Technical Indicator Description - SAPS · cyber-crime and leadership development. Source Course files are kept and maintained at the Academy responsible for the provisioning of the

Technical Indicator

Description Strategic Plan 2014 to 2019

SOUTH AFRICAN POLICE SERVICE

South African Police Service Technical Indicator Description: Annual Performance Plan, 2015/16

1

Contents Introduction…………………………………………………………………………………………………………..…2

FINANCIAL PROGRAMMES

Programme 1: Administration………………………………………………………………………………………...3

Programme 2: Visible Policing……………………………………………………………………………………….7

Programme 3: Detective Service………………………………………………………………………………...…13

Programme 4: Crime Intelligence……………………………………………………………………………….….21

Programme 5: Protection and Security Services (including Presidential Protection Service)……………….24


2

Introduction

The Framework for Strategic Plans and Annual Performance Plans issued by the

National Treasury in August 2010 outlines key concepts that should be considered

by departments when developing Strategic Plans and Annual Performance Plans and

serves as a guide on how these plans should be developed. In terms of the

Framework, Technical Indicator Descriptions must be developed by Departments for

strategic goals described in the Strategic Plan to describe the purpose of each

strategic goal, the collection, calculation and interpretation of data applicable to the

said performance indicator.

Technical Indicator Descriptions contained in the document were developed by the

relevant National Divisions within the South African Police Service in consultation

with the Component: Strategy, Research, Monitoring and Evaluation. Further granularities of the Technical Indicator Descriptions are provided for in the

relevant official directives.


3

Programme 1: Administration

Purpose: Develop policy and manage the department, including administrative support. Provide for

functions of the Civilian Secretariat for Police.

Strategic objective: To regulate the overall management of the department and provide centralised

support services.

Objective statements

Establishing an adequate human resource capability by maintaining a minimum workforce in terms of the approved establishment

Ensuring quality of trained members by maintaining 98% of learners declared competent upon completion of their training

Implement the recommendations of the Independent Police Investigative Directorate (IPID)


4

Objective statement Establishing an adequate human resource capability in terms of the approved establishment

Short definition The objective statement relates to the relation between the actual workforce of SAPS compared to the establishment target as indicated in the Estimates of National Expenditure (ENE), issued by National Treasury. This will ensure proper and effective HR management through the implementation of the Medium Term Human Resource Management Plan and the HR policies of the SAPS and government. The Division: Financial & Administration Services issues an Enlistment Plan every financial year, compiled according to the budget available, and in accordance with the set targets and priorities as indicated in the ENE, in order to ensure that SAPS achieve the targets by the end-term.

Purpose/importance It is imperative that SAPS manage its human resources to ensure effective, economic and equitable distribution and utilisation to ultimately be able to deliver on the core objectives of SAPS, and to manage the establishment within the framework as indicated in the ENE to ensure alignment with the budget provided and achievement of set targets in this regard.

Source All HR practices informing personnel movements i.e. (enlistments, appointments, promotions, transfers, service terminations, leave administration), etc. are captured on the PERSAL/PERSAP systems in accordance with relevant instructions and prescribed procedures, influencing the data displayed and to be used for this indicator.

System The workforce information is obtained from the PERSAL/PERSAP (in-year reporting)/Vulindlela systems (end-year reporting).

Supporting evidence PERSAP/Vulindlela system generated report

Data limitations There will always be a time delay between actual personnel movements (appointments, transfers, promotions, service terminations, etc.) and the reflection thereof on the PERSAL/PERSAP system. Reporting is dependent on the updating of the PERSAL/PERSAP system.

Reporting cycle Assessment report at the end of March 2019

Desired performance Maintaining a minimum workforce of 98% in terms of the approved establishment of (198 062) by the end of March 2019. The baseline is 98,5% in 2013/2014.

Reporting responsibility Division: Human Resource Management

Implementation responsibility All organisational levels

Official directives Public Finance Management Act (PFMA), 1999 {Act No. 1 of 1999 as amended) SAPS Employment Regulations, 2008


5

Objective statement Ensuring quality of trained members

Short definition The objective relates to the total number of personnel who are found to be or declared to be competent upon completion of a specific learning programme or course, according to the Skills Development Act, 1998 (Act No. 97 of 1998).

Purpose/importance The training of police and support personnel will be aimed at the establishment of a quality-based capability to deliver on the policing mandate. The measurement of competency of learners according to various set criteria is a method by which competency of learners can be demonstrated. It is intended to bridge skills gap through continued skills development, specifically in areas which require specialised skills in basic policing, Public Order Policing, Forensic Services, crime investigations, aspects relating to crimes against women and children, cyber-crime and leadership development.

Source Course files are kept and maintained at the Academy responsible for the provisioning of the training.

System Training Administration System [TAS] #8.20.67

Supporting evidence A report generated from the Training Administration System

Data limitations -


Desired performance Maintaining 98% of learners declared competent upon completion of their training throughout the medium-term.

