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Relationship beyond banking
DEHRADUN ZONE
Bank of India Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171 Phone No.: 0135-2640052; 2640050 E-Mail: [email protected] Website: http://www.bankofindia.co.in
Ref. No. BOI/DDNZO/IT/RKG/2017-18/001 Date:- 05.07.2017
TENDER NOTICE OF RATE CONTRACT FOR
Replacement of old Batteries under buy back scheme
Work Last Date of Submission of tender
Opening Date
Of tender
EMD (Earnest Money Deposit)
Cost of Tender Proposal
Replacement of
SMF Batteries
from old
batteries under
buy back
scheme
18.07.2017
before 1100
hours
18.07.2017
at
1500 hours
Rs.25,000/- in
favor of “Bank
of India”in
the for of TDR,
BG or DD/PSI
Rs. 500/- (Rupees
Five Hundred Only)
DD/PO in favor of
“Bank of India”
drawn at DEHRADUN
which is non-refundable.
Bank inviting sealed price bids from manufacturers, authorized distributors/
dealers/franchise/channel partners for the supply of New Sealed Maintenance batteries
replacing old batteries installed at different branches, under rate contract valid up-to
31.07.2018, for our different Branches at various center of DEHRADUN Zone.
2. In this regard, a three envelopes bidding Procedure [(1) Technical Proposal
+ Bidder Qual i f icat ion Proposal + Sealed S ign Tender Document; (2) Price
Proposal and (3) Tender Fee + Earnest Money Deposit] in separate envelopes has to
be adopted. The Technical Proposal envelope should not contain any f inancial
terms like cost of Batteries.
The following points/terms are to be noted carefully:-
a) Price rate should be uniformly applicable for branches irrespective of their location. Any
bidder quoting different rates for different district/place will automatically be disqualified.
b) The instructions for Bidder is mentioned in Annexure –
D. Bidders are requested to go
through the Annexure –D and submit FORM-7 to FORM-15 in Bidder Qualification Proposal
along with a Demand Draft (drawn in favour of Bank of India) of Rs. 500/- towards non-
refundable tender fee.
c) Technical specifications of the equipment offered (against the requirements specified) as
well as the Technical Details (in the prescribed format) should be furnished along with the
Bid, for all the standard and optional items if any offered. Otherwise the offer would be
treated as Non-responsive.
d) Detailed product brochures, catalogues, technical literature, system/reference manuals,
instruction booklets and all supporting documentation (in the English language) specific to
the make/model(s) of the equipment (whether standard or optional) offered
should be submitted along with the offer. Otherwise the offer would be treated as Non-
responsive.
e) Price rate should be inclusive of all taxes/charges. No additional delivery charge would be
payable. Lowest bidder will be selected on the basis of buy back adjusted net price rate for
each type of battery.
f) Order will be placed as and when demand arises. Price rate would uniformly be applicable
irrespective of quantities ordered. The price rate/contract rate would be remain fixed up to
31.07.2018. No increase of price for whatever reasons will not be entertained. However, in
the event of downward revision of price/ tax/cess, Bank would have the right to avail of the
reduced price rate.
g) All bidders will have to submit, along with their offer, a Demand Draft / Pay Order (drawn in
favour of Bank of India) of Rs. 500/- towards non-refundable tender fee. Any bid without the
said tender fee, will automatically be disqualified/ rejected. Vendors also submit authorized
dealership/ franchise/ channel partnership/ distributorship certificate issued by the
manufacturer for supply of batteries which they have quoted in tender which is to valid up to
31.07.2018.
h) The bidders will have to deposit Rs.25,000.00 in the form of TDR (in favor of Bank of India)
valid up to 31.07.2018 or submit a Bank Guarantee of equivalent amount valid up to
31.07.2018 or Demand Draft / Payslip Favouring “Bank Of India” payable at DEHRADUN,
EMD(Earnest Money Deposit) for ensuring proper supply of batteries till
expiry of contract/tender which will be refunded on expiry of contract.
Any bid without the said EMD, will automatically be disqualified/rejected. EMD
will return to bidder(s) who will not qualify in
final allotment of this request proposal/tender.
i) The bidder must have a registered office in DEHRADUN (Documentary evidence to be
submitted) Address & Landline Number of Bidder Office should be clearly mentioned.
j) Sealed request proposal/ bid/tender marked with “ Replacement of Batteries from old
batteries under buy back scheme” with all pertinent details and as per above prescribed
format must be submitted on or before 18.07.2017 before 1100 hours at our Zonal Office,
DEHRADUN at the following address
Bank of India Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171 Phone No.: 0135-2640052; 2640050
k) Bank reserves the right to accept or reject in part or full any or all the offers without
assigning any reasons thereof.
l) The tender/ sealed bid will open on 18.07.2017 at 1500 hours at Zonal Office,
Conference Hall.
