TE040 Test Script GL

AIM

TE.040 SYSTEM TEST SCRIPT

General Ledger Implementation

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Creation Date: December 21, 2003

Last Updated: February 10, 2006

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TE.040 System Test Script

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General Ledger Implementation File Ref: document.doc

Open And Closed Issues For This Deliverable

Doc Ref: February 10, 2006

TE.040 System Test Script

Contents

Document Control..........................................................................................ii

Overview........................................................................................................1

Century Date Compliance........................................................................1

System Test Sequences................................................................................2

System Test Specifications < Maintaining Cross Validation rules >...........3

System Test Specifications < Define New Account COA Values >..............4

System Test Specifications < Define New Accounting Periods >................5

System Test Specifications < Define Conversion Rates >...........................6

System Test Specifications < Open / Close GL Accounting Periods >.........7

System Test Specifications < Enter Functional Currency Journals >..........8

System Test Specifications < Enter Foreign Currency Journals >...............9

System Test Specifications < Journal Revision And Posting >..................10

System Test Specifications < Define / Generate Recurring Journals >.....11

System Test Specifications < Reverse Journal Entries >...........................12

System Test Specifications < General Ledger Interface >........................13

System Test Specifications < Consolidation Run >...................................14

System Test Specifications < Period End Revaluation >...........................15

System Test Specifications < Reporting >.................................................16

Defect Log....................................................................................................17

Open And Closed Issues For This Deliverable............................................18

Open Issues............................................................................................18Closed Issues.........................................................................................18

General Ledger Implementation File Ref: document.doc


Doc Ref: February 10, 2006

Overview

This System Test Script documents the steps needed to test the integration of application extensions with the target application system with respect to the General Ledger process.

System testing measures the quality of the entire application system, using system test sequences and scripts. You must create scripts for all business processes based on the Mapped Business Requirements (BR.030); however, the focus of business solution testing is confirming individual business processes, while business system testing focuses on confirming the collective application system. This system test will include the following types of testing:

Integrated Business Processes

Security Testing

Century Date Compliance

In the past, two character date coding was an acceptable convention due to perceived costs associated with the additional disk and memory storage requirements of full four character date encoding. As the year 2000 approached, it became evident that a full four character coding scheme was more appropriate.

In the context of the Application Implementation Method (AIM), the convention Century Date or C/Date support rather than Year2000 or Y2K support is used. It is felt that coding for any future Century Date is now the modern business and technical convention.

Every applications implementation team needs to consider the impact of the Century Date on their implementation project. As part of the implementation effort, all customizations, legacy data conversions, and custom interfaces need to be reviewed for Century Date compliance.

Testing activities need to make sure that all interfaces and application extensions are coded for Century Date compliance. System test scripts should include steps for testing Century Date compliance.

File Ref: document.doc


Doc Ref:

System Test Sequences

Sequence #

General Ledger Test Name Description Tester

Test Status

Pass/Fail Notes

1. Maintaining Cross Validation rules Maintaining Cross Validation rules Active2. Define New Account Flexfield Values Define New Account Flexfield Values Active3. Define New Accounting Periods Define New Accounting Periods Active4. Define Conversion Rates Define Conversion Rates Active5. Open / Close GL Accounting Periods Open / Close GL Accounting Periods Active6. Enter Functional Currency Journals Enter Functional Currency Journals Active7. Enter Foreign Currency Journals Enter Foreign Currency Journals Active8. Journal Revision And Posting Journal Revision And Posting Active9. Reverse Journal Entries Reverse Journal Entries Active10. Enter Budget Journals Enter Budget Journals Active11. General Ledger Interface General Ledger Interface Active12. Consolidation Run Consolidation Run Active13. Period End Revaluation Period End Revaluation Active14. Reporting Reporting Active



Doc Ref:

System Test Specifications < Maintaining Cross Validation rules >

ScenarioStep

Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results Actual Results Status

1.1 Maintaining Cross Validation Rules

GL Supervisor

(N) Setup > Financials > Flexfields > Key > Rules

- (M) View > Find… Search for your accounting flexfield structure - Enter the validation Rule Name and

Description.- Enter the Error Message that to be used to

guide the user on his journal entry accounting Flexfield to correct and validate combination.