Reporting responsibility Division: Human Resource Development

Implementation responsibility SAPS Training Academies

Official directives Public Finance Management Act, 1999 (Act No. 1 of 1999 as amended) Skills Development Act, 1998 (Act No. 97 of 1998), National Development Strategy III


6

Objective statement Implement the recommendations of the Independent Police Investigative Directorate (IPID)

Short definition The objective is intended to eradicate police misconduct which results in a breach of trust between individuals/institutions and the police, thereby tarnishing police-community relations. The statement refers to the implementation of disciplinary recommendations made by the Independent Police Investigative Directorate (IPID) in respect of alleged criminal offences by members of the SAPS which have been investigated by the Directorate. Implemented means that the SAPS initiated disciplinary proceedings.

Purpose/importance The implementation of disciplinary proceedings referred to the SAPS will contribute towards an accountable and transparent policing service.

Source Actual recommendations received from IPID in terms of Sections 28 and 30 of the IPID Act No 1 of 2011.

System Manual register – IPID excel spreadsheet

Supporting evidence Excel spreadsheet. Information generated from monthly reports by provinces and divisions is recorded on an excel spreadsheet.

Data limitations IPID recommendations are generated by IPID Provincial Offices and the latter then forward these recommendations to SAPS Provincial and IPID National office. Upon receipt of the recommendations by IPID Head Office, the said list of recommendation is forwarded to SAPS Head Office. Only then can SAPS Head Office follow up on whether recommendations were initiated. The list of recommendations received from IPID Head Office and SAPS Head Office does not always correspond.


Desired performance 100% recommendations of the IPID implemented.

Indicator responsibility Division: Human Resource Management

Implementation responsibility Section Head: Employee Relations

Official directives IPID Act, 2011 (Act No. 1 of 2011) Protocol Arrangement reference 4/14/1 date 2013-11-06, 2014-02-03 and 2015-01-22 Circular reference 4/14/1 date 2015-03-02


7

Programme 2: Visible Policing

Purpose: Enable police stations to institute and preserve safety and security, and provide for

specialised interventions and the policing of South Africa’s borders.

Strategic objective: To discourage all crimes by providing a proactive and responsive policing

service that will reduce the levels of priority crimes.


Reduce levels of serious crime1

Reduce levels of contact crime

Reduce the levels of crimes against women, children and other vulnerable groups

Increase the reporting of unlawful possession of and dealing in drugs

Enhancing partnership policing by implementing functional Community Police Forums at all Police Stations

Enhancing partnership policing by linking schools to Police Stations to advance the school safety programme

To protect and secure South Africa’s borders effectively by reacting to crime-related hits

To stabalise2 all medium to high-risk incidents

1 Serious crime includes contact crime (including sexual offences and trio crimes), contact-related crime, property-

related crime and other serious crime. Serious crime in this context excludes crime detected as a result of police action. 2 Stabilise means to reach a state in which there are no longer any major challenges or problems to the extent that

specialised policing intervention is no longer required.


8

Objective statement

Reduce levels of serious crime, contact crime and crimes against women, children and other vulnerable groups and to increase the reporting of unlawful possession of and dealing in drugs

Short definition The objective intends to ensure that all people in South Africa are and feel safe. The reduction of contact crimes and crimes against women and children and the increase of reported unlawful possession of and dealing in drugs will contribute towards feelings of safety in communities.

Purpose/importance Reducing the levels of serious crime (including contact crime), ensuring that all vulnerable groups, including women and children enjoy equal protection remains a government priority which is linked to Outcome 3 of the JCPS priorities namely that ‘All people in South Africa are and feel safe’. Contact crime by its nature leads to serious feelings of fear and insecurity because it is this form of crime with which violence is normally associated. Furthermore, drugs play a facilitating role in the commission of crimes such as contact, property-related and organised crime. This crime should depict a constant upsurge as a result of police actions.

Source Incident Report Register on CAS and SAPS 3M case docket and Occurrence Book entry (stations not linked to a 10111 centre).

System Crime Administration System (CAS)

Supporting evidence Incident Report Register on CAS and SAPS 3M case docket and OB in terms of walk-in complaints

Data limitations Not all complaints will result in a case docket. A positive complaint may also not necessarily result in a positive case for which a docket must be opened for example, in cases where a complaint is positive, which means a complaint does exist, but the complainant does not wish to open a case docket, etc. In other cases a complaint does not exist, the complainant could not be traced upon arrival of the police or when a complainant forgot where he/she had parked his/her vehicle, but later finds that the vehicle was wrongly parked, no case docket will be opened or registered.

Reporting cycle Assessment report at the end of March 2019.

Desired performance Serious crime, including contact crime reduced by 2% from 1 826 967 in 2013/2014 to 1 719 527 reported crimes by the end of March 2018. Crimes against women reduced by 2% from 171 591 (women) and 45 953 (children) in 2013/2014 to 161 500 (women) and 43 251 (children) reported crimes by the end of March 2018. Reported crimes for unlawful possession of and dealing in drugs increased by 13% per annum from 260 732 in 2013/2014 to 376 209 reported crimes by the end of March 2018.

