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TAMILNADU MEDICAL SERVICES CORPORATION LIMITED (A Government of Tamilnadu Undertaking)
417, Pantheon Road, Egmore, Chennai – 600 008. Phone: 044-2819 1890, 2819 0259/ Fax: 044-2819 0636 Website: www.tnmsc.com, www.tenders.tn.gov.in
Email: [email protected], [email protected]; [email protected];
Ref.No: 226/EYE/NRHM/TNMSC/ENGG/2017, Dt.01.11.2017
TENDER FOR FIXING RATE CONTRACT FOR THE SUPPLY OF SPECTACLES
LAST DATE FOR RECEIPT OF TENDER: 08.12.2017 up to 03.00 PM
NOT TRANSFERABLE
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Telephones: 044-2819 0259 / 2819 1890 Fax 044-2819 0636 Email: [email protected]; [email protected];
TENDER FOR FIXING RATE CONTRACT FOR THE SUPPLY OF SPECTACLES
Tender Reference : 226/EYE/NRHM/TNMSC/ENGG /2017, Dt.01.11.2017 Date of commencement of Sale of tender document : 08.11.2017
Pre-bid meeting : 17.11.2017 at 12.00 Noon Last date for sale of Tender document : 07.12.2017
Last date and time for Receipt of tender : 08.12.2017 upto 03.00 PM Time and date of opening of tender : 08.12.2017 at 04.00 PM Place of opening of Tender : Tamilnadu Medical Services Corporation Ltd.,
II Floor, 417, Pantheon Road, Egmore, Chennai - 600 008.
Address For Communication : Tamilnadu Medical Services Corporation Ltd.,
II Floor, 417, Pantheon Road, Egmore, Chennai - 600 008.
Cost of the Tender Document : Rs.5,725/- (Inclusive of Tax)
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CONTENTS
Sl. Descriptions Page No.
1. Last Date for receipt of Tender 4
2. Eligibility Criteria 5
3. General Conditions 6
4. Technical Bid – Cover “A” 8
5. Price Bid – Cover “B” 11
6. Opening of Cover “A” and Cover “B” of Tender 14
7. Earnest Money Deposit 14
8. EMD Exemption to Small Scale Industries 15
9. Other Condition 16
10. Acceptance of Tender 19
11. Security Deposit and Agreement 19
12. Supply Conditions 21
13. Logograms 24
14. Packing 25
15. Quality Testing & warranty 26
16. Payment Provisions 27
17. Deduction in Payments 28
18. Quality Control and other penalties 29
19. Blacklisting Procedure 32
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Sl. Descriptions Page No.
20. Saving Clause 33
21. Jurisdiction 33
22. Annexure-I (Sales Tax Clearance Certificate) 34
23. Annexure-II &III(Declaration Form) 38
24. Annexure – IV (Undertaking) 41
25. Annexure-V (Proforma for Performance Certificate) 43
26. Annexure-VI (Annual Turnover Statement) 44
27. Annexure-VII (Details of require items) 45
28. Annexure-VIII (Packing Specification) 46
29. Annexure-IX (Agreement) 48
30. Annexure-X (Details of Manufacturing Unit) 51
31. Annexure-XI (Procedure for Blacklisting) 53
32. Annexure-XII (List of items quoted) 56
33. Annexure-XIII (Check List) 57
34. Annexure-XIV(The Landed Price) 60
35. Annexure-XV (Break up Details of Landed Price) 61
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TAMILNADU MEDICAL SERVICES CORPORATION LIMITED
TENDER FOR FIXING RATE CONTRACT FOR THE SUPPLY OF SPECTACLES
The TNMSC, a Govt. of Tamilnadu undertaking involved in procuring quality
directly from the manufacturers and importers through open tenders system and ensures
timely supply of drugs and medicines to about 11,400 medical institutions all over
Tamilnadu.
The General Manager (Equipment), Tamilnadu Medical Services Corporation
Limited, 2nd Floor, No.417, Pantheon Road, Egmore, Chennai - 600 008, (hereinafter
referred as Tender Inviting Authority) inviting tender for Fixing Rate Contract for the
supply of spectacles for a period of 2 years from the date of commencement of contract.
1. LAST DATE FOR RECEIPT OF TENDERS
(a) Sealed Tenders [in two separate covers {Technical bid (Cover “A”) and Price
Bid (Cover “B”)}] will be received till on 08.12.2017 at 03.00 PM. by the
Tender Inviting Authority, Tamilnadu Medical Services Corporation Limited
(TNMSC), 417, Pantheon Road, Egmore, Chennai - 600 008, for tender for
Fixing Rate Contract for the supply of spectacles for a period of 2 years
from the date of commencement of contract.
(b) The bid shall be valid for a period of 120 days from the date of opening of
Cover-A (Technical Bid) and prior to the expiry of the bid validity, the
Tender Inviting Authority may request the Tenderers to extend the bid
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validity for further period as deemed fit. The tenderer may refuse extension
of bid validity without forfeiting the Earnest Money deposit.
2. ELIGIBILITY CRITERIA
(a) The GST registered bidders are only eligible to participate in the tender.
(b) Tenderer shall be a manufacturer having valid appropriate manufacturing
license or direct importer holding valid import license or distributors having
valid distribution license, having valid agreement with manufacturer for supply
of the items tendered and should have average manufacturing / supply
capacity of 20880 Nos. of spectacles per month. If the bidder is going to import,
it is the bidder’s responsibility to assess the capacity of the manufacturer (s) and
quote.
Manufacturers of any one of the items namely glasses or frame are permitted to
quote as manufacturers with proper tie up with the manufacturer of other items
required for spectacles supported by documentary evidence for the tip up. (b) Average Annual turnover for the last 3 years i.e. (2014-15 to 2016-2017) shall
not be less than Rs.350 Lakhs in any one of the last three years.
(c) Tenderer should at least have one year Market Standing as a
manufacturer/importer for Spectacles quoted in the tender.
(d) Tender should not be submitted for the product/products for which the
concern/company has been blacklisted either by TNMSC or by any other
State/central government’s organization.
(e) The Company/Firm which has been blacklisted either by Tender Inviting
Authority or by any State Government or Central Government
Organization should not participate in the tender during the period of
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blacklisting.
3. GENERAL CONDITIONS. (i) Price preference not exceeding fifteen percent for domestic small scale
industrial units and not exceeding ten percent for public sector
undertaking of the Government of Tamilnadu will be allowed for items
manufactured by them.
Note: “‘Domestic Small Scale Industrial Unit’ means an industrial unit in
which the investment in fixed assets in plant and machinery, whether held
in ownership or on lease or by hire purchase, does not exceed rupees five
hundred Lakhs, or any amount as may be prescribed from time to time
and which manufactures the goods within the state and registered with
the Director of Industries and Commerce, Govt. of Tamilnadu.”
