TENDER DOCUMENT # BLDG14-001 · TENDER DOCUMENT # BLDG14-001. DESIGN-BUILD . Brazeau Sports Park Washroom Facility . LOCATION BRAZEAU COUNTY PRE-BID MEETING October 15th, 2018 @ 10:00

TENDER DOCUMENT # BLDG14-001

DESIGN-BUILD Brazeau Sports Park Washroom Facility

LOCATION BRAZEAU COUNTY

PRE-BID MEETING October 15th, 2018 @ 10:00 AM

CLOSING DATE FOR QUESTIONS October 17th, 2018 @ 4:30 PM

BID CLOSING DATE AND TIME October 24th, 2018 @ 2:00 PM

BID CLOSING LOCATION Brazeau County Office Box 77 7401 TWP Road 494, Drayton Valley, AB T7A 1R1

REQUEST FOR PROPOSAL # BLDG14-001

Brazeau Sports Park Washroom Facility

Brazeau County is seeking proposals from qualified individuals/firms to provide design and construction services for a washroom facility for its sports park.

Each tender must be submitted with Two (2) copies: One (1) in digital format on USB flash drive and one (1) sealed envelope plainly marked, “Tender Document # BLDG14-001: DESIGN-BUILD Brazeau Sports Park Washroom Facility”, and addressed as follows: Zimran Khokhar Project Manager Brazeau County Box 77, 7401 TWP RD 494 Drayton Valley, AB T7A 1R1 Tenders for Brazeau County Sports Park Washroom Facility will be received by until 2:00 PM local time, Wednesday, October 24, 2018.

Site tours are scheduled for Wednesday, October 15th, 2018. All interested parties are asked to meet promptly at 10:00 A.M. at the Brazeau County Administrative Building, 7401 TWP RD 494, Drayton Valley, AB T7A 1R1. The site tour will be coordinated by Colin Loose (Parks & Recreation Coordinator). Colin Loose Parks & Recreation Coordinator (780) 898-4260 [email protected]

All questions related to the tender must be in E-mail format and shall be directed to Zimran Khokhar, at E- mail [email protected].

Brazeau County reserves the right to reject any or all proposals and to award the contract in its entirety, or in part, whichever in its opinion best serves the interest of the County.

Zimran Khokhar Project Manager

mailto:[email protected]

RFP # BLDG14-001: WASHROOM FACILITY 3

Table of Contents TENDER DOCUMENT # BLDG14-001 ..................................................................................................................... 1 Brazeau Sports Park Washroom Facility .............................................................................................................. 2

1. BACKGROUND ............................................................................................................................................ 7 2. OBJECTIVE .................................................................................................................................................. 7 3. SCOPE OF WORK ........................................................................................................................................ 7 3.1 Proponent’s Design Team .......................................................................................................................... 7 3.2 Planning/Pre-design ................................................................................................................................... 7 3.3 Design Criteria: .......................................................................................................................................... 8 3.4 Material and Site Considerations: .............................................................................................................. 9 3.5 Construction: ............................................................................................................................................. 9 4.0 WARRANTY .............................................................................................................................................. 10 5.0 QUESTIONS .............................................................................................................................................. 10 6.0 PRE-PROPOSAL SITE VISIT ........................................................................................................................ 10 7.0 RECEIVING OF SUBMISSIONS ................................................................................................................... 11 8.0 SUBMISSION CONDITIONS, REQUIREMENTS AND SCHEDULE ................................................................... 11 8.1 Conditions ................................................................................................................................................ 11 8.2 Requirements .......................................................................................................................................... 12 8.2.1 Qualifications and Experience ........................................................................................................... 12 8.2.2 Methodology and Approach .............................................................................................................. 13 8.2.3 Schedule ............................................................................................................................................ 13 8.2.4 Deliverables ...................................................................................................................................... 13 9.0 METHOD OF AWARD/COST PROPOSAL EVALUATION/AWARD OF PROPOSALS/POST COMPLETION

REVIEW .................................................................................................................................................... 13 9.1 Method of Award ..................................................................................................................................... 13 9.2 Evaluation Process ................................................................................................................................... 14 Envelope #1 ................................................................................................................................................... 15 Envelope #2 ................................................................................................................................................... 16 9.3 Cost Proposal Evaluation.......................................................................................................................... 16 9.4 Award of Proposals .................................................................................................................................. 16 9.5 Post Completion Review .......................................................................................................................... 17 10.0 REQUESTED INFORMATION ............................................................................................................... 17 11.0 GENERAL INSTRUCTIONS ................................................................................................................... 17 Eligibility: ....................................................................................................................................................... 18 Reservations: ................................................................................................................................................. 18 12.0 CONTRACT ADMINISTRATION ........................................................................................................... 19 13.0 PROPONENT’S QUALIFICATIONS ........................................................................................................ 19


14.0 INDEMNITY........................................................................................................................................ 20 15.0 EXCEPTIONS ...................................................................................................................................... 20 16.0 TERMINATION ................................................................................................................................... 20 17.0 AWARD OF PROPOSALS ..................................................................................................................... 21 18.0 AVAILABILITY OF FUNDS OR LAND ..................................................................................................... 21 19.0 INTERPRETATION .............................................................................................................................. 21 20.0 INTEGRATION .................................................................................................................................... 21 21.0 NON-ASSIGNMENT OF CONTRACT ..................................................................................................... 22 22.0 PUBLIC INFORMATION/PROPRIETARY INFORMATION/PRIVACY ....................................................... 22 23.0 INTELLECTUAL PROPERTY RIGHTS ...................................................................................................... 22 24.0 GUARANTEED BID BOND ................................................................................................................... 22 25.0 DEPOSIT AND SURETY ....................................................................................................................... 23 26.0 INSURANCE ....................................................................................................................................... 23 27.0 POST-BID SUBMISSIONS .................................................................................................................... 28 28.0 COMPETENCY OF BIDDER .................................................................................................................. 28 29.0 THE OWNER’S RIGHT TO TERMINATE CONTRACT .............................................................................. 29 30.0 REMOVAL OF EQUIPMENT AND SUPPLIES ......................................................................................... 30 31.0 NOTICE OF COMPLETION ................................................................................................................... 30 32.0 DEFICIENCY CORRECTIONS ................................................................................................................ 30 33.0 COMPLETION CERTIFICATE ................................................................................................................ 30 34.0 TAXES ................................................................................................................................................ 30 35.0 PAYMENTS FOR THE WORK ............................................................................................................... 30 35.1 Payment and Schedule of Prices ........................................................................................................ 31 35.2 Invoices for Payment ......................................................................................................................... 31 35.3 Certification of Work Invoiced ........................................................................................................... 31 35.4 Invoices ............................................................................................................................................. 31 35.5 Payment ............................................................................................................................................ 32 35.6 Builder’s Lien Act to Prevail ............................................................................................................... 32 35.7 Builders’ Lien Holdback ..................................................................................................................... 32 35.8 Release of Holdback .......................................................................................................................... 32 35.9 Application for Certificate of Substantial Performance ...................................................................... 33 35.10 Brazeau County’s Inspection ........................................................................................................... 33 35.11 List of Deficiencies .......................................................................................................................... 34 35.12 Waiver ............................................................................................................................................ 34 35.13 Holdback for Defects and Deficiencies ............................................................................................ 34 35.14 Application for Final Payment ......................................................................................................... 35 36.0 GUARANTEE/WARRANTY .................................................................................................................. 36


37.0 PROTECTION ...................................................................................................................................... 36 38.0 CLOSING DOWN WORK ..................................................................................................................... 37 39.0 UTILITIES ........................................................................................................................................... 37 40.0 MINIMUM STANDARDS ..................................................................................................................... 37 41.0 PROTECTION OF WORK AND PROPERTY ............................................................................................ 37 42.0 DAMAGE ........................................................................................................................................... 37 43.0 HEALTH AND SAFETY ACT .................................................................................................................. 37 44.0 SITE SAFETY PLAN .............................................................................................................................. 38 45.0 VALUATION OF CHANGES .................................................................................................................. 38 46.0 DISPOSAL OF MATERIALS .................................................................................................................. 40 47.0 CONFIDENTIALITY .............................................................................................................................. 40 48.0 ADDED VALUE ................................................................................................................................... 40 49.0 DEBRIEFING ....................................................................................................................................... 40 50.0 CLOSING STATEMENT ........................................................................................................................ 41 51.0 OHS REFERENCE ................................................................................................................................. 41 APPENDIX 1 - PROPOSAL SUBMISSION FORM ................................................................................................ 42 Proponent Information .................................................................................................................................. 42 Joint Venture or Partnership Information ...................................................................................................... 42 Name of Partner # 1 Project Contact: ............................................................................................................ 42 Name of Partner # 2:...................................................................................................................................... 42 Terms of Submission ...................................................................................................................................... 43 Lump Sum Price Proposal: ............................................................................................................................. 43 APPENDIX 2 - Scope of Work ......................................................................................................................... 48 Project Requirements and Specifications ....................................................................................................... 48 Design Standards ........................................................................................................................................... 50 1. Building Envelope .................................................................................................................................... 50 2. Doors ....................................................................................................................................................... 50 3. HVAC and Plumbing ................................................................................................................................. 50 4. Electrical .................................................................................................................................................. 50 5. Lighting .................................................................................................................................................... 51 6. Exterior Features ...................................................................................................................................... 51 7. Finishes .................................................................................................................................................... 51 APPENDIX 3 – Concept Drawings for Washroom Facility ................................................................................ 53 APPENDIX 4 - Site Layouts ............................................................................................................................. 59 APPENDIX 5 - Site Services Diagram ............................................................................................................... 56 APPENDIX 5 – Site Photograph ...................................................................................................................... 57 APPENDIX 6 – Record Drawings for Utility Services ....................................................................................... 58


Attachments ........................................................................................................................................................ 58 Drawings........................................................................................................................................................ 58


1. BACKGROUND

Brazeau County is seeking to retain a qualified contractor to undertake the design and construction of washroom facility and site work at the Sports Park.

2. OBJECTIVE

To ensure residents can continue to utilize the park to its fullest capacity and promote proactive physical activity that will result in healthy and vibrant community. Brazeau County is seeking a best in class design and construction team to facilitate this project. The objective of this Request for Proposal is to identify the best qualified proponent to provide design and construction services for this initiative. In this regard, Brazeau County is seeking detailed information from interested service providers.

3. SCOPE OF WORK

The Proponent will provide services in the following general categories;

• Client Consultation; • Design and Construction Documents; and • Construction of facility, including administration,

Supervision, Commissioning and Project Close Out.