Reporting responsibility Crime Research and Statistics Component at the Division: Crime Intelligence

Implementation responsibility All police stations

Official directives, guidelines and instructions that directly relates to the performance indicator

Circular with reference 3/1/5/1/158 dated 2012-04-29, Circular with reference 3/1/5/1/188 dated 2013-05-03, National Instruction 3 of 2011: Registration of Case Dockets on the Crime Administration System (CAS), SO (G) 259: Rapid Response Services and Radio Equipped Vehicles, SO (G) 28: Duties of a Station Commander, SO (G) 301: Registers, Books and Forms, SO (G) 303: The Occurrence Book (SAPS 10), SOG 10111 Call Centre and Police Stations, dated 2013-05-03


9

Objective statement Enhancing partnership policing by implementing functional Community Police Forums at all Police Stations

Short definition The objective relates to Police Stations where Community Policing Forums are implemented and which is functioning as directed by the South African Police Service Act, 1995 (Act No. 68 of 1995) Chapter 7 (Sec 18 to 23) and the South African Police Service Interim Regulation for Community Policing Forums and boards (GN R384 in GG 22273 of 11 May 2001).

Purpose/importance According to Section 215 of the Constitution, 1996 (Act 108 of 1996), sections 19, 20 and 21, the SAPS has a duty to liaise with the community through Community Police Forums at station, cluster and provincial community police boards. Community Police Forums play a pivotal role in the building of partnerships between communities and the police as an essential element of a safe and secure society. Additionally, one of the key ministerial priorities is to implement the JPCS community outreach programme since it is a government imperative to bring government to the people. This will contribute towards feelings of safety in communities and foster good relationships between the police and the community.

Source Quarterly reports from Station, Cluster, Provincial and National; Manual database

System Manual database

Supporting evidence Quarterly and annual reports from the nine Provinces as supported by the National reporting template for Community Police Forums.

Data limitations Does not relate to cluster or provincial community police boards


Desired performance 98% of all Police Stations have a functional Community Police Forum by the end of March 2018

Reporting responsibility Division: Visible Policing

Implementation responsibility

Station: Station Commanders to implement and report to Cluster Commanders Cluster: Cluster commanders to verify implementation, monitor implementation and report to Province Province: Provincial Head: VISPOL to monitor implementation and report to the Division: Visible Policing Division: Visible Policing Component Head: Crime Prevention to monitor national implementation and report to the accounting officer


Manual for the SAPS Community Policing, 1997 The SAPS Act, 1995 (Act No. 68 of 1995) of 1995 Chapter 7 Sec 18 to 23 Community Police Forums and Boards The SAPS Interim Regulation for Community Police Forums and Boards GN R384 in GG 22273 of 11 May 2001


10

Objective statement Enhancing partnership policing by linking schools to Police Stations to advance the school safety programme

Short definition The objective relates to the implementation of the school safety programme as prescribed in the “Safety in Education Partnership Protocol between the Department of Basic Education (DBE) and SAPS”. The aims of this Protocol are to develop and support the implementation of school-based crime prevention programmes. These school-based crime prevention programmes aim to: (a) Strengthen Safe School Committees to curb crime and violence in schools; (b) Encourage all role players at schools and communities to play an active role as members of Safe School Committees; (c) Link all schools to local Police Stations; (d) Establish reporting systems at schools; (d) Raise awareness amongst learners regarding crime and violence and its impact on individuals, families and education; (e) Establish a school-based crime prevention service and interventions, which will deter potential offenders and empower potential victims and past victims; (f) Extend crime prevention programmes to Early Childhood Development Centres in order to raise awareness amongst young children; (f) Mobilise communities to take ownership of schools; and (g) To promote the image of the South African Police Service, and to build positive relationships between schools, police stations, children, school communities and the police. Elements of safe school programmes are crime prevention operations, schools-based crime awareness campaigns and community crime awareness educative programmes aimed at schools

Purpose/importance Schools-based crime prevention is an essential aspect of the Public Education and the Values Pillar of the National Crime Prevention Strategy adopted by Cabinet in 1996. It supports building resilience, resistance and positive values against crime and violence among the young and the communities that nurture them.

Source Quarterly certificate from the province with regard to the number of schools linked to police stations implementing safe schools programmes.

System Manual Safe Schools database

Supporting evidence Safe Schools database

Data limitations Verifying information submitted from the Department of Basic Education which may change due to mergers and closures of schools.


Desired performance 10 000 Schools linked to police stations conducting crime prevention programmes

Reporting responsibility Division: Visible Policing

Implementation responsibility Station: Implementation of safe schools programmes Cluster: Monitoring implementation of safe schools programmes Province: Monitoring implementation of safe schools programmes


The Child Justice Act, 2008 (Act No. 75 of 2008) SAPS Guidelines on School-Based Crime Prevention National Instruction 3 of 2010: Children in Need of Care and Protection National Instruction 2 of 2010: Children in conflict with the Law Safety in Education Partnership Protocol between the Department of Basic Education (DBE) and SAPS Circular with reference number 3/1/5/1/343(14) dated 2012/05/02 Circular with reference number 3/1/5/1/343(2) dated 2009/09/23 Circular with reference number 3/1/5/1/343)(14) dated 2011/07/05


11

Objective statement To protect and secure South Africa’s borders effectively by reacting to

crime-related hits

Short definition The objective relates to crime-related hits reacted to as a result of hits generated from the Movement Control System (MCS) or Enhanced Movement Control System (EMCS) screening on wanted persons/circulated, stolen or robbed vehicles at the various identified Ports of Entry.