(ii) (a) A complete set of tender documents may be purchased by any
interested eligible person on an application in writing and upon payment of
a non refundable fee as indicated in the advertisement in the form of
Demand draft drawn in favour of Tamilnadu Medical Services Corporation
Limited payable at Chennai.
(b) Alternatively, the tender document can be downloaded from the
websites of www.tnmsc.com and www.tenders.tn.gov.in on free of cost.
(iii) Tender document may be purchased from the office of Tender Inviting
Authority between 10.00 A.M. to 5.00 P.M. on or before 07.12.2017 on all
working days either in person or by post. Tender Inviting Authority will not
be responsible in any way for postal delay.
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(iv) All tenders must be accompanied with Earnest Money Deposit as specified
in Annexure-VII of the Tender document UNLESS EXEMPTED under
clause (8) hereunder.
(v) Tenders will be opened in the presence of tenderers/authorized
representatives who chooses to attend on the specified date and time.
(vi) (a) At any time prior to the date of submission of Tender, Tender Inviting
Authority may, for any reason, whether on his own initiative or in response
to a clarification requested by a prospective Tenderer, modify the condition
in Tender documents by an amendment. All the prospective tenderers who
have received the tender document will be notified of the amendment in
writing and that will be binding on them. In order to provide reasonable
time to take the amendment into account in preparing their bid, Tender
Inviting Authority may at his discretion, extend the date and time for
submission of tenders.
(b) Any person who has downloaded the tender document should watch
for amendment, if any, in the website of TNMSC and TNMSC will not issue
separate communication to them.
(vii) Interested eligible tenderers may obtain further information in this regard
from the office of the Tender Inviting Authority.
4. TECHNICAL BID - COVER “A”
4.1 The tenderer should furnish the followings in a separate cover hereafter
called "Cover A". (All the documents submitted should be signed and
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sealed by the Tenderer in each page and Xerox copies of the documents
should be attested by the Tenderer and also be notarized in each page)
(a) Earnest Money Deposit, IF NOT EXEMPTED under clause (8),
shall be as indicated in Annexure-VII of the tender document in the
form of Demand Draft favoring Tamilnadu Medical Services
Corporation Ltd., payable at Chennai.
(b) Documentary evidence for the constitution of the company/concern
such as Memorandum and Articles of Association, Partnership deed
etc. with details of the Name, Address, Telephone Number, Fax
Number, e-mail address of the firm and of the Managing
Director/Partners/ Proprietor.
(c) The tenderer should furnish attested photocopy of Licence for the
product duly approved by the Licencing authority for the product
quoted as per specification in the tender. The licence must have
been duly renewed upto date and the items quoted shall be clearly
highlighted in the licence.
(d) Attested photocopy of import licence if the product is imported. The
licence must have been renewed up to date. A copy of a valid licence
for the sale of Spectacles imported by the firms issued by the
licencing authority shall be enclosed.
(e) The instruments such as power of attorney, resolution of board etc.,
authorizing an officer of the tenderer should be enclosed with the
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tender duly signed by the Authorized signatory of the Company /
Firm and such authorized officer of the tenderer should sign the
tender documents.
(f) Authorization letter nominating a responsible person of the tenderer
to transact the business with the Tender Inviting Authority.
(g) Manufacturer’s Authorization letter in case the bidder is a non
manufacturer.
(h) True copy of record of manufacture/import to establish one year
market standing as in Annexure-V.
(i) Deleted.
(j) Deleted.
(k) Annual turnover statement for past three years in the format given
in Annexure-VI certified by the Auditor.
(l) Copies of balance Sheet and Profit and Loss Account for the year
i.e. 2014-2015 to 2016-2017 and certified by the Auditor.
(m) Sales Tax Clearance certificate, as on 31.03.2017 (as per form
attached in Annexure-I).
(n) Undertaking (as in the proforma given in Annexure-II) for
embossment of logo, as the case may be, as per conditions specified at
Clause 13 herein, notarized by the Notary Public.
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(o) Details of Manufacturing Unit in Annexure-X. The details
containing the name and address of the premises where the items
quoted are actually manufactured.
(p) Documents, if any, to show that the manufacturing unit/importer has
been recognized, by WHO, UNICEF, ISO Certificate etc.,
(q) Details of technical personnel employed in the manufacture and
testing of Spectacles (Employee Name, Qualification, Experience) as
endorsed in license.
(r) List of items quoted in duplicate (The name of the Items quoted
alone should be furnished and the rates of those items should not
be indicated in this list), as shown in the Annexure-XII.
(s) The tender document should be signed by the tenderer in all pages
with office seal.
(t) A Checklist (Annexure-XIII) for the list of documents enclosed with
their page number. The documents should be serially arranged as per
this Annexure-XIII and should be securely tied or bound.
(u) The bidder should furnish the GST registration no. for supply and
services and the code no. for the goods quoted.
4.2. The above documents should be sealed in a separate Cover Superscribed as
"TECHNICAL BID - COVER “A” - TENDER FOR FIXING RATE
CONTRACT FOR THE SUPPLY OF SPECTACLES DUE ON 08.12.2017
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AT 04.00 PM AND ADDRESSED TO THE TENDER INVITING
AUTHOURITY, TAMILNADU MEDICAL SERVICES CORPORATION
LIMITED, EGMORE, CHENNAI - 600 008.
5. PRICE BID - COVER ”B”
5.1. Cover “B” contains Price Bid of the Tenderer. (i) Bid should be typewritten and every correction and interlineations in the bid
should be attested with full signature by the tenderer, failing which the bid
will be treated as ineligible. Corrections done with correction fluid should
also be duly attested.
(ii) Each page of the price bid should be duly signed by the tenderer affixing
the office seal.
(iii) The tenderer shall fill in the rate in the Annexure-X1V and Annexure-XV
for item/s quoted and should be submitted.
(iv) In determining the lowest evaluated price, (the rate quoted per unit or
landed price in Annexure-XIV) the evaluation shall include all taxes and
duties such as customs duty, excise duty, sales tax etc. subjected to the
following:
a) In a tender where all the Tenderers are from within the
State of Tamilnadu, or where all the Tenderers are from outside the
State of Tamilnadu, the sales tax shall be included for the evaluation of
the price; and
b) In a tender where the Tenderers are both from the State of Tamilnadu
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as well as from outside the State of Tamilnadu, the sales tax under the
Tamilnadu General Sales Tax Act, 1959 shall be excluded for the
evaluation of the price.
(v) The rate quoted in column 8 of Annexure-XIV should be for a unit and for
the given specification. The tenderer is not permitted to change / alter
specification or unit size given in the Annexure XIV.
(vi) The tenderer is required to furnish the break up details of landed price in
Annexure-XV.
(vii) The rate quoted in column 8 of Annexure-XIV and in column 6 of
Annexure-XV should be one and the same.
(viii) The details of rates and manufacturing capacity given in Annexure-XIV
should also be entered clearly given along with the tender.
(ix) The bidder shall necessarily quote the excise duty or customs duty
applicable and when the item is excisable or imported as the case may be.
