Embed Size (px)
Citation preview
TACNIGP NEWSLETTER October 1, 2013
Volume 1, Issue 1
Tallahassee Area Chapter of NIGP
President’s Message
At our next meeting we will be electing our Officer and Board for 2014. Our Board
oversees the activities of the Chapter. You may be asking yourself – why volunteer
for this?? This is a time for you to give back to your Chapter! It is your time to shine!
A volunteer is someone who gives his or her time and talent by choice, does a good
deed for free, and helps other. I know with busy lives, it can be hard to find the time
to volunteer. However, the benefits of volunteering are enormous to you.
Volunteering to be an Officer or Board Member can help you meet and make new
friends, reach out to the community, learn new skills, expand your network, and even
advance your career. Volunteering allows you to connect with our members and
make it a better Chapter. Our Chapter is what you make it!
Officers & Board Members
2013 Officers
Jessie Moseley, President
Donna Smith, President-Elect
Vacant, Vice President
Sandra Rogers, Secretary
Nancy Jewett, Treasurer
2013 Board Members
Don Tobin
Gloria Dixon
2013 Committee Chairs
Awards – Jessie Moseley
Bylaws – Nancy Jewett
Communications – Diana K. Trahan
Education – Lori Newman
Finance – Nancy Jewett
Holiday – Vacant
House – Mable Jones
Membership – Sandra Rogers
Nominating – Gloria Dixon
Reverse Trade Show – Donna Smith
Scholarship – Donna Smith
Volunteer – Ed Valla
TACNIGP October Monthly Membership Meeting and Fall Seminar
On October 8, 2013 please join us for the monthly membership meeting
and Fall Seminar, our guest lecturer will be NIGP’s First Vice President, Don
Buffum. Don is the Director of Procurement and Contracts for Mississippi
State University. He will be speaking on the following topics:
– Negotiations
– Specifications – Cooking up a good recipe for a successful
procurement
– IFB or RFP? That is the question.
The meeting and seminar will be held in Room 170 of the Carr Building at
the Department of Environmental Protection, 3000 Commonwealth
Boulevard. Lunch will be served at 11:30 and will cost $5 per person.
Seminar begins at 12:30pm and will end at 5:00pm.
Attendance at this event earns .50 points.
2 TYPE TITLE HERE
6 Procurement Questions of the Month
Since this is the season of Thanksgiving and celebrating the abundance in our lives, there is one extra seasonally appropriate question this month.
1. Careless County recently lost an important court case in the State Supreme Court.
The court decision will now impact every county in the state, and the decision may be used to argue other cases as well in other jurisdictions in the future. The type of law developed through court case decisions is known as:
A. Administrative Law B. Statutory Law C. Common Law D. Contract Enforcement Law
Extra credit for defining each one. 2. A buyer has been working on a solicitation for several days. Now the end users
have requested that the buyer mail the bid only to local vendors. How should the buyer respond to this request?
A. Add language to the bid that only local vendors can submit proposals B. Explain that agency procedures require that all bids be electronically posted to allow for open and fair competition C. Explain that he can only put “Buy America” language in bid specifications D. State that the WTO requires the agency to support the NAFTA program
3. Communication between and buyers and vendors: A. Is best done at the vendors work site. B. Is exclusively accomplished by face to face meetings. C. Is greatly enhanced by computerized communication applications. D. Is compromised by email and electronic forms.
4. If considering contract termination, the agency should first:
A. Take punitive action against the contractor. B. Stop accepting delivered products or services offered by the contractor. C. Start a file that documents the conflicts. D. Notify the authorities.
5. What is outsourcing? Name something good and/or bad about it.
6. Often the exact same line item within a budget is called by some people an
obvious turkey. While others claim it is an excellent local project to promote the economy, increase jobs and better the quality of people’s lives. Why can that be so?
3
AUGUST 2013 MINUTES
BOARD MEETING
TALLAHASSEE AREA CHAPTER OF NIGP, INC.
Members present: Don Tobin, Board Member/Assistant Treasurer; Nancy Jewett, Treasurer & By-Laws
Committee; Donna Smith, President-Elect, Scholarship & Reverse Trade Show Chair; Gloria Dixon, Board
Member & Nominating Chair:, Sandy Rogers, Secretary & Membership Chair; Lori Newman, Professional
Development & Education Chair.