(Arvind Kumar)
Zonal Manager
Enclose: As Above
DISCLAIMER
The information contained in this Request for Proposal (RFP) document or information
provided subsequently to bidder(s) or applicants whether verbally or in documentary form
by or on behalf of Bank of India (Bank), is provided to the bidder(s) on the terms and
conditions set out in this RFP document and all other terms and conditions subject
to which such information is provided.
This RFP is neither an agreement nor an offer and is only an invitation by Bank to the
interested parties for submission of bids. The purpose of this is to provide the bidder(s)
with information to assist the formulation of their proposals. This RFP does not claim to
contain all the information each bidder may require. Each bidder should conduct its own
investigations and analysis and should check the accuracy,reliability and completeness of the
information in this RFP and where necessary obtain independent advice. Bank makes no
representation or warranty and shall incur no liability under any , statute, rules or regulations
to the accuracy, reliability or completeness of this RFP. Bank may in its absolute discretion,
but without being under any obligation to do so, update, amend or supplement the
information in this RFP.
Page 3 of 47
Annexure–A
Instructions to Bidders
PLEASE NOTE: The original Bid shall be typed or written in indelible ink and shall be
signed by the Bidder or a person or persons duly authorized to bind the Bidder to the
Contract. The person or persons signing the Bids shall initial all pages of the Bids, at
the lower right hand corner with ink and sealed using company seal in ink.
The proposal shall be submitted in three separate envelopes - Part I covering the
Technical, Commercial (except equipment price charges) and qualification aspects
hereinafter referred to as “Technical Proposal + Bidder Qualification Proposal
+ Sealed Sign Tender Document”, Part II covering only the price schedules
hereinafter referred to as the “Price Proposal” Part III covering the as “Tender
Fee + Earnes t Money Depos i t ” , EMD (in form of TDR or BG valid upto
31.07.2017 or DD/PSI in favor of “Bank of India” payable at DEHRADUN.) and Bidder
Qualification Forms as “Bidder Qualification Proposal”, the three parts should be
in three separate covers, each super-scribed with the name of the Project
(Replacement of Batteries from old batteries under buy back scheme) as well as
“Technical Proposal + Bidder Qualification Proposal + Sealed Sign Tender
Document ”, “Price Proposal” and “Tender Fee + Earnest Money Deposit”
as the case may be.
Document comprising the Tender Fee + Earnest Money Deposit Proposal, should: Non Refundable DD/PO of Rs. 500/- in favor of “Bank of India” payable at
DEHRADUN towards Tender Fee. (kept in Envelope subscribe at TOP as “Tender Cost”
inside Bidder Qualification Proposal Packet). Earnest Money Deposit of Rs.25,000/- in form of TDR or BG or DD/PSI in favor
of Bank of India valid upto 31.07 .2018. (kept in Envelope subscribe at TOP as
“Earnest Money Deposit” inside Bidder Qualification Proposal Packet).
Document comprising the Technical Proposal + Bidder Qualification Proposal +
Sealed Sign Tender Document, should: Technical Specification (Form 1 +Form 1(a)) with its pamphlet Sealed Sign of Tender document Bidder Qualification Proposal with all necessary form
Document comprising the Price Proposal, should: Form 2 Price Schedule (Form 3)
Be accompanied by duly filled in all Proposal Forms the forms must be duly signed by the
vendor;
Any Proposal without Tender Fee will be rejected.
Any Technical Proposal containing any price information will be rejected.
Page 4 of 47
Documents comprising price proposal envelope should be:
Full price schedule of the Goods and/or System and/or services (FORM-3)
Each copy of the proposal should be in two parts, as mentioned below.
The vendors shall seal the “Technical Proposal” and “Price Proposal” separately and the
same shall be addressed to the Bank at the address given and bear the name:
Replacement of Batteries from old batteries under buy back scheme
Proposals must be received by the Bank at the address specified, not later than the date &
time specified in proposal.
1. Eligible Bidders
1.1 All bidders who qualify for the bidding process including Government-owned enterprises in
India may participate only if they are legally and financially autonomous and if they operate
under commercial law.
2. Eligible Goods and Services
2.1 All goods and related services to be supplied by the vendors shall have their origin in eligible
source countries, as per the prevailing Import Trade Control Regulations in India.
2.2 For purposes of this clause, “origin” means the place where the goods are produced, or the
place from which the related services are supplied. Goods are produced when, through
manufacturing, processing or substantial and major assembly of components, a commercially-
recognized product results that is substantially different in basic characteristics or in purpose
or utility from its components.
2.3 The origin of goods and services is distinct from the nationality of the Bidder.
3. Cost of Bidding
3.1 The Bidder shall bear all costs associated with the preparation and submission of its Bid, and
the Bank will in no case be responsible or liable for these costs, regardless of the conduct or
outcome of the Bidding process.