(x) The bidder shall specifically mention “ EXEMPTED “ when the item is
excisable but exempted for time being based on turn over or for any other
grounds by the notification issued by the Government of India (Also refer
clause 16(6)).
(xi) The bidder once quoted the excise rate is not permitted to change the
rate/amount unless such change is supported by the notification issued by
the Government of India or by the order of the court, after submission of
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Tender.
(xii) The bidder who has quoted excise “NIL” in ANNEXURE-XV and the item is
excisable, on award of contract, will be eligible for payment only on
production of invoices drawn as per Central Excise Rules.
5. 2. The tenderers shall submit duly signed Annexure-XIV and Annexure-XV in
a sealed cover Superscribed as “PRICE BID COVER “B” - TENDER FOR
FIXING RATE CONTRACT FOR THE SUPPLY OF SPECTACLES”.
The "Cover B" should also be addressed to the TENDER INVITING
AUTHOURITY, TAMILNADU MEDICAL SERVICES CORPORATION
LIMITED, EGMORE, CHENNAI - 600 008.
5.3. Two separately sealed covers {Technical bid (Cover “A”) {Refer Clause
No.4.2} and Price Bid (Cover “B”)} { Refer clause 5.(2) } shall be placed in a
cover which shall be sealed and Superscribed as “TENDER FOR FIXING
RATE CONTRACT FOR THE SUPPLY OF SPECTACLES DUE ON
08.12.2017 AT 03.00PM.” and addressed to the TENDER INVITING
AUTHOURITY, TAMILNADU MEDICAL SERVICES CORPORATION
LIMITED, EGMORE, CHENNAI, which shall be submitted within the date
and time as specified in Clause 1(a).
5.4. If the last date for submission of Tender is declared holiday, the tenders can
be submitted in the next working day up to 03.00 PM.
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6. OPENING OF COVER “A” AND COVER “B” OF TENDER (a) All the tenderers are entitled to be present at the date and time for
opening of Technical Bid - Cover “A” of the tender submitted by them.
(b) Tenderers, who were found eligible on satisfying the criteria for technical
evaluation and inspection for the continuous compliance of GMP, will
only be invited to be present at the date and time for opening of Price Bid -
Cover “B” of the tender.
7. EARNEST MONEY DEPOSIT
The Earnest Money Deposit referred to at Clause 4.1(a) UNLESS EXEMPTED
under Clause 8, shall be for the amount as indicated in Annexure-VII of the
tender documents. The Earnest Money Deposit shall be paid in the form of
Demand Draft favoring Tamilnadu Medical Services Corporation Limited,
Chennai. This should be enclosed with the tender in Cover “A”. Earnest Money
Deposit in the form of Cheque /Cash /Postal order will not be accepted.
Earnest Money Deposit will not earn interest.
8. EARNEST MONEY DEPOSIT EXEMPTION TO SMALL SCALE INDUSTRIES. (1) (i) Firms located within the state of Tamilnadu and registered with the Small
Industries Corporation or holding Permanent Registration Certificate from
the District Industries Centers of Directorate of Industries and Commerce,
Govt. of Tamilnadu will be granted exemption from payment of Earnest
Money Deposit in respect of items for which the Registration Certificate has
to be produced.
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(ii) The SSI Units will be required to execute proper notarized undertaking (as
per Annexure-IV) to the effect that in the event of non fulfillment or non
observance of any of the condition stipulated in the contract, the SSI Unit
shall pay penalty, an amount equivalent to the Earnest Money Deposit or an
amount equal to the actual loss incurred by the Tender Inviting Authority
consequent on such breach of contract, whichever is less.
(2). (i) The tenders submitted without sufficient EMD will be
summarily rejected.
(ii) The Earnest Money Deposit of the successful tenderer may, at
the discretion of Tender Inviting Authority, be adjusted
towards the Security Deposit payable by him.
(iii) The Earnest Money Deposit will be refunded to the successful
tenderers after finalization of Tender or within 4 months from the
date of opening of Cover “A” (Technical Bid) unless extended as
mentioned in clause 1(b) whichever is earlier.
(iv) Deleted.
9. OTHER CONDITIONS
1. The specification of Spectacles and the quantity required are shown in
Annexure-VII. The quantity mentioned is only the tentative requirement
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and may increase or decrease as per the decision of Tender Inviting
Authority. The rates quoted should not vary with the quantum of the
order or the destination.
2. Tender has been called for in the generic names. The tenderers should
quote the rates for the generic products. Any variation, if found, will
result in to the rejection of the tender.
3. Rates (inclusive of Excise Duty, Customs duty, C.S.T., transportation,
insurance, and any incidental charges, but exclusive of Tamilnadu General
Sales Tax) should be quoted for the door delivery basis according to the
unit ordered. Tender for the supply of Spectacles with cross conditions
like “AT CURRENT MARKET RATES” shall not be accepted. Handling,
clearing, transport charges etc., will not be paid. The delivery should be
made as stipulated in the purchase order placed with successful tenderers.
4. Each bid must contain not only the unit rate but also the total value of
each item quoted for supply in the respective columns. The aggregate
value of all the items quoted in the tender shall also be furnished.
5. The price quoted by the tenderers shall not, in any case exceed the
controlled price, if any, fixed by the Central/State Government and the
Maximum Retail Price (MRP). Tender Inviting Authority at its discretion,
will exercise, the right to revise the price at any stage so as to conform to
the controlled price or MRP as the case may be. This discretion will be
exercised without prejudice to any other action that may be taken against
17
the tenderer.
6. To ensure sustained supply without any interruption, the Tender
Inviting Authority reserves the right to split orders for supplying the
requirements among more than one Tenderers, pursuant to the provisions
laid under the Tamilnadu Transparency in Tenders Act and Rules.
7. The rates quoted and accepted will be binding on the tenderer during
validity period of the bid and any increase in the price will not be
entertained till the completion of this tender period.
8. No tenderer shall be allowed at any time on any ground, whatsoever it
may be, to claim revision or modification in the rates quoted by him.
Representation to make correction in the tender documents on the ground
of Clerical error, typographical error, etc., committed by the tenderers in
the Bids shall not be entertained after submission of the tenders. Cross
Conditions such as “SUBJECT TO AVAILABILITY” “SUPPLIES WILL BE
MADE AS AND WHEN SUPPLIES ARE RECEIVED” etc., will not be
entertained under any circumstances and the tenders of those who have
given such conditions shall be treated as incomplete and accordingly the
Tender will be summarily rejected.
9. For spectacles, rates should be quoted only for the specification stated in
the tender.
10. Supplies should be made directly by the bidder and not through any other
agency.
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11. The tenderer shall allow inspection of the factory at any time by a team of
Experts/Officials of the Tender Inviting Authority. The tenderer shall
extend all facilities to the team to enable to inspect the manufacturing
process, quality control measures adopted etc., in the manufacture of the
items quoted. If Company/Firm does not allow for any such inspection
their tenders will be rejected.
