Technical Study 1

8/3/2019 Technical Study 1

1/31

1

RESEARCH SUMMARY

This technical study is basically about the service, the building and all the materials

needed in the business.

This study aims to provide all data and information in establishing SWEEP JANITORIAL

INC. Janitorial Service Recruitment Agency. The place is very convenient and comfortable for

the proponent because the space can accommodate their equipments and furnitures. The

building is being rented and equipments were readily available for use. The supplies for the

materials were indicated in this study and the cost of every materials and equipment needed is

also stated.


2/31

2

Chapter 1

Introduction

Janitorial services are performed by men and women who are known as janitors.

Janitors are people who clean buildings such as schools, offices, hospitals and hotels. In

addition to their cleaning responsibilities, some janitors provide maintenance services.

Owning a janitorial business is a great way to gain an independent income stream.

Before launching a janitorial firm, it is necessary to plan your operations and become well-

versed in all aspects.

Janitors have many duties that are part of their job description. Depending on where

they work, duties can be more detailed than others. The main objective in janitorial work is to

keep the building orderly and clean. It is not uncommon for janitors to work nights since it is

often easier to clean a building when employees are away.

Janitors must also often tend to routine maintenance that is located in the furnace or

boiler room. It is important to make sure that necessary repairs are completed, either by the

janitor or another hired professional. Often there are minor repairs with electrical, cooling,

plumbing, or heating systems that a janitor can easily take care of.


3/31

3

STATEMENT OF THE PROBLEM

1. What are the components of producing the service?

a. Recruitment Process

b. Machinery Supply

c. Plant Location

d. Plant Layout and Size

e. Raw materials and their sources

2. What are the service specifications?

a. Service Specifications

b. Quantity and Quality of the service to be offered

c. Qualification Standards Needed

d. Waste Disposal Method

3. What is the cost of the project?


4/31

4

PROJECT FRAMEWORK

FIGURE 1

The feasibility study will undergo different studies such as market study,

technical study, financial study and socio-economic study. This part is the technical study made

by the proponents.

SWEEP INC. JANITORIAL SERVICES

RECRUITMENT AGENCY

MARKET

STUDY

TECHNICAL

STUDY

ORGANIZATIONAL AND

MANAGEMENT STUDY

FINANCIAL

STUDY

SOCIO-

ECONOMIC

STUDY


5/31

5

TECHNICAL STUDY IN PROJECT FRAMEWORK

FIGURE 2

This technical study involves Recruitment Process, Machinery Supply, Plant location,

Plant Layout, Service Volume, Service Specification, Service Management, Utilities

Requirement.

The recruitment process includes how the process includes how the process is done.

The supplies involve all the machines needed in the agency. The plant location is the area

where the service will be done, the plant layout are the different areas inside the building. The

service volume is the number of establishments to be served with quality control to meet the

standards of the clients. The service manpower involves number of workers and their salary.

The utility involves the establishments supplying needed in the service. Waste disposal follows

the proper method to ensure cleanliness within the area.

TECHNICAL STUDY

Recruitment

Process

Machinery

Supply

Plant Location

Plant Layout

Service

Volume

Service

Specifications

Service

Management

Utilities

Requirement


6/31

6

DEFINITION OF TERMS

Recruitment process refers to the process of attracting, searching and selecting qualified

people for a job at an organization firm

Raw materials something that is acted upon used by or by human labor or industry, for use as

a building materials to create some product or structure.

Manpower that labor force of a nation, including both men and women.

Utility economic term referring to the total satisfaction received from consuming a good or

service.


7/31

7

CHAPTER II

METHODOLOGY

This chapter includes the research strategy, instrumentation, data-gathering procedure,

and financial plan that will be used to answer the given problem.

RESEARCH STRATEGY

This study will employ the descriptive method of research strategy. It involved data

gathering from the different business establishments. The proponents used surveying form and

interview to effectively get answers from respondents. Gathered information and canvassing

raw materials tools, utensils, and machineries needed.