Meeting called to order at 3:59 PM by President-Elect Donna Smith in Jessie Moseley’s absence.
Board Minutes from July 2013 presented for approval, motion made by Nancy Jewett, Sandy Rogers
seconded, & everyone passed motion.
President’s Report: Jessie Moseley {Absent} via Sandy Rogers, wanted to get the membership to renew their
profiles. She also wants to announce that members should begin to think about being officers and board
members.
Treasurer’s Report: - Nancy Jewett: Have to pay for software licenses for our accounting program and
Chapter Manager, and it costs the Chapter $620 to send Sandy to National Forum because she’s not a
National Member.
Secretary’s Report: - Sandy Rogers, No report, needs to schedule training with Diana Trahan.
Reverse Trade Show: – Jessie is going to be the Chair; Donna Smith: is still working on the “how-to” notebook.
Scholarship Committee: - Donna Smith, Budget entirely disbursed.
By-Laws Committee: - Nancy Jewett: No activity
Professional Development/Education: - Lori Newman: October 8th Seminar will have Don Buffum as the
speaker. November meeting will be a panel of members.
Communication Committee: – Diana Trahan: No Report, {Absent}.
Membership Committee: –Sandy Rogers: No report. Need to get trained in the Chapter Manger program.
Volunteer Committee: - Ed Valla – No report, {Absent}.
Next Board Meeting will be Tuesday, September 3rd, 2013 @ 4:00 P.M., EDT.
Meeting adjourned at 4:59PM
Respectfully submitted,
Sandra L. Rogers, Secretary
TAC NIGP Chapter
4 TYPE TITLE HERE
AUGUST 2013 MINUTES
GENERAL MEMBERSHIP MEETING
TALLAHASSEE AREA CHAPTER OF NIGP
TALLAHASSEE CIVIC CENTER
AUGUST 13, 2013
President Jessie Moseley called the meeting to order at 12:01 P.M.
Invocation: Bill Spencer, FL Dept. of Law Enforcement
Pledge: Sandy Rogers, FL Dept. of Corrections
President Jessie Moseley asked for motion to approve the May 2013 Chapter meeting minutes, Chuvala
Snell-Brown motioned, Donna Smith seconded, motion carried.
President Jessie Moseley asked for Motion to approve May Board meeting minutes, Donna motioned,
Sandy Rogers seconded, motion carried.
One guest and four (4) new members were present, and one promotion; Sandy Rogers’ promotion to
Purchasing Specialist at the Department of State, & a job opening announcement was made Chuvala
Snell-Brown of the City of Tallahassee.
Officers’ Reports:
President’s Report: President Jessie Moseley stated that she is the Chairman of the Reverse Trade Show
(RTS) scheduled for April 8, 2014, and she is looking for volunteers, & would like for people to start
thinking about volunteering for this fund-raiser. The Reverse Trade Show is a venue that enhances
relationships we have in Procurement, and the relationships we all have, their importance in our lives,
both professional and personal, and building trust in each relationship. This ensures open, honest
communication between staff and vendors, enhancing the procurement processes.
She re-emphasized that we need Board Members & Officers, so please be thinking about running for an
office or the board.
Secretary’s Report: Sandy Rogers - No Report
Treasurer’s Report: Nancy Jewett – referred us to the Newsletter for usual statement. She also that we
will have to give the Civic Center a week’s notice for head-count for luncheons, so be sure you register
early. She also mentioned the new requirements for Scholarship awards.
Committee Reports:
Membership Committee: Sandy Rogers asked members to review their profiles and make updates of e-
mail addresses and the agency they work for if these things have changed.
Education Committee: Lori Newman – Stated that the next training will be instructed by Mr. Bill Buffman
of National NIGP.
Speaker: Lori Newman introduced our speaker of the day, Ommet Mbiza, who gave an update of the
Survey that was conducted in April regarding becoming a Florida Certified Negotiator that was very
enlightening.
Free Luncheon Drawing: Stephen Hall
Meeting Adjourned at 12:45 P.M.
