Security: GSIS BondSF-GOOD-34

Authority of Signatory: Special Power of AttorneySF-GOOD-35

Authority of Signatory: Secretarys CertificateSF-GOOD-36

Certification as to Compliance of Existing Labor Laws and StandardsSF-GOOD-37

Certification on Bidders Responsibilities (Sworn Statement)SF-GOOD-38

Checklist of Financial Envelope Requirements for the BACSF-GOOD-39

Abstract of Bids as ReadSF-GOOD-40

Minutes of Opening of BidsSF-GOOD-41

Conduct of Bid Evaluation

Abstract of Bids as CalculatedSF-GOOD-42

Bid Evaluation ReportSF-GOOD-43

Conduct of Post-Qualification

Post-Qualification Evaluation Report (For Each Bidder)SF-GOOD-44

Post-Qualification Evaluation Summary ReportSF-GOOD-45

Notice of Post-QualificationSF-GOOD-46

Notice of Post-DisqualificationSF-GOOD-47

BAC Resolution Declaring LCRB and Recommending ApprovalSF-GOOD-48

Award of Contract

Notice of Award to winning bidderSF-GOOD-49

Notification of Bidding ResultsSF-GOOD-50

Bidding Results Posted at the G-EPSSF-GOOD-51

Effectivity of Contract

Performance Security: Irrevocable Letter of CreditSF-GOOD-52

Performance Security: Bank GuaranteeSF-GOOD-53

Performance Security: GSIS BondSF-GOOD-54

Performance Security: Surety BondSF-GOOD-55

Notice to ProceedSF-GOOD-56

Special Instances

BAC Resolution Declaring Failure of BiddingSF-GOOD-57

Other Forms

Purchase OrderSF-GOOD-58

Purchase RequestSF-GOOD-59

Request for QuotationSF-GOOD-60

Requisition and Issue SlipSF-GOOD-61

Supplies Availability InquirySF-GOOD-62

Agency Procurement RequestSF-GOOD-63