INSTRUMENTATION

The proponents used survey-questionnaire, interview and went into different firms in

gathering needed data. The proponent found it effective to use questionnaires because

responses can be gathered quickly and easily, respondents can fill up the questionnaires in their

most convenient time and place. The interview method can provide extensive gathering data

because the proponents can be able to throw more questions and to clarify the answers of the

interviewees.

DATA GATHERING TECHNIQUE

The proponents gathered the needed information through research in the Daraga Library,

surfing the net and other books.

Before conducting survey and interviews, the proponents presented a letter informing

the respondents and other concerned individuals of the details and purpose of the study, which

was signed by the Project Feasibility Study Adviser.

The Survey-Questionnaires were given to the respondents and the interviewees were

chosen through fishbowl method and were interviewed on their scheduled date.


8/31

8

The proponents visited different government offices such as NSO, DTI, DOLE, and etc.

the proponents also visited some business firms of Legazpi, City namely LCC, and Pacific Mall

Legazpi. To widen the knowledge about the service, additional information was acquired

through interview with a manager of Bubbles and Blossoms Janitorial Services, in Dayang-dang,

Naga City.


9/31

9

WORK AND FINANCIAL PLAN

Table 1. Working Plan

ACTIVITIES

CHAPTER I INTRODUCTIONRATIONALESTATEMENT OF THE PROBLEM

Project FrameworkResearch FrameworkDefinition of terms

3 days2 days1 day1 day1 day1 day

CHAPTER 2 MethodologyResearch StrategyInstrumentationData Collection ProcedureWork and Financial Plan

1 day1 day

1 month1 month

CHAPTER 3 RESULTS AND DISCUSSIONSService specificationsService components

1 month1 month

CHAPTER 4 SUMMARY AND CONCLUSIONS 5 days

CHAPTER 5 RECOMMENDATIONWork CitedAppendicesOther Activities

ConsultationResearchEncoding


10/31

10

EXPENSES AMOUNT

FARE 350.00

PRINTING 100.00

INTERNET 200.00

ENCODING 50.00

DRAWING 200.00

TOTAL 900.00


11/31

11

RESULTS AND DISCUSSIONS

RECRUITMENT PROCESS

The recruitment process flow chart refers to the methods or procedure used in

selecting applicants to be recruited Figure 3 shows the recruitment process.

The recruitment and selection is the major function of the human resource

department and recruitment process is the first step towards creating the competitive

strength and the strategic advantage for the organizations. Recruitment process

involves a systematic procedure from sourcing the candidates to arranging and

conducting the interviews and requires many resources and time. A general recruitment

process is as follows:

Figure 3 Recruitment process

Identify vacancy

Prepare job description and person

specification

Advertising the vacancy

Managing the response

Short-listing

Arrange interviews

Conducting interview and decision

making


12/31

12

RECRUITMENT PROCESS

There have been few studies that have been compared the effect of different methods

for recruitment. The criteria that have been used in these studies also differ and include cost per

hire, number of resumes, time lapse from recruiting to the filling of vacancy, interviews/invitation

ratio, applicant is that of a person who has indicated an interest in being considered for hiring,

promotion or other employment opportunities.

FIGURE 3 A Model of the Organizational Recruitment Process

Recruitment Strategy Recruitment Intervening RecruitmentObjectives Development Objectives Process Variables Pursuit

Source: Breagh&Starice, Journal of Management Research on Employee Recruitment; So many Studies, So many Questions,Vol.26 p.408. copyright (2000) by Sege Productions, printed by Permission

>retention rate

>job

performance

>psychological

contract fulfilled

>job satisfaction

>cost of filling

jobs

>speed of filling

jobs>number of

positions filled

>diversity of

hires

>number of

applicants

>quality of

applicants

>diversity of

applicants>ratio of offers

to acceptances

>whom to

recruit

>where to

recruit

>recruitment

sources to

use?