4. Content of Bidding Documents
4.1 The goods required, Bidding procedures, and contract terms are prescribed in the Bidding
Documents. In addition to the Bid Invitation, the Bidding Documents include:
a) Instructions for Bidders (IFB)
b) Terms & Conditions of Purchase Contract (TCC)
c) Technical Specifications of SMF Batteries
d) Bid Form
e) Forms as per specimen
4.2 The Bidder is expected to examine all instructions, forms, terms and specifications in the
Bidding Document. Failure to furnish all information required by the Bidding Document or to
submit a Bid not substantially responsive to the Bidding Document in every respect will be at
the Bidder’s risk and may result in the rejection of its Bid.
Page 5 of 47
5. Clarification of Bidding Document
5.1 A prospective Bidder requiring any clarification of the Bidding Document may notify the Bank
in writing or by cable (i.e. the term cable include email and fax) at the address indicated in
Bid Invitation. The Bank will respond in writing to any request for clarification of the Bidding
Document, which it receives no later than six (6) days prior to the deadline for the
submission of Bids prescribed in Bid Invitation. Written copies of the Bank’s response
(including an explanation of the query but without identifying the source of inquiry) will be
sent to all prospective Bidders who have received the Bidding Document.
5.2 All prospective Bidders that have downloaded the bidding Document from the website will
have to note the clarifications to the queries received, if any, from our web site and the said
clarifications would be binding on them
6 Technical Inspection and Performance Evaluation
Bank reserves its right to carry out technical specification and performance evaluation
(benchmarking) provided for
7. Amendment of Bidding Document
7.1 At any time prior to the deadline for submission of Bids, the Bank, for any reason, whether,
at its own initiative or in response to a clarification requested by a prospective Bidder, may
modify the Bidding Document, by amendment. Such amendment will also be put on our web-
site.
7.2 All prospective Bidders that have received the Bidding Document will be notified of the
amendment in writing, by fax or E-mail and the said amendments will be binding on them.
7.3 All prospective Bidders that have downloaded the Bidding Document from the website will
have to note the amendments from our web-site and the said amendments will be binding on
them.
7.4 In order to allow prospective Bidders reasonable time in which to take the amendment into
account in preparing their Bids, the Bank, at its discretion, may extend the deadline for the
submission of Bids.
Preparation of Bids
8. Language of Bid
8.1 The Bid prepared by the Bidder, as well as all correspondence and documents relating to the
Bid exchanged by the Bidder and the Bank and supporting documents and printed literature
shall be written in English or Hindi.
9. Documents Comprising the Bid
9.1 The Bid prepared by the Bidder shall comprise all the formats.
(a) Bid application
(b) Documentary evidence establishing that the Bidder is eligible to Bid and is qualified
to be empanelled.
(c) Documentary evidence establishing that the goods and ancillary services to be
supplied by the Bidder are eligible goods and services and conform to the Bidding
Document; and
Page 6 of 47
10. Bid Form
10.1 The Bidder shall complete the Bid Form in all respects
11. Qualification Requirement of the Bidder:
11.1
a) The bidder has a permanent office in DEHRADUN.
b) The bidder should be an established manufacturer/ authorized distributor for the above
goods and have service center(s) in DEHRADUN. The bidder should be a profit
making company/firm during the last 2 years with an annual turnover of Rs.50
Lakh or above, each for the last 2 years, out of Indian Operations, from sale of
goods indicated above. The Bidder should have a valid VAT/ST/CST/Service
Tax registration number and PAN/TAN for the Bidder Company/firm. c) The bidder should offer a reputed brand/make, which is in successful operation for last 3
year. The brand/ model must meet with minimum desired specifications stipulated.
d) The bidder should submit to the Bank, latest Solvency Certif icate, in original,
issued during the last 12 months, certifying that the Bidder is solvent to the
extent of Rs.50 Lakh or more. The original solvency certificate will be returned after
verification, if required by the Bidder.
e) In the case of a Bidder offering to supply goods, which the Bidder did not manufacture or
otherwise produce, the Bidder has to be an authorized dealer appointed by the
manufacturer, rendering sales/services support for at least 3 years. The bidder must
submit the agreement copy of service support for quoted
brand/model/product between Manufacturer and Bidder. The Bidder also has
to additionally submit manufacturer’s Authorizat ion Form (as per Form 13)
given in the Bid. The bidder has adequate, specialized expertise to ensure that the
support services are responsive and the Bidder will assume total responsibility for the
fault free operation and maintenance during the warranty period and provide necessary
maintenance services in meanwhile or after expiry of warranty.
f) The bid has to be accompanied by an Earnest Money Deposit (EMD of
Rs.25,000/- (Rupees Fifty Thousand Only) in form of a TDR/ BG /DD/PSI in
favor of Bank of India, drawn at DEHRADUN valid upto 31.07.2018 for ensuring
Timely supply of equipment only which will be refunded after 31.07.2018. The
EMD would be refunded to all the unsuccessful Bidders within 2 weeks from
finalization of the tender outcome. The EMD (which is refundable) would be
refundable to the successful bidder after expiry of tender contract as per TCC
Clause only.