3.1 Proponent’s Design Team

To provide these services, the Proponent must assemble a team of qualified professionals, all licensed to practice in Alberta, including, but not limited to:

• Structural Engineer • Electrical Engineer • Mechanical Engineer • Qualified, certified and dedicated construction professionals

3.2 Planning/Pre-design

Following the award of the RFP, the Proponent will meet with the Owner to discuss the proposed project strategy. The proposed design must be reflective of the project requirements, site conditions and budget. Brazeau County representative will review the submission and may request changes or more detail. Revisions to the design may be required as a result of the review. Final design development drawings, and outline specification are to be generated and


reviewed before issuance of a letter from Brazeau County to proceed to construction drawings. Final construction documents are to be submitted prior to the commencement of construction.

1. Site Development Plan 2. Revised design and approval: Site plan, building plans, elevations, 3. Final design and approval: Plans, sections, elevations, details, 4. Completed construction documents and approval 5. All permits

The Proponent will work primarily with the Project Manager from Brazeau County, Public Works for day to day contact. The Design Team will be responsible for providing direction and resolving issues related to progress with all aspects of the scope of services. All correspondence will flow through Brazeau County Project Manager. The Proponent will provide a single, focused point of contact throughout the term of contract. The individual so appointed will be a senior member of the Proponent’s team and will have full authority to commit the resources of the Proponent. It is anticipated that the Proponent will work closely with Brazeau County to define or clarify the operational and technical requirements of the project. The Proponent will be required to co-ordinate with all suppliers and specialized contractors.

Construction drawings are to be stamped by the Consultant, licensed to practice in Alberta. The Proponent will provide on-going construction supervision as required to oversee the construction of the facility and report to Brazeau County. Brazeau County will have access to each site at all times. The Proponent will make equipment and Labour available to facilitate independent testing of materials and compaction for each site at the discretion of Brazeau County.

3.3 Design Criteria:

The design and construction of the washroom facilities and site work shall meet or exceed the following criteria:

.1 All design and construction work for the facility must meet or exceed all

applicable codes, regulations and standards including, but not limited to: Safety Codes Act, National Building Code of Canada (2015), Alberta Building Code, National Energy Code for Buildings, Alberta Safety Codes Authority (ASCA), Alberta Fire Code, CSA C22.1-15 Canadian Electrical Code (23rd Edition), Alberta Electrical Utility Code, National Plumbing Code for Canada, National Fire Code, Occupational Health and Safety Act, National Fire Protection Association (NFPA), Underwriters Laboratories of Canada (ULC), Canadian Standards Association (CSA),


ASHRAE, Alberta Environment and Parks (AEP), Brazeau County Minimum Design Standards, CSA Standard B651-12 (Accessible design for the built environment) and any other jurisdiction having authority.

.2 This Scope of Work is provided as part of this package for information only. Verification of dimensions and site conditions is the responsibility of the Contractor. The Contractor shall examine the site conditions carefully for each site, prior to developing a bid proposal and subsequent contract documents in order to ensure that details are appropriate to existing conditions.

.3 The Contractor is responsible for all site preparation for the site including grubbing, excavation, fill, grading, compaction, landscaping, and security. All site work to be done in compliance with the latest regulations of Alberta Environment and Parks (AEP).

.4 All waste material for each facility is to be disposed of or recycled as per the regulations of AEP and all other Government of Alberta regulations.

.5 The facility may be operating extended hours, site security and lighting is an important issue.

3.4 Material and Site Considerations:

.1 In 2016, Brazeau County commissioned the Sports Park with Water and

Wastewater Services to house this washroom facility. .2 Site slopes must be addressed for overall drainage requirements. .3 Any reinforced concrete work shall comply with Brazeau County’s

minimum design standards and with all applicable CSA standards and local regulations. Concrete can be poured-in place or precast, or a combination of both.

.4 All materials used in construction will be based on their ability to withstand rigorous, industrial use and environmental elements. All metals shall be anodized or have rust-resistant properties.

.5 Anti-graffiti surfaces for all exposed interior as well as exterior surfaces.

.6 Details should minimize long-term maintenance needs.

.7 The successful Proponent to identify suggested operating and maintenance tasks in their submitted manuals.

3.5 Construction:

The following general conditions must be included within the Proponent’s Scope of Work and included in their bid price:

.1 Submit building permit application and obtain all permit(s), licenses

and certificates and pay all fees required for the completion of the work which are in force at the date of the RFP submission from applicable Authority Having Jurisdiction (AHJ) including Alberta


Safety Codes Authority (ASCA). .2 Provide and certify Alberta Building Code 2014 Schedules. .3 Application for a Development Permit (Construction of Building) -

Pursuant to Brazeau County Land Use Bylaw 782-12.

.4 Job site heated office trailer including a meeting space, office supplies and furniture, etc.

.5 Temporary heat

.6 Temporary power (main panel, transformer, distribution panel) and lighting

.7 Temporary toilets

.8 Surface water drainage, snow and ice removal

.9 Safety and first aid supplies

.10 Site storage and handling of materials

.11 Project signage

.12 Mobilization and demobilization

.13 Daily clean up, trash removal, disposal fees

.14 Survey lines, control points for layout of work; any PLS services

.15 Temporary rigid safety/security fences, hoarding, barricades and railings

.16 Monthly progress photographs

.17 Chair, produce and circulate minutes of bi-weekly site meetings

.18 Planning, scheduling and administration of all submittals (COs, RFIs, Shop Drawings, etc.) and general project correspondence.

.19 Submittal of monthly Progress Billing

.20 Travel and site trucks as necessary

.21 Co-ordinate submission of as built record documents and operations/maintenance manuals

4.0 WARRANTY

The warranty period of 24 months will commence on the date the project receives a Construction Completion Certificate identifying that the washroom facilities is substantially complete and ready for operation. The Owner will establish this completion date.

5.0 QUESTIONS

Any questions concerning this Request for Proposals should be directed to, Zimran Khokhar, Project Manager, by E-mail to [email protected]. Questions must be received in E-mail.

6.0 PRE-PROPOSAL SITE VISIT

Each proponent must satisfy themselves as to the exact nature and existing site

mailto:[email protected]


conditions for the site, the project requirements and for the extent and quality of work to be performed. Failure to do so will not relieve the successful proponent of their obligation to carry out the provisions of the contract.

7.0 RECEIVING OF SUBMISSIONS

Interested proponents are invited to submit two (2) copies of their response, one (1) in digital format on USB flash drive and one (1) sealed envelope, to demonstrate their capabilities and qualifications with respect to the services under consideration. Submissions must be in conformance with the requirements stated in this Request for Proposals document.

All submissions must be submitted in sealed envelopes and clearly labeled on the exterior as:

Tender Document # BLDG14-001: DESIGN-BUILD Brazeau Sports Park Washroom Facility

Sealed submissions will be addressed as follows:

Zimran Khokhar Project Manager Brazeau County Box 77, 7401 TWP RD 494 Drayton Valley, Alberta, Canada, T7A 1R1

Submissions will be received until 2:00 PM local time on October 24th, 2018. Late or misdirected submissions will not be accepted and will be returned unopened.

Proposals will be binding for 90 Days. Unless otherwise specified, all formal proposals submitted shall be irrevocable for 90 calendar days following proposal opening date, unless the proponent(s), upon request of the Purchasing Agent, agrees to an extension.

8.0 SUBMISSION CONDITIONS, REQUIREMENTS AND SCHEDULE

8.1 Conditions

The submission of a proposal on this service will be considered as a representation that the proponent has carefully investigated all conditions which may affect or may, at some future date, affect the performance of the services covered by the proposal, the entire area to be serviced as described in the


attached specifications and other contract documents and that the proponent is fully informed concerning the conditions to be encountered, quality and quantity of work to be performed and materials to be furnished; also, that the proponent is familiar with all Federal and Provincial laws, all codes and ordinances of Brazeau County which in any way affect the prosecution of the work or persons engaged or employed in the work.

Submissions must be limited to an executive summary, twenty (20) pages of text (not including the Proposal Submission Form - Appendix 1 and associated supporting material in the form of appendices). The following format must be adhered to:

• 8 ½" x 11" paper size, • 12 point font size, and • Numbering system as used in this Section 8

Proponents may be requested to make a presentation and be interviewed by the Selection Committee and proponents shall have their key members present for any interview(s) required.

All documents will be prepared with absolute consistency between them;

• Documents may be prepared in either metric or imperial measure; • All documents will be provided in both hard copy format and electronic

format -AutoCAD (current version) and Word (current version); • Text documents will also be accepted in Microsoft Word, Excel or PDF format.

The information received in response to this Request for Proposals will be utilized only to evaluate service capabilities and qualifications for the purpose of selecting the successful proponent. All submissions will be treated as confidential.

8.2 Requirements

8.2.1 Qualifications and Experience

• Provide a team organizational chart to illustrate the roles of key

consultants and personnel. • Describe the qualification of all team members including consultants

and subcontractors. • Demonstrate the ability to produce professional construction drawings

and specifications, endorsed by a licensed professional(s). • Demonstrate competence in building design and construction. • Provide information for your last five (5) projects of similar scope.


• Provide three (3) references for your last five (5) design-build projects of similar size, scope and magnitude.

8.2.2 Methodology and Approach

• Provide an outline of how your team would approach this project

including a critical path of tasks during construction and design. • Submit a minimum of three samples of previous 3D sketch concepts. • Include provisions for safety, traffic control and fire prevention.

8.2.3 Schedule

• Submit a detailed work plan to achieve the stated objectives and goals; with key tasks, milestones, approvals, and meetings clearly identified.

The anticipated schedule is as follows: (Subject to change)

Oct 24th, 18 2:00 PM Local Time RFP Closing Date/Time Nov 14th, 18 RFP awarded Nov 16th, 2018 Pre-Design Meeting with Stakeholders Dec 17th, 18 Design Drawings Complete Jan 31st, 19 Construction Drawings Complete Aug 1st, 19 Construction Substantially Complete Aug 22nd, 19 Construction Complete

8.2.4 Deliverables

Proponents are required to submit presentation style floor plans, site plan, elevations demonstrating their understanding of the Design Standard and Building Program. Brazeau County reserves the right to reject any or all submissions or accept any submission or portion thereof deemed to be in its best interest.

A fee will not be paid for the preparation or presentation of submissions in response to this Request for Proposals.

9.0 METHOD OF AWARD/COST PROPOSAL EVALUATION/AWARD OF PROPOSALS/POST

COMPLETION REVIEW

9.1 Method of Award

The evaluation process will be carried out by Brazeau County staff who will establish the ranking of all the consultants and produce a short list. The short-


listed consultants may be invited to make a brief presentation. The results of the above process will be brought to the appropriate staffing level with a recommendation to award.

9.2 Evaluation Process

Each Proposal will be evaluated using the following process:

Stage 1: Verify each bid’s compliance to the Mandatory Criteria identified

below, and disqualify any bids that fail to meet these.

