Tempting Templates

7/29/2019 Tempting Templates

1/17

Tempting Templates

Project Status Report # 2


2/17

4/01/2003 Tempting Templates - Status Report #2 2

Agenda

Review Project Objectives

Milestone status & Earned Value Tracking

Summary of Results Details of Task Activity

Plan Changes

Updated Gantt Chart


3/17


Project Objectives

Search for project management templatesfrom the Internet and/or literature.

Provide an organized list of templates

grouped by web site, process group, andknowledge area.

Provide a qualitative evaluation of web sites.

Provide recommendations for the list oftemplates to be included in an appendix ofthe 3rd edition of the textbook.


4/17


Milestones

Status Task_Name Date Kickoff meeting 2/11/03

Charter Signed 2/14/03

Present Status Report 1 2/18/03 First Version of Report Delivered to Author 3/24/03

Present mid-project sponsor status report 3/26/03

Present Status Report 2 4/1/03

Final Version of Report Delivered to Author 4/14/03

Class Presentation - Remote Teamwork 4/15/03

Present final project 4/29/03


5/17


Earned Value Analysis(chart on next page)

Saved project baseline at beginning of project.

Assumed $30/hour labor rate for all team members.

Earned value chart shows us as late/over-budget.

Real story not that bad. Have achieved milestones on schedule.

We underestimated time commitment

We have used all project buffer.

Expect to achieve the remaining deliverables onschedule.


6/17


Tempting Templates Earned Value

EAC

$7,745

BAC

$5,364

$0

$1,000

$2,000

$3,000

$4,000

$5,000

$6,000

$7,000

$8,000

$9,000

2/11/0

3

2/18/0

3

2/25

/03

3/4/03

3/11/0

3

3/18/0

3

3/25

/03

4/1/03

4/8/03

4/15/0

3

4/22

/03

4/29

/03

5/6/03

5/13/0

3

Days

Cost

Actual Cost (AC)

Earned Value (EV)

Planned Value (PV)

CV=($2,365)

SV=($470)

CPI=0.58

SPI=0.87


7/17


Template Distribution by ProcessGroup and Knowledge Area

Knowledge

Area

Project Process Groups

TotalInitiating Planning Executing Controlling Closing

Integration 15 7 30 52

Scope 35 23 12 70

Time 10 8 18

Cost 14 4 18

Quality 11 14 5 30

HumanResources

13 4 17

Communications 12 11 35 15 73

Risk 38 12 50

Procurement 4 1 0 5

Total 35 140 37 106 15 333


8/17


Distribution of Templates

By Process Group

5%

32%

11%

41%

11%

Closing Controlling Executing

Planning Initiation

By Knowledge Area

550

73

17

30

18

18

70

52

0 50 100

Procurement

Risk

Communications

Human

Resources

Quality

Cost

Time

Scope

Integration


9/17


Top Ten Web SitesNumber of Free

TemplatesResource Name and URL

22Michigan Department of Information Technology:

http://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.html

28Minnesota Office of Technology:

http://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OT

23 New York State Office for Technology: http://www.oft.state.ny.us/pmmp/templates/index.htm

12 Tasmanian State Government: http://www.projectmanagement.tas.gov.au/index.htm

28 U.S. Department of Energy: http://cio.doe.gov/ITReform/sqse/pm_main.htm

52University of Waterloo Information Systems & Technology:

http://ist.uwaterloo.ca/projects/templates.html

12 Method 123: http://www.method123.com

19 ProjectWare: http://www.projectware.com.au/pw030.html

14State of Texas Department of Information Resources:

http://www.dir.state.tx.us/eod/qa/template.htm

8 U.S. Defense Logistics Agency: http://www.dsioj.dla.mil/spi/template/pm-tmp.htm

Complete details are available from the Tempting Templates web site:

http://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htm
http://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.oft.state.ny.us/pmmp/templates/index.htmhttp://www.projectmanagement.tas.gov.au/index.htmhttp://cio.doe.gov/ITReform/sqse/pm_main.htmhttp://ist.uwaterloo.ca/projects/templates.htmlhttp://www.method123.com/http://www.projectware.com.au/pw030.htmlhttp://www.dir.state.tx.us/eod/qa/template.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htmhttp://webpages.charter.net/hafox/pm/docs/TemptingTemplatesPreliminaryReport.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://www.dsioj.dla.mil/spi/template/pm-tmp.htmhttp://www.dir.state.tx.us/eod/qa/template.htmhttp://www.projectware.com.au/pw030.htmlhttp://www.method123.com/http://ist.uwaterloo.ca/projects/templates.htmlhttp://cio.doe.gov/ITReform/sqse/pm_main.htmhttp://www.projectmanagement.tas.gov.au/index.htmhttp://www.oft.state.ny.us/pmmp/templates/index.htmhttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.state.mn.us/cgi-bin/portal/mn/jsp/content.do?subchannel=-536879888&id=-8484&agency=OThttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.htmlhttp://www.michigan.gov/dit/0,1607,7-139-7321_18457-45013--,00.html


10/17


Research ActivitiesTwo Phase Approach

Challenge: Maximize coverage, minimize redundant effort

1. Search for Web Sites Team members assigned different search engines Obtain a list of web sites that provide (free) project

management templates Organize the list by number and cost of templates found

2. Gather Template Information Team members assigned different web sites Collect detailed information on each free template Organize the list of templates by web site, process group

and knowledge area


11/17


Phase 1:Search for Web Sites

Goals

Individual

1. Find at least 10 web

sites with free templates2. Find the most number of

unique sites not foundby other team members

TeamFind at least 20 unique web

sites having free templates

Results

Individual

1. Min = 20

Max = 252. Bill found 10.

Others: 7, 6, 6

Team35 of 54 web sites had free

templates


12/17


Duplicate Web Site Discovery

34

12

62

1 2 3 4

# of Web Sites discovered by # people

Web sites People % of Total

(54)34 1 63

12 2 22

6 3 11

2 4 4


13/17


Number of Free Templatesper Web Site

76

15

32 2

0

2

4

6

810

12

14

16

Number of

Web Sites

0..5 6..10 11..20 21..30 31..40 >40

Number of Free Templates


14/17


Phase 2:Gather Template Information

Focus on the 35 web sites

with free templates.

Goals

1. Gather information onat least 100 templates(25 per team member)

2. Find at least 1 template

for each valid processgroup / knowledge areacombination

Results

1. 333 free templatesexamined. Average of

83 per team member.2. Only 3 processes with

no templates found:

Source Selection

Contract Administration

Contract Closeout


15/17


Plan Changes

Search activities produced better thatexpected results. (3x more templates)

The contingency plan for additional re-focused searches was unnecessary.

Redirect activities to focus on a qualitativeevaluation of the web sites and review the

templates to be included in an appendix ofthe 3rd edition of the textbook.


16/17


17/17


Documents

Tempting Templates