>when to

recruit?

>what

message to

communicate?

>recruitment

sources

>recruiters

>recruitment

message realism

completeness

timeliness

>applicant

attention

>applicant

comprehension

>message

credibility

>applicant

interest job and

organizational

attractiveness

expectancy of

job offer

>accuracy of

applicants

expectations

>self-insight

knowledge

skills, abilities,

needs

>compare

outcomes to

objectives


13/31

13

Machinery and Equipment

Selecting only the best state of the arts machineries and equipment is one of the

concerns of the agency. The proponents will consider those machines and equipments that

have energy- saving feature. This will help the business to lessen its energy consumption which

is one of the main concerns of every business establishment. The following table shows the

break down of the machineries needed.

Table 2 Machinery and Equipment

PARTICULARS DESCRIPTION/

BRAND

QUANTITY UNITCOST

TOTALCOST

LIFESPAN

DEPRECIATIONCOST

Stand Fan Union 2 1,000 2,000 10 yrs. 200.00

Air conditioner 1 25,000 25,000 8 yrs 3,125.00

Fire Extinguisher 1 2,500 2,500 1 yr. 2,500.00

Total 4 P 29,500 P 5,825

Source: Gaisano Mall, Willy and Sons

Functions of the Machineries and Equipments

Stand Fan provide ventilation

Air conditioner- provide proper artificial ventilation

Fire Extinguisher- use for emergency purposes if fire exist


14/31

14

Furnitures and Fixtures

The proponents will need the following Furnitures and Fixtures listed in the table below. It is

great help for the employees to stay comfortable and convenient in their work place.

Table 3 Furnitures and Fixtures

PARTICULARS QUANTITY UNIT COST TOTALCOST

LIFE SPAN DEPRICIATIONCOST

Shelf 2 2,000 4,000 8 yrs 500

Table 1 1,500 1,500 6 yrs 250

Chairs 6 450 2,700 6 yrs 450Bench 2 8,750 17,500 10 yrs 1,750

Wall Clock 1 245.75 245.75 3 yrs 81.92Computer 3 26,500 79,500 10 yrs 7,950

Printer 3 8,000 24,000 10 yrs 2,400

Office Table 3 2,778.75 8,336.25 10 yrs 833.63

Office Chair 3 1,048.75 3,146.25 8 yrs 393.28

Filling Cabinet 2 2,148.75 4,296 10 yrs 429.6Document

Keeper3 146.75 440.25 10 yrs 44.02

Total P 145,664.5 P 15,080.45

Source: Gaisano Mall, Willy and Sons

Functions of Furnitures and Fixtures

Shelf- for keeping group of documents and files

Table- for doing other related office works

Chairs- for seating purposes

Wall Clock- provide accurate time

Computer- for creating computer related works

Printer- printing documents and files as hard copy

Office Table- used in doing office works

Office Chair- provide convenience while doing office works

Filling Cabinet- for storing files


15/31

15

Document Keeper- keeping short documents


16/31

16

Office Supplies

The proponents will need office supplies to record all the activities and transaction of business.

Table 4 shows the office supply needed.

Table 4 Office Supplies

PARTICULARS QUANTITY UNIT COST TOTAL COST

Scientific Calculator 3 438.95 1,316.25

Columnar Book 3 21.00 63

Record Book 2 49.35 99.50

Bond Paper (Short) 2 ream 189.75 379.50

Bond Paper (Long) 2 ream 197.50 395

Ball pen 1 dozen 48.00 48.00

Stapler Set 2 181.25 362.50

Staple Wire 3 boxes 19.00 57.00

Scissor 1 29.75 29.75

Marking Pen 2 28.00 56.00

Folder 10 5.00 50.00

TOTAL P 2,856.50

Source: National Bookstore Gaisano Mall, Legazpi City

Functions of office Supplies

Scientific Calculator- for calculating financial works

Columnar Book- for recording accounting documents

Record Book- an empty book where all transactions are being recorded and written

Bond Paper (Short and long)- use as writing pad and printing documents


17/31

17

Ball pen- use for writing

Stapler Set- for compiling and attaching documents

Scissor- for cutting papers and office materials

Marking Pen- use for marking documents

Folder- for filling and keeping documents separately


18/31

18

Janitorial Supply

The proponents will need janitorial supply which will help maintain the orderliness and

cleanliness of the office. Table 5 shows the janitorial supply needed.