5
SEPTEMBER MINUTES
BOARD MEETING
TALLAHASSEE AREA CHAPTER OF NIGP, INC.
Date: September 3, 2013 Location: Leon County Purchasing Bid Room, 2284 Miccosukee Road Members Present: Jessie Moseley, President; Donna Smith, President-Elect; Treasurer; Nancy Jewett, Board Members: Don Tobin and Gloria Dixon Also Present – Lori Newman, Chair Professional Development Members Absent: Secretary; Sandy Rogers President Jessie Moseley called the meeting to order at 4:00 PM. There were no Minutes from the August Board meeting available so they could not be approved. Officers Reports:
a. President – Jessie attended the National Forum in Tampa and will relate the experience with the membership at the November meeting.
b. Treasurer – Nancy passed out the balance sheet. Minor corrections need to be made. c. Secretary - Absent - no report.
Old Business: The educational seminar scheduled for October 8 will be held at DEP on Commonwealth Blvd. Lunch will be from Sonny’s and will be served at 11:30. Don Buffum CPPO of Mississippi State will conduct 3 classes beginning at 12:30 - Negotiations 12:30 to 1:45, Specifications 2:00 to 3:15 and IFP or RFP 3:30 to 4:45. Lunch cost for members will be $5. With the menu and schedule set, we need to get the information on the website and make announcements so that members can plan on attending. The Board has compiled definitions of “service” in regards to granting scholarships. Lori Newman will condense and redistribute for final approval. Committee Reports: 2013 Nominations Committee – Need to locate the nomination forms and make them available on the website. New Business: 2013 Holiday Committee – need to activate next month. Adjourn Respectfully submitted by Donna Smith, President-Elect 2013 – Tallahassee Area Chapter of NIGP
6 TYPE TITLE HERE
SEPTEMBER 2013 MINUTES
GENERAL MEMBERSHIP MEETING
TALLAHASSEE AREA CHAPTER OF NIGP
TALLAHASSEE CIVIC CENTER
SEPTEMBER 10, 2013
THE MEETING MINUTES WERE NOT FINALIZED IN TIME FOR THE
NEWSLETTER
7 October Birthdays Brandy Kimbler 10/01
Cameo Collins 10/02
ReGina Fields 10/06
Ashli Harvey 10/07
Marybeth Le 10/08
Keith Roberts 10/08
Jason Atwood 10/09
Ervin Donaldson 10/15
Tom Britten 10/16
Crystal Demott 10/16
Rebecca Green 10/19
David Callaway 10/20
Linda Gilyard 10/20
Norma McLaughlin 10/22
Amy Grissom 10/23
Kathy Hutchins 10/27
Thomas Collins 10/28
Sheree Keeler 10/28
BOSS’S DAY
Patricia Haroski, a secretary from Deerfield, Illinois, originated National Boss Day in 1958 in honor of her white-collar father, who helped all of his children with good advice throughout their careers.
In honor of the elder Haroski's birthday - October 16 - daughter Patricia registered the day with the U.S. Chamber of Commerce.
Four years later, National Boss Day was backed by Illinois Governor
Otto Kerner who officially proclaimed the day in 1962. The idea quickly
gained favor across the country and is now even observed in England, Australia and South Africa.
Today, National Boss Day (or Bosses Day) always falls on October 16
and is traditionally celebrated with greeting cards, e-cards, flowers,
bosses day gifts, and a few extra smiles in honor of the big Boss Man or Lady.
This year, mark your calendars for Wednesday, October 16, 2013 for
the official day to honor your boss on Boss’s Day.
