TE040 Test Script AP

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AIM

TE.040 SYSTEM TEST SCRIPT

Payables Implementation

Author:

Creation Date: September 26, 2011

Last Updated: September 26, 2011

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TE.040 System Test Script

Document Control

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Note To Holders:

If you receive an electronic copy of this document and print it out, pleasewrite your name on the equivalent of the cover page, for documentcontrol purposes.

If you receive a hard copy of this document, please write your name onthe front cover, for document control purposes.

Payables ImplementationFile Ref: 69413494.doc

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Doc Ref:September 26, 2011


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TE.040 System Test Script

Contents

Document Control.......................................................................................ii

Overview.....................................................................................................1

Century Date Compliance.....................................................................1

System Test Sequences..............................................................................2

01 - System Test Specifications < Opening Payable Periods >..................3

02 - System Test Specifications < Defining Banks >..................................4

03 - System Test Specifications < Defining Distribution Sets >.................5

04 - System Test Specifications < PO Invoice for Goods >.........................6

05 - System Test Specifications < Prepayment (Supplier / EmployeeAdvances) >...............................................................................................7

6 - System Test Specifications < Prepaid Expenses, Rent & OtherAdvances >.................................................................................................9

7 - System Test Specifications < Employee Expense Reports >..............11

8 - System Test Specifications < Debiting Suppliers Liability >...............13

9 - System Test Specifications < Create Invoice Not Matched To PO >....14

10 - System Test Specifications < Supplier / Employee Refund >............16

11 - System Test Specifications < Entering Payments >.........................17

12 - System Test Specifications < Cancel Unpaid Invoices >...................18

13 - System Test Specifications < Invoice Distribution Correction >........19

14 - System Test Specifications < Void Payment >..................................20

15 - System Test Specifications < Payables Month-End Processing >......21

16 - System Test Specifications < Payables Close Period >.....................23

Defect Log.................................................................................................24

Open And Closed Issues For This Deliverable...........................................25

Open Issues.........................................................................................25

Closed Issues.......................................................................................25

Payables ImplementationFile Ref: 69413494.doc

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Overview

This System Test Script documents the steps needed to test theintegration of application extensions with the target application systemwith respect to the Payables process.

System testing measures the quality of the entire application system,

using system test sequences and scripts. You must create scripts for allbusiness processes based on the Mapped Business Requirements(BR.030). You should be able to reuse the test scripts you created duringTest Business Solutions (BR.080); however, the focus of business solutiontesting is confirming individual business processes, while business systemtesting focuses on confirming the collective application system. For moreinformation, refer to Business Mapping Test Results (BR.080) as a basisfor business system test specifications.

This system test will include the following types of testing:

Integrated Business Processes

Security Testing

Century Date Compliance

In the past, two-character date coding was an acceptable convention dueto perceived costs associated with the additional disk and memorystorage requirements of full four character date encoding. As the year2000 approached, it became evident that a full four character-codingscheme was more appropriate.

In the context of the Application Implementation Method (AIM), theconvention Century Date or C/Date support rather than Year2000 or Y2Ksupport is used. It is felt that coding for any future Century Date is nowthe modern business and technical convention.

Every applications implementation team needs to consider the impact ofthe Century Date on their implementation project. As part of theimplementation effort, all customizations, legacy data conversions, andcustom interfaces need to be reviewed for Century Date compliance.

Testing activities need to make sure that all interfaces and applicationextensions are coded for Century Date compliance. System test scriptsshould include steps for testing Century Date compliance.