11.2 The Bidder should furnish:
a) Service support facilities (Details of Facilities to be submitted as per Form 11). The bidder
should have a service support center(s) in DEHRADUN.
b) The bidder should clearly confirm that all facilities exists in his factory/service
centers/business premises for inspection and testing and these will be made available to
the Bank or its representative for inspection.
12. Format and Signing of Bid
12.1 The original Bid shall be typed or written in indelible ink and shall be signed by the Bidder or
a person or persons duly authorized to bind the Bidder to the Contract. The person or
persons signing the Bids shall initial all pages of the Bids, at the lower right hand corner with
ink and sealed using company seal in ink.
12.2 Any interlineations, erasures, or overwriting shall be valid only if they are initialed by the
person signing the Bids.
Page 7 of 47
13. Submission of Bids
The offers must be submitted in separate sealed covers as under:
If the envelopes are not sealed and marked, the Bank will assume no responsibility for the
Bid’s misplacement or its premature opening.
Technical Bid
a) Technical bid as per Form -7.
b) The Technical Bid containing specifications asked by us, offered by you and the
deviations if any. This proposal should not contain any prices, failing which the
Technical Bid will be rejected.
c) Manufacturer’s Authorization as Form -13.
d) Service Support Details as per Form -11.
The Following information should be furnished along with the technical bid by means of
printed technical brochures. Make and model number of the item(s) quoted for (Only one Model allowed) Specifications of the items asked along with technical specification.
It is mandatory to provide the technical details in the exact format of Technical Details Column given
in the technical specifications. The Technical Bid may not be evaluated by the Bank of India in case of
non- adherence to the format or partial submission of technical details as per the format given in the
tender. Bank of India will not allow/permit changes in the technical specifications once it is submitted.
The relevant product information, brand and model number offered, printed product brochure,
technical specification sheets etc. should be submitted along with the Technical Bid. Failure to submit
this information could result in disqualification.
Commercial Bid
Commercial bid may contain only the commercial terms. The prices quoted should be as per Form-IV
and should be valid upto 31.03.2013 from the date of opening of Commercial Bids. Price quoted must
be unqualified.
Earnest Money Deposit (EMD)
The Earnest Money Deposit has to be enclosed along with Tender Fee in a separate third envelop
marked as “Tender Fee + Earnest Money Deposit”
Price of Bidding Document
Price of Bidding Document (only for those vendors who have downloaded the tender/bid document
through web site).
All the envelopes must be super-scribed with the following information: Technical Bid / Commercial Bid / Earnest Money Deposit / Price of Bidding Document (as the
case may be) Tender Reference Number Due Date Name of Vendor with Telephone / Mobile No. and E-mail address
The offer should be complete in all respects and contain all the required information. The offer should
include all specifications asked for in Minimum Desired Technical Specifications -Annexure C. The
offer should contain all the technical literature related with technical information. The
offer should be complete to indicate that all products and services asked for are quoted. The offers containing erasures or alterations may be liable for rejection at the discretion of the Bank.
Hand written corrections or alterations shall be valid only if the person signing the Bid document signs
them. Technical details must be completely filled up. Correct technical information of the product
being offered must be filled in.
Page 8 of 47
Fi l l ing up of the information using terms such as “OK”,“accepted”, “noted”, “as given in
brochure/manual” is not acceptable.
Bank of India may treat offers not adhering to these guidelines as unacceptable.
14. Deadline for submission of Bids
14.1 Bids must be submitted to the Bank at the specified address, not later than the date and time
specified in Bid Invitation.
14.2 The Bank may, at its discretion, extend this deadline for the submission of Bids by amending
the Bid documents, in which case, all rights and obligations of the Bank and Bidders
previously subject to the deadline will thereafter be subject to the deadline as extended.
15. Late Bids
15.1 Any Bid received by the Bank after the deadline for submission of Bids prescribed, will be
rejected and returned unopened to the Bidder.
16. Offer Validity Period
The offer should hold good for a period upto 31.07.2017 from the opening date of the
commercial bids.
17. Modification and Withdrawal of Bids
17.1 The Bidder may modify or withdraw its Bid after the Bid’s submission, provided that written
notice of the modification, including substitution or withdrawal of the Bids, is received by the
Bank, prior to the deadline prescribed for submission of Bids.
17.2 The Bidder’s modification or withdrawal notice shall be prepared, sealed, marked and
dispatched. A withdrawal notice may also be sent by Fax/telegram, but followed by a signed
confirmation copy, postmarked not later than the deadline for submission of Bids.
17.3 No Bid may be modified after the deadline for submission of Bids.
17.4 No Bid may be withdrawn in the interval between the deadline for submission of Bids and the
expiration of the period of Bid validity specified by the Bank.
18. Opening of Bids by the Bank
18.1 The Bank will open all Bids in the presence of Bidders’ representatives who choose to attend, at
the time, on the date, and at the place specified in the Bid invitation. The Bidders’
representatives who are present shall sign a register evidencing their attendance.