8 TYPE TITLE HERE
9
CALENDAR ◄ September ~ October 2013 ~ November ►
Sun Mon Tue Wed Thu Fri Sat
1
2
3
4
5
6
7
8 TACNIGP Monthly
Membership Meeting & Free
Seminar
9
10
11
12
13
14
15
16 National Boss’s
Day
17 Purchasing
Directors Meeting
18
19
20
21
22
23
24
25
26
27
28
29
30
31
Halloween
Notes:
10 TYPE TITLE HERE
ACROSS
1. Picnic insects
5. Resorts
9. Autumn
13. Boyfriend
14. Genus of heath
16. Hodgepodge
17. Makes a mistake
18. Duck down
19. Police action
20. Reluctant
22. Zoo
24. Found on a finger
26. Fathers
27. Daytime performance
30. Gentle stroke
33. Without teeth
35. Dishes out
37. Completely
38. Appointed
41. Before, poetically
42. Covered with linoleum
squares
45. Mystical
48. Yellow fruit
51. Distinguished
52. Pass over
54. Therefore
55. Example
59. Cowboy movie
62. Soft drink
63. Run away to wed
65. Greek sandwich
66. Distinctive flair
67. Noblemen
68. Sweeping story
69. Dispatched
70. Encounter
71. Writing table
DOWN 1. Cain's brother
2. Roman emperor
3. A lively whirling Italian
dance
4. Maintain
5. Behold
6. Dainty
7. Assistants
8. Picturesque
9. Anticipate
10. Winglike
11. 53 in Roman numerals
12. Prospector's find
15. A kind of macaw
21. Clue
23. Bacterium
25. Low-fat
27. Food from animals
28. Improvise
29. Estimated time of arrival
31. Mental representation
32. Small finch
34. An uncle
36. Religious offshoot
39. East southeast
40. A hemispherical roof
43. Beguile
44. Have the nerve
46. Novice
47. Betrothed
49. Well-known
50. Place of refuge
53. Talked
55. Cards with 1 symbol
56. Part in a play
57. Family group
58. Type of sword
60. Twin sister of Ares
61. Stone
64. Eastern Standard
Time
Solution for September 2013 Puzzle
O
C
T
O
B
E
R
2
0
1
3
P
U
Z
Z
L
E
11
HALLOWEEN
Halloween as it is celebrated these days is but a pale representation of its rich and multicultural history. It is not, as some would call it, a celebration of the Devil or of Hell or of the Damned, but rather a blending of the celebrations marking the end of the growing season, a heralding of the coming of the winter months and folk traditions that told of the day when the veil between the living and the dead, ever a transparent, gossamer veil at that, would lift and ghosts and ghouls would walk among the living. From those many traditions, coming to us from the Celts, the Roman rituals and even Catholic tradition, we get the stirrings of what would eventually become Halloween.
12 TYPE TITLE HERE
NOMINATION TIME At the November meeting New Officers for 2014 will be elected. Gloria Dixon is the chair person for the Nomination Committee and can be reached 850-410-5693 or [email protected]. At the September meeting it was announced that the Committee is seeking nominations from the membership. Officers/Board Members to be elected include the following:
President Elect
Vice President
Secretary
Treasurer
One (1) year term Board Member – two (2) positions
Two (2) year term Board Member – three (3) positions At the November meeting the Nomination Committee will present its final line-up. Additional nominations may be made from the floor at that time. Please join in this important event.
13
6 Questions of the Month - Answers
The Chapter’s Budget
Checking Account: $19,183.73 Savings Account: $112,695.24 Cash Bank: $150.00 Total: $132,028.97
1. C. Common Law
1. Law based on custom and usage, or confirmed by court decisions, rather than law created
by the enactment of legislative bodies.
2. The body of law created by court decisions rendered by judges; also known as case law or
judicial law.
3. Principles and rules by which rights and obligations in commercial transactions are
determined, found in the Uniform Commercial Code (2) business law.
Extra Credit:
A. Administrative Law –
1. Law based on custom and usage, or confirmed by court decisions, rather than law created
by the enactment of legislative bodies.
2. The body of law created by court decisions rendered by judges; also known as case law or
judicial law.
3. Principles and rules by which rights and obligations in commercial transactions are
determined, found in the Uniform Commercial Code (2) business law.
B. Statutory Law - The written law established by enactments of government, expressing the will of
the legislature. A statute is the written law as opposed to common law, which is unwritten law. Statutes are written at all levels of government.
D. Contract Enforcement Law - An agreement creating obligations enforceable by law. The basic
elements of a contract are mutual assent, consideration, capacity, and legality. In some states, the element of consideration can be satisfied by a valid substitute. Possible remedies for breach of contract include general damages, consequential damages, reliance damages, and specific performance.
2. B. Explain that agency procedures require that all bids be electronically posted to allow for open
and fair competition.