- Enter the Error segment that shows the user what segment to update. It leaves the cursor in this segment whenever a segment combination violates this cross-validation rule.

- Enter the Cross Validation Rule Elements:- First Select Include for all the accounting

range:From: 00-0000-000000-0000-0000-0000To: 99-9999-999999-9999-9999-9999- Second Select Exclude for the invalid

combinations that Violates this Cross Validation rule.

Save your Work.

- During the Journal entry only accounting Valid combinations is accepted by the system, and any accounting combinations that violates any of the Cross validation rules, the rule error message appears to the user.



Doc Ref:

System Test Specifications < Define New Account COA Values >

ScenarioStep

Event

TestStep Role

Actionor Path


2.1 Defining New Chart of Accounts segment Values

GL Supervisor

(N) Setup > Financials > Flexfields > Key > Values

- Select Application: (Oracle General Ledger)

- Select Title: (Accounting Flexfield)- Select Structure- Select the segment that you want

to add to it a new value - (B) Find- Move to Values section- (M) File > New- Enter the new value - Enter the new value description- Only if entering a value for the

Natural account Segment, you must specify the qualifier Account type (Asset, Liability, Expense, Revenue, Ownership/Stockholder's Equity)

Save your Work

- New value is added to the Chart of Accounts and appears in the list of values showing the accounting values During the Journal Entry.

2.2 Deactivate Chart of Accounts segment value

GL Supervisor

(N) Setup > Financials > Flexfields > Key > Values

- Select Application: (Oracle General Ledger)

- Select Title: (Accounting Flexfield)- Select Structure- Select the segment that you want

to add to it a new value - (B) Find- Move to Values section- (M) View > Find, to search for the

value you want to deactivate- Uncheck the Enabled check box, in

order to deactivate the COA vauleSave your Work

- The COA value is deactivated. The list of values is not showing the deactivated value during the Journal Entry.



Doc Ref:

System Test Specifications < Define New Accounting Periods >

ScenarioStep

Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results Actual

ResultsStatus

3.1 Defining New Accounting Periods

GL Supervisor

(N) Setup> Financials > Calendar > Accounting

- (M) View > Find… (Select appropriate calendar)- Enter the New Period Prefix- Select the Period Type- Enter the Year this Period Related

to- Enter the Sequence of this Period

in its Year- Enter the Quarter Number where

this Period Belongs to- Enter the Starting Calendar day

where this Period Starts- Enter the Ending Calendar day

where this Period Ends- Mark for the Adjusting period

Check Box, Only if this period is an adjusting period

Save your Work

- A new period is added to the company accounting periods

- The new defined periods its status is closed and can be opened later on.



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System Test Specifications < Define Conversion Rates >

ScenarioStep

Event

TestStep Role

Actionor Path


4.1 Defining Daily Conversion Rates

GL Supervisor

(N) Setup> Currencies > Rates > Daily

- (B) Press “Enter by date range”- Select the Currency you want to enter its

conversion rate- Enter the Date Range From Date and To

Date for this conversion rate- Select the Type as “Corporate”- Enter the Conversion Rate- (B) Apply (to apply this rates to the date

range specified)Save your work

- Foreign currency journals can be entered and uses the specified corporate conversion rates

4.2 Defining Period Conversion Rates

GL Supervisor

(N) Setup> Currencies > Rates > Period

Use the revaluation rate to revalue account balances that are denominated in a foreign currency at the end of period- Select the Currency you want to enter its

conversion rate- Select the Balance Type you want to

revaluate with this period conversion rate (Actual / Budget)

- Select the accounting Period to which the rates apply. For actual balances, you can select any open, future-enterable, or closed accounting period. For budget balances, you can select any period up to the last period of the latest open budget year

- Enter the revaluation rate. Enter the rate that you multiply your foreign currency amount by to determine the functional currency equivalent

Save your work

- You can run revaluation using this period conversion rates



Doc Ref:

System Test Specifications < Open / Close GL Accounting Periods >

ScenarioStep Event

TestStep Role

Actionor Path


5.1 PR_GL_01EV_GL_02 Close / Open Period

Open First Accounting Period

GL Manager (N) Setup> Open/Close

- Choose the first period to open from List of Values

- (B) Press Open Period

- First Accounting period is Opened

- The Request Completed Normal

5.2 Closing Accounting Period


- Choose the Period you want to close

- Select from list of values to change it’s Status to Closed

- The Period is Closed and no one can enter, post or update Journals in to this Period

5.3 Opening Next Accounting Period


- (B) Open Next Period in order to open the next period

- You can select Open from the list of values to open any closed period

- After the request completed, the Period is opened for Entry and Posting

- The following 1 period is opened as Future – Entry Period



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System Test Specifications < Enter Functional Currency Journals >

ScenarioStep Event

TestStep Role

Actionor Path


6.1 PR_GL_02EV_GL_03Source document arrival

Entering Functional Currency Journals

GL Accountant

(N) Journal > Enter (B) New Journal

- Enter Journal Header Information: Enter Journal Name: (Can be Characters,

Numbers or Both, or you can leave it empty) Journal Period: (The Default period is Last

Open Period / Batch period) Journal Date: (The effective date for the

Journal) Journal Category: Journal Description: (This description will

default to all journal lines) Control Amount: (Optional, used to control

the total of your journal lines)Note: If Journal Name is not Specified the System Automatically gives the Journal a name- Enter Lines Information:

Line Number: Line Account: Line Amount: (Debit) Line Description: (Defaulted from the Journal

Description) Line Amount: (Credit) Line Description: (Defaulted from the Journal

Description)- Enter all required journal lines:Save your Journal

- The Journal Saved- The Document

Number Created

6.2 Journal Inquiry

GLAccountant

(N) Inquiry > Journal

- You Can Query on Entered Journals by the Following Attributes:

Journal Name & Batch Name Period Category Currency Journal Source (Manual / Other Modules) Posting Status (Posted, Unposted, or Error) Document Numbers (From / To) Creation Dates (From / To)

- Journal Entries that was recorded in step 6.1 could be retrieved for revision or correction

6.3 Printing the Journal Voucher

GLAccountant

(N) Other > Report > Run(B) Single Request

- Chose the report name as (Journal – General (132 Char) Report, for unposted journals)

- Enter parameters for the journal entry recorded in step 6.1: (Journal Name, Currency, Period)

- Submit the Request with no of Copies equal 1

- Request Completed Normal and the Report Printed

- Data output is accurate and reflects actual data entered



Doc Ref:

System Test Specifications < Enter Foreign Currency Journals >

ScenarioStep Event

TestStep Role

Actionor Path


7.1 PR_GL_02EV_GL_03Source document arrival

Entering Foreign Currency Journals

GL Accountant

(N) Journal > Enter (B) New Journal

- Perform the same steps of Entering Functional Journals as mentioned in senario step 6.1

- Select the Foreign Currency- Select the Date for conversion rate- Select the conversion Type and Rate. - Example:

Save your Journal

- The Foreign amount Converted to the Functional Amount Based on the Rate

- The Journal Saved- The Document

Number Created

7.2 Journal Inquiry

GLAccountant

(N) Inquiry > Journal

- Query on the entered Journals from the Journals window itself, using the same search components as in scenario step 6.2

Suggestion: Query on the Foreign Currency Journals by selecting the required currency

- Foreign Currency Journal Entries that was recorded in step 7.1 could be retrieved for revision or correction

7.3 Printing the Journal Voucher

GLAccountant


- Select the report from the list of values- Select Journals – Foreign Currency (132 Char)

to review Foreign Currency Journals- According to the report parameters you can

print the following data:o All Journals and Batcheso Single Batcho Single Journal



- Data output is accurate and reflects actual data entered



Doc Ref:

System Test Specifications < Journal Revision And Posting >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

8.1 PR_GL_03EV_GL_02

Printing the unposted Journal Voucher

GL Supervisor


- Chose the report name as (Journal – General (132 Char) Report, for unposted journals)