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System Test Sequences

Sequence #

Payables Test Description Tester

TestStatus

Pass/Fail Notes

1. Opening Payable Periods Opening Payable Periods Active2. Defining Banks Defining Banks Active3. Defining Distribution Sets Defining Distribution Sets Active4. PO Invoice for Goods PO Invoice for Goods Active5. Prepayment (Supplier / Employee

Advances)Prepayment (Supplier / EmployeeAdvances)

Active

6. Prepaid Expenses, Rent & OtherAdvances

Prepaid Expenses, Rent & OtherAdvances

Active

7. Employee Expense Reports Employee Expense Reports Active8. Debiting Suppliers Liability Debiting Suppliers Liability Active9. Create Invoice Not Matched To PO Create Invoice Not Matched To PO Active10. Supplier / Employee Refund Supplier / Employee Refund Active11. Entering Payments Entering Payments Active12. Cancel Unpaid Invoices Cancel Unpaid Invoices Active13. Invoice Distribution Correction Invoice Distribution Correction Active14. Void Payment Void Payment Active15. Payables Month-End Processing Payables Month-End Processing Active16. Payables Close Period Payables Close Period Active


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01 - System Test Specifications < Opening Payable Periods >

ScenarioStep Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results Actual Results Status

1.1 Period Start OpenPayablePeriod

AP Manager (N) Setup >Calendar >Accounting >AP AccountingPeriods

- Select period to open.- Status: Open- Save your Work.

- The period statuschange to Open

- The user can usethis period to EnterInvoices andPayments


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02 - System Test Specifications < Defining Banks >

ScenarioStep

Event

TestStep Role

Actionor Path


2.1 DefiningBanks(FunctionalCurrencyBankAccounts)

APSupervisor

Setup >Payments >Bank

(B) BankAccounts

(B)PaymentDocuments

- Enter the required Bank Information:- Bank Name:- Bank Branch:

Save your Work- (B) Press Bank Accounts to enter the required Bank

Accounts Information:- Bank Account Name:- Bank Account Number:- Account Use: (Internal)

-Bank Account Currency: (Functional Currency)

- Cash Account:- Cash clearing Account:

Save your Work- (B) Press Payable Doc. to enter the required

information:- Enter a unique Document Name:- Select a Disbursement Type: (Combined)- Select a Payment Format: (Check)- Enter in the Last Used: (the last payment document

number you used on a payment document)- Enter in the Last Available: (the last payment

document number available for a payment document)Save your Work

- Bank AccountSaved

- Bank PayablesDocument Saved

- The bank accountand the payablesdocument areavailable forpayments


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03 - System Test Specifications < Defining Distribution Sets >

ScenarioStep Event

TestStep Role

Actionor Path Test Step Details Expected Results Actual Results Status

3.1 DefiningDistributionSets

AP Supervisor Setup >Invoice>Distribution Set

- Name your Distribution Set: OfficeRent Expenses

- Percentage: 100- Account:

01.0000.62601.001.0000.0000Save your Work

- Distribution Set isSaved and can beused


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04 - System Test Specifications < PO Invoice for Goods >

ScenarioStep Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results Actual

ResultsStatus

4.1 Receive theInvoice,Receipt doc.andpurchaseorder

CreateStandardInvoice(Match toPO)

APInvoiceUser

(N) Invoices >Entry > InvoiceBatches

- Enter Batch Name:- (B) Press Invoices to enter standard Matched

invoice- Type: PO Default- PO Number: Enter your PO Number- Supplier Name: Supplier_Name (Defaulted)- Supplier Site: Select Supplier site (Defaulted)- Invoice Date:- Invoice Number:

-Invoice Currency:

- Invoice Amount:- Payment Terms:- Payment Method:- (B) Match & Select Purchase Order (to match

the invoice to your PO)- (B) Distribution to review the created invoice

lines after matching to POSave the Invoice

- Standard Invoice Saved- The invoice lines marked

with Track as an AssetsCheck Box

4.2 ValidateInvoiceand createaccounting

APInvoice


- Query on the Required Batch- (B) Invoices and Query on the Required

Standard Invoice- Review the Standard Invoice- (B) Actions: Validate the Standard Invoice- (B) Actions: Create Accounting

- The Standard Invoiceshould pass validation

- The Accounting Entriescreated

DR. Asset Acc 1000DR. Asset Acc 300

CR. LC Account 300CR. Supplier Lib. Acc

1000


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05 - System Test Specifications < Prepayment (Supplier / Employee Advances) >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