3. C. Is greatly enhanced by computerized communication applications.
4. C. Start a file that documents the conflicts.
5. Outsourcing is when a private company is hired to do a job, instead of doing it in house (within the agency or company.) It not limited to the public sector.
a. Advantages: b. Allows for quick response without all the rules & regs of government c. Allows for cutting edge expertise without directly hiring or developing it d. Allows for ‘using’ expensive equipment/buildings etc for the job and not permanently
buying it. e. Challenges: f. Monitoring for exact results. g. Security/intelligent issues can be hard to tackle.
6. When the project is within your district, state, region or county, it is an excellent local project to promote the economy. When it is in “the other guy’s” district or state it is a turkey.
Tallahassee Area Chapter
of NIGP
Post Office Box 922
Tallahassee, FL 32302
Phone
(850) 414-6148
Find Us on the Web
https://www.tacnigp.com
14 TYPE TITLE HERE
News from your Education and Professional Development Committee
October NIGP Training Opportunities – Free for National Members
October Webinars:
Designing a Quality RFP
Date and time: Thursday, October 17th, 2013 1:00PM ET- 2:30 PM ET Check your local start time Presented by: Renee A. Marsh, CPPO, C.P.M., CPPB, PHR Contact hours: 1 (Contact hour awarded based on use of First and Last Name at Log In) UPPCC recertification points: .125
Evaluating Costs in RFPs
Date and time: Thursday, October 24th, 2013 11:00AM ET- 12:30 PM ET Check your local start time Presented by: Jon Walton, JD, CPPO, CPPB, CPM Contact hours: 1 (Contact hour awarded based on use of First and Last Name at Log In) UPPCC recertification points: .125
Online Training
Fundamentals of Leadership and Management Fundamentals of Leadership and Management course is a six-week, online, collaborative course. It requires participants to read the textbook, engage in online live events, online discussions and work virtually with a team to complete assigned activities online. If you wish to take the face-to-face Fundamentals of Leadership and Management course instead, please view the course catalog. The content for both courses is the same.
Date and time: This is 6 week course beginning October 25, 2013 and ending December 17, 2013. There is an orientation week for a total commitment time of 7 weeks.
Presented by: Lynda Allair, CPPO Contact hours: 16 UPPCC recertification points: 2 CEU Credits: 1.5
Participation is required in ALL of the following live sessions.
October 29 2:00 - 3:00 PM (Eastern) *Orientation session November 5 2:00 - 3:30 PM (Eastern) November 12 2:00 - 3:30 PM (Eastern) November 19 2:00 - 3:30 PM (Eastern) November 26 2:00 - 3:30 PM (Eastern) December 3 2:00 - 3:30 PM (Eastern) December 10 2:00 - 3:30 PM (Eastern)
15
Gulf Consortium enlists Leon County Purchasing Division to assist in Deep Water Horizon.
Leon County Board of County Commissioners signed off on Leon County Purchasing Division staff being chosen to help coastal counties to develop an operating plan for restoring the Gulf Coast. The Gulf Consortium is a 23-county group adversely affected by the BP Deepwater Horizon oil spill in 2010.
Leon County will be a neutral source of experience in procurement and administrative services that will be working with federal agencies and money.
No state plan has been developed yet, but 818 individual projects totaling more than $14.8 billion have been submitted to the Florida Department of Environmental Protection as of June 7, 2013.
As counties are beginning to develop projects, the start for distributing funds is “not there yet,” said Cragin Mosteller, communication director at the Florida Association of Counties. “The first step was creating the consortium,” which will develop the state plan.
The exact amount of money available will be determined by the fines that are imposed on BP, which will likely be based on the number of barrels of oil spilled, either by negligence or as an accident.
Mosteller said Leon County will help ensure the highly detailed plan’s environmental and economic elements are being followed as the 23 county panels submit their proposals for a portion of RESTORE Act funds.
Leon County Administrator Vince Long had previously met with Florida Association of Counties staff and the Consortium’s interim general counsel to discuss the possibility of Leon County providing assistance.
According to the support material provided to commissioners, Leon County was chosen because it has an experienced and well respected procurement staff, has offices close to the FAC and because it is not a member of the consortium with any vested interest in securing funding for projects.