Stage 2: For bids that pass the Mandatory Criteria, evaluate and score each one, using the Desirable Criteria and weights.

Stage 1 – Mandatory Criteria

The proposal must meet all of the following mandatory criteria and clearly demonstrate that these are met in a substantially unaltered form. If the proposal fails to meet any one of these criteria, it will receive no further consideration during the evaluation process and be deemed non-compliant.

1. The proposal must clearly demonstrate the proponent’s experience

and ability to fulfill the service requirements identified.

2. All Cost Proposals must be submitted in Canadian dollars (CDN) exclusive of all taxes.

Stage 2 – Proposal Evaluation Criteria

All proposals which pass stage 1 – mandatory criteria will be evaluated further in accordance with the proposal evaluation criteria. Proposers are reminded that the proposal is the main document used in the evaluation and that the Proposer shall insure all information required to make the decision is included.

To assist in the evaluation of the Responses, Brazeau County staff may, but is not required to:

• Contact the proponent’s clients/customers relevant to the

proposal with any or the entire client contacts cited in a response to verify any and all information regarding a proponent and rely on and consider any relevant information from such cited references in the evaluation of responses.


• Conduct any background investigations that it considers necessary in the course of the evaluation process and consider any relevant information resulting in the evaluation of Responses;

Brazeau County staff will only seek clarification from a proponent if the requested information is ambiguous or missing and if such clarification does not offer the proponent the opportunity to improve the competitive position of its response. To the extent possible, requests made by the County staff will be sent from the email addresses of the RFP Contacts.

Proposals will be ranked for risk to the County as part of the proposal evaluation criteria based on assessment of risk as follows:

• Low risk – exceptions or omissions to RFP terms and

conditions and/or format indicate no risk or low risk to successful completion of project.

• Medium risk – exceptions or omissions to RFP terms and

conditions and/or format indicate a risk to successful completion of project that can be mitigated using the County resources.

• High risk – exceptions or omissions to RFP terms and

conditions and/or format indicate a risk to successful completion of project that can be mitigated but will require significant County resources.

• Unacceptable risk – exceptions or omissions to RFP

terms and conditions and/or format indicate a high probability of project failure.

All proposals will be evaluated and ranked against the following criteria.

Envelope #1

Deliverables:

1. Site Plan 2. Floor Plan - Option A (1200 sq. feet) and Option B (900 sq. feet) 3. Elevation &/or Perspective 4. Bonds and other supporting documents


Professional and Related Experience 25% Price 25% Proposal’s conformance to SOW & specifications 25% Delivery Date 25%

Envelope #2

5. Cost Proposal (Include option A (1200 sq. feet) & option B (900 sq. feet))

9.3 Cost Proposal Evaluation

Tender price accounts for 25% of the evaluation criteria and the lowest total cost will achieve maximum available points. All other proposals will be ranked and prorated using the lowest cost bid. However, Brazeau County reserves the right to accept a tender other than the lowest tender without stating any reason.

The value of the contract for this project shall exclude GST.

9.4 Award of Proposals

.1 Brazeau County reserves the right to modify the terms, or cancel,

or reissue the Request for Proposals at any time at its sole discretion.

.2 This Request for Proposal should not be construed as a contract to

purchase goods or services. Although proposals will be assessed in light of the evaluation criteria, Brazeau County is not bound to accept the lowest priced or highest scoring proposal or any proposal. Brazeau County reserves the right to reject any or all proposals and to award the contract in its entirety, or in part, whichever, in its opinion, best serves the interests of Brazeau County.

.3 Subsequent to the submissions of proposals, interviews may be conducted with some of the proponents, but there will be no obligation to receive further information, whether written or oral from any proponent.

.4 Brazeau County will not be obligated in any manner to any

proponent until a written contract has been duly executed. Any damages arising out of a breach by Brazeau County, including damages for any implied duty at law, are limited to the actual costs of preparing the proposal. Neither acceptance of a proposal, nor execution of a contract, will constitute approval of any activity or development contemplated in any proposal that requires any


approval, permit or license pursuant to any statute, regulation or by-law.

.5 Brazeau County offers debriefing to unsuccessful proponents. An

unsuccessful proponent must request a debriefing in writing within 5 (five) days from the date of posting the award on Alberta Purchasing Connection website. Upon timely receipt, Brazeau County will contact the interested proponent to debrief.

9.5 Post Completion Review

Brazeau County will conduct a post-completion evaluation/review of all performance related issues. The results of this review will be communicated to the proponent and will be retained by Brazeau County for future reference.

10.0 REQUESTED INFORMATION

To establish the capabilities and qualifications of proponents, specific information is requested, including corporate profile, service delivery capability, project management and technical support ability, relevant experience and references, management support programs, proven successes in similar undertakings, related management experience and additional background information as outlined herein.

Proponents are encouraged to submit as detailed a document as possible in support of their capacity to meet the requirements of this Request for Proposal, without exceeding the restrictions specified in Section 8. Elaborate brochures or voluminous examples are not required, nor desired.

11.0 GENERAL INSTRUCTIONS

• All proposals are to be submitted in sealed, plainly marked envelopes.

• Additional information or clarifications of any of the instructions or

information contained herein may be obtained from Brazeau County.

• Any proponent or proponent(s) finding any discrepancy in or omission from the proposal, in doubt as to their meaning, or feeling that the proposal is discriminatory, shall notify at once Brazeau County in writing within 5 days of the scheduled opening of proposals. Exceptions as taken in no way obligates Brazeau County to change the proposal. Brazeau County will notify all proponents in writing, by addendum duly issued, of any interpretations made of proposal instructions.


• Brazeau County will assume no responsibility for oral instructions or

suggestion. All official correspondence in regard to the proposal should be directed to and will be issued by the Project Manager, Brazeau County.

Eligibility:

Prospective proponents are not eligible to submit a proposal if current or past corporate and/or other interests may in the opinion of Brazeau County, give rise to conflict of interest in connection with this project. Proponents are to submit with their proposal documents any issue that may constitute a conflict of interest violation for review by Brazeau County. Brazeau County’s decision on this matter will be final.

Reservations:

• Brazeau County reserves the right to reject any or all proposals or parts of

proposals, when in this reasoned judgement, the public interest will be served thereby.

• Brazeau County may waive formalities or technicalities in proposals as the

interest of the Brazeau County may require.

• Brazeau County may waive minor differences in the proposal provided these differences do not violate the proposal intent.

Disputes: In cases of dispute as to whether or not an item or service quoted or delivered meets proposal requirements, the decision of Brazeau County, or authorized representatives, shall be final and binding on all parties.

Proponents Expenses: Proponents are solely responsible for their own expenses in preparing, delivering or presenting a proposal and for subsequent negotiations with Brazeau County, if any.

Expenses: The submission of a proposal shall be considered an agreement to all the terms and conditions provided herein and in the various proposal documents, unless specifically noted otherwise in the proposal.

Currency and Taxes: Prices are to be quoted: • in Canadian dollars; • inclusive of duty, where applicable; • exclusive of GST.


Compliance with Laws: The contractor will give all the notices and obtain all the licenses and permits required to perform the work. The contractor will comply with all laws applicable to the work or performance of the tender contract. This however does not remove the burden of due diligence from the successful proponent with regards to safety and regulation compliance.

12.0 CONTRACT ADMINISTRATION

After contract award, all coordinating services will be with the Project Manager, Zimran Khokhar.

The successful proponent shall designate, in writing, a project manager and all coordination of services between Brazeau County and the successful proponent shall be the responsibility of the respective project managers.

The proponent shall submit an invoice for services provided to:

Brazeau County Box 77, 7401 TWP RD 494, Drayton Valley, Alberta T7A 1R1 Email: [email protected] Attn: Accounts Payable

The invoice shall contain the following information:

Invoice Number Period of Work; Itemized List of Personnel and Services Provided;

Payment shall be made upon request of proper invoice from the contractor and authorized by the contract administrator. Normal payment terms for Brazeau County are thirty days from acceptance that the goods and/or services meet specifications.

13.0 PROPONENT’S QUALIFICATIONS

No contract will be awarded except to responsible proponents capable of providing the services contemplated.

Proponents must be primarily engaged in providing the services as outlined in this Request for Proposal.


Proponents must have an extremely comprehensive understanding in the areas listed in this Request for Proposal. Understanding and previous experience in terminal design and construction work as listed in the Scope of Work within this Request for Proposal is an essential component in the qualifying process.

Proponents shall have a proven record of having provided this service requirement. Brazeau County reserves the right to check all references furnished and consider the responses received in determining the award of this proposal.

The proponent’s personnel, consultants and management to be utilized in this service requirement shall be knowledgeable in their areas of expertise, professionally accredited and licensed to practice in Alberta. Brazeau County reserves the right to perform investigations as may be deemed necessary to insure that competent persons will be utilized in the performance of the contract.

14.0 INDEMNITY

If the contract is awarded, the successful proponent will be required to indemnify and hold Brazeau County harmless and against all liability and expenses, including solicitor’s fees, howsoever arising or incurred, alleging damage to property or injury to, or death of, any person arising out of or attributable to the contractor’s performance of the contract awarded.

Any property or work to be provided by the contractor under this contract will remain at the contractor’s risk until written acceptance by Brazeau County; and the contractor will replace, at the contractor’s expense, all property or work damaged or destroyed by any cause whatsoever.

15.0 EXCEPTIONS

The proponent shall furnish a statement on company letterhead giving complete description of all exceptions to the terms, conditions and specifications. Failure to furnish the statement will mean that the proponent agrees to meet all requirements of the Request for Proposal.

16.0 TERMINATION

Termination for Convenience: Brazeau County may terminate a contract, in whole or in part, whenever Brazeau County determines that such a termination is in the best interest of Brazeau County, without showing cause, upon giving written notice to the proponent. Brazeau County shall pay all reasonable costs incurred by the proponent up to the date of termination. However, in no event shall the proponent be paid an amount which exceeds the bid price for the work


performed. The proponent shall not be reimbursed for any profits which may have been anticipated but which have not been earned up to the date of termination.

Termination for Default: When the proponent has not performed or has unsatisfactorily performed the contract, Brazeau County may terminate the contract for default. Upon termination for default, payment will be withheld at the discretion of Brazeau County. Failure on the part of the proponent to fulfill the contractual obligations shall be considered just cause for termination of the contract. The proponent will be paid for work satisfactorily performed prior to termination, less any excess costs incurred by Brazeau County in re-procuring and completing the work.