Purpose/importance The reaction to crime-related hits of circulated persons and stolen/robbed vehicles as a result of MCS or EMCS screening will contribute towards a safe and secure environment for all within South Africa. Policing activities along South Africa’s borders contribute towards the reduction of illegal cross-border movement of people, goods and services, as well as hostile elements that threaten the territorial integrity of the state and the well-being of its people.

Source Manual reports from Ports of Entry

System Manual system

Supporting evidence Manual database

Data limitations An immigration officer could record an incorrect name/registration number that can incorrectly generate a hit. Should the incorrect name/registration number generate a hit on the MCS or EMCS, the police at the border post must react in terms of the action required. Therefore, these hits are included in the performance. The vehicle/person will be verified by SAPS members and released if it does not match the circulated vehicle/person. The printing of a hit can be influenced by a power failure, system off-line, no paper, no ink cartridge (printer supplied by and maintenance done by SARS/Home Affairs) and natural disasters – floods e.g. Pafuri.


Desired performance Reaction to 100% hits on wanted persons/circulated stolen/robbed vehicles during the MTSF period 2014-2019

Reporting responsibility Division: Operational Response Service

Implementation responsibility Ports of Entry, Provincial Commissioners and the Divisional Commissioner in terms of OR Tambo International Airport and Durban Harbour.

Official directives, guidelines and

instructions that directly relates

to the performance indicator

SOP on EMCS, National Instruction 2/2002, National Instruction 8/2011 and Guidelines for CSC (Durban Harbour and OR Tambo International Airport)


12

Objective statement To stabilise all medium to high-risk incidents

Short definition Addressing serious and violent crime incidents, combating urban and rural terror, acts of terrorism, violent service delivery protests and violent industrial action contributes to the security of people within the South African borders and will enhance economic development. The objective relates to medium to high-risk incidents stabilised by the Special Task Force (STF), National Intervention Units (NIU), and Public Order Policing Units (POP).

Purpose/importance Internal instability, incidents of urban and rural terror, hostage takings, serious and violent crime and acts of terrorism poses a serious threat to the national security and the safety of the inhabitants of the country. Public violence for example is an emerging issue that requires specific attention. Violent protest results in the police having to divert resources away from normal policing functions in order to stabilise violent disorder.

Source Manual reports from STF, NIU and POP Units


Supporting evidence Manual database

Data limitations None


Desired performance Stabilise 100% medium to high-risk incidents in relation to requests received during the MTSF period 2014-2019

Reporting responsibility Division: Operational Response Service

Implementation responsibility NIU Units, STF Units, POP Units, Provincial Heads: ORS and Divisional Commissioner: ORS

Official directives, guidelines

and instructions that directly

relates to the performance

indicator

STF (National Instruction 9/2011). POP Units (National Instruction 4/2014, SASREA Act, Act 2 of 2010 and Regulation of Gatherings Act, Act 205 of 1993)


13

Programme 3: Detective Services

Purpose: Enable the investigative work of the South African Police Service, including providing

support to investigators in terms of forensic evidence and the Criminal Record Centre.

Strategic objective: Contribute to the successful prosecution of crime, by investigating, gathering and

analysing evidence, thereby increasing the detection rate of priority crime.


To increase the detection rate for all serious crime3 and contact crime

To increase the trial-ready4 case docket rate for all serious crime and contact crime

To increase the conviction rate5 for all serious crime and contact crime

To combat cyber-crime by achieving a detection rate

To reduce levels of corruption in the private and public sector by investigating and contributing towards the conviction of persons in cases in which the amount benefited per case is more than R5 million and recovered assets of R1.3 billion assets (cumulative)

To improve the SAPS investigative capability by conducting interviews with the complainants within 24 hours after a case docket is registered

To improve investigation and prosecution of criminal and violent conduct during public protests

To improve the collection and processing of forensic evidence by processing routine case exhibits (entries)

3 Serious crime includes contact crime (including sexual offences and trio crimes), contact-related crime, property-

related crime and other serious crime. Serious crime in this context excludes crime detected as a result of police action. 4 A trial-ready docket is a fully investigated and completed case docket, which is ready for trial.

5 Conviction rate comprises of all priority crimes that are measured by the SAPS, whilst the NPA takes into account all

offences that are referred to court in which a conviction is secured. The SAPS and the NPA are jointly responsible for

the achievement of the conviction rate and utilise the same formula in the calculation thereof.