10. ACCEPTANCE OF TENDER
1. Tenders will be evaluated with reference to various criteria and one of
such criteria is that the rate per unit (landed price) for determining the L1
rate (Lowest rate).
2. The evaluation and comparison shall include 15% price preference for
domestic small-scale industrial units and 10% price preference for the
Public Sector undertakings of the Government of Tamilnadu in respect of
products and quantities manufactured by them.
3. Tender Inviting Authority reserves the right to accept or reject the tender
for the supply Spectacles tendered for in a tender without assigning any
reason.
4. Tender Inviting Authority, or his authorized representative(s) has the
right to inspect the factories of tenderers, before, accepting the rate quoted
by them or before releasing any purchase order(s) or at any point of time
during the continuance of tender and also has the right to reject the tender
or terminate / cancel the purchase orders issued and or not to reorder,
based on adverse reports brought out during such inspections.
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5. The acceptance of the tenders will be communicated to the successful
tenderers in writing.
11. SECURITY DEPOSIT AND AGREEMENT
11.1 Security Deposit:
On being informed about the acceptance of the tender and before signing
the Agreement, the successful Tenderer shall pay the Security Deposit 5%
of the contract value in the form of Demand Draft in favor of Tamilnadu
Medical Services Corporation Limited/Purchaser or in the form of a bank
guarantee from a nationalized bank in the prescribed format valid for the
full contract period of 1 year pulse 60 days.
11.2. The successful Tenderer shall execute an agreement on a non-judicial stamp
paper of value of Rs.100/- (stamp duty to be paid by the Tenderer) in the
prescribed format within 15 days from the date of the intimation from
Tender Inviting Authority informing that his tender has been accepted.
11.3. The Tenderer shall not, at any time, assign, sub-let or make over the contract
or the benefit thereof or any part thereof to any person or persons what so
ever.
11.4 All notices or communications relating to and arising out of this
agreement or any of the terms thereof shall be considered duly served on
or given to the Tenderer if delivered to him or left at the premises, places
of business or abode.
11.5 If the successful Tenderer fails to execute the agreement and/or to deposit
the required security deposit within the time specified or withdraws his
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tender, after the intimation of the acceptance of his tender has been sent to
him or owing to any other reasons, he is unable to undertake the contract,
his contract will be cancelled and the Earnest Money Deposit deposited by
him along with his tender shall stand forfeited by the Tender Inviting
Authority and he will also be liable for all damages sustained by the
Tender Inviting Authority apart from blacklisting the supplier.
12. SUPPLY CONDITIONS
1. Purchase orders along with the delivery destinations will be placed on the
successful tenderer at the discretion of the Tender Inviting
Authority/Purchaser.
2. The Spectacles supplied by the successful tenderer shall be of the best
quality and shall comply with the specifications, stipulations and
conditions specified in the Annexure-VII.
3. The supply should be started within 30 days from the date of indent and
completed within 45 days from the date of each indent.
4. However Tender Inviting Authority/Purchaser may accept the supplies
up to 60th day, with liquidated damages at the rate SPEICIFIED IN clause
17.2.
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5. All supplies will be scheduled for the period from the date of acceptance
till the completion of the tender in installments, as may be stipulated in
the Purchase Order. The supplied Spectacles (covered in SCHEDULE P of
Drug and Cosmetics Act) should have a maximum potency throughout
the shelf life period as prescribed in the Drug and Cosmetics Act 1940 and
rules there under or should have self – life period of minimum 2 years
from the date of manufacture.
6. The tenderer must submit a Test report from a Government approved
laboratories for every batch of Spectacles along with invoice.
7. Tenderer shall supply the product, at various centres in all the districts of
the state of Tamilnadu, within 30-45 days from the date of placement of
indent by the respective centre.
8. If the tenderer fails to execute the supply within the stipulated time, the
Tender Inviting Authority/Purchaser is at liberty to make alternative
purchase of the item of Spectacles for which the Purchase orders have
been placed from any other sources or in the open market or from any
other tenderer who might have quoted higher rates at the risk and the cost
of the supplier and in such cases the tender inviting authority / Purchaser
has every right to recover the cost and impose penalty as mentioned in
Clause 18.
9. The order stands cancelled at the end of 60th day after levying penalty on
the value of unexecuted order. Penalties shall also thereafter apply to the
22
tenderer as specified at Clauses 18. Apart from risk/alternate purchase
action, the tenderer shall also suffer forfeiture of the Security Deposit and
shall invite other penal action like blacklisting/ disqualification from
participating in present and future tenders of Tender Inviting Authority.
10. It shall be the responsibility of the tenderer for any shortages/damage at
the time of receipt in District centres. Tender Inviting
Authority/Purchaser is not responsible for the stock of spectacles
received, for which no order is placed.
11. The tenderer shall take back the defective units and units rejected as not
conforming to the tender specifications and return after rectification or
replace with need one as and when the same is communicated by the
purchaser / end user.
12. If at any time the tenderer has, in the opinion of the Tender Inviting
Authority/Purchaser, delayed in making any supply by reason of any riots,
mutinies, wars, fire, storm, tempest or other exceptional cause on a specific
request made by the tenderer within 7 days from the date of such incident,
the time for making supply may be extended by the Tender Inviting
Authority/Purchaser at its discretion for such period as may be considered
reasonable. The exceptional causes do not include the scarcity of raw
material, power cut and labor disputes.
13. The supplier shall not be in any way interested in or concerned directly or
indirectly with, any of the officers, subordinates or servants of the Tender
Inviting Authority/Purchaser in any trade or business or transactions nor
23
shall the supplier give or pay promise to give or pay any such officers,
subordinates or servants directly or indirectly any money or fee or other
considerations under designation of “Custom” or otherwise, nor shall the
supplier permit any person or persons whom so ever to interfere in the
management or performance hereof under the power of attorney or
otherwise without the prior consent in writing of the Tender Inviting
Authority.
13. LOGOGRAMS Logogram means, wherever the context occurs, the design as specified in
Annexure-II. The name of the Spectacles shall be mentioned in Tamil and
English.
1. Tenders for the supply for Spectacles shall be considered only if the
tenderer gives undertaking in his tender that the supply will be prepared
and packed with the logogram of proportionate size, either printed or
embossed as per the design at Annexure-II.
2. The Spectacles have to be supplied in standard packing with printed
logogram of proportionate size and shall also conform to Schedule P1 of
the Drugs & Cosmetics Act & Rules wherever it applies. Affixing of
stickers and rubber stamps shall not be accepted.
3. Failure to supply Spectacles with the logogram of proportionate size will
be treated as breach of the terms of agreement and liquidated damages
will be deducted from bills payable as per condition in Clause 17(5).
24
Tenderers who are not willing to agree to conditions above will be
summarily rejected.
14. PACKING
1. The Spectacles shall be supplied in the package specified in Annexure-VII
and Annexure-VIII and the package shall carry the logograms of
proportionate size specified in Annexure-II. The Spectacles may also be
supplied with bar coding.