- Enter parameters for the journal entry recorded in step 6.1: (Journal Name, Currency, Period)



8.2 Posting the Journals

GL Manager

(N) Journals > Post

- Select the required period, balance type (Actual), required batch name or leave blank to retrieve all unposted batches

- (B) Find to retrieve required unposted batches- Mark the Check Box for the batches you want to post- You can review any batch before posting- (B) Post- Batch status is “Posting”

- The request completes with no errors (the batch posted)

- The Accounts balances reflected in the Trial Balance Standard Report

8.3 Account Inquiry

GL Supervisor

(N) Inquiry > Account

- Select the Accounting Periods you want to inquire the Account in it

- Choose if you want to inquire for the Account balance on a Single Currency (Select the Currency) or All Currencies

- Choose the Primary Account Balance Type you want to inquire (Actual / Budget / Encumbrance)

- Press Tabs till you reach to the Find Accounts Popup window

- Enter from: Accounts To: Accounts you want to inquire about

- (B) Show Balances- (B) Journal Details if you want more details- You can query the original journal entry by pressing

(B) show full journal- In case of this Account Journals entered in AP or AR or

Assets, you can press (B) Drilldown to review the Sub ledger Details

- In case there is a budget amount on this Account Choose the Secondary Account Balance Type as Budget and enter the Budget Name then Press (B) Show Variance

- Account Balance information appears

- The Account Balance is correct

- The Variance is Calculated correct

8.4 Account Balances Reports

GLSupervisor


- Select your reports from the List of Values, to view the Accounts Movements and Balances run the following reports:

- Account Analysis (132 / 180 Char)- General Ledger (132 /180 Char)- Trail Balance Report

- Report output is consistent with actual data



Doc Ref:

System Test Specifications < Define / Generate Recurring Journals >

ScenarioStep Event

TestStep Role

Actionor Path

Test Step DetailsExpected Results

Actual Results

Status

9.1 PR_GL_07EV_GL_07

Define Recurring Journals

GL Supervisor

(N) Journals > Define > Recurring

- Enter a unique Name and optional Description for the batch

- (B) AutoCopy… (If you want to copy entries from an existing recurring journal batch

Note: You should group your recurring entries into one batch to speed processing.- Enter the recurring journal entry Name:- Select the recurring journal entry Category:- Select the recurring journal entry Currency:- Optionally enter a range of Active Dates to limit the use

of the recurring entry to a specific time- (B) Press Lines (to enter the recurring journal lines

information)- Enter a Line number:- Select the recurring journal line GL Account:- Enter an optional Line Description:- Enter a Formula for the line if this is a formula recurring

entry. Otherwise, enter an amount for standard entriesNote: you can leave the Formulas blank to create skeleton journal entriesNote: If the formula amount is positive, your account will be debited. If the formula amount is negative, your account will be creditedFormula Operators:- Associate an operator with each step of the formula

(Use Enter to store the associated number or Use (+) to add, (-) to subtract, (*) to multiply, (/) to divide the associated number into the most recently stored number)

- Enter all remaining lines for the recurring journal entry- Save your work

- Recurring Journal Entry is ready to be generated

9.2 Generate Recurring Journals

GL Supervisor

(N) Journals > Generate > Recurring

- Select the Recurring Batch you want to generate- Select the Accounting Period to create an unposted

journal batch- (B) Press Generate- A concurrent request submitted to create the unposted

journal batches (The resulting journal batch is named <Recurring Batch Name>: <Date> <Time>

- If you generated skeleton journal entries, use the Enter Journals window to complete the journal information

- Post the recurring journal batches to update account balances

- Recurring Journals created and posted

- The Accounts balances updated



Doc Ref:

System Test Specifications < Reverse Journal Entries >

ScenarioStep

Event

TestStep Role

Actionor Path


10.1 Reversing Incorrect Journals

GL Supervisor (N) Journal > Enter (B) Find(B) Review Journal(B) More Details

- Find the Journal you want to reverse- (B) Review Journal- (B) More Details- Select the Period you want to reverse

journal in it- Select the Reverse Method you want to

Reverse with (Switch Dr/Cr or Change Signs)