14

Objective statement To increase the detection rate for all serious crime and contact crime

Short definition The detection rate is measured to establish the ability of the SAPS to solve crime. It is the process undertaken by the SAPS which extends from the time the SAPS becomes aware of a crime and where a case docket is subsequently opened for investigation until such time as a suspect has been arrested and charged on CAS/ICDMS or the case docket has been closed off as unfounded or as withdrawn before court. This process will include the utilisation of recognised investigative aids and the services of other SAPS divisions and role players. Serious crimes includes: Murder, Attempted murder, Robbery with aggravating circumstance, Common robbery, Assault GBH, Assault common, Sexual offences, Arson, Malicious damage to property, Burglary at residential premises, Burglary at non- residential premises, Theft of motor vehicle and motor cycle, Theft out off/ from motor vehicle, Stock theft, Theft, Fraud, Shoplifting Contact crimes includes: Murder, Attempted murder, Robbery with aggravating circumstance, Common robbery, Assault GBH, Assault common, Sexual offences

Purpose/importance The detection rate is a government priority which is linked to Outcome 3 (output 2) of the JCPS priorities. Successful detection and completion of investigations contribute to successful prosecutions thereby displaying optimal performance of the Criminal Justice System.

Source Case docket (SAPS3M)

System Crime Management Information System (CMIS)

Supporting evidence SAPS 6 information received from Crime Management Information System (CMIS), excel spreadsheet and final report in word

Data limitations The National Prosecuting Authority (NPA) has the sole mandate to decide whether to institute prosecution or not. Due to the excessive workload of the National Prosecuting Authority (NPA), it can happen that dockets referred for decision are kept for long periods and this can have a negative impact on the performance of SAPS.


Desired performance Increase the detection rate for serious crime from 38,14% in 2013/2014 to 41,10% and contact crime from 56,47% in 2013/2014 to 59,08% by the end of March 2018.

Reporting responsibility Division: Detective Service

Implementation responsibility Division: Detective Service, Provincial Heads: Detective Service and Section Commanders, Unit Commanders and Investigating Officers at Station level




indicator

Standing Orders 305, 321, 322, 323, 324, 325, 326, 333, 342, 343, 344, 346,381, National Instructions 21/1998, 22/1998, 23/1998, 2/1999, 3/1999, 2/2001, 2/2002, 1/2007, 3/2008, 2/2010, 3/2010, 3/2011, 2/2012


15

Objective statement To increase the trial-ready case docket rate for all serious crime and contact

crime

Short definition Trial ready case dockets are measured to establish the percentage of dockets where investigations are finalised and that are currently on the court roll, ready for trial by the National Prosecuting Authority (NPA). The objective relates to the provision of a fully investigated case docket, whether it includes one or more charges (investigation finalised), which can be utilised by the National Prosecuting Authority (NPA) for the prosecution of an offender(s) on charge(s) reflected in the docket. Fully investigated entails that there is no outstanding information which requires further investigation by a detective and that all evidence (e.g. statements, specialist reports, etc.) have been obtained. The definition is extended to include the following; -all cases where the accused pleads guilty, is convicted and sentences on first appearance in court even though previous conviction reports (SAPS 69) is not available -all cases where the accused pleads guilty and is found guilty on the first appearance in court, but the case is only remanded for sentencing to a later date -all cases where an admission of guilt fine was determined by the Public Prosecutor and the accused paid the admission of guilt but the previous conviction report (SAPS 69) is still outstanding -all cases where the Public Prosecutor decided to place the accused on a diversion programme -all cases where the investigation is finalized and referred to and kept at the office of the Senior Public Prosecutor(SPP) or Director of Public Prosecution (DPP) to determine a trial date -all cases where the investigation is completed but a trial date cannot be set because the accused awaits psychiatric evaluation at an institution -all cases where the investigation is completed, has been referred to court and on the first appearance in court the Public Prosecutor withdraws the cases on the ground of “De minimis non curat lex” or “No prospect of a successful prosecution” -all cases where a J534 (Written notice to appear in court –Section 56 of Act 51/1977) were issued by the SAPS and the accused paid the admission of guilt fine, but the previous conviction report(SAPS 69) is still outstanding. -all cases where a J175 (summons)(notice for accused to appear in court ) are issued by NPA for an accused to appear in court Serious crimes includes: Murder, Attempted murder, Robbery with aggravating circumstance, Common robbery, Assault GBH, Assault common, Sexual offences, Arson, Malicious damage to property, Burglary at residential premises, Burglary at non- residential premises, Theft of motor vehicle and motor cycle, Theft out off/ from motor vehicle, Stock theft, Theft, Fraud, Shoplifting Contact crimes includes: Murder, Attempted murder, Robbery with aggravating circumstance, Common robbery, Assault GBH, Assault common, Sexual offences

Purpose/importance Successful detection and completion of investigations contribute to successful prosecutions thereby displaying optimal performance of the Criminal Justice System.