2. The packing in each carton shall be strictly as per the specification mentioned
in Annexure-VIII. Failure to comply with this shall lead to non-acceptance
of the goods besides imposition of penalties.
3. It should be ensured that only first hand fresh packaging material of
uniform size is used for packing.
4. All primary packing containers should be strictly conforming to the
standard specification.
5. Packing should be able to prevent damage or deterioration during transit.
6. In the event of items Spectacles supplied found to be not as per
specifications in respect of their packing, the Tender Inviting
Authority/Purchaser is at liberty to make alternative purchase of the
items Spectacles for which the Purchase orders have been placed from any
other sources or in the open market or from any other tenderer who
might have quoted higher rates at the risk and the cost of the supplier and
in such cases the tender inviting authority/Purchaser has every right to
25
recover the cost and impose penalty as mentioned in Clause 18.
15. QUALITY TESTING & WARRANTY
1. Samples of supplies in each batch will be chosen at the point of supply or
distribution/storage points for testing. The samples will be sent to
different laboratories for testing/clinical trail as decided by the Tender
Inviting Authority/Purchaser. Handling and testing charges will be
deducted by Tender Inviting Authority/Purchaser for the above purpose,
as specified in Clause 17.1.
2. The Spectacles supplied shall carry a warranty of at least 1 year from
defects arising out of materials, workmanship etc. The supplies will be
deemed to be completed only upon receipt of the quality certificates from
the laboratories. Samples which do not meet quality requirements shall
render the relevant batches liable to be rejected. If the sample is declared
to be Not of Standard Quality such batch/batches will be deemed to be
rejected goods.
3. In the event of the samples of spectacles supplied failing quality tests or
found to be not as per specifications, the Tender Inviting
Authority/purchaser is at liberty to make alternative purchase of the
items spectacles for which the Purchase orders have been placed from any
other sources or in the open market or from any other tenderer who might
have quoted higher rates at the risk and the cost of the supplier and in
such cases the tender inviting authority/purchaser has every right to
recover the cost and impose penalty as mentioned in Clause 18.
26
16. PAYMENT PROVISIONS
1. No advance payments towards costs of spectacles will be made to the
tenderer.
2. Payments towards the supply of spectacles, will be made strictly as per
rules of the Tender Inviting Authority/Purchaser.
3. All bills/Invoices should be raised in triplicate and in the case of excisable
item bills should be drawn as per Central Excise Rules in the name of
Tamilnadu Medical Services Corporation Ltd., 417, Pantheon road,
Egmore, Chennai – 600 008 or in the name of any other authority as may
be designated.
4. Payments for supply will be considered only after supply of 70% of items
of spectacles ordered in the Purchase Order PROVIDED reports of
Standard Quality on samples testing received from the Approved
Laboratories of Tender Inviting Authority/Purchaser.
5. If at any time during the period of contract, the price of tendered items is
reduced or brought down by any law or Act of the Central or State
Government or by the tenderer himself, the tenderer shall be bound to
inform Tender Inviting Authority immediately about such reduction in
the contracted prices. Tender Inviting Authority is empowered to
unilaterally effect such reduction as is necessary in rates in case the
tenderer fails to notify or fails to agree for such reduction of rates.
27
6. (a)In case of any enhancement in Excise Duty due to notification of the
Government after the date of submission of tenders and during the tender
period, the quantum of additional excise duty so levied will be allowed to
be charged extra as a separate item without any change in the basic of the
price structure price of the spectacles approved under the tender. For
claiming the additional cost on account of the increase in Excise Duty, the
tenderer should produce a letter from the concerned Excise authorities for
having paid additional Excise Duty on the goods supplied to Tender
Inviting Authority/ Purchaser and also must claim the same in the invoice
separately.
(b) In case of successful bidder has been enjoying excise duty
exemption on any criteria of Turnover etc., such bidder will not be
allowed to claim excise duty at later point of time, during the tenure of
contract, when the excise duty is chargeable on goods manufactured
17. DEDUCTION IN PAYMENTS:
1. Deleted.
2. Deleted.
3. Deleted.
4. For supply against of each indent beyond 30th day from the indent liquidated
damages is leviable at 0.5% per day subject to a maximum of 10% of value of
undelivered portion of the indent.
5. If the supply is received in damaged condition it shall not be accepted. In
28
case of damage in the packing, the supply will be accepted only after
levying penalty on the total values of supply to that the destination place.
6. All the tenderers are required to supply the product with logogram of
proportionate size and with prescribed packing specification. If there is
any deviation in these Tender conditions a separate damages will be
levied @ 2% irrespective of the Tender Inviting Authority / Purchaser
having actually suffered any damage/loss or not, without prejudice the
rights of alternative purchase specified in Clause No.14.6.
18. QUALITY CONTROL DEDUCTION & OTHER PENALTIES:
1. If the successful tenderer fails to execute the agreement and/or to deposit
the required security deposit within the time specified or withdraws his
tender after the intimation of the acceptance of his tender has been sent to
him or owing to any other reasons, he is unable to undertake the contract,
his contract will be cancelled and the Earnest Money Deposit deposited by
him along with his tender shall stand forfeited by the Tender Inviting
Authority and he will also be liable for all damages sustained by the
Tender Inviting Authority/Purchaser apart from blacklisting the supplier
for a period of one year.
2. If the samples do not conform to statutory standards, the tenderer will be
liable for relevant action under the existing laws and the entire stock in
such batch should be taken back by the tenderer within a period of 30
days of the receipt of the letter from Tender Inviting Authority/
Purchaser. The stock shall be taken back at the expense of the tenderer.
29
Tender Inviting Authority/Purchaser has the right to destroy such NOT
OF STANDARD Quality goods if the tenderer does not take back the
goods within the stipulated time. Tender Inviting Authority/ Purchaser
will arrange to destroy the NOT OF STANDARD quality goods within 90
days after the expiry of 30 days mentioned above without further notice,
and shall also collect demurrage charges calculated at the rate of 2% per
week on the value of the Spectacles rejected till such destruction.
3. If any items supplied by the tenderer have been partially or wholly used
after supply and are subsequently found to be of inferior in quality or
description or otherwise faulty or unfit for use, then the contract price or
prices of such articles or things will be recovered from the tenderer, if
payment had already been made to him. In other words the tenderer will
not be entitled to any payment whatsoever for the goods found to be of
NOT OF STANDARD QUALITY whether used or not used and the
Tender Inviting Authority/ Purchaser is entitled to deduct the cost of such
batch of goods from the any amount payable to the tenderer. On the basis
of nature of failure, the product/supplier will be moved for Black Listing.
4. For supply of NOT OF STANDARD QUALITY of goods to TNMSC, the
product shall be blacklisted by TNMSC and no further supplies accepted
from them till the firm is legally discharged. The tenderer shall also not be
eligible to participate in tenders of Tender Inviting Authority for supply of
such items for a period of five subsequent years.