18.2 The Bidder’s names, Bid modifications or withdrawals and such other details as the Bank, at its
discretion, may consider appropriate, will be announced at the opening. No Bid shall be
rejected at Bid opening, except the late Bids, which shall be returned unopened to the Bidder.
18.3 Bids (and modifications sent) that are not opened at Bid opening shall not be considered further
for evaluation, irrespective of the circumstances. Withdrawn bids will be returned unopened to
the Bidders.
18.4 For the purpose of evaluation, the total price quoted should include cost of the Batteries with 3
years‟ warranty (including all taxes) after subtracting the cost old batteries.
Page 9 of 47
19. Clarification of Bids
19.1 During evaluation of the Bids, at its discretion, may ask the Bidder for clarification of its bid.
The request for clarification and the response shall be in writing, and no change in the
substance of the Bid shall be sought, offered or permitted.
20 Preliminary Examination
20.1 The Bank will examine the Bids to determine whether they are complete, the documents have
been properly signed, and the Bids are generally in order.
20.2 The Bank may, at its sole discretion, waive any minor infirmity, nonconformity, or
irregularity in a Bid which does not constitute a material deviation, provided such waiver does
not prejudice or affect the relative ranking of any Bidder.
20.3 Prior to the detailed evaluation, the Bank will determine the substantial responsiveness of
each Bid to the Bidding Document. For purposes of these Clauses, a substantially responsive
Bid is one which conforms to all the terms and conditions of the Bidding Document without
material deviations. Deviations from, or objections or reservations to critical provisions, such
as Performance Security, Applicable Law, Validity period of the price quotation, Qualification
Criteria, Warranty and Force Majeure will be deemed to be a material deviation. The Bank’s
determination of a Bid’s responsiveness is to be based on the contents of the Bid itself,
without recourse to extrinsic evidence. The Bank would also evaluate the bids on technical
parameters including possible visit to inspect Bidder’s/Supplier’s manufacturing facilities and
quality control facilities The systems at the site may be selected on a random basis or as
may be decided by the Bank, to conduct these tests.
20.4 If a Bid is not substantially responsive, it will be rejected by the Bank and may not
subsequently be made responsive by the Bidder by correction of the nonconformity.
20.5 Commercial Bids of only those vendors who are technically compliant would be considered for
further evaluation. The lowest total unit price indicated in the price schedule (Form IV) by the
technically compliant vendor would determine the successful Bidder (L 1 Vendor).
21. Contacting the Bank
21.1 No Bidder shall contact the Bank on any matter relating to its Bid, from the time of opening of
Bid to the time a communication in writing about its empanelment or otherwise is received
from the Bank.
21.2 Any effort by a Bidder to influence the Bank in its decisions on Bid evaluation, Bid comparison
or empanelment, may result in the rejection of the Bidder’s Bid.
22. Bank’s Right to Accept Any Bid and to reject any or All Bids 22.1 The Bank reserves the right to accept or reject any Bid, and to annul the Bidding process and
reject all Bids at any time prior to empanelment, without thereby incurring any liability to the
affected Bidder or Bidders or any obligation to inform the affected Bidder or Bidders of the
grounds for the Bank’s action.
23. Repeat Orders
23.1 Bank reserves the right to place a repeat order on the vendor on the same terms and
conditions for all or some of the UPS capacities asked for within a period of 31.07.2017 from
the date of opening of commercial bid.
24. Signing of Contract 24.1 At the same time as the Bank notifies the successful Bidder that his Price Quotation has been
accepted, the Bank will send the Bidder the Contract Form incorporating all terms of Purchase
Contract
24.2 Within seven (7) days of receipt of the Contract Form, the successful Bidder shall sign and
date the Contract and return it to the Bank.
Page 10 of 47
ANNEXURE- B
Terms and Conditions of Contract (TCC)
These Terms and Conditions, printed on company’s letterhead duly signed by
the authorized representative of the vendor will form the part of the documents
to be submitted. Empanelled vendors will be bound by these Terms and
Conditions at the time of participating in the tender process for supply of the
hardware/equipments.
These terms and conditions are generic in nature, which have been mentioned
for the knowledge of the bidders and are subject to change at the sole
discretion of the bank.
11 Definitions
1.1. In this Contract, the following terms shall be interpreted as indicated:
a) “The Goods” means all of the equipment, machinery, and/or other materials which the
Supplier is required to supply to the Bank;
b) “The Bank “ means the Bank of India;
c) The “Services” means those services ancillary to the supply of the Goods, such as
transportation and insurance, and any other incidental services, such as installation,
commissioning, provision of technical assistance, training and other such obligations of
the supplier covered under the purchase contract.
d) “TCC” means the Terms and Conditions of Contract contained in this section.
e) The “Supplier” or the “Vendor” means the individual or firm supplying or intending to
supply the Goods and Services under this Contract; and the “Project Site” means various
branches/administrative offices of Bank of India.