5.1 ReceivingRequest forPrepaymentto Supplier

EnterPrepayment toSupplier

APInvoice


- Enter Batch Name:- (B) Invoices to enter the Prepayment Header

Information:- Type: Prepayment- Supplier Name: Supplier_Name- Supplier Site: Select Supplier site- Prepayment Date:- Prepayment Number:- Prepayment Currency:

-Prepayment Amount:

- Payment Terms:- Payment Method:- Settlement Date: (the date which after you

can apply the prepayment to standardinvoice)

- Enter Prepayment Distribution Information:- Type: Item- Line Amount:- Line Account: Accept the Default

Save the Prepayment

- Prepayment Saved

5.2 ValidatePrepayment andcreateaccounting

APInvoice



Prepayment- Review the Prepayment- (B) Actions: Validate the Prepayment- (B) Actions: Create Accounting

- The prepayment shouldpass validation


DR. Supplier Prepay. Acc1000

CR. Supplier Lib. Acc1000

5.3 PrintInvoiceRegisterStandardReport

APInvoice

(N) Other >Requests > Run -

Choose Single Request, then (B) Ok- Select Report Name from LOV: (Invoice

Register)- Enter the mandatory report parameters and

specific your report by using the optionallyparameters

- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review

your request status and the view the output

-The Invoice registerprinted


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ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

5.4 PaymentDue

CreatePaymentto Supplier

APPayment

(N) Invoices >Entry > InvoiceBatches > (B)Actions > Pay infull

- Enter Payment Information:- Payment Type: Quick- Payment Bank Account: Select Bank Account- Payment Document: Select Payment Doc.- Document Number: Last available document- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.

Save the Payment- (B) Actions: Choose Format- (B) Actions: Choose Create Accounting- (M) Tools: View Accounting

- The Payment saved- The GL Accounting

Created and correct

DR. Supplier Lib. Acc 1000CR. Bank cash clearing Acc1000


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6 - System Test Specifications < Prepaid Expenses, Rent & Other Advances >

ScenarioStep Event

TestStep Role

Actionor Path


6.1 ReceivingRequestforPrepayment toSupplier

EnterPrepayment toSupplier

AP Invoice (N) Invoice>Entry>Invoice Batch

- Enter Batch Name (All Rent Prepayments willbe entered in one batch in the beginning ofeach year using Macro Upload Excel sheet,which will be designed by Oratech)

- Enter Prepayment Header Information:- Type: Prepayment- Supplier Name:- Supplier Site:- Prepayment Date:

-Prepayment Amount:

- Description: Prepaid expenses for 12 Monthsfrom MMM-YY to MMM-YY

- Enter Prepayment Distribution Information:- Type: Item- Line Amounts:- Line Account: Prepaid Expense Account.

Save the Prepayment

- PrepaymentSaved

- PrepaymentStatus NeverValidated

6.2 ValidatePrepayment &CreateAccounting

AP Invoice (N) Invoice>Entry>Invoice Batch

- Query on the Required Batch- Query on the Required Prepayment- Review the Prepayment- (B) Actions: Validate the Prepayment- (B) Actions: Create Accounting

- PrepaymentSaved

- PrepaymentStatus unpaid

- GL AccountingCreated

6.3 Paymentto Supplier

AP Payment (N) Invoice>Entry>Invoice Batch > (B)Actions >Pay in full

- Enter Payment Information:- Payment Type: Quick- Payment Bank Account:- Payment Document:- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.Save the Payment

-(B) Choose Actions: Format

- (B) Choose Actions: Create Accounting

- PrepaymentSaved

- PrepaymentStatus Available

- GL AccountingCreated

6.4 RecurringInvoiceCreation

APSupervisor

(N) Invoice >Entry >Recurring

- Enter Supplier Name / Number:- Enter Supplier Site:- Payment Method- Recurring Calendar:- No of periods:- First Period:- Invoice Number: Alphanumeric (The invoice

number generated will contain this numberconcatenated with the period name)