17.0 AWARD OF PROPOSALS

Brazeau County reserves the right to modify the terms, or cancel, or reissue the Request for Proposals at any time at its sole discretion. Although proposals will be assessed in light of the evaluation criteria, Brazeau County is not bound to accept the lowest priced or highest scoring proposal or any proposal. Brazeau County reserves the right to reject any or all proposals and to award the contract in its entirety, or in part, whichever, in its opinion, best serves the interests of Brazeau County. Brazeau County will not be obligated in any manner to any proponent until a contract has been duly executed. Neither acceptance of a proposal, nor execution of a contract, will constitute approval of any activity or development contemplated in any proposal that requires any approval, permit or license pursuant to any statute, regulation or by-law. Any damages arising out of a breach by Brazeau County, including damages for any implied duty at law, are limited to the actual costs of preparing the proposal.

18.0 AVAILABILITY OF FUNDS OR LAND

i) The contractual obligations of Brazeau County with respect to award under this contract is contingent upon the availability of appropriated funds from which payment for this contract can be made.

19.0 INTERPRETATION

The contract resulting from this Request for Proposal shall be construed under the laws of the Province of Alberta.

20.0 INTEGRATION

This Request for Proposal document and the proponent’s response to this solicitation contain the entire understanding between parties, and any additions


or modifications hereto may only be made in writing executed by both parties.

21.0 NON-ASSIGNMENT OF CONTRACT

The proponent shall not assign the contract, or any portion thereof, except upon the written approval of Brazeau County.

22.0 PUBLIC INFORMATION/PROPRIETARY INFORMATION/PRIVACY

Brazeau County is subject to the Freedom of Information and Protection of Privacy provisions contained within the Municipal Government Act. Any document submitted to the Municipality in response to this Request for Proposals is subject to this legislation and Respondents should be aware that any member of the public is entitled to request a copy of the document. In response to such a request, Brazeau County may be required to disclose some or all of the information in accordance with the criteria set out in the legislation, including sections 462, 480 and 481(1).

23.0 INTELLECTUAL PROPERTY RIGHTS

Brazeau County will be the owner of the intellectual property rights, including patent, copyright, trademark, industrial design and trade secrets in any deliverable product or product developed through this contract. Licensing and marketing rights to the developed product will not be granted in the contract. Proposals regarding these rights should not be submitted in response to this Request for Proposal and will not be considered in evaluating responses. If in the future Brazeau County elects to commercialize the developed product, the licensing and marketing rights will be negotiated separately.

24.0 GUARANTEED BID BOND

A certified cheque or bid bond* made payable to Brazeau County equal to 10 percent of the Tender, to be held in escrow and dealt with as follows:

a) In the event of the above RFP being accepted within 90 days of the closing of the RFP and our failing or declining to enter into a contract for the amount of our RFP, the said cheque/bid bond shall be forfeited to the Owner in lieu of our failure of refusal to enter into such contract.

b) In the event of our RFP not being accepted within 90 days of the closing of The RFP, the said cheque/bid bond will be returned to us forthwith unless a satisfactory arrangement is made with us covering its retention for a further period.

c) In the event of our RFP being accepted, the said cheque/bid bond will be


retained as a guarantee of entering into a contract, to be released on receipt of a Performance Bond in the amount specified in Section 25 - Deposit and Surety. Said Performance Bond to be replaced by a Maintenance Bond covering the two year warrantee period. In cases where a certified cheque has been retained, such cheque will be released at the termination of the warrantee period.

d) The contractor, and/or supplier agrees that Brazeau County may apply all payments for work completed or goods supplied, or service provided, to amounts owing to the County by the contractor or supplier, including related administration of late payment charges related to the amounts owing.

25.0 DEPOSIT AND SURETY

For contracts with a value less than $100,000, bid surety and contract security is not required. For bids valued at over $100,000, the bid shall be accompanied by bid security in the mount of 10% of the Lump Sum Price, in the form of a certified cheque, a bank draft, a money order, a bid bond, or any combination thereof, made payable without recourse, to Brazeau County, to be held in escrow and dealt with as called for in the 'Tender Form'.

After award, the successful tenderer shall replace the bid surety with a performance bond and Labour & Materials bond. Where the Bid Surety has taken the form of a certified cheque, the security of the successful bidder will be returned when he has fully complied with the conditions for performance surety outlined in the tender documents.

For contracts with a value of $100,000 to $250,000 contract security may be in the form of either a bond in the amount of 50% of the Lump Sum Price or alternatively, a certified cheque or irrevocable letter of credit in the amount of 15% of the Lump Sum Price. For contracts with a value greater than $250,000 but less than $500,000 contract security may be in the form of a bond in the amount of 50% of the Lump Sum Price or alternatively, a certified cheque or letter of credit in the amount of 20% of the Lump Sum Price. For contracts with a value greater than $500,000, security will only be accepted in the form of the 50% performance and labour and material bond.

26.0 INSURANCE

.1 The Contractor will provide and maintain insurance as required by the

rest of this Schedule. All Policies (except those under section 2(b) and 2(e)) will be in the joint names of the Owner, Brazeau County and the


Contractor, will include all Sub-Contractor’s, the Owner’s Representative and the Contractor’s Consultants as unnamed Insureds and will otherwise comply with the rest of these Insurance Conditions. All policies (except those under sections 2(b) and 2(e)) will preclude subrogation claims by the Insurer against anyone insured thereunder. Certificates of Insurance evidencing types of coverage in place and policy limits will be provided to Brazeau County prior to work commencing. Brazeau County retains the right to review all policy wordings. All policy wordings to be in a form and with Insurer’s reasonably acceptable to Brazeau County, licensed to do business in Alberta.

.2 The insurance that the Contractor will provide and maintain is as follows:

a) The Contractor will provide and maintain (Wrap Up)

Comprehensive or Commercial General Liability insurance specifically named for the Project, subject to limits of not less than $5,000,000.00 inclusive per occurrence and a deductible of not more than $10,000.00 per occurrence, for bodily injury, death and damage to or loss of property, including loss of use thereof and including coverage for:

i) Premises and operations liability, personal injury, liability, Owner’s and Contractor’s protective liability, blanket written and oral contractual liability.

ii) Owner’s and Contractor’s contingent protective liability with respect to the operations of persons, Firms or Corporations having a contract for the execution of a part or parts of the work included in the Contract.

iii) Products Hazard or Completed Operations liability which will be maintained for 24 months from the date of Substantial Performance.

iv) Blanket contractual liability

v) Cross liability and separation of interest with respect to each Insured

vi) Contingent employer’s liability

vii) Personal injury liability

viii) Liability with respect to non-owned licensed vehicles


ix) Broad form occurrence property damage

x) Employer’s liability and contingent employee’s liability

b) The Contractor will provide and maintain liability insurance in respect of vehicles owned, leased or rented by the Contractor and Sub-Contractors, subject to limits of not less than $2,000,000. inclusive per occurrence

c) The Contractor shall provide and maintain for the length of the

project, Builders Risk (Course of Construction insurance) to ensure the “work” during the construction period and all of the elements destined for incorporation into the work, while on site or in transit and shall include coverage for the cost of debris removal, contamination and increased cost to repair or replace, resulting from application of By-Laws and Ordinances. Coverage will be for replacement cost value

i) Be in the joint names of the Owner and Brazeau County and the Contractor, will include the interest of the Owner and Brazeau County, the Contractor, Sub-Contractors and all others having an insurance interest in the work

ii) Include all Sub-Contractors as unnamed Insured or, if they specifically request, as Named Insured.

iii) Preclude subrogation claims by the Insurer against anyone insured thereunder

iv) Be provided by a Builder’s Risk policy and insure against all risks of direct loss or damage, including flood and earthquake, subject to any inclusion expressly specified in the Contract and will apply to all material, equipment, machinery, labour and supplies of any nature whatsoever, the property of the Insured or others for which the Insured may have assumed responsibility, to be used in or pertaining to the site preparation, erection, fabrication, reconstruction or repair of the work, or the site and in transit, subject to the exclusions of the policy specified

v) Provide coverage for damage to the work as a result of an accident to any pressure vessel or vessel under vacuum during the period of such policies up to certification or being placed in operation and


vi) Apply to both the installation and testing phases

vii) Designated as primary to any other insurances held by Brazeau County

viii) Include coverage for property while in transit including loading, unloading and while in temporary storage

d) The Contractor will provide and maintain all-risks Contractor’s

equipment insurance protecting all machinery and equipment used by the Contractor in the performance of the work for the value of any such machinery and equipment

e) The Contractor (through their design Professionals) will provide

Wrap Up Professional Liability insurance with respect to professional liability (specifically named for the Project) including Errors & Omissions, with a limit of not less than $2,000,000. per occurrence with respect to the Project alone and with a deductible of not more than $25,000. per occurrence, with an extended discovery and reporting period for five (5) years after the date of final completion. This insurance shall be primary insurance without the right of contribution of performance bond.

.3 All Builders Risk property insurance will be maintained continuously

until 10 days after the date of the Contractor’s final payment application to the Owner.

.4 All insurance policies will provide that in the event of a loss, payment for damages to the work will be made to the Owner and the Contractor as their respective interests may appear. The Contractor will act on behalf of the Owner and Brazeau County and itself for the purpose of adjusting the amount of such loss with the Insurers. On the determination of the extent of the loss, the Contractor will immediately proceed to restore the work and will be entitled to receive from the Owner (in addition to any sum due under the Contract) the amount at which the Owner’s interest in the restoration work has been appraised, to be paid as the work of the restoration proceeds and in accordance with the Contractor’s payment application, but only to the extent that the Owner actually receives payment from the Insurer or Insurers in respect of that loss and the Owner is not liable to pay the Contractor anything in any other case. If policies are structured in layers, “drop down” provision for repairs or exhausted aggregates in underlying insurance is required. (Automatic reinstatement of aggregate limits in underlying layers acceptable


alternative)

.5 The Contractor will, from time to time at the request of the Owner, provide to the Owner proof satisfactory to the Owner, acting reasonably, that all policies of insurance required by these Insurance Conditions are in force, unamended and not canceled and that any premiums due therefor have been paid in full.

.6 All Insurance policies (except under Section 2(b)) under these Insurance

Conditions will contain an endorsement to provide all Named Insured with prior notice of changes and cancellations and such endorsement will be in the following form:

“It is agreed that the coverage provided by this Insurance will not be changed or amended in any way, nor canceled until 30 days after notice of such change or cancellation has been given to all Insured.”

.7 If the Contractor fails to comply with these Insurance Conditions in any

respect, the Owner may, in it’s sole discretion, perform the Contractor’s obligations under these Insurance Conditions, at the expense of the Contractor and any expense so paid by the Owner will be repayable to the Owner on demand or by deduction by the Owner from any payment owing by the Owner under the Contract and until so paid, will bear interest at the Default Rate. Nothing in this section places any obligation on the Owner to act under this section or relieves the Contractor from it’s obligations under these Insurance Conditions.

.8 The Contractor will require all it’s Contractor’s and Sub-Contractors, of

every description, to provide and maintain insurance as required by Section 2(b) and (d) of these Insurance Conditions and those sections will, with respect to any such Contractor’s and Sub-Contractors, be read as if those sections referred to them. The Contractor will be responsible for obtaining Certificates of Insurance from their Contractor and Sub Contractors and will upon request, provide same to Brazeau County for review.