5. The tenderer shall furnish the source of procurement of raw materials
30
utilized for the spectacles if required by Tender Inviting Authority.
Tender Inviting Authority / Purchaser reserves the right to cancel the
purchase orders, if the source of supply is not furnished.
6. The decision of the Tender Inviting Authority or any Officer authorized
by him as to the quality of the supplied spectacles shall be final and
binding.
7. Tender Inviting Authority will be at liberty to terminate without assigning
any reasons thereof the contract either wholly or in part on 30 days notice.
The tenderer will not be entitled for any compensation whatsoever in
respect of such termination.
8. For infringement of the stipulations of the contract or for other justifiable
reasons, the contract may be terminated by the Tender Inviting Authority,
and the tenderer shall be liable for all losses sustained by the Tender
Inviting Authority, in consequence of the termination which may be
recovered personally from the tenderer or from his properties, as per
rules.
9. Non performance of any of the contract provisions will disqualify a firm
to participate in the tender for the next five years.
10. In the event of making ALTERNATIVE PURCAHSE, as specified in
Clause 12.12, Clause 14.6 and in Clause 15.3 the supplier will be imposed
penalty apart from forfeiture of Security Deposit. The excess expenditure
over and above contracted prices incurred by the Tender Inviting
31
Authority / Purchaser in making such purchases from any other sources
or in the open market or from any other tenderer who has quoted higher
rates and other losses sustained in the process, shall be recovered from the
Security Deposit or from any other money due and become due to the
supplier and in the event of such amount being insufficient, the balance
will be recovered personally from the supplier.
11. In all the above conditions, the decision of the Tender Inviting Authority,
shall be final and binding.
19. BLACKLISTING PROCEDURE
The procedure of the Tamilnadu Medical Services Corporation Limited for
blacklisting is in Annexure-XI. This procedure is in addition to and not in
derogation of the terms and conditions of the tender documents.
20. SAVING CLAUSE
No suit, prosecution or any legal proceedings shall lie against Tender Inviting
Authority or any person for anything that is done in good faith or intended to be
done in pursuance of tender.
21. JURISDICTION
In the event of any dispute arising out of the tender such dispute would be
subject to the jurisdiction of the Civil Court within the city of Chennai only.
32
33
ANNEXURE-I Ref. Clause No. 4.1 (m)
FORM OR CERTIFICATE OF SALES TAX VERIFICATION TO BE PRODUCED BY
AN APPLICANT FROM THE CONTRACT OR OTHER PATRONAGE AT THE
DISPOSAL OF THE GOVERNMENT OF TAMILNADU.
(To be filled up by the applicant)
01. Name or style in which the applicant :
is assessed or assessable to Sales Tax
Addresses or assessment.
02. a. Name and address of all companies, :
firms or associations or persons in
which the applicant is interested in
his individual or fiduciary capacity.
b. Places of business of the applicant :
(All places of business should be
mentioned).
03. The Districts, taluks and divisions in :
which the applicant is assessed to
Sales Tax (All the places of business
should be furnished).
34
04. a. Total contract amount or value of :
patronage received in the preceding
three years.
Sl. No. Financial Year Turn over
1. 2016 - 2017
b. Particulars of Sales - Tax for the preceding three years.
Year Total T.O. be assessed
Rs.
Total Tax assessed
Rs.
Total Tax paid Rs.
Balance due Rs.
Reasons for balance Rs.
2016- 2017 c. If there has been no assessment in : any year, whether returns were submitted any, if there were, the division in which the returns were sent d. Whether any penal action or : proceeding for the recovery of Sales Tax is pending. e. The name and address of Branches : if any:
35
I declare that the above information is correct and complete to the best of my knowledge and belief. Signature of applicant:
Address:
Date:
36
(To be filled up by the Assessing authority) In my opinion, the applicant mentioned above has been/ has not been/ doing everything
possible to pay the tax demands promptly and regularly and to facilitate the completion
of pending proceedings.
Date Seal : Deputy / Asst. Commercial Tax - Officer Deputy Asst. NOTE: A separate certificate should be obtained in respect of each of the place of
business of the applicant from the Deputy Commercial Tax Officer or
Assistant Commercial Tax Officer having jurisdiction over that place.
37
ANNEXURE-II Ref. Clause No. 13.1
DECLARATION
I do hereby declare that I will supply the Spectacles as per the designs given in
enclosures to this Annexure and as per the instructions given in this regard.
Signature of the Tenderer
Name in capital letters with Designation
Attested by Notary Public.
38
ANNEXURE-III Ref. Clause No. 4 .1 (n) & Clause No: 13
DESIGNS FOR LOGOGRAMS
The Spectacles should be supplied with appropriate packing which contains the
following logogram.
39
ANNEXURE-III
SPECIMEN LABEL FOR OUTER CARTON
TAMIL NADU GOVT. SUPPLY NOT FOR SALE
~~~~~~~~~~~~~~~~~~~~~ SPECTACLES
~~~~~~~~~~~~~~~~~~~~~ EXP. DATE: Batch. : Mfg Date: Manufactured by
40
ANNEXURE-IV Ref. Clause No. 8.1 (ii)
NOTARISED UNDERTAKING
(In 20- Rupees stamp paper) I __________________, S/o _________________, Proprietor / Partner / Managing
Director of ______________________________________ (Proprietary Concern / Firm /
Company Ltd.) execute this Undertaking for myself and on behalf of
________________________ (Proprietary Concern / Firm / Company Ltd.).
2. Whereas, TNMSC (Tender Inviting Authority) has invited Tender for Fixing
One Year Rate Contract for the supply of Spectacles and in pursuant to the conditions in
the tender documents. M/s ______________________________________ (Proprietary
Concern/ Firm / Company Ltd.), having its Office at
______________________________________________________________________________
_______________________ is exempted from payment of Earnest Money Deposit as
indicated in the Annexure-VII of tender document.
3. And whereas, in pursuant to the conditions in Clause Nos. 8.2(iv) of the
tender, the Earnest Money Deposit can be forfeited by the Tender Inviting Authority in
case of violation of any of the conditions and for non-performance of the obligation
under tender document.
4. In consideration of exempting M/s.____________________________
(Proprietary Concern/ Firm / Company Ltd.) from payment of Earnest Money Deposit
as indicated in the Annexure-IX of tender document, I undertake to pay the said sum
41
without any demur on receipt of demand issued by the tender inviting authority.
M/s __________________________________ for Self and Firm / Company Ltd. Signature and Seal
Witness:- (1) (2)
42
ANNEXURE-V Ref. Clause No. 4.1 (h)
PROFORMA FOR PERFORMANCE STATEMENT (FOR A PERIOD OF LAST 3 YEARS) Name of firm
Sl.
Name of the product Year Qty manufactured /
imported & supplied.
Name and full address of the
purchaser
1 2 3 5
1. Signature and seal of the Tenderer
43
Annexure-VI Ref. Clause. 4.1 (k)
ANNUAL TURN OVER STATEMENT
The Annual Turnover of M/s__________________________________ for the 3 years
are given below and certified that the statement is true and correct.