Table 5 Janitorial Supply

PARTICULARS QUANTITY UNIT COST TOTAL COST

Mop 1 114.75 114.75

Brooms 1 50.00 50.00

Dust Pan 1 87.75 87.75

Trash Can 2 310.75 310.75

Total P 894.00

Functions of Janitorial Supply:

Mop- for cleaning purpose

Brooms- cleaning dust and dirt

Dust Pan- for picking dust, dirt and wastes

Trash Can- segregation of garbages


19/31

19

PLANT LOCATION

The location of the business gives an important role for the success of the

business and a great competitive advantage. Having a good location can easily attract

customers that will lead to the maximum profit. However, some factors must be look-into, like

the surroundings, population, building space and the location itself.

The proposed business will be located at room M22 at top of Goldstreet,

Legaspi City, Albay , a few meters away from LCC Mall Legaspi. The proponents plant location

will be rented in the amount of Php 5, 000.00 per month excluding water and electricity

consumption.


20/31

20

VICINITY MAP


21/31

21

PLANT LAYOUT AND SIZE

Putting everything in proper place will provide a good atmosphere for the

working environment. All the machineries and the equipment, furniture, management office and

other facilities will be given a desired place in the business working area.

It will contain two separate areas, one is for the office workers and the other is

for the applicants. The office workers area is were the important files and data are being kept in

a file cabinet. It keeps all the transaction between the proponents business and the applicants.

The total plant layout size of the business establishment is 20 square meters.

The comfort room is provided by the building owner which can be find on the left corner out

side of the office.


22/31

22

SERVICE SPECIFICATION

y Caretaker of a building or set of offices.

y Maintain cleanliness in the environment.

y Janitorial services typically involve various duties such as cleaning floors, bathrooms,

and windows, vacuuming, shampooing rugs, washing walls and dusting furniture some

janitors perform shall maintenance tasks such as fixing leaks, painting replenishing,

bathroom supplies, exterminating insects, and mowing the grass.

y Work Environment - most janitorial services take place during evening hours, when

many buildings are closed for business. Exceptions include schools, hospitals and

locations that require round-the-clock janitorial attention. Full-time janitors typically work

at least 40 hours a week, while part-timers may work only a few during evenings and

weekends. Janitorial services may be performed in indoor or outdoor environments.

y Educational Background- most janitorial and cleaning jobs require no special education.

Janitors must be able to perform basic tasks and understand specific instructions. A

janitors duty may expand over time to include additional tasks such as maintenance or

repairs. Janitors who are required to take on these extra duties may find courses such

as shop classes helpful.

y Training- some government agencies, unions and employers offer programs that teach

janitorial service skills. Students enrolled in these programs learn satisfy guidelines,

information about cleaning products, and procedures for cleaning certain appliances and

operating cleaning machinery such as buffers and polishers.


23/31

23

SERVICE VOLUME AND SCHEDULE

Service volume is an important factor to be considered in establishing an

agency because through this, the firm can plan enough number of upcoming employees to meet

the customers need. Having the adequate supply would help the proposed business not to

encounter over positioning of hired applicants.

The service will be prepared six (6) times a week from Monday to Saturday,

scheduling also the shifting and day-offs provide to the janitors. Each hired applicants will be

assigned in different proponents target markets. The proposed business will operate from 9am

in the morning up to 6pm in the evening. The selected applicants will have 6 months renewable

contracts.