.9 The Contractor will be responsible for any and all deductibles payable in

any of the foregoing policies.

.10 Workers Compensation, the Contractor shall at all times, pay or cause to be paid, any assessment of compensation required to be paid pursuant to the Worker’s Compensation Act. Upon failure to do so, the Owner may pay any such assessment or compensation to the Workers Compensation


Board and the amount of such payment shall, at the option of the Owner, be payable by the Contractor to the Owner on demand or the Owner may deduct the amount of such payment from any monies then or thereafter becoming due and payable to the Contractor under this contract. The Contractor unconditionally guarantees to the Owner, full compliance with the conditions, regulation and laws relating to Workers Compensation by itself and by all Contractors or Sub Contractors. The Contractor shall provide and maintain, during the life of this Contract, Worker’s Compensation Insurance for all the Contractor’s employees. Verification shall be filed with the County prior to commencement and upon completion of the Contract. Final payment will not be made until a final clearance is received.

The Contractor’s Worker’s Compensation Number is: (Include copy of WCB Certificate)

27.0 POST-BID SUBMISSIONS

.1 To be eligible to receive award of Contract the Contractor shall provide

within 48 hours after the tender closing but before award of Contract a copy of the following documents:

.1 WCB Certificate .2 Certificate of Recognition .3 Certificate of Insurance

.2 It will be the responsibility of the Principal Contractor to ensure WCB coverage is in place for their employees and employees of any their sub-contractors. Individuals not covered by WCB are not permitted on Brazeau County property.

.3 At any time during the term of the Contract, when requested by the

Owner, the Contractor shall provide such evidence of compliance for both of the above requirements.

28.0 COMPETENCY OF BIDDER

Brazeau County intends to only contract with responsible bidders who are in the business of providing the goods and/or services bid upon and can provide proof that they can furnish satisfactory performance based on past work experience with Brazeau County, other companies, or government agencies, and have the financial, managerial, and resource capabilities for the size of project bid upon. Satisfactory performance includes meeting all of the requirements of the various


federal and provincial regulations and agencies for completion of work and making payments to subcontractors in a timely basis. The evaluation process may include reference checks, third party credit checks, site visits, and/or your firm may be asked to allow Brazeau County to complete personal credit and/or criminal record checks if company information is not available or adequate. Bidders found unacceptable during the evaluation process will not be given further consideration.

29.0 THE OWNER’S RIGHT TO TERMINATE CONTRACT

.1 If the Contractor will be adjudged as bankrupt; or

.2 If the Contractor should make a general assignment for the benefit of his

creditors; or

.3 If a receiver should be appointed on account of the Contractor's insolvency; or

.4 If the Contractor should persistently or repeatedly refuse or fail, except in cases for which extensions of time are provided, to supply enough properly skilled workmen or proper materials to complete the work; or

.5 If the Contractor should fail to make prompt payments to Sub-contractors

or for materials or labour, or persistently disregard Codes, By-laws, or Ordinances or the instructions of the Owner, or otherwise be guilty of a substantial violation of any provision of the Contract, then the Owner, upon that sufficient cause exists to justify such action, may, without prejudice to any other right of remedy and after giving the Contractor seven (7) days written notice, terminate the employment of the Contractor and take possession of the premises and of all materials, tools and appliances thereon and finish the work by whatever method he may deem expedient. In such case, the Contractor shall not be entitled to receive any further payment until the work is finished. If the unpaid balance of the Contract price shall exceed the expenses of finishing the work, including compensation for additional managerial and administrative services, such excess shall exceed such unpaid balance the Contractor shall pay the difference to the Owner.

.6 The expense incurred by the Owner herein provided, and the damage incurred

through the Contractor's default, shall be determined by Brazeau County.

.7 Where the Contractor has been terminated by the Owner, said termination shall not affect or terminate any of the rights of the Owner as against the Contractor or his Surety then existing or which may thereafter occur because of such default. Any retention of payment of


monies by the Owner due to the Contractor under the term of the Contract shall not release the Contractor or their Surety from liability for their default.

30.0 REMOVAL OF EQUIPMENT AND SUPPLIES

In the case of termination of this Contract, before completion for any cause whatsoever, the Contractor, if notified to do so by the Owner, shall remove any part or all of their equipment or supplies from the property of the Owner within seventy-two (72) hours after receiving written notice. Failing this, the Owner shall have the right to remove such equipment and supplies at the expense of the Contractor.

31.0 NOTICE OF COMPLETION

When work is complete, request in writing that a final inspection be made by the Owner. Upon the Owner’s and/or Brazeau County's concurrence that the work is complete, attend the final inspection and participate in the preparation of a deficiency list.

32.0 DEFICIENCY CORRECTIONS

Correct all deficient items and advise Brazeau County and/or Owner in writing when complete.

33.0 COMPLETION CERTIFICATE

If all deficiencies are found to be complete after a final takeover inspection, the Owner shall issue a completion certificate. The date shown on the completion certificate shall commence the 60 day Lien Period and all guarantee and warranty periods.

34.0 TAXES

When invoicing, all taxes should be shown as a separate item.

35.0 PAYMENTS FOR THE WORK

Subject to such amounts as may be payable by Brazeau County to the Design-Builder following Substantial Performance in accordance with the Contract, the Design-Builder will be paid for the Work in monthly installments on the basis of payment applications submitted by the Design-Builder to Brazeau County’s Representative in accordance with this Section, as follows:


35.1 Payment and Schedule of Prices

The Design-Builder will submit to Brazeau County's Representative, at least 14 Days before the first payment application, a breakdown of the Schedule of Prices into the various parts of the Work, confirming that such portion of the Work which is required to be completed in order to receive payment has actually been completed and aggregating the total amount of the Contract Price and divided so as to facilitate evaluation of applications for payment.

35.2 Invoices for Payment

The Design-Builder will date each Invoice the last Day of the Month and the Design-Builder will claim the value of Work actually performed and material actually delivered to the Work Site, based on the approved Schedule of Prices. Brazeau County will pay for materials delivered to the Work Site but not yet incorporated into the Work, but only if arrangements satisfactory to Brazeau County’s Representative, have been made, including evidence of transfer of ownership to Brazeau County, and protection against damage or theft.

35.3 Certification of Work Invoiced

Certification of invoices will be based on Brazeau County Representative’s observation at the Work Site. The data provided along with the invoice to the best of the Representative’s knowledge, information and belief, is reflecting work progressed to the point indicated; that in Representative’s opinion the quality of the work is in accordance with the Contract Documents; and that the Design-Builder is entitled to payment under the Contract Documents in the amount invoiced.

35.4 Invoices

All invoices are to be sent to [email protected]. Brazeau County’s Representative is free to question the Design-Builder regarding the sufficiency and accuracy of each invoice and the Design-Builder will answer any questions and provide any information or documentation which the Representative may request in support or clarification of the invoice.

The invoices will set out, based on the Design-Builder’s lump sum contract value:

(i) the total value of the Work completed, including design,

construction and materials incorporated into the Work;


(ii) all holdbacks;

(iii) The total amount owing by Brazeau County to the Design-Builder; and (iv) The total & remaining contact amount and change order values, if any.

35.5 Payment

Brazeau County will make each progress payment to the Design-Builder on account of the Work no later than 30 Days after the receipt of invoice by Brazeau County, provided that no claims in respect of builders’ liens are then registered against the title to the Project in connection with the Work. No payment made by Brazeau County under the Contract, or partial or entire use or occupancy of the Project by Brazeau County, will constitute an acceptance of any portion of the Work that is not in accordance with the Drawings or Specifications or other requirements of this Contract.

35.6 Builder’s Lien Act to Prevail

Subject at all times to any provision to the contrary in the Contract, Brazeau County and the Design-Builder agree that if any provision of the Contract is or becomes inconsistent with the Builders' Lien Act, then the Builders' Lien Act will prevail to the extent of such inconsistency.

35.7 Builders’ Lien Holdback

Brazeau County will deduct from each progress payment made to the Design-Builder a holdback pursuant to and in the amount required by the Builders' Lien Act.

35.8 Release of Holdback

Subject to the provisions of the Contract, and in accordance with the applicable provisions of the Builders' Lien Act, Brazeau County shall, make payments in full less ten (10%) percent upon completion of the contract. The successful Bidder shall supply an invoice upon completion of the contract and after the invoice has been verified as correct, payment will be made less ten (10%) percent. The final ten (10%) percent will be made after achievement of Substantial Performance and receipt of invoice from the Design-Builder of the holdback together with a statutory declaration that all subcontractors, labour and accounts for materials and equipment incurred in the project have been paid in full except for amounts properly retained as a holdback or as an identified amount in dispute.


35.9 Application for Certificate of Substantial Performance

The Design-Builder’s application for the Certificate of Substantial Performance will be supported by a certificate that the Work completed to date has been completed in accordance with the Drawings and Specifications and providing a list of deficiencies and the Design-Builder’s estimated cost to rectify the deficiencies.

The Design-Builder will ensure that the following events are completed prior to the application for the Certificate of Substantial Performance (and agrees that the cost of completing such events does not exceed two percent (2%) of the Contract Price):

(i) the performance of the Work shall have been completed with the exception of those items specified in the deficiency list (“punchlist”) jointly prepared by the Design-Builder and Brazeau County and agreed to by Brazeau County. All punchlist items shall be of such a nature that their completion shall not in any material way impair the normal daily operation of the Project nor in any way reduce or require the reduction of the useful capacity of the Project;

(ii) the Project shall be ready to be occupied and operated in compliance with the Contract and all permits or authorizations for which the Design-Builder is responsible for satisfying under the terms of the Contract Documents including any Occupancy Permit;

(iii) the Design-Builder shall have assigned or caused to be assigned, where applicable, and delivered to Brazeau County all guarantees, warranties (whether from manufacturers, suppliers or subcontractors), and applicable certificates, distribution system diagrams, permits and approvals relating to the Project, spare parts or materials left over together with any other material or documentation required to be submitted under the Contract Documents. To the extent that delay in delivery will not impair the safety, security or health of occupants of the Project or the extent that Brazeau County is satisfied that any such warranties, guarantees or other deliverables will be delivered within a reasonable period of time, the delivery of such items will be included in the punchlist referred to above. Any assignment by the Design-Builder shall expressly reserve Brazeau County’s rights to make any claims under guarantees and warranties for the repair or replacement of the Work and such assignments shall in no way prejudice any rights or benefits of Brazeau County pursuant to such guarantees or warranties.

35.10 Brazeau County’s Inspection


Brazeau County's Representative will, immediately after the receipt of an application from the Design-Builder for a Certificate of Substantial Performance, complete an inspection and assessment of the Work to verify the validity of the application.