________________________________________________________________________
Sl.No. Year Turnover in Lakhs (Rs) _______________________________________________________________________ 1. 2014-2015
2. 2015-2016
3. 2016-2017
________________________________________________________________________
Total - Rs. _________________ Lakhs.
_______________________________________________________________________ Date:
Signature of Auditor/ Seal: Chartered Accountant
44
ANNEXURE-VII Ref Clause No. 9.1
TENDER FOR FIXING RATE CONTRACT FOR THE SUPPLY OF SPECTACLES
Sl. No. Name / Specification Unit Tender
Qty in Nos. (Tentative)
EMD (Rs.P.)
1.
Spectacles Frame of the spectacle : Made by stainless steel material of 1.8mm x 0.8mm (22% Nickel with Zinc – copper coating), Rope included, Size 38, 40, 42, 44, 46, 48 or any size suitable to the particular student,. Colour – Violet, Brown, Gold, Metallic and Copper In case of high refractive errors cellulose acetate frames may be used. It should also contain code number to identity the beneficiary. Temple: Made by cellulose Acetate material with full length – thickness of 2.5mm (full length prevent skin allergies at both side) Spring and screw: Made by stainless steel material. Pad arm and pipe: Made of German silver with high purity. Nose pad: With high purity silicone material to prevent skin allergies. Lens Plastic: – made of optical quality resin lens with optical index. CR 39 (Hard core resilience) Fittings: Lens and frames are fitted by fully automatic machine to get correct optic centre to avoid prism effect. Spectacle Box : Made of high quality plastic with logos of Government of Tamil Nadu, DPH and NRHM logos printed on it. Cover Box : Label with details of the beneficiary should be printed on it. Should be supplied in a paper box with same printed with the details of identification of the beneficiaries along with instruction leaflet to children, in Tamil/English regarding proper usage of spectacles.
• Any manufacturing defect in frame within 6 months should be replaced at free of cost.
• Random samples collected from the beneficiaries may be sent for confirmation to an accredited lab by Science and Technology Department Government of India.
• The type and nature of test is the prerogative of the experts of Tamilnadu Medical Services Corporation /State Health Society.
Nos.
1,67,063 of various sizes
as required by the end user
Rs.3,50,000/- By means of
demand draft only
45
ANNEXURE-VIII Ref. Clause No.14.1
I.SCHEDULE FOR PACKAGING GENERAL SPECIFICATIONS 1. No corrugate package should weigh more than 15 kgs (ie., product + inner
carton + corrugated box).
2. All Corrugated boxes should be of `A' grade paper ie., Virgin. 3. All items should be packed only in first hand boxes only. FLUTE: 4. The corrugated boxes should be of narrow flute. JOINT: 5. Every box should be preferably single joint and not more than two joints. STITCHING: 6. Every box should be stitched using pairs of metal pins with an interval of
two inches between each pair. The boxes should be stitched and not joined
using calico at the corners.
FLAP: 7. The flaps should uniformly meet but should not over lap each other. The flap
when turned by 45 - 60° should not crack.
TAPE: 8. Every box should be sealed with gum tape running along the
top and lower opening.
46
CARRY STRAP: 9. Every box should be strapped with two parallel nylon carry straps (they
should intersect). LABEL:
10. Every corrugated box should carry a large outer label clearly indicating that
the product is for "Tamilnadu Govt. Supply - Not For Sale". The lower one
third of the large label should indicate in bold, the value of the product as
depicted in Enclosure-II to Annexure-II of this document.
11. The product label on the carton should be large atleast 15cms x 10cms
dimension. It should carry the correct technical name, strength or the
product, date of manufacturing, date of expiry, quantity packed and net
weight of the box.
OTHERS: 12. No box should contain mixed products or mixed batches of the same
product.
47
ANNEXURE-IX Ref. Clause No.11.2
AGREEMENT
THIS AGREEMENT made the ........... day of ........................., 20........ Between ...............
(Name of purchaser) of ..................... (Country of Purchaser) (hereinafter "the Purchaser") of the
one part and ........................ (Name of Supplier) of .......................... (City and Country of Supplier)
(hereinafter called "the Supplier") of the other part :
WHEREAS the Purchaser is desirous that certain Goods and ancillary services viz;. Supply
of Spectacles in the tender reference No.--------------------------------------------------------------------
------(Brief Description of Goods and Services) and has accepted a bid by the Supplier for the
supply of those goods and services for the sum of .................................(Contract Price in
Words and Figures) (hereinafter called "the Contract Price").
NOW THIS AGREEMENT WITNESSETH AS FOLLOWS : 1. In this Agreement words and expressions shall have the same meanings as are
respectively assigned to them in the Conditions of Contract referred to. 2. The following documents shall be deemed to form and be read and construed as
part of this Agreement, viz. :
a. The Letter of Acceptance issued by the purchaser.
b. The Notice Inviting Tender
c. The supplier’s bid including enclosures, annexures, etc.
d. The Terms and Conditions of the Contract
e. The Schedule of Requirement
f. The Technical Specification
g. Any other document listed in the supplier’s bid and replies to queries,
clarifications issued by the purchaser, such confirmations given by the bidder
which are acceptable to the purchaser and all the Addendum issued as forming
part of the contract.
3. In consideration of the payments to be made by the Purchaser to the Supplier as
48
hereinafter mentioned, the Supplier hereby covenants with the Purchaser to
provide, the goods and services and to remedy defects therein in conformity in all
respects with the provisions of the Contract.
4. The purchaser hereby covenants to pay the Supplier in consideration of the
provision of the goods and services and the remedying of defects therein, the
Contract Price or such other sum as may become payable under the provisions of
the Contract at the times and in the manner prescribed by the Contract.
Brief particulars of the goods and services which shall be supplied / provided by
the Supplier are as under.
Sl.No. Brief Description of Goods &
Services Tender Qty Unit Price Sales tax
DELIVERY SCHEDULE : Within 30 days from the date of indent.
IN WITNESS whereof the parties hereto have caused this Agreement to be executed in
accordance with their respective laws the day and year first above written.
Signed, Sealed and Delivered by the said.............................. (For the Purchaser) in the presence of ..........................................
49
Signed, Sealed and Delivered by the Said .............................. (For the Supplier) in the presence of ......................................
50
ANNEXURE - X
DETAILS OF MANUFACTURING UNIT Name of the Tenderer & Full Address : PAN Number : Phone Nos. : Fax : E-Mail : Date of Inception : Licence No. & Date : Issued by : Valid up to : RTGS (Real Time Gross Settlement System) or Core Banking A/C No. : Details of installed Production Capacity : Details of machinery available in the manufacturing premises :
51
Name & designation of the authorised signatory : Specimen signature of the authorized Signatory : * The details of manufacturing unit shall be for the premises where items quoted are
actually manufactured
52
ANNEXURE - XI
PROCEDURE FOR BLACK LISTING
BLACKLISTING OF PRODUCT / TENDER IF ANY WITHDRAWAL OF TENDERER 1. The Successful tenderers fail to execute the agreement, to perform the obligations
under the tender conditions and commits default in the performance of the
contract, such tenderers will be blacklisted for a period upto 5 years.