2 Country of Origin
2.1 All goods and related services to be supplied under the contract shall have their origin in
eligible source countries, as per the prevailing Import Trade Control Regulations in India.
2.2 For purposes of this clause, “origin” means the place where the goods are produced, or the
place from which the related services are supplied. Goods are produced when, through
manufacturing, processing or substantial and major assembly of components, a
commercially-recognized product results that is substantially different in basic characteristics
or in purpose or utility from its components.
3 Standards
3.1 The Goods supplied under this Contract shall conform to the standards mentioned in the
Technical Specifications, and, when no applicable standard is mentioned, to the authoritative
standards appropriate to the Goods country of origin. Such standards shall be the latest
issued by the institution concerned.
4 Use of Contract Documents and Information
4.1 The supplier shall not, without the Bank’s prior written consent, disclose the contract, or any
provision thereof, or any specification, plan, drawing, pattern, sample or information
furnished by or on behalf of the Bank in connection therewith, to any person other than
a person employed by the supplier in the performance of the Contract. Disclosure to
any such employed person shall be made in confidence and shall extend only as far as
may be necessary for purposes of such performance.
4.2 The supplier shall not, without the Bank’s prior written consent, make use of any document
or information enumerated in this document except for purposes of performing the Contract.
4.3 Any document, other than the contract itself, shall remain the property of the Bank and shall
be returned (in all copies) to the Bank on completion of the Supplier’s performance
under the contract, if so required by the Bank.
Page 11 of 47
5 Patent Rights
5.1 The Supplier shall indemnify the Bank against all third-party claims of infringement of license
agreement, patent, trademark, or industrial design, intellectual property or copy rights etc.
arising from use of the Goods or any part thereof in India.
6 Performance Security
6.1 Within 7 days of the award of Purchase order, the Supplier shall furnish to the
Bank, the performance security for an amount equivalent of amount of advance valid up to
30 days after the date of completion of performance obligations including warranty
obligations. Provided that the Bank may, having regard to the value and/or nature of
the goods of the purchase contract and, at its sole discretion, waive the performance
guarantee.
6.2 The Bank shall be at liberty to set off/adjust the proceeds of the performance security
towards the loss, if any, sustained due to the supplier’s failure to complete its obligations
under the contract. This is without prejudice to the Bank’s right to proceed against the
supplier in the event of the security being not enough to fully cover the loss/damage.
6.3 The Performance Security shall be denominated in Indian Rupees and shall be in one of the
following forms:
Bank guarantee issued by a reputable bank in India, acceptable to the Bank favoring
“Bank of India”.
6.4 The performance security will be discharged by the Bank and returned to the Supplier not
later than thirty (30) days following the date of completion of the Supplier’s performance
obligations under the Contract, including any warranty or obligations under the
contract.
6.5 In the event of any contract amendment, the Supplier shall, within 7 days of receipt of such
amendment, furnish the amendment to the Performance Security, rendering the same valid
for the duration of the Contract, as amended for further period of 30 days thereafter. In the
event of any correction of defects or replacement of defective equipment during the warranty
period, the warranty for the corrected / replaced equipment shall be extended to a further
period of 1 month.
The performance guarantee for a proportionate value shall be extended by 30 days over and above
the extended warranty period.
7 Inspection and Quality Control Tests
7.1 Inspection and Quality Control tests before evaluation, prior to shipment of Goods and at the
time of final acceptance are as follows:
Inspection of Goods as per quality control formats including functional testing,
burning tests and mains fluctuation test at full load, facilities etc., as per the
standards may be done at factory site of the Supplier before award of the Purchase
Contract, by the Bank / Bank’s Consultants;
Provided that the Bank may, at its sole discretion, waive inspection of goods having
regard to the value of the order and/or the nature of the goods and/or any other
such basis as may be decided at the sole discretion of the Bank meriting waiver of
such inspection of goods.
The inspection of the Goods is to check whether the Goods are in conformity with the
technical specifications mentioned in the Invitation for Quotation or the Quotation
submitted by the Supplier. The Supplier will dispatch the goods to the ultimate
consignee after internal inspection/testing along with the Supplier’s inspection report,
manufacturer’s warranty certificate. The Bank / Bank’s Consultants may also carry out pre-
dispatch inspection. In such a case, the entire cost of such inspection, including the board,
lodging, raveling, incidental expenses of the Bank’s representatives and/or Consultants,
shall totally be borne by the Supplier, for the complete duration of the inspection.
Successful conduct and conclusion of pre-dispatch inspection shall be the sole responsibility
of the Supplier;
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Also, the Bank will test the equipment after completion of the installation and
commissioning at the site of the installation (for site preparation, the Supplier should
furnish all details to the Bank sufficiently in advance so as to get the works completed
before receipt of the equipment). Complete hardware and software should be supplied,
installed and commissioned properly by the Supplier prior to commencement of performance
tests;
The acceptance test will be conducted by the Bank /Bank’s Consultants or any other
person nominated by the Bank, at its option. The acceptance will involve trouble-free
operation for a period to be decided by the Bank, but not exceeding seven consecutive days.