Table 6. Projected Service Volume

Year Monthly

(every 6 months contract)

Yearly

2011 53 106

2012 69 138

2013 851

70

2014 101 202

2015 117 234

Table 6 shows the service volume of Sweep Inc. Janitorial Services Recruitment

Agency every year. The total no. of janitors of Sweep Inc. Janitorial Services Recruitment

Agency every 6 months of contract is 53 then multiplied by the 2 to obtain the yearly service

volume. In the succeeding years, service will increase by 30%.


24/31

24

QUALITY CONTROL STARTEGY

The Sweep Inc. Janitorial Services Recruitment Agency will assure properly the

proper supervision of the employees. thus, Quality Control should be observed in order to avoid

service mistakes.

In the service process, the workers will follow the rules and regulations set by

the manager. This includes proper attitudes during working hours. This will be done in order to

insure the image set by the agency.

Proper disposition of wastes materials like proper segregation will be observed.

The proponents will always make sure that the workers are aware of their responsibilities at

work and shall be in proper uniform.


25/31

25

SERVICE MANPOWER REQUIREMENTS

Every business needs worker who will assist in the operation to achieve its

goals and objectives. The proposed business will need qualified workers. Educational

requirements are given much consideration in hiring employees. They will be motivated to work

hard and they will receive benefits aside from the salary.

Table 6 SERVICE MANPOWER REQUIREMENTS

Manpower No. Rate Salary/month Salary/ Year

Manager 1 280 7, 280.00 87,360.00

Bookkeeper 1 250 5, 980.00 71,760.00

Office workers 2 205 10, 660.00 127,920

TOTAL 4 23,920.00 287,040.00


26/31

26

UTILITIES REQUIREMENT

Electricity

The proposed business will need the service of Albay Electric Cooperative

(ALECO), at a rate of 6.00 kilowatt per hour. The proponent estimated an electric bill of1800

per month and 21,600 per year. See appendix __ for detailed computation.

Telephone

Since the business is an agency, telephone is the best way to communicate with

the establishment being served. The monthly consumption of the telephone is Php 500. The

proponents will avail the promo of Sun Tel which is free installation.

Internet service

The internet service is connected with the telephone service. The proponents

will use the 2-in-1 computer and internet service of Sun Tel.


27/31

27

WASTE DISPOSSAL SCHEME

To contribute a healthy working environment for the community is one of the

main objectives of SWEEP Janitorial Inc. To achieve this objective the business will follow the

proper waste management by having waste segregation in the business area. Different kinds of

waste materials that are found in and out the working area maybe dispose properly in their

appropriate trash can which is, separating biodegradable against non- biodegradable. The

garbage collector will then collect the waste according to the schedule of waste collection. We

will also apply here the 3Rs of caring for the environment to condense pollution-reduce, reuse,

and recycle.


28/31

28

SERVICE COST (COMPUTATION FOR 1MONTH OPERATION)


29/31

29

Chapter 4

SUMARY AND CONCLUSION

The Technical study is basically about the service, the room space and all the

materials needed in the business.

This study aims to provide all data and information regarding the Sweep Inc.

Janitorial Services Recruitment Agency. The place is very convenient for the proponent

because the space is just enough for accommodating applicants and doing office works. The

room is being rented and all the utilities were already available for use. The cost of every

material and equipment are stated in the study.


30/31

30

Chapter 5

RECOMMENDATION

Based on the findings, the technical study is very important as part of the

feasibility study.

It is therefore recommended that we must have a clear instruction in every

service provided. There should be an allotted time to make that everything regarding the service

is properly settled to avoid errors.


31/31

APPENDICES

a) COMPUTATION FOR ELECTRIC CONSUMPTIONS

b) MANPOWER REQUIREMENTS

NEW MINIMUN WAGE RATE

Documents

Technical Study 1