- (B) Press the Reverse Journal

- Reversal Request completes normal

- An unposted Reversal Journal is created

10.2 Post the Reversed Journals

GL Supervisor (N) Journals > Post

- Find the Reversal Journals created By: (Period, Journal Name, Batch Name)

- Select the journals you want to post- Post the Journals

- Reversed Journals posted

- The Account Balance for these transactions net to Zero balance again



Doc Ref:

System Test Specifications < General Ledger Interface >

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

11.1 Transfer from Sub Ledgers to General Ledger

Importing Journals

GL Supervisor

(N) Journals > Import> Run

- Select the Source you need to import from List of Values.

- (B) Press Import

- The request completes with no errors

11.2 Review Import Request Status

GL Supervisor

(N) Other > Requests

- (B) Press Find to view all your requests- Find your Import request by request number- If the request Completed Normal press view output

Button- The output file is an execution report showing if there

is any error in the journals you are importing, error lines and the error code for each line (like EF04). At the end of this report there is an Error Key to find out the error code meaning (Like EF04: These segment values are not a valid account. Check your cross validation rules)

- If the request Completed with error press Log File Button, In this case you should inform your System Administrator

- The request exist - The Output File Viewed - The Log File Viewed Note: the request may complete with status Normal but when you view the output file the journals may have errors. This different than the request Completed with Error

11.3 Correcting Imported Journals

GL Supervisor (N) Journals

> Import > Correct

- Find the required journal from the Journal Source- Correct the journal lines- Save your work- (B) Press Import (repeat step 12.1)

- When you save the correction the line status will change to Corrected

- The required journal imported & can be posted

11.4 Viewing Imported Journals


> Enter

- Query the Imported Journal Batch- Review the Journal Header Information- Review the Journal Lines Information

- The Document Number Created

- All Imported Journals Information exists and correct

11.5 Posting Imported Journals


> Post

- Query the required batch- Mark the Check Box- (B) Press Post

- The Batch Posted- The Account balances updated

11.6 Account Inquiry

GL Supervisor (N) Inquiry >

Accounts

- Select the Period range you want to inquire for it- Select the Currency- Press Tabs till you reach the Find Accounts Popup

window- Enter From: Accounts To: Accounts you need to

inquire- (B) Press Show Balance- (B) Press Journal Details if you want more details- (B) Press Show full Journal to view the original journal

entry

- The Account Balance is Correct

11.7 Account GL (N) Other >

- Print Account Balance Reports (General Ledger) to - The report completed Normally



Doc Ref:

ScenarioStep Event

TestStep Role

Actionor Path


ResultsStatus

Reports SupervisorReport > Run

review the account balance - The Account Balance is Correct



Doc Ref:

System Test Specifications < Consolidation Run >

ScenarioStep Event

TestStep Role

Actionor Path


12.1 PR_GL_08EV_GL_02

Period End

Run Consolidation Transfer

GL Supervisor

(N) Consolidation > Transfer > Data

- Select the consolidation mapping you want to transfer- Select Actual for the Balance Type - Select the Amount Type (YTD, PTD)- Select the subsidiary's accounting Period that you want

to consolidate - Enter the Standard Period to which you want to

consolidate in your parent set of books - (B) Press “Select Accounts” to specify the account

ranges you want to consolidate- Uncheck “Include All Accounts”- Enter the Account Low and High for each range you

want to consolidate- (B) Press “Run Options”- Select Run Journal Import option and Audit Mode check

boxes - (B) Choose Transfer to launch a concurrent process to

transfer your subsidiary data to your parent

- The transfer process completed normal

- The balances transferred from the subsidiary set of books to the parent

12.2 Reviewing & Posting the created Journals

GL Supervisor (N) Journals >

Enter

(N) Journals > Post

- Query the created Journal Batch- Review the Journal Header Information- Review the Journal Lines Information- (B) More Actions - (B) Post