Data limitations Dependency on other Divisions, Government departments and private institutions for timeous submission of reports


Desired performance To achieve a trial-ready docket rate for serious crime from 68,38% in 2013/2014 to 69,08% and for contact crime from 65,06% in 2013/2014 to 65,53% by the end of March 2018


Implementation

responsibility

Division: Detective Service, Provincial Heads: Detective Service and Section Commanders, Unit Commanders and Investigating Officers at Station level

Official directives,

guidelines and instructions



16

that directly relates to the

performance indicator

Correspondence 3/1/8/6 dated 2010-10-07: Definition on formula to calculate the percentage of court ready Correspondence 26/13/1 dated 2013-12-23 : Certification of trial ready case docket on CAS/ICDMS


17

Objective statement To increase the conviction rate for serious crime and contact crime

Short definition The objective relates to the provision of a fully investigated case docket, whether it includes one or more charges, which was utilised by the National Prosecuting Authority (NPA) in a trial in court and where the accused was found guilty on one or more charges. Serious crimes includes: Murder, Attempted murder, Robbery with aggravating circumstance, Common robbery, Assault GBH, Assault common, Sexual offences, Arson, Malicious damage to property, Burglary at residential premises, Burglary at non- residential premises, Theft of motor vehicle and motor cycle, Theft out off/ from motor vehicle, Stock theft, Theft, Fraud, Shoplifting Contact crimes includes: Murder, Attempted murder, Robbery with aggravating circumstance, Common robbery, Assault GBH, Assault common, Sexual offences

Purpose/importance Successful detection and completion of investigations contribute to successful prosecutions thereby displaying optimal performance of the Criminal Justice System.




Data limitations The human factor as oral evidence of complainants and witnesses often contradict each other resulting in the discharge of accused persons on legal technicalities which is beyond the control of the SAPS. South African Law of Evidence is based on presumption of innocent until proven guilty and if there is a doubt, the benefit of the doubt will also go to the accused person, resulting in a discharge. Backlog of trial ready cases on court roll and postponement of trial ready cases in court due to various reasons.


Desired performance To achieve a conviction rate of 87,73% for serious crime and 79,88% for contact crime by end of March 2018






indicator



18

Objective statement To improve the SAPS investigative capability by conducting interviews with

the complainants within 24 hours after a case docket is registered

Short definition The SAPS must provide a professional service to all complainants by conducting an interview with the complainant. A timeous interview with the complainant will enhance professionalism between the SAPS and the complainant, thereby contributing towards the successful detection of crime.

Purpose/importance This objective will contribute towards the Department providing a swift, equitable and timeous service to the complainant in criminal matters. It will also strengthen the chain of evidence through swift engagement with the complainant.

Source Case docket (SAPS3M) and Investigation Diary (SAPS 5)

System ICDMS (a field must be created on the ICDMS which the investigating officer must complete when conducting the interview with the complainant . this field should reflect the date , time, place as well as the particulars of the person interviewed, this should correlate with information contained in the Saps 3M and the investigation diary)

Supporting evidence Report to be provided by TMS

Data limitations The system can only provide theses updates if the complainant provides a valid cell phone number or Email address. If the complainant changes his/her number then the onus is on the complainant to inform the investigating officer of the new number, so that the system can be updated with the new details


Desired performance No baseline information as yet in order to set desired performance.


Implementation responsibility Division: Detective Service, DPC Crime Detection, Provincial Heads, Cluster commanders , Section Commanders, Unit Commanders and Investigating Officers at Station level




indicator



19

Objective statement To improve investigation and prosecution of criminal and violent conduct

during public protests

Short definition The successful detection and completion of investigations contribute to successful prosecutions thereby displaying optimal performance on the CJS.

Purpose/importance Enhancement of the CJS value chain.




Data limitations The National Prosecuting Authority (NPA) has the sole mandate to decide whether to institute prosecution or not. Due to the excessive workload of the National Prosecuting Authority (NPA), it can happen that dockets referred for decision are kept for long periods and this can have a negative impact on the performance of SAPS. Dependency on other Divisions, Government departments and private institutions for timeous submission of reports The human factor as oral evidence of complainants and witnesses often contradict each other resulting in the discharge of accused persons on legal technicalities which is beyond the control of the SAPS. South African Law of Evidence is based on presumption of innocent until proven guilty and if there is a doubt, the benefit of the doubt will also go to the accused person, resulting in a discharge. Backlog of trial ready cases on court roll and postponement of trial ready cases in court due to various reasons.


Desired performance New objective






indicator

Standing Orders 305, 321, 322, 323, 324, 325, 326, 333, 342, 343, 344, 346,381, National Instructions 21/1998, 22/1998, 23/1998, 2/1999, 3/1999, 2/2001, 2/2002, 1/2007, 3/2008, 2/2010, 3/2010, 3/2011, 2/2012 Correspondence 3/1/8/6 dated 2010-10-07: Definition on formula to calculate the percentage of court ready Correspondence 26/13/1 dated 2013-12-23 : Certification of trial ready case docket on CAS/ICDMS


20

Objective statement To improve the collection and processing of forensic evidence by processing routine case exhibits (entries)

Short definition The objective provides for scientific evidence which strengthens a case by supporting the investigation and prosecution processes. An exhibit refers to evidence found at a crime scene and is brought to the laboratory to be analysed. An exhibit can contain different types of evidence (entries) which are distributed to the respective disciplines for analysis.