There shall not be any additional charges for carrying out acceptance tests. No malfunction,
partial or complete failure of any part of hardware or excessive heating of motors attached
to printers, drivers etc. or bugs in the software should occur. All the software should be
complete and no missing modules/sections will be allowed. The Supplier shall maintain
necessary log in respect of the results of the tests to establish to the entire satisfaction of
the Bank, the successful completion of the test specified. An average uptime efficiency of
98% for the duration of test period shall be considered as satisfactory;
Provided that the Bank may, at its discretion, require the Supplier to devise and
conduct the acceptance test, at his own cost, in the presence of Bank’s
representative(s) to establish to the satisfaction of the Bank that the
configuration/performance of the goods supplied are in conformity with the
specifications laid down in the purchase contract.
In the event of the hardware and software failing to pass the acceptance test, a
period not exceeding two weeks will be given to rectify the defects and clear the acceptance
test, failing which, the Bank reserves the right to get the equipment replaced by the Supplier
at no extra cost to the Bank; and
(i) Successful conduct and conclusion of the acceptance tests for the installed
goods and equipment shall also be the sole responsibility and at the cost of the
Supplier.
7.2 The inspections and quality control tests may be conducted on the premises of the Supplier,
at point of delivery and /or at the Goods’ final destination. If conducted on the premises of
the Supplier, reasonable facilities and assistance, including access to drawings and
production data, shall be furnished to the inspectors, at no charge to the Bank.
7.3 Should any inspected or tested Goods fail to conform to the Specifications, the Bank may
reject the Goods, and the Supplier shall either replace the rejected Goods or make
alterations necessary to meet specification requirements, free of cost, to the Bank.
7.4 Nothing stated hereinabove shall in any way release the Supplier from any warranty or other
obligations under this Contract.
7.5 Manuals and Drawings
7.5.1 Before the goods and equipment are taken over by the Bank, the Supplier shall supply
operation and maintenance manuals together with drawings, wherever applicable, of the
goods. The manuals and drawings shall be in English. Unless and otherwise agreed, the
goods and equipment shall not be considered to be completed for the purpose of
taking over, until such manuals and drawings have been supplied to the Bank.
For the System & Other Software, the following will apply:
The Supplier shall provide complete and legal documentation of hardware, all subsystems,
operating systems, compiler, system software and the other software. The Supplier shall
also provide licensed software for all software products, whether developed by it or acquired
from others. The Supplier shall also indemnify the Bank against any levies/penalties on
account of any default in this regard.
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7.7 Acceptance Certificates
On successful completion of acceptability test, receipt of deliverables, etc., and after the
Bank is satisfied with the working on the system, the acceptance certificate signed by the
Supplier and the representative of the Bank will be issued. The date on which such
certificate is signed (unless otherwise provided for) shall be deemed to be the date of
successful commissioning of the systems.
Training shall be conducted on the dates mutually agreed up on and within two months from
the date of acceptance of supply.
8. Packing
8.1 The Supplier shall provide such packing of the Goods as is required to prevent their damage
or deterioration during transit to their final destination. The packing shall be sufficient to
withstand, without limitation, rough handling during transit and exposure to extreme
temperatures, salt and recipitation during transit and open storage. Size and weights of
packing case shall take into consideration, where appropriate, the remoteness of the Goods’
final destination and the absence of heavy handling facilities at all points in transit.
8.2 Packing Instructions: The Supplier will be required to make separate packages for each
Consignee. Each package will be marked on three sides with proper paint/indelible ink with
the following:
(i) Contract No.; (ii) Supplier’s Name; (iii) Consignee’s Name (iv) Packing List Reference
number.
9. Delivery and Documents
9.1 Delivery of the Goods shall be made by the Supplier within 3-4 days for batteries
replacement under buy back scheme from the date of purchase Order issued. The
details of shipping and/or other documents to be furnished by the Supplier are specified
hereunder: 3 copies of Supplier’s invoice showing contract number, goods description,
quantity, unit price and total amount; Delivery note, Railway receipt or acknowledgement of receipt of goods
from the Consignee or in case of goods from abroad, original and two
copies of the negotiable, clean on-board bill of lading marked freight prepaid
and two copies of non-negotiable bill of lading; 2 Copies of packing list identifying contents of each package; Insurance certificate; Manufacturer’s / Supplier’s warranty certificate; Inspection certificate issued by the nominated inspection agency, if any,
and the Supplier’s factory inspection report and Quality Control Test Certificates.
The above documents shall be received by the Bank before arrival of Goods
(except where it is handed over to the Consignee with all documents) and,
if not received, the Supplier will be responsible for any consequent expenses.