- The Doc. # Created- All created Journals

Information correct- The Batch Posted- The Account

balances updated

12.3 Print Triabl Balance Report

GL Supervisor (N) Other >

Report > Run

- Print Triabl Balance Report to review the accounts balances

- The report completed Normally

- The Account Balance is Correct

12.4 Run FA What if Analysis

FA Supervisor Fixed Assets

- This Process will be maintained in the Fixed Assets Test Script



Doc Ref:

System Test Specifications < Period End Revaluation >

ScenarioStep Event

TestStep Role

Actionor Path


13.1 PR_GL_01EV_GL_02

Period End

Run Revaluation

GL Supervisor

(N) Currency > Revaluation

- Revaluation adjusts liability or asset accounts that may be materially understated or overstated at the end of a period due to a significant fluctuation in the exchange rate between the time the transaction was entered and the end of the period

- Open the Revalue Balances window- Enter the accounting Period for the balances you want to

revalue- Enter the Unrealized Gain/Loss Account- Select one of the following Currency Options:• Single Currency: Select Currency & enter Rate to use (if you didn’t define Period rate for this period and currency)• All Currencies: To revalue all foreign currencies (GL revalues each foreign currency balance only if a period-end rate exists for that currency and period)- Enter an Account Low and High to revalue accounts that fall

within that range- Repeat this step to enter multiple ranges (You can reuse

account ranges from your last revaluation)- (B) Press Revalue

- The Revaluation Execution Report is automatically generated, there is no errors

- Unposted revaluation journals batch created and ready for revision and Post

13.2 Posting Revaluation Journals batch

GL Supervisor

(N) Journals > Post

- After reviewing your revaluation batch you should run post to effect your accounts balance

- You post the revaluation batch for period end financial reporting

- If revalued amount becomes higher than the original amount, the difference recorded as an unrealized gain & if the revalued amount is lower than the original, the difference recorded as an unrealized loss

- Query the required batch, select it and Press (B) Post

- The period end financial reporting correct and reflects the fluctuation in the exchange rate

13.3 Reversing Revaluation Journals

GL Supervisor

(N) Journal > Enter (B) Find(B) Review Journal(B) More Details

(N) Journals > Post

- After reporting on revalued balances, reverse the revaluation journals in the following month to restore the account balances to the original amounts, so that the balance can be revalued in the coming periods till the balance become zero

- Find the Revaluation Journal, (B) Review Journal, (B) More Details

- Select the Period: (Reverse revaluation journal in the next period)

- Select the Reverse Method you want to Reverse with (Switch Dr/Cr or Change Signs)

- (B) Press Reverse Journal- (B) More Actions, Post Revaluation Journal- In the following period, Find the Reversed Revaluation Journals

created- Select the batch you want to post, (B) Press Post

- Reversal Request completes normal

- The Revaluation Journals batch reversed and posted in the next period

- The Account Balance for these transactions net to Zero balance again



Doc Ref:



Doc Ref:

System Test Specifications < Reporting >

ScenarioStep Event

TestStep Role

Actionor Path


14.1 PR_GL_07EV_GL_09

Print Standard Reports

GL Supervisor (N) Other > Report > Run

(B) Single Request

- Select from LOV the following reports:- Trail Balance Detail- Trail Balance Expanded - Trial Balance Summary 1- General Ledger – 132 Char- General Ledger – Foreign Currency (132 Char)Note: You have to enter the required parameters for each report

- Trial Balance data is correct and consistent with the actual data

14.2 Generate The FSG Reports

GL Supervisor (N) Reports > Request > Financial

- Select the report Name - Select the accounting period- Select the Currency- (B) Press Submit to Run the report

- The request completes with no errors

- The FSG Reports generated consistent with the data



Doc Ref:

Defect Log

Defect ID Number

Test Step Reference

Module Name Defect Description

Resolution Re-Test By Re-Test Date Pass/Fail Status (open, closed,

in process)



Doc Ref:


Open Issues

ID Issue Resolution Responsibility Target Date

Impact Date

Closed Issues

ID Issue Resolution Responsibility Target Date

Impact Date



Doc Ref:

Documents

TE040 Test Script GL