Purpose/importance To enhance the CJS Value chain by conducting forensic examinations within an acceptable timeframe.

Source FSL Admin application system

System FSL Admin and STRLab Systems

Supporting evidence -

Data limitations The architectural structure of the systems used to generate performance information provides data [entries/phase] only. This information is manually processed/calculated in order to display the target.


Desired performance To process 93% of routine case exhibits (entries) with 28 working days by the end of March 2018

Reporting responsibility Forensic Services

Implementation responsibility Forensic Services


Criminal Law [Forensic Procedure] Amendment Act, Act 37 of 2013. Divisional directives as recorded by Annual Performance Plan


21

Programme 4: Crime Intelligence

Purpose: Manage crime intelligence and analyse crime information, and provide technical support for investigations and crime prevention operations.

Strategic objective: To gather, correlate, coordinate and analyse intelligence; to institute counter-intelligence measures; and to supply crime intelligence relating to national strategic intelligence to NICOC.


To increase operational and strategic analysis reports in support of crime prevention and investigation To increase the number of network operations resulting from intelligence files


22

Objective statement To increase operational and strategic analysis reports in support of crime prevention and investigation6

Short definition The objective relates to the provisioning of the analysis of crime intelligence patterns to facilitate crime detection in support of crime prevention and crime investigation by producing profiles, Communication analysis reports, communication interception reports and crime threat analysis reports.

Purpose/importance The objective emphasises the important role of intelligence-led police activities that contribute towards the prevention of crime and successful investigation thereof to assist the SAPS and government in neutralising crime threats as well as enhancing investigations and thus ensuring the safety and security of all in South Africa.

Source Intelligence file


Supporting evidence Reports from the components and provinces

Data limitations -


Desired performance To generate 161 463 crime intelligence products in 2017/2018

Reporting responsibility The Division: Crime Intelligence will manage and report on the indicator

Implementation responsibility Operational Intelligence Analysis and Coordination (OIAC)

Official directives, guidelines and instructions that directly relates to the performance information

Regulation of Interception of Communication and provision of Communication-related Information Act 70 of 2002

6 The number of operational reports has reduced from 269 107 (2010-2014) to 161 463 (2014-2019) as it excludes

station intelligence products which will be reported by the Provincial Commissioners and reflected on the provincial

operational plan. Crime Intelligence Clusters will service the Police Stations in their respective precincts.


23

Objective statement To increase the number of network operations resulting from intelligence files

Short definition The objective emphasises the important role of intelligence-led police activities that contribute towards the prevention of crime and successful investigation thereof to assist the SAPS and government in neutralising crime threats as well as enhancing investigations and thus ensuring the safety and security of all in South Africa. Network operations relates to planned and purposeful processes of obtaining, assembling and organising information through the exploitation of all types of sources on a target (organisation, group or individual) for further intelligence processing and/or use as evidence.

Purpose/importance To measure the provisioning of intelligence based crime operations

Source Network Register


Supporting evidence Reports from the components and provinces

Data limitations -


Desired performance To conduct 875 operations in 2017/2018

Reporting responsibility Division: Crime Intelligence

Implementation responsibility

Crime Intelligence Collection (CIC)

Official directives, guidelines and instructions that directly relates to the performance information

Operational Management Process for the Crime Intelligence Collection environment


24

Programme 5: Protection and Security Services

Purpose: Provide protection and security services to all identified dignitaries and government

interests.

Strategic objective: Minimise security violations by protecting foreign and local prominent people

and securing strategic interests.


To provide protection to all VIPs in-transit and at static sites

To audit identified strategic installations and evaluate National Key Points per annum


25

Objective statement To provide protection to all VIPs in-transit and at static sites

Short definition In-transit protection relates to security breaches during the in-transit protection (movements) of all individuals identified as VIPs7 in terms of the Risk Information Management Administration System (RIMAS) as approved by Cabinet, by virtue of their public office or strategic importance to the country (including foreign dignitaries). A security breach is any act that bypasses or contravenes security policies, practices or procedures resulting in physical harm, medical emergency or embarrassment of a VIP. Static protection relates to security breaches at identified strategic sites and residences of VIPs

where static protection is provided. The definition of a security breach was changed in 2015/2016 from “any unauthorised access into the protected installation or residence; any illegal and/or unauthorised item found on such premises” to “any unauthorised access into the protected installation or residence; any illegal and/or unauthorised item that went through the system undetected on such premises (This excludes access onto the premises when a person went through the system as a result of lack of or inadequate physical security measures. This will be seen as an incident.)”

Purpose/importance In-transit protection provided to VIPs is measured to ensure the protection and safe transport from one point to another as the safety of these individuals is of strategic importance to the country. Static protection is measured to ensure compliance to the protection of identified strategic sites and residences of VIPs1 on a 24 hour basis. Static protection aims to create a sterile/secure zone around identified VIPs at areas identified in the policy, such as residences and strategic government installations, to protect the lives, dignity and property of the identified VIPs1.