Brazeau County's Representative will, not later than 10 Days after completing the inspection, notify the Design-Builder of approval, or the reasons for disapproval, of the application.

When Brazeau County's Representative, finds that Substantial Performance of the Work has been reached, Brazeau County's Representative will, 3 Days after approval, issue a Certificate of Substantial Performance. The date of Substantial Performance of the Work will be as stated in the Certificate of Substantial Performance.

35.11 List of Deficiencies

Upon application for the Certificate of Substantial Performance, Brazeau County’s Representative and the Design-Builder will inspect the Work and identify any defects or deficiencies in the Work which are outstanding. Prior to or concurrently with the issuance of the Certificate of Substantial Performance of the Work, Brazeau County’s Representative will issue a list of defects and deficiencies in the Work, and, in consultation with the Design-Builder, establish a schedule for the correction or completion of all defects or deficiencies and a date for Total Completion. Failing to include an item on the list does not alter the responsibility of the Design-Builder to complete the Work in accordance with this Contract.

35.12 Waiver

The submission of an application for the Certificate of Substantial Performance or for any payment due thereunder shall constitute a waiver by the Design-Builder, or the Subcontractor, as the case may be, of all claims whatsoever against Brazeau County under this Contract or any subcontract arising thereunder, whether for a change in the Contract Price, or for any extension of time, or otherwise except those claims made in writing prior to the Design-Builder’s application for payment, and still unsettled.

35.13 Holdback for Defects and Deficiencies

In addition to any other holdbacks as provided in the Contract Documents, at the time of Substantial Performance, Brazeau County may


hold back an amount equal to 200% of the cost which Brazeau County’s Representative, estimates will be incurred to correct or complete any defects or deficiencies in the Work which remains to be completed in order to achieve Total Completion, except for Work which has been delayed due to climatic conditions, in which case the holdback will be 110% of the estimated cost of such Work. Such holdbacks will be retained by Brazeau County until Total Completion is achieved and if Total Completion is not achieved by the completion date for the Project, Brazeau County may undertake such work as is necessary to achieve Total Completion and may apply such holdbacks to the costs incurred by Brazeau County in so doing, including a fee of 20% of such costs on account of Brazeau County’s cost of management and overhead, and without prejudice to the right of Brazeau County to recover such costs and fee from the Design-Builder to the extent that they exceed such holdbacks.

35.14 Application for Final Payment

When Design-Builder considers Total Completion has occurred, the Design-Builder shall submit an application for payment of the remaining holdback amount together with:

(i) a statutory declaration that all subcontractors, labour and accounts for materials and equipment incurred in the Project have been paid in full except for amounts properly retained as a holdback or as an identified amount in dispute;

(ii) a clearance certificate from the Workers’ Compensation Board for each relevant subcontractor (determined in accordance with the requirements from time to time of applicable law, industry and Brazeau County practice and WCB policy);

(iii) a signed itemized list of taxes paid, if any; and

Brazeau County’s Representative will, no later than five (5) days after the receipt of such application together with the documents acceptable to Brazeau County’s Representative in their sole discretion, review the Work, notify the Design-Builder whether Brazeau County considers the application is valid or give a list of remaining or outstanding defects or deficiencies of which Brazeau County’s Representative is aware or any other reasons why the Design-Builder’s application for final payment is not valid.

When Brazeau County’s Representative finds that Total Completion has occurred, he will issue to Brazeau County and the Design-Builder a final


certificate for payment and a Certificate of Total Completion.

Subject to the provisions of the Contract and the applicable provisions of the Builders’ Lien Act, Brazeau County shall no later than thirty (30) days after issuance of a final certificate for payment and the expiration of the period during which all liens may be claimed against that holdback, pay the Design-Builder the unpaid balance of the Contract Price subject at all times to Brazeau County’s right to withhold payment of any portion or all of such payment that it deems necessary for the protection against claims which Brazeau County may have against the Design-Builder under this Contract, such payment shall not in any way be construed as an acceptance of all or any part of the Work, nor shall it constitute a waiver by Brazeau County of any or all rights or claims.

36.0 GUARANTEE/WARRANTY

.1 The contractor, in addition to any specific guarantees called for, shall and hereby warrant and/or guarantee, for a period of 24 months from the date of substantial performance, all work called for in the plans and specifications, including any additional work approved and accepted as an extra to the contract.

.2 The contractor shall furnish the owner with original copies of all

guarantees called for under other divisions of this specification.

.3 Upon written notice during the guarantee period, immediately replace, repair or otherwise make good all defective work, materials or equipment at no additional cost to the Owner.

.4 The contractor shall be responsible for coordinating and expediting the

correction of any deficiencies of his own work or the work of his sub-trades covered by this warranty.

.5 Nothing in the above implies that this guarantee shall apply to work which has been abused or improperly maintained by this owner or his successor in interest.

37.0 PROTECTION

Construct and maintain hoarding and other temporary guards and enclosures where and as may be required for the protection of the Public, the adjoining properties, and employees on the work. Properly and continuously maintain such temporary protection during the progress of the work, and remove on completion. The contractor shall also be responsible for the security of the work from looting or damage until end of Contract.


38.0 CLOSING DOWN WORK

Should work be closed down for any cause, the contractor shall assume full responsibility for its proper protection during such period and shall make good at their own expense any damage that occurs due to their failure to provide proper protection.

39.0 UTILITIES

.1 The contractor shall be responsible for all Public Utilities encountered in

their work. They shall notify the proper authorities, make all necessary arrangements and do all work required to connect any applicable service. They shall consult all Public Utility records and become informed of the location and extent of all utilities which may be, or are, associated with their work. All work shall meet the requirements of the authority having jurisdiction.

40.0 MINIMUM STANDARDS

In the absence of other standards being required by the contract documents, all work shall conform to or exceed the minimum standards of the Canadian Government Specification Board, the Canadian Standards Association or the National Building Code of Canada (2005), whichever is applicable.

41.0 PROTECTION OF WORK AND PROPERTY

.1 The Contractor shall protect the Work and the Owner’s property and

property adjacent to the place of the Work from damage, and shall be responsible for damage which may arise as the result of operations under the Contract.

.2 Should the Contractor in the performance of this Contract damage the

Work, the Owner’s property or property adjacent to the Place of the Work, the Contractor shall be responsible for the making good of such damage at the Contractor’s expense.

42.0 DAMAGE

Contractor shall bear the cost of making good all damage to the site, lawn areas, trees, fencing, building, etc., resulting from his operations under the contract.

43.0 HEALTH AND SAFETY ACT


Every constructor shall take every precaution that is reasonable in the circumstances to ensure that every employee, self-employed person and employer performing work in respect of the project complies with the latest revision of the Alberta Health and Safety Act and the Regulations, Alberta Health and Safety Regulations and all other safety measures as required by authorities having jurisdiction.

44.0 SITE SAFETY PLAN

Before being permitted access to the site to commence construction, the contractor shall provide the Owner with a written site safety plan. The site safety plan provided shall be a written course of action that, through a pre-job evaluation, identifies and sets out specific actions to be taken to eliminate or control, hazards associated with the work to be performed and to also deal with concerns or hazards that may develop during the course of the project. This plan shall include but not be limited to identification of safety hazards anticipated during the project, solutions to those hazards, safety procedures, identification of designated safety officers and provisions for safe access to the site for Brazeau County staff and contractors. Receipt and acceptance of the safety plan shall be mandatory prior to commencement of work.

45.0 VALUATION OF CHANGES

.1 The valuation of any changes in the work shall be determined in one or

more of the following ways:

.1 By estimate and acceptance in a lump sum, submitted with sub-contractors' and suppliers' signed quotations and breakdown of estimates for material and labour.

For changes where the individual trade cost is anticipated to be less than $1000, the requirement for the detailed cost breakdowns may be waived but the individual trade quotation must be supplied.

.2 By unit prices agreed upon or as listed in the Contract.

.3 Cost of work and percentage or by cost and fixed fee.

.2 In cases of additional work to be paid for under method .3, the Contractor

shall keep and present in such form as the Project Manager may direct, a correct account of the net cost of labour and materials, together with vouchers. The Project Manager shall certify to the amount due to the Contractor including the profit and overhead as described in the


Schedule. Pending final determination of value, payments on account of changes shall be made on the Project Manager's certificate.

.3

.1 In determining methods .1 or .3 above, the labour costs shall be

calculated by the actual estimated hours at an hourly rate calculated as follows:

The hourly rate shall be the total payroll costs including hourly wage, statutory contributions to EI, WCB and CPP and other applicable labour burdens paid directly by the employer such as vacation pay, holiday pay and pension plan. The Owner reserves the right to verify the payroll costs by audit.

The following percentages shall apply to the total payroll costs:

- small tools/expenditures: 5% (on payroll costs)

- site supervision: 5% (on payroll costs)

.2 In determining methods .1.1 and .1.3 above, the material costs

shall be calculated as follows:

Contractors' net costs, including contractor discounts from suppliers, FOB the project site plus applicable taxes.

.3 In determining methods .1.1 and .1.3 above, equipment rental

costs for major pieces of equipment required shall be at local industry rates.

.4 In determining methods .1.1 and. 1.3 above, overhead and fees

shall be calculated as follows:

The cost of any authorized change shall be determined by the net total of labour and material or equipment as outlined in .1.3.1, .1.3.2, and .1.3.3 on which the percentage mark-up shall be determined as follows:

For Each Change Up To $5000:

Sub-contractors' own work - Overhead & fee - 15% total

Design-Build Contractors own work - Overhead & fee


- 15% total Design-Build Contractors' on Sub-

contractors' work - 10% total (No percentage mark-

up shall be applied to deductions)

For Each Change Above $5000:

Sub-contractors' own work - Overhead & Fee- 10% total

Design-Build Contractors' own work - Overhead &

Fee- 10% total Design-Build Contractor on Sub-

contractors' work - 8% total

(No percentage mark-up shall be applied to deductions)

Overhead and fee to include all normal overhead costs such as head office supervision, insurance, bonds, site and head office expense etc.

46.0 DISPOSAL OF MATERIALS

All construction waste/recyclable materials from the project is to be delivered to a waste and recycling facility licensed to accept construction materials. Receipts from the licensed facility confirming delivery of the construction materials from the project may be requested.

47.0 CONFIDENTIALITY

The selected proponent agrees not to release or in any way cause to release any confidential information of Brazeau County unless they have been specifically approved to so in writing.

48.0 ADDED VALUE

Brazeau County is interested in maximizing the value of expenditures as it relates to achieving additional value that would further benefit Brazeau County and its operation, as well as its community of citizens and their tax based funding. As such, bidders are encouraged to consider, develop and propose added value concepts, programs, components and the like that would further enhance the proposed acquisition represented in this solicitation request.