2. The tenderers who have withdrawn after participating in the tender will be
ineligible to participate for a period upto 5 years.
BLACKLISTING FOR QUALITY FAILURE. 3. Each and every batch of spectacles supplied by the suppliers shall be subjected to
quality test by the testing laboratories/specialists.
4. The samples are collected from the supply point from each batch of supply of at
random, and to be sent to the testing laboratories/specialists for testing the
quality of items.
5. If such sample passes quality test in all respects, TNMSC/Purchaser will instruct
to issue such items to the beneficiaries.
6. If the sample fails in quality test and report is received certifying that sample is
NOT OF STANDARD QUALITY, one more sample shall be drawn from the
same batch and to be sent to another Laboratory or specialists for quality testing.
53
7. (a) If such sample passes the quality test, the items representing the
sample shall be qualified for issue to the beneficiaries.
(b) If such sample fails the quality test and on receipt of report from the
laboratory/specialist, the items of the batch are not qualified for issue and
the supplier shall be informed to take back the items supplied in the batch,
which failed the quality test, as per the Tender condition and other
consequences would follow as per the conditions in the Tender
documents.
8. If three batches of supply fail in test during the tender period, then the supplier
shall be blacklisted, after observing the due procedures.
BLACKLISTING FOR NON-SUPPLY: 10. The supplier shall start to supply within 30 days from the date of Indent as stated
in Tender condition.
11. TNMSC/Purchaser will be at liberty to accept the supply made belatedly as per
the terms and conditions of the tender document on imposing the Liquidated
damages at the rate stipulated in conditions of the tender documents.
12. (a) If the suppliers/s fail/s to execute the Purchase order and inform/s
TNMSC/Purchaser about their inability to execute the order and in
compliance of the Purchase order due to act of vis- majure , then the
Managing Director, TNMSC/Purchaser may pass appropriate order on
merits of case.
54
EXPLANATION: Increase in the cost of raw materials, Power failure, Labour strike, Lay off,
Closure of the factory would not be considered as act of vis-majure.
(b) If the supplier fails to execute atleast 50% of the quantity mentioned in
single Purchase order and such part supply continues for three
consecutive Purchase orders, then the supplier will be ineligible to
participate in any of the tenders for a period of one year immediately
succeeding the year in which supplier has been placed within Purchase
order.
55
ANNEXURE – XII Ref. clause 4.1 (r)
List of Items quoted 1. Name of the firm and address as given in licence :
2. Licence No. :
3. Date of issue & validity :
4. Annual Production Capacity earmarked to TNMSC :
5. Qty quoted for this tender :
Note: The bidder shall quote for atleast 50% of the tentative tender quantity indicated
Authorised signatory : Date :
56
CHECK LIST ANNEXURE - XIII Ref. Clause. 4.1(t)
COVER - A. 1. Checklist – Annexure XIII
1 Yes No
2. EMD in the from of DD shall be kept in an envelop. SSI/NSI certificate for exemption
Yes No
3. Documentary evidence for the constitutions of the company / concern
Yes No
4. Duly attested photocopy of Licence for the product duly approved by the Licencing
authority for each and every product quoted.
Yes No
5. Duly attested photocopy of Import Licence, if imported.
Yes No
6. The instruments such as power of attorney, resolution of board etc.,
Yes No
7. Authorization letter nominating a responsible person of the tenderer to transact the business with the Tender inviting Authority.
Yes No
8. Deleted. Yes No
9. Annual Turnover Statement for 3 Years (Annexure-VI)
Yes No
10. Copies of balance sheet & profit loss account for three years
Yes No
57
11. Annexure-I (Sales Tax clearance certificate)
Yes No
12. Annexure-II (Undertaking for embossment of logo)
Yes No
13. Declaration Form in Annexure-III
Yes No
14. Proforma for Performance Statement (Annexure-V)
Yes No
15. Details of Manufacturing Unit in Annexure-X
Yes No
16. WHO, UNICEF, ISO certificates if any
Yes No
17. Details of Technical personnel employed in the manufacture and testing
Yes No
18. Whether quoted for 50% of tentative tender quantity
Yes No
19. The Tender document signed by the tenderer in all pages with office seal.
Yes No
20. GST Registration Certificate
Yes No
ANNEXURE - XIV Ref-clause.5.1
TENDER FOR FIXING RATE CONTRACT FOR THE SUPPLY OF SPECTACLES
Sl.
(1)
Name of the Drug and Strength / Packing
(3)
Unit
(4)
Quantity of Supply In
Nos.
(tentative)
(5)
Manufacturing Capacity Rate per Unit * †
(Landed Price)
(8) Total Value
[(5) X (8)]
In figures
(9)
60 Days
(6)
1 Year
(7)
In figure In Words
Rs. P.
1.
Spectacles Size: 38, 40, 42, 44, 46, 48 or any size suitable to a particular student as per the tender specification
Nos. 1,67,063 of various size
Total aggregate Value: Rs. __________________
* The rate quoted at column 8 should be inclusive of all cost but exclusive of GST. In case of discrepancy between the prices quoted in words and in figures, lower of the two will be considered. Place : Signature :
Name in Capital Letters :
Date : Designation :
61
Annexure-XV Ref. Clause 5.1
TENDER FOR FIXING RATE CONTRACT FOR THE SUPPLY OF SPECTACLES
Break up of Landed price per unit 1 2 3 4 5 6 7 8
PRICE FOR EACH UNIT Sch No.
Item Description Country of origin
Quantity & Unit
Ex-factory Ex-warehouse Ex-showroom off-the shelf for CIF (a)
Packing & forwarding (b)
Inland transport, Insurance and Incidental costs incidental to delivery (c)
Incidental services as listed in clause 7 of SCC (d)
Customs duty (e)
Unit price a+b+c+d+e
Total price per schedule for delivery at final destination (4 x 6)
GST – IGST/CGST/ SGST payable if contract is awarded
1.
Spectacles Size: 38, 40, 42, 44, 46, 48 or any size suitable to a particular student as per the tender specification
Nos. 1,67,063 of
various size
i. Unit price in (6) (Rs. in words)
1. Spectacles with HSN code/Rate of GST …………………………………….………………………………………………
Note:
(a) In case of discrepancy between unit price and total price, the unit price shall prevail.
(b) This price schedule should be placed in separate sealed cover “Cover B”
(c) The bidder should indicate the HSN code of the equipment/ service and applicable GST rates.
(d) The bidder should quote for the prices separately from column 5(a) to 5(e) and should not state “as inclusive”.
Place : Signature of Bidder......................……………..
Date : Name ……………………………
Business Address ……………………………