- Distribution Set: Rent Expenses- Enter the invoice Currency & Payment Term:

- RecurringInvoices

Template savedwith no error


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ScenarioStep Event

TestStep Role

Actionor Path


- Enter the First Amount:Save your Work

6.5 RecurringInvoicePeriodicalSettlement

APSupervisor

(N) Invoice >Entry >Recurring

- Inquiry on your Recurring Invoice- Enter Number of Invoices to be created: (One)- (B) Press Create Recurring Invoices- Name your Batch- (B) OkSave your Work

- The RecurringInvoices created

- No of remainingPeriods in theRecurringInvoices

Templatedecreases byone

6.6 Invoicing AP Invoice (N) Invoice>Entry>

Invoice Batch

- Inquiry on the Batch Name (the one previouslynamed during the recurring Invoice Creation)

- Review the Invoice CreatedSave the Invoice

- The InvoiceCreated Correctly

6.7 ValidatetheInvoices

APSupervisor

(N) Invoice>Entry>Invoice Batch

- Query on the Required Batch- Query on the Required Invoices- Review the Invoices- (B) Actions: Validate the Invoices- (B) Actions: Create Accounting- If there is a number of invoices you can select

more than invoice and (B) Press Actions,Choose Validate & Choose Create Accountingfor the number of invoices at once

- The InvoicesValidated

- The Accountingcreated andcorrect

6.8 PaymentDue

Match theavailableprepayment tosupplierinvoice

AP Payment (N) Invoice>Entry>Invoice Batch

- Query on the Required Batch- Query on the Required Invoice- (B) Actions: Choose Apply/Unapply

Prepayment- Mark the Check Box then enter the amount

you want to Match. Then (B) press Applybutton

- (B) Actions: Create Accounting

- The Invoice isFully Paid

- The PrepaymentInvoice isPartially Applied

- The AccountingCreated andcorrect


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7 - System Test Specifications < Employee Expense Reports >

ScenarioStep Event

TestStep Role

Actionor Path


7.1 ReceivingRequest forPrepaymenttoEmployee

EnterPrepaymenttoEmployee

APInvoice

(N) Invoice> Entry >InvoiceBatch

- Enter Batch Name- Enter Prepayment Header Information:- Type: Prepayment- Supplier Name: Select Employee name- Supplier Site: Office- Prepayment Date:- Prepayment Amount:- Description: Employee Traveling expenses- Enter Prepayment Distribution Information:

-Line Type: Item

- Line Amounts:- Line Account: Accept the Default

Save the Prepayment

- PrepaymentSaved

- PrepaymentStatus NeverValidated

7.2 ValidateEmployeePrepayment

APSupervisor

(N) Invoice> Entry >InvoiceBatch

- Query on the Required Batch- Query on the Required Prepayment- Review the Prepayment- (B) Actions: Validate- (B) Actions: Create Accounting

- PrepaymentSaved

- PrepaymentStatus unpaid

- GL AccountingCreated andcorrect

7.3 PaymentstoEmployee

APPayment

(N) Invoice> Entry >InvoiceBatch(B) Actions> Pay in full

- Query on the Required Batch- Query on the Required Prepayment- (B) Actions: Pay in Full- Enter Payment Information:- Payment Type: Quick- Payment Bank Account:- Payment Document number:- Payment Date:- Supplier Name: Appears by default- Supplier Site: Appears by default.

Save the Payment

-(B) Actions: Format

- (B) Actions: Create Accounting

- Prepayment Saved- Prepayment Status

Available- GL Accounting

Created and correct

7.4 ReceivingEmployeeExpenseReport

EmployeeExpenseReportEntry

APInvoice

(N) Invoice> Entry >ExpenseReports

- Enter the Employee Name or Number- Enter the GL Account: Defaulted from the HR

setup for employees, this accountcombination used to default the missingsegments for your expense report templateCost Center

- Enter the invoice Number, Date & Currency:- Enter the invoice Description:- Optionally enter the Prepayment Number to

be applied to this invoice (limited to the exp.Report amount)