Source Incident Report

System used for performance

information

Manual system

Supporting evidence for

quarterly/annual report

Incident Report

Data limitations Static protection The non-reporting of a breach by a VIP when it occurred inside the residence and it involves a family member.


Desired performance To provide 100% protection to all VIPs in-transit and at static sites.

Indicator responsibility Division: Protection and Security Services (PSS) and Component: Presidential Protection Service (PPS)

Implementation responsibility In-transit protection (1) PSS: VIP Protection at Unit Level (Nationally and Provincially); -Provincial Level and -

7 VIP refers among other to the –

President, Deputy President, Former Presidents, Former Deputy Presidents, and their spouses /

Foreign Heads of State/Government, Former Foreign Heads of State/Government, and their spouses /

Ministers, Deputy Ministers, Premiers, Speaker of the National Assembly, Deputy Speaker of the National Assembly,

MECs, Judge Presidents /

Ad-Hoc VIPs where a threat is identified


26

Divisional Level PPS Unit Level (Nationally and Provincially); - Provincial Level; - Component Level Static protection (1) PSS: Static Protection at Unit-, Provincial- and Divisional Level (2) PPS: Unit-, Provincial- and Component Level




indicator

Presidential Handbook, Ministerial Handbook 2007, Risk Information Management Administration System (RIMAS), Powers, Privileges and Immunities of Parliament and Provincial Legislature Act, 2004 (Act No.4 of 2004), Protection of Information Act, 2000 (Act No.2 of 2000), PPS Standard Operating Procedure (SOP), Draft PSS VIP Policy Powers, Privileges and Immunities of Parliament and Provincial Legislature Act, 2004. (Act No.4 of 2004), National Key Points Act, 1980 (Act No.12 of 1980) Section 5 and applicable National Key Points Regulations, Protection of Information Act, 2000. (Act No. 2 of 2000), Cabinet Memorandum 2004, Draft PPS Static Protection SOP, PSS Static Protection SOP, PSS Directive 1/2004 dated 2014-04-14


27

Objective statement To audit identified strategic installations and evaluate National Key Points

Short definition Strategic installations relates to identified Strategic Installations audited to effectively manage security for all authorities in government, parastatals, National Key Points and other government installations by means of a relevant regulatory framework. National Key Points relates the number of National Key Points (NKP) evaluated in compliance with the National Key Points Act, 1980 (Act No. 102 of 1980) to effectively manage security for all National Key Points by means of the NKP Act, directive and regulations. The National Key Points Act is at present under revision. The new Critical Infrastructure Protection Act will be the product of the reviewed Act. The requirements in terms of the new Act may impact on the desired performance of this indicator during the MTSF period.

Purpose/importance The auditing of strategic installations is measured to ensure compliance by government, parastatals, National Key Points and other government installations in terms of the minimum standard as derived from the Minimum Physical Security Standard (MPSS). The MPSS prescribes that the physical security measures at each installation must be audited every three years as the budget allocation in Government Departments is implemented in a three-year cycle. This allows departments time to budget and plan for implementation of prescribed physical security measures. SAPS, however, audits 50% Strategic Installations annually and, by implication, each department will have two reports in a three-year cycle, highlighting or emphasising areas of non-compliance to security standards. The evaluating of NKPs is measured to ensure compliance in terms of the NKP Act to prevent any incidents or occurrences that may cause damage or disruption at a NKP. A National Key Point must be declared as a NKP for 12 months or longer before being evaluated.

Source Audit questionnaire/Security Evaluation Questionnaire

System used for performance

information

Manual system/Manual Matrix database

Supporting evidence for

quarterly/annual report

Quarterly report/Information generated from Security Evaluation Questionnaires are recorded on an Excel spreadsheet

Data limitations Strategic Installations The availability of the Security Managers at Strategic Installations may influence the outcome of this indicator. National Key Points The availability of NKP personnel at the Private Entity may have an influence on this indicator. Strike action at the NKP or labour issues.


Desired performance To audit 50% Strategic Installations per annum, by implication each strategic installation will be audited every 2 years and to evaluate 100% National Key Points (declared longer than 12 months) per annum.

Indicator responsibility Division: Protection and Security Services for Strategic Installations and Division: Protection and Security Services and the Component: Presidential Protection Service for National Key Points

Implementation responsibility Strategic Installation PSS: The Section: NKP and Strategic Installations at Divisional Level National Key Point PSS National Key Points at Provincial- and Divisional Level PPS Physical Security Compliance at Provincial- and Component Level




indicator

Strategic Installation Cabinet Memorandum of 2003, Minimum Physical Security Standards (MPSS), Strategic Installations Audit Questionnaire, The Private Security Industry Regulation Act, 2001 (Act No. 56 of 2001) National Key Point Cabinet Memorandum of 2003, Minimum Physical Security Standards (MPSS), National Key Point Act, 1980 (Act No. 102 of 1980), The Private Security Industry Regulation Act, 2001 (Act No. 56 of 2001), Minimum Information Security Standards (MISS)

Documents

Technical Indicator Description - SAPS · cyber-crime and leadership development. Source Course files are kept and maintained at the Academy responsible for the provisioning of the