49.0 DEBRIEFING


Brazeau County offers debriefing to unsuccessful proponents. An unsuccessful proponent must request a debrief in writing within five (5) business days from the date of posting the award on Alberta Purchasing Connection website.

50.0 CLOSING STATEMENT

Brazeau County would like to express their appreciation to proponents for wishing to assist us in our continuing quest to provide the highest quality services, cost effectively and efficiently.

51.0 OHS REFERENCE

Occupational Health and Safety Alberta 10808 – 99th Avenue, Edmonton, Alberta T5K 0G5


APPENDIX 1 - PROPOSAL SUBMISSION FORM

I/We hereby agree to provide to Brazeau County all services, labour and materials required to complete the assignment described in the Request for Proposals dated October 4st, 2018 and our proposal dated ________ .

Proponent Information

Name of Proponent Project Contact

Proponent’s Head Office Address Telephone

City Facsimile

Postal Code

Joint Venture or Partnership Information

This section must be completed only if the Proponent named above is a joint venture or partnership. The following information must be provided for partners either corporate or individual. If there are more than two partners to the joint venture or partnership, please provide the same information separately for additional partners.

Name of Partner # 1 Project Contact:


City Facsimile

Postal Code

Name of Partner # 2:


City Facsimile

Postal Code


Terms of Submission

I/We hereby submit our proposal for DESIGN-BUILD: Sports Park Washroom Facility for Brazeau County as described in the Request for Proposals dated October 4th, 2018.

I/We have carefully examined all Requests for Proposals documents and have a clear knowledge of the assignment, and that by submitting this Proposal Submission Form, I/We agree to all terms and conditions of the Request for Proposals dated October 4th, 2018.

I/We submit the requested information outlining the team organization and deployment of resources, experience of the firm and references, qualifications of the prime contact, and team qualifications. I/We recognize that the information and references submitted may be investigated and that pertinent information may be obtained, and thereby consent to such investigation.

I/We understand that the fee submitted in this Proposal Submission Form is based upon acceptance of the proposal within 90 days of the closing date established by Brazeau County for the receipt of proposals.

I/we understand that any omission or failure to answer questions included herein may result in my/our being disqualified from further consideration in the Request for Proposals.

Lump Sum Price Proposal:

I/We hereby agree to provide to Brazeau County all services, labour and materials required to complete the assignment described in the Request for Proposals dated October 4th, 2018 and our proposal dated ________, including the cost of all allowable disbursements for the Lump Sum Price of:

Dollars ($ ) Canadian, exclusive of all applicable taxes.

I/We understand that the Lump Sum Price stated above is the competitive price to be scored in evaluation of the submissions as described in Section 9, Evaluation Criteria. The Lump Sum Price is the sum of all of the following prices which account for the scope of work described:

Option A) 1200 Square Feet Facility Option B) 900 Square Feet Facility Planning and Design Fees:

$ _________________________

Planning and Design Fees:

$ ___________________


Option A) 1200 Square Feet Facility Option B) 900 Square Feet Facility Brazeau Sports Park Washroom Facility Brazeau Sports Park Washroom Facility

a) Construction Documentation Completion: $

_________________________

a) Construction Documentation Completion: $

___________________ b) Construction Inspection, Contract Administration, Commissioning:

$ _________________________

b) Construction Inspection, Contract Administration, Commissioning:

$ ___________________

c) Construction Cost: c) Construction Cost: i) Construction Cost $ _______________________ i) Construction Cost $ _________________ ii) Site Development $ _______________________ ii) Site Development $ _________________

Sub-Total: $ _________________________ Sub-Total:

$ ___________________

General Allowances General Allowances

i) Signage allowance $ ___________________15,000 i) Signage allowance

$ _____________15,000

ii) Owner's contingency allowance

$ ___________________10,000

ii) Owner's contingency allowance

$ _____________10,000

iii) Landscaping allowance $ __________________2,000

iii) Landscaping allowance $ ____________2,000

Total Price (excluding all GST)

$ _________________________

Total Price (excluding all GST)

$ ___________________

We hereby acknowledge receipt of the following addenda:

ADDENDUM # DATED NO. OF PAGES 1.

2.

3.

4.

5.


If we are notified of the acceptance of this tender within the time limit above specified, we will enter into a written agreement with Brazeau County and complete the entire work included in the contract within ____ days.

Should we fail to complete the Contract within the specified time, or specified time as amended, we agree that damage will be sustained by the Brazeau County and that it is and will be impracticable and extremely difficult to ascertain and determine the exact actual damage which Brazeau County will sustain in the event of and by any of such delay and reason we agree to pay Brazeau County the sum of Five Hundred dollars ($500.00) for Liquidated Damages, and not as a penalty, for each and every calendar days delay in finishing the work in excess of the Date of Completion of the work. We agree that this amount is a reasonable estimate of the actual damage to Brazeau County which will accrue during the period in excess of the Date of Completion of the work. Liquidated Damages payable under this paragraph are in addition to and without prejudice to any other remedy, action or alternative that may be available to Brazeau County.

I/We agree, for the Lump Sum Price stated, to supply all labour, materials and services for the execution and completion of the assignment in accordance with the Request for Proposals and our proposal. I/We agree to provide additional consulting services when requested in writing by Brazeau County for the duration of the assignment, to be performed by the same firms/individuals proposed and accepted for the assignment at the hourly rates stated above.

I/we have received and allowed for addenda numbered to in preparing our proposal and this Proposal Submission Form.

I/We agree, for the Lump Sum Price stated, to supply all labour, materials and services for the execution and completion of the assignment in accordance with the Request for Proposals and our proposal. I/We agree to enter into a contract with Brazeau County. I/We agree to provide additional consulting services when requested by Brazeau County for the duration of the assignment, to be performed by the same firms/individuals proposed and accepted for the assignment at the hourly rates stated above.

I/We have the authority to bind the Proponent.

___________________________________________________ Name of Proponent or Joint Venture (Include the GST #)

_____________________________________ Signature of Company Official (Signature for each official in joint venture)

_____________________________ Witness or Seal

Date: ________________


CONTRACTOR HEALTH & SAFETY QUESTIONNAIRE Contractors wishing to submit proposals to Brazeau County must complete this questionnaire and submit it to Brazeau County Finance Department with their bid information

GENERAL INFORMATION:

Company Name: _________________________________________________________________

Company Address: ____________________________________________________________________

Telephone Number: ___________________________________________________________________

INSURANCE/WORKERS’ COMPENSATION COVERAGE:

Is your company covered by general liability insurance, automotive insurance, umbrella policies, etc., that would cover the cost of damages to, and incidents involving third parties? Yes No

Is your company in good standing with the Workers’ Compensation Board for the Province of Alberta?

Yes No If no, please explain ___________________________________________________________

SAFETY PERFORMANCE:

Does your company have any non-compliance or outstanding issues with the OHS Alberta, such as stop work orders, pending charges/prosecutions, or recent (within the last year) convictions or fines?

Yes No

If yes, please attach a note explaining the details, including current status or resolution.

SAFETY PROGRAM:

Does your company have a written health and safety policy signed by management? Yes No Does your company have written safety policies, procedures, and safe work practices applicable to the scope of work to be performed, including clearly defined safety responsibilities for managers, supervisors and workers? Yes No

How do you communicate your safety policies and procedures?

How often do managers/executive officers visit the work site?

Please explain how you conduct on-site inspections, including how often they are conducted, what they cover and who conducts them?


Does your company have a risk assessment procedure? Yes No

Does your company have a procedure in place for investigating incidents, accidents and near misses? Yes No

The Contractor shall attach a list and contact information of all supervisors you will be using on site, as well as any safety coordinator or persons responsible for job site safety.

Do you provide on the job training to all employees? Yes No

Please indicate how you inform your workers, other workers or persons at or near the workplace of any workplace hazards to which they may be exposed.

Do you have a disciplinary policy in place for anyone committing health and safety violations? Please describe: Yes No

Do you have a Joint Occupational Health and Safety Committee or Representative? Yes No

Do you have a preventative maintenance program for tools and machinery? Yes No

Do you have a health and safety policy in place for incorporating sub-contractors into the workplace? Yes No

Please provide any other information relating to other programs or activities that you believe demonstrates your company conducts their projects safely and in accordance with all health and safety requirements.

NOTE: PLEASE BE ADVISED THAT DURING THE TENDERING PROCESS OR AT ANYTIME DURING

THE CONTRACTED WORK, BRAZEAU COUNTY MAY REQUEST COPIES OF POLICIES, PROCEDURES, RECORDS OR DOCUMENTATION OF PROOF FOR ANY QUESTIONS ANSWERED ON THIS QUESTIONNAIRE.

DO YOU AGREE TO PROVIDE THIS INFORMATION IF REQUESTED? Yes No

Signature Date

Position / Title


APPENDIX 2 - Scope of Work

Project Requirements and Specifications

General Requirements • Installation of natural gas furnace, and heat distribution to all areas and rooms of the structure. • Installation of plumbing to supply water from existing services to all faucets and taps

requested. All plumbing require individual shut-off valves. • Installation of a hot water system of adequate design to supply sufficient hot water to all

taps and water sources requested. • Installation of plumbing to divert septic from all drains and fixtures to the existing services. • Installation of all necessary exterior doors that are commercial grade, insulated exterior

steel doors and commercial grade, non-insulated steel interior doors. • Installation of electrical infrastructure to accommodate the requirements of the structure

as outlined in the RFP. • Installation of insulation (if not pre-cast with concrete building materials). • Interior lighting that automatically illuminate and shut off with the presence of movement,

at all times of the day. There must also be an override permission to allow a setting for continuous illumination.

• Brazeau sports park facility is utilized seasonally for recreational sports, as such construction work is expected to take place without any hindrance to the usability of the park.

Washrooms Washrooms are to be distinct male and female. Barrier free water closet for men’s and women’s respectively with necessary hardware. As a minimum, washrooms must contain soap and paper towel dispensers (none specialty - universal/generic brands), waste receptacle, and towel bar, deodorizer, mirror and toilet tissue dispenser along with;

• Five (5) stalls, four (4) sinks and two (2) air dryers in women’s. • Two (2) stalls, three (3) urinals, four (4) sinks and two (2) air dryers in men’s. • Concrete floors with tinted hardener. • Floor drains in each washroom.

Concession Requirements:

• Standard size fridge, convection stove, ventilation fan, and beverage fridge. • Food grade stainless steel or similar double sink with food grade stainless steel or similar

counter tops and cupboards. • Food grade stainless steel or similar counter-top at food counter area, insulated

overhead locking door above food counter. • First aid kit and fire extinguisher. • Floors to be poured cement or similar materials.


• Floor drain in concession. Storage Room A & B Requirements:

• 8’ X 8’ insulated galvanized steel overhead locking door or similar on each side of the structure.