- Expense report issaved


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ScenarioStep Event

TestStep Role

Actionor Path


- Select the Expense Template: Travel Exp- Select Meals: Enter Amount & Select Account- Transportation: Enter Amount & Select

Account- Hotel: Enter Amount & Select AccountSave your work

7.5 EmployeeExpenseReportscreate

APSupervisor

(N) Others>Requests>Run

- Select Request Name: Expense Report Import- Enter Report Parameters:- Batch Name:- Source Payables Expense Reports- GL Date:- (B) Ok, (B) Submit

- Expense reportconverted toinvoice correctly

7.6 Validate the

Invoice

AP

Supervisor

(N) Invoice

> Entry >InvoiceBatches >(B) Actions

- Query on the Required Batch

-Query on the Required Invoice

- Review the Invoice- (B) Actions: Validate Invoice- (B) Create Accounting- (M) Tools > View Accounting

- The Invoice

Validated- The Accounting

Entry Created

7.7 PaymentDue

PaymentstoEmployee

APPayment

(N)Payments >Entry >Payments

- Enter Payment Information:- Payment Type: Quick- Payment Bank Account:- Payment Document:- Payment Date:- Supplier Name:- Supplier Site:- (B) Press Enter / Adjust Invoices- Select the required Invoices to be paid- Only the Remaining unpaid Amount Appears

for this Employees invoicesSave the Payment- (B) Press Actions: Format- (B) Press Actions: Create Accounting

- The Paymentsaved

- The AccountingEntry Created


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8 - System Test Specifications < Debiting Suppliers Liability >

ScenarioStep Event

TestStep Role

Actionor Path


8.1 Receivingcreditnote fromsupplier

DebitingSuppliersLiability

AP Invoice (N) Invoice >Entry >InvoiceBatches

- Enter Batch Name- Enter Credit Memo Header Information:- Type: Credit Memo- Supplier Name:- Supplier Site:- Credit Memo Date:- Credit Memo Amount: (Negative Amount)- (B) Press Match to Invoice, then chooses the required

Invoice you need to match this credit memo to, by

matching to Invoice the Credit Memo distribution lineswill be created automatically

Save the Invoice

- The Credit MemoDistributionCreated from theOriginal MatchedInvoice Lines

- The Credit MemoSaved

-

8.2 Validate CreditMemo &CreateAccounting

APSupervisor

(N) Invoice >Entry >InvoiceBatches

- Query on the Required Batch- Query on the Required Credit Memo- Review the Credit Memo- (B) Actions: Validate the Credit Memo- (B) Actions: Create Accounting- (M) Tools > View Accounting

- The Credit MemoValidated


8.3 PaymentDue

Payments toSupplier

APPayment

(N) Payments> Entry >Payments

- Enter Payment Information:- Payment Type: Manual- Payment Bank Account:- Payment Document:- Payment Date:- Supplier Name:- Supplier Site:- (B) Press Enter / Adjust Invoices- Select the required Standard Invoices with the Credit

Memo to be paid (the Net Amount will be paid)- Save the Payment- (B) Actions: Format- (B) Actions: Create Accounting

-(M) Tools > View Accounting

- The PaymentAmount will bethe Net of theInvoice and theCredit Memo

- The Paymentsaved



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9 - System Test Specifications < Create Invoice Not Matched To PO >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

9.1 ReceiveSupplierInvoice

CreateStandardInvoice

APInvoice


- Create New batch or (M) View > Find searchfor the batch by batch Name

- (B) Invoices to enter standard Matched invoicefor Supplier invoice

- Type: Standard- Supplier Name: Supplier_Name- Supplier Site: Select Supplier site- Invoice Date:- Invoice Number:

-Invoice Currency:

- Invoice Amount:- Payment Terms:- Payment Method:- (B) Distribution to Enter the invoice lines, the

total of invoice lines must equal to the InvoiceAmount you entered for the invoice headerinformation

Save the Invoice

- Standard Invoice Saved

9.2 ValidateInvoiceand createaccounting

APInvoice



Standard Invoice- Review the Standard Invoice- (B) Actions: Validate the Standard Invoice, if

there are any holds you have to release thehold before the revalidation. If the invoiceamount is not equal to the total of invoice lines,the invoice will be hold until you both equal

- (B) Holds to release the invoice hold, selectfrom LOV the reason and save

- (B) Actions: Validate Invoice, the invoice will bevalidated successfully

-(B) Actions: Create Accounting

- The Standard Invoiceshould pass validation


DR. Expense Acc 500CR. Supplier Lib. Acc

500


APInvoice

(N) Other >Requests > Run

- Choose Single Request, then (B) Ok- Select Report Name from LOV: (Invoice

Register)- Enter the mandatory report parameters and

specific your report by using the optionallyparameters

- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review your

request status and the view the output

- The Invoice registerprinted and matchingthe invoice data

9.4 Payment Apply AP (N) Invoices > - Query on the Required Batch - The Invoice is Fully Paid


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ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

Due availableSupplierPrepayment toinvoice

Payment Entry > InvoiceBatches

- (B) Invoices and Query on the Required Invoice- Review the Standard Invoice- (B) Actions: Choose Apply/Unapply Prepayment- Select the prepayment you want to use (in case

there is more than one prepayment)- Choose the Check Box then enter the amount

you want to apply to invoice- (B) Press Apply- (B) Actions: Create Accounting

- The Prepayment isFully Applied

- The Accounting EntryCreated

DR. Supplier Lib. Acc 1000CR. Supplier Prepay. Acc

1000


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10 - System Test Specifications < Supplier / Employee Refund >

ScenarioStep Event

TestStep Role

Actionor Path


10.1 ReceivingCredit Note& PaymentfromsupplierOrEmployeepay back

EnteringSupplierCredit Memo

AP Invoice (N) Invoice >Entry > InvoiceBatches

- Enter Batch Name- Enter Credit Memo Header

Information:- Type: Credit Memo- Supplier Name:- Supplier Site:- Credit Memo Date:- Credit Memo Amount: (Negative

Amount)

-Enter Credit Memo DistributionLines Information:

- Line Type: Item- Line Amount:- Line Accounts:Save the Invoice

- The Credit MemoSaved

10.2 ValidateCredit Memo& CreateAccounting

AP Supervisor (N) Invoice >Entry > InvoiceBatches

- Query on the Required Batch- Query on the Required Credit

Memo- Review the Credit Memo- (B) Actions: Validate the Credit

Memo- (B) Actions: Create Accounting- (M) Tools > View Accounting

- The Credit MemoValidated


10.3 PaymentDue

CreateNegativePayment(Refund)

AP Payment (N) Invoice >Entry > InvoiceBatches >(B) Action >Pay in Full

- Query on the Required Batch- Query on the Required Credit

Memo- (B) Press Action: Choose Pay in

Full- Enter Payment Information:- Payment Type: Refund- Payment Bank Account:

-Payment Document Number:

- Payment Date:- Save the refund- (B) Actions: Create Accounting- (M) Tools > View Accounting

- The PaymentAmount isDefaulted

- The Supplier isDefaulted

- The PaymentSaved

- The Accounting

Entry Created


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11 - System Test Specifications < Entering Payments >

ScenarioStep

Event

TestStep Role

Actionor Path


11.2 Enter aQuickCheck

APPayment

Payments> Entry>Payments

- Enter a QuickCheck (a single computer-generated check) by selecting "Quick" inthe Type field of Manual Payment window

- Select Payment Type Quick- Select the bank account- Select Payment Document- Enter the Payment document Date- Enter the Supplier Name or Number- Enter the Supplier Site

-(B) Enter an validated invoice that is noton hold by clicking Enter/Adjust Invoicebutton

- (B) Click Action button to navigate to thePayment Actions window.