• Non load bearing wall between rooms A & B. • Floors to be poured cement or similar materials. • Commercial grade full wall shelving along two opposing walls in each. • Floor drain in each.

Utility Room A Requirements: • Commercial grade full wall shelving on one side. • First aid kit, fire extinguisher, eye wash station.

Utility Room B Requirements:

• One commercial grade floor sink with fixtures for hot and cold water. • Commercial grade full wall shelving on two sides. • First aid kit, fire extinguisher, eye wash station.

Furnace Room Requirements:

• Furnace and main breaker panel. External Components Requirements:

• Outdoor LED lighting sufficient to illuminate all doors, pathways and the concession area around the perimeter structure.

• Two commercial, tamper proof outdoor water taps (cold water only). Security Requirements:

• Installation of commercial grade, automatically locking door mechanisms that do not permit entry at programmable times of day and days of the week. These locks must be able to permit exit at all times for safety reasons (panic hardware).

• Provide locks on all doors (excluding overhead doors) with 1 master key which opens all doors and 1 key only permitting entrance to the concession and both washrooms.

• Overhead doors should include locking mechanism to lock from outside the structure, and should each have separate key.

Additional Considerations:

• The preceding specifications are provided as a minimum requirement, however it is the respondent’s responsibility to clearly outline and justify in the proposal any improvements, modifications or recommendations that would affect:

o The structure’s compliance with building codes, municipal regulations, safety standards and other applicable legislation.

o The structure’s overall user experience. o The structure’s life expectancy. o The reduction of the environmental footprint or impacts.


o Cost savings. • Respondents are encouraged to include up to two alternate options in their proposals representing varying levels of value-added features and quality. Proposals that provide multiple options must clearly outline the value added features of each option above and beyond the features constant between the options as well as each option’s respective price.

Design Standards

The facility is approximately 1200 square feet with separate male/female washrooms and storage rooms. Alternately, an option B facility is 900 square feet with separate male/female washrooms only.

1. Building Envelope

Building systems will be cinder block – stone with metal siding above. Wall assemblies must contain vapour/air barriers and insulation to R60 in the roof and R28 in the exterior walls. Roof to be pitched 24 gauge tin roofing system or an acceptable alternative. All colours to be approved by owner.

2. Doors

Entrance doors: Doors must be steel entry systems equipped with non-removable pins and security-type, heavy duty *locksets, closers and panic hardware, as required.

Storage room doors: Galvanized steel 8’ x 8’ O.H. doors.

* Must be BEST locks, with construction cores.

3. HVAC and Plumbing

The prime source of heat for the building will be natural gas furnace, and heat distribution to all areas and rooms of the structure or alternatively in-floor radiant heating system may be utilized Alberta weather enduring and if cost is significantly lower. Building ventilation requirements are as follows:

• Option A) 1200 sq. ft. building with at least 2075 cfm; and • Alternative option B) 900 sq. ft. building with at least 1550 cfm.

4. Electrical

Provide main electrical service to power this entire facility, including a 25% overcapacity for future use. Main service entry and distribution to site must be


underground. Must include main switch, all related switchgear, transformer(s), distribution panels and wiring, meter base and sub-panels. See also LIGHTING below. Provide underground distribution wiring in conduit to all site amenities and equipment such as light standards. Contractor is responsible for contacting the power company (Fortis) for arranging the supply of power to site.

5. Lighting

Motion sensor activated LED recessed fixtures with rapid start, warm white lamps. Ballasts must have high power factor, non-resetting thermal protection, pressure sensitive capacitor protection and low sound emission. Hard-wired emergency lighting, as required. Security lighting must be provided on and around the building and area lighting at the entrances.

Required lighting levels: 150 to 300 Lux

6. Exterior Features

• Cinder block - stone & metal siding • Vandal-resistant, barrier-free, pedestal drinking fountain with attached pet fountain. • Two (2) vandal-resistant commercial, outdoor water taps (cold water only).

7. Finishes

• Floors: Concrete with tinted hardener; • Ceilings: 6 Mil poly vapour barrier & 1/2” ceiling drywall; and • Walls: Insulated, painted block/concrete.

8. Washroom

Barrier Free Water Closet: Fabricated from 14 Ga., type 304 S.S., seamless welded, elongated bowl, integral contoured seat, grab bar, satin finish, siphon jet, gasketted floor outlet, exposed supply, 1.6 GPF flush valve & cover, structurally reinforced, sound-deadened with fire-resistant material, floor anchor & bolts.

Water closet: Fabricated from 14 Ga., type 304 S.S., seamless welded, elongated bowl, integral contoured seat, satin finish, siphon jet, gasketted floor outlet, exposed supply, 1.6 GPF flush valve & cover, structurally reinforced, sound-deadened with fire-resistant material, floor anchor & bolts.

Urinal: Fabricated from 14 Ga., type 304 S.S., seamless welded, satin finish, wash-


down type, coved covers, enclosed p-trap, S.S. dome strainer, 1.0 GPF flush valve & cover, sound-deadened with fire-resistant material.

Lavatory (Barrier Free): Grade 18-8, type 304 (S.S.), countertop, self- rimming, radius coved corners, hold down clamps, mirror finished rim, satin finished bowl, oval shape, undercoated, no overflow, 4” centers, overall 18.5” wide x 16.5” front-to-back x 6” deep. Faucet: Chicago Faucets 802-VE2805-336CP or approved equal.

Hot Water Tank (H.W.T.): 20-gal. Electric Water Heater

Washroom Partitions: Stainless Steel

Janitor Mop Basin: White molded stone service basin; Size: 24” x 24” x 10”. Stainless Steel dome strainer with lint basket. Hot and cold water supplies: ¾” copper type L w/reducer fittings


APPENDIX 3 – Concept Drawings for Washroom Facility







APPENDIX 4 - Site Layouts


APPENDIX 5 - Site Services Diagram Please Note: Drawing is not to scale.

NTS

W

OIL

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MULTI-USE DIAMOND

EX SOCCER FIELD EX SOCCER FIELD

CCE CANADIAN CONSULTING ENGINEERS

SUPPLY & INSTALL NEW HYDRANT c/w

VALVE AND LEAD

PROP 5.00m - 150mmØ HDPE DR11 WTR

SERVICE c/w PLUG PROP 5.00m -

150mmØ PVC DR35 SAN SERVICE c/w

PLUG

PROP 5.00m - 150mmØ HDPE DR11 WTR SERVICE c/w PLUG

PROP 5.00m - 150mmØ PVC DR35 SAN SERVICE c/w PLUG

RECORD DRAWING

PROP 200mmØ HPDE DR11 WTR

EX SOCCER FIELD EX SOCCER FIELD

PROP 250mmØ PVC DR35 SAN

MULTI-USE DIAMOND

EX FENCE

EX BUILDING

AS-CONSTRUCTED DIMENSIONS, MEASUREMENTS AND OTHER DETAILS CONTAINED IN THIS RECORD DRAWING HAVE BEEN OBTAINED BY

CANADIAN CONSULTING ENGINEERS FROM VARIOUS SOURCES. SUCH INFORMATION REPRESENTS THE BEST INFORMATION AVAILABLE TO

CANADIAN CONSULTING ENGINEERS AT THE TIME OF PREPARATION OF THIS RECORD DRAWING. CANADIAN CONSULTING ENGINEERS DOES NOT

IN ANY WAY REPRESENT OR WARRANT THAT SUCH INFORMATION IS ACCURATE AND ASSUMES NO RESPONSIBILITY FOR ANY ERRORS OR

OMISSIONS CONTAINED THEREIN. ANY USERS OF THIS RECORD DRAWING ARE ADVISED TO OBTAIN INDEPENDENT VERIFICATION OF IT'S CONTENTS

AND ACCURACY PRIOR TO ANY USE.

PROP 200mmØ HPDE DR11 WTR

PROP 250mmØ PVC DR35 SAN BRAZEAU COUNTY

ADMINISTRATION BUILDING

PROP 200mmØ GATE VALVE (SEE DWG 1401 FOR DETAIL)

TIE-IN TO EX 350mmØ WTR

EX 350mmØ WTR EX 100mmØ SAN FM

EX FENCE

EX GRAVEL PARKING AREA

EX 350mmØ WTR

EX 100mmØ SAN FM

EX 350mmØ WTR

EX 100mmØ SAN FM

EX SWMF

EX SAN SERVICE

EX SAN LIFT STATION

EX 350mmØ WTR

EX 100mmØ SAN FM

EX WTR SERVICE

SMH6


SMH5


SMH4


SMH3


SMH2


SMH1

EX SAN FM

EX SERVICE ROAD EX SERVICE ROAD

CLEANOUT MH

PROP 250mmØ SAN

PROJECT NAME:

REVISIONS

EX 1050mmØ CULVERT W INV = 834.946 E INV = 836.146 BRAZEAU COUNTY SPORTS

PARK WATER AND WASTEWATER SERVICES

DRAWING TITLE:

HIGHWAY 22

UTILITY PLAN

SCALE:

1:1000 DATE:

JUNE 10, 2016

APPROVED BY: CHECKED BY:

AA AA

DESIGNED BY:

DB

DRAWN BY:

DB

NW 1/4 SEC21-49-7-5

CONSULTANT PROJECT NO:

BC-SPWWS-2016

CONTRACT NO:

2016-01 DRAWING NUMBER:

1003 SHEET NUMBER:

4/13

REVISION:

4

OIL

OIL

OIL

OIL

OIL

OIL

OIL

OIL

OIL

OIL

S

S

X X

X X

X X

X

SS X

X SS

SS SS

W

SS W

W

W

W

SMH

7 SM

H8

15.2

5

D-D

13

03

C-C

13

02

15.8

5

B-B

1302

EX 8

9mm

Ø O

IL P

IPEL

INE

EX 8

9mm

Ø O

IL P

IPEL

INE

EX 6

0mm

Ø O

IL P

IPEL

INE

EX 6

0mm

Ø O

IL P

IPEL

INE

A-A

1301

16.2

5 TWP

RO

AD 4

94

4

DB

2017FEB27

RECORD DRAWING

3

DB

2016JUN24

ISSUED FOR TENDER

2

DB

2016MAY30

ISSUED FOR 90% REVIEW

1

DB

2016MAY13

ISSUED FOR 50% REVIEW

NO

BY

DATE

DESCRIPTION


APPENDIX 5 – Site Photograph

Bird’s eye view of Brazeau Sports Park


APPENDIX 6 – Record Drawings for Utility Services Attachments

Drawings

• Brazeau County Sports Park Water and Wastewater Services Cover Sheet & DWG’S 1001 – 1402

• Conceptual Drawings of the washroom facility. Please note: The record drawings are for referencing previously complete work to provide the sports park water and wastewater services.