- (B) Action > Choose Format the check- (B) Actions > Create Accounting

- The invoice should quick pick inthe Manual Payment window. If itdoes not, compare the paymentmethod of the bank account usedin the Manual Payment windowwith that of the payment methodin the Invoice Entry form (Thisdefaults from the vendor)

- Format options should be

available in the Action window- The Accounting Entry Created


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12 - System Test Specifications < Cancel Unpaid Invoices >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

12.1 InvoiceCancellation

InvoiceCancellation

APSupervisor



Standard Invoice- Review the Standard Invoice- (B) Actions: Cancel Invoice- (B) Actions: Create Accounting

- The Standard Invoicereversed / cancelled

- The Accounting Entriescancelled

- The Invoice StatusInvoice Cancelled

DR. Supplier Lib. Acc. 500CR. Expense Acc 500


APSupervisor

(N) Other >Requests > Run

-Choose Single Request, then (B) Ok

- Select Report Name from LOV: (InvoiceRegister)

- Enter the mandatory report parameters andspecific your report by using the optionallyparameters

- (B) Press Ok- (B) Press Submit- (M) View > Requests > (B) Find to review your

request status and the view the output

-The Invoice registerprinted

12.3 End of Period(Month)

PayablesTransfer toGeneralLedger

APSupervisor

(N) Other >Request > Run

- Choose Single Request- Select Request Name: (Payable Accounting

Process)- Enter the Request Parameters:- Enter the Period From & To Period- Select Document Class: (All)- Submit Transfer to GL: Yes- Submit Journal Import: Yes- Validate Accounts: Yes- Summarize Report: Yes- (B) Ok to return to main form

-(B) Submit to run the request

- (N) View > Requests (review the requeststatus)

- GL Accounting Entriescreated for all invoices

- All AP transactions forthe period rangespecified postedsuccessfully to theGeneral ledger


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13 - System Test Specifications < Invoice Distribution Correction >

ScenarioStep

Event

TestStep Role


13.1 TransmitAP journalentries toGL

APSupervisor

(N) Other >Request >Run

- Select Request (Payables Transfer to GeneralLedger)

- Enter the request parameters- (B) Ok > (B) Submit

- An unpostedjournal batch willbe created for APtransactions

13.2 Update tothe InvoiceDistribution Lines

AP Invoice (N) Invoices> Entry >Invoices >(B)Distributions

- Select an invoice validated and transferred to GL- Adjust the invoice distribution to go to a

different expense account than was originallyentered in the PO distribution for the shipment

- Reverse the existing distribution line- Create a new distribution line

-Update the invoice amount header information

- Save the invoice- (B) Actions > Choose Validate- (B) Actions > Create Accounting

- The user should notbe able to changethe distribution inthe normal invoiceentry screen,because the

originaldistributions werealready posted tothe GL

13.3 Viewinvoicestatus

AP Invoice (N) Invoice >Inquiry

- Query the updated invoice - Invoice changesshould have beenapplied properly

13.4 RunInvoiceRegisterReport

AP Invo ice (N) Other >Request >Run

- Select Request (Invoice Register Report)- Enter Request Parameters- (B) Ok > (B) Submit

- Corrections to theinvoice should bereflected in theInvoice RegisterReport


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14 - System Test Specifications < Void Payment >

ScenarioStep Event

TestStep Role


14.1 VoidPayment

AP Payment (N) Payments> Entry >PaymentsSummary(B) Actions

- Select a payment created in theabove steps

- Void this check- Run Void Payment Register to

confirm void- Transmit AP journal entries to GL- Confirm adjusting void entries in GL- Try to record a manual payment for

this invoice- Cancel the invoice

- The void Payment shouldshow up on the VoidPayment Register report

- Adjusting void entriesshould show in GL

- The invoice should beavailable for the re-issuance of paymentagain


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15 - System Test Specifications < Payables Month-End Processing >

ScenarioStep Event

TestStep Role

Actionor Path



Get a listof invoiceson hold

APSupervisor

(N) Other> Request> Run

- Select Request (Invoice On Hold Report),- Enter the request parameters- (B) Ok > (B) Submit

- Get a list of invoicesthat will not post tothe current GL perioddue to posting holds;re-run if necessary toclear holds

15.2 Reviewsinvoicedistributio

ns beforeposting

APSupervisor


- Select Request (Payables Accounting EntriesReport)

- Enter the request parameters

-GL Transfer Status (All Accounting Entries nottransferred to GL)

- (B) Ok > (B) Submit

- Reviews invoicedistributions beforeposting. Flag any

accounts needingcorrection.

15.3 PayablesTransfer toGeneralLedger

APSupervisor


- Choose Single Request- Select Request Name: (Payable Accounting

Process / Payables Transfer to General Ledger)- Enter the Request Parameters:- Enter the Period From & To Period- Select Document Class: (All)- Submit Transfer to GL: Yes- Submit Journal Import: Yes- Validate Accounts: Yes- Summarize Report: Yes- (B) Ok to return to main form- (B) Submit to run the request- (N) View > Requests (review the request

status)

- GL Accounting Entriescreated for allinvoices andpayments

- All AP transactions forthe period rangespecified postedsuccessfully to theGeneral ledger

15.4 GenerateMassAdditionCreate

APSupervisor


- Choose Single Request- Select Request Name: (Payables Transfer to

General Ledger)- Enter the Request Parameters:- (B) Submit Request

-Select Another Request Name: (Mass AdditionsCreate) to transfer AP Assets lines from OraclePayables to Oracle Assets

- Enter the Request Parameters:- GL Date:- Select Asset Book Name:- (B) Submit Request- Select Another Request Name: (Mass Additions

Create Report) to review the result of Massaddition you previously submitted

- Enter the Request Parameters:- Select Asset Book Name:- (B) Submit Request

- Assets Linestransferred to OracleAssets Correctly


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ScenarioStep Event

TestStep Role

Actionor Path


- (N) View > Requests (review the requeststatus)

15.5 View MassAdditionsLines

FASupervisor

(N) FA>MassAddition >PrepareMassAddition

- Select the book you want to query lines in- Select NEW in the queue field- If you want to check some specific lines, enter

other criteria to limit your search- Invoice Number:- Line Number:- Supplier Name:- Supplier Number:- Source Batch:- Creation Date:- Invo ice Date:

- (B) Press Find to your asset lines

- Lines transferredfrom AP with Statusof NEW

15.6 SubmitMonth-EndReports

APSupervisor

Other >Requests> Run

- Select Request (All Month End Reports)- Enter the request parameters- (B) Ok > (B) Submit- Important reports include:

1- Posted Invoice Register2- Posted Payments Register3- Accounts Payable Trial Balance

- The Reports Printedand available forReviewing in reportset for errors


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16 - System Test Specifications < Payables Close Period >

ScenarioStep Event

TestStep Role



CloseCurrentPeriod

APManager

(N) Setup >Calendar >Accounting > APAccountingPeriods

- Select period to Closed - The period statuschange to Closed

16.2 APManager

Other > Requests> Run(N) Setup >Calendar >Accounting > AP

AccountingPeriods

- Run The Unaccounted Transactions SweepProgram, use this program to redateaccounting date of the open transactions tothe first day of the next open period, that incase your business allow to change the

transaction date (the opened transactionscouldnt be transfer to GL because there isunrealizable hold)

- The Invoice SweepReport should showthe newly-enteredinvoice

16.3 APManager

(N) Setup >Calendar >Accounting > APAccountingPeriods

- Close the current period- Open the next period

- The previous periodhas a status ofClosed

- The New openedperiod has a statusof "Open"

- PayablesTransactions entryand posting shouldbe allowed to theopen accountingperiod


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Defect Log

Defect IDNumber

Test StepReference

Module Name DefectDescription

Resolution Re-Test By Re-Test Date Pass/Fail Status (open,closed, inprocess)


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Open And Closed Issues For This Deliverable

Open Issues

ID Issue Resolution Responsibility TargetDate

ImpactDate

Closed Issues

ID Issue Resolution Responsibility TargetDate

ImpactDate

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