10. Insurance
The insurance shall be in an amount equal to 100 % of the value of the Goods from
“Warehouse to final destination” on “All Risks” valid for a period not less than 1 month
after installation and commissioning and issue of acceptance certificate by the Bank. Should
any loss or damage occur, the Supplier shall –
(a)Initiate and pursue claim till settlement, and
(b)Promptly make arrangements for repair and/or replacement of any damaged item/s
irrespective of settlement of claim by the underwriters.
11 Transportation
11.1 Where the Supplier is required under the Contract to transport the Goods to a specified
place of destination within India, transport to such place of destination in India, including
insurance and storage, as shall be specified in the Contract, shall be arranged by
the Supplier, and the related costs shall be included in the Contract Price.
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12. Incidental Services
The incidental services to be provided are as under:
a) Performance of on-site assembly and start-up of the supplied computer hardware,
operating system and other software packages;
b) Furnishing of appropriate hardware, device drivers, system design and
programming services required for development and/or maintenance of the supplied
Goods;
c) Even if the hardware is initially purchased for use with particular Operating System(s),
the Bank may, at any future date, use the hardware with any other operating system
and in such cases, the Supplier shall provide the device drivers required for the
hardware components in order for them to function satisfactorily in the new operating
environment. In the event of such device drivers not being available, the Supplier
should substitute the hardware component with another with comparable
performance and having a device driver software for the proposed operating system.
d) Furnishing of a detailed operations and maintenance manual for each appropriate unit
of the supplied goods and equipment;
e) Maintenance, repair and software updates of the supplied Goods for a period of three
years after expiry of the warranty, provided, that this service shall not relieve the
Supplier of any Warranty obligations under this Contract; and
f) Training of the Bank’s personnel at the Supplier’s office or other facility, in the
installation and operation of the computer hardware, utilities and all contracted
software, as specified in TCC Clause 38.
13. Spare Parts
13.1 As specified in the TCC, the Supplier may be required to provide any or all of the following
materials, notifications, and information pertaining to spare parts manufactured or distributed
by the Supplier:
a) Such spare parts as the Bank may elect to purchase from the Supplier, provided, that this
election shall not relieve the Supplier of any warranty obligations under the Contract;
and
b) In the event of termination of production of the spare parts:
i. Advance notification to the Bank of the pending termination, in sufficient time to
permit the Bank to procure needed requirements; and
ii. following such termination, furnishing at no cost to the Bank, the
blueprints, drawings, and specifications of the spare parts, if requested.
iii. The vendor shall stock adequate spares as indented by the Bank at their
respective Zonal Offices to ensure a better uptime, at no cost the bank.
14. Warranty
14.1 The Supplier warrants that the Goods supplied under the Contract are new, unused, of the
most recent or current models and that they incorporate all recent improvements in
design and materials. The Supplier further warrants that all Goods supplied under this
Contract shall have no defect, arising from design, materials or workmanship or from any
act or omission of the Supplier that may develop under normal use of the supplied
Goods in the conditions prevailing in India.
14.2 The warranty period for the Batteries on replacement from old/faulty batteries
under buy back scheme having minimum 36 months onsite replacement warranty
from the date of successful installation.
The Supplier shall, in addition, comply with the performance guarantees specified
under the Contract. If, for reasons attributable to the Supplier, these guarantees are not
attained in whole or in part, the Supplier shall, make such changes, modifications, and/or
additions to the Goods or any part thereof as may be necessary in order to attain the
contractual guarantees specified in the Contract at its own cost and expense and to carry
out further performance tests in accordance with TCC Clause 7.
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14.3 The Bank shall promptly notify the Supplier in writing of any claims arising under this
warranty
14.4 Upon receipt of such notice, the Supplier shall, with all reasonable speed, in any case not
later than 2 days, repair or replace the defective goods or parts thereof, without cost to the
Bank.
14.5 If the Supplier having been notified, fails to remedy the defect(s) within 2 (two) days from
the of receipt of such notice, the Bank may proceed to take such remedial action as
may be necessary, at the Supplier’s risk and expense and without prejudice to any other
rights which the Bank may have against the Supplier under the Contract.
14.6 If during operation, the real Mean Time between Failures (MTBF) of any piece of equipment
or component thereof does not prove to be within 70% (seventy percent) of the
specified MTBF, the Supplier shall replace the unit of component with another of at
least the same performance and quality, at no cost to the Bank.
14.7 Maintenance Service
14.7.1 Free on-site maintenance services shall be provided by the Supplier during the period of
warranty as well as on Annual Maintenance Period.
14.7.2 The maximum response time for a maintenance complaint (i.e. time required for Supplier’s
maintenance engineers to report to the installations after a request call / telegram / fax /e-
mail is made or letter is written) shall not exceed 3 (Three) hours from the receipt of such
communication in case the service centre is situated at the same location where the
hardware/software are installed and 1 (one) day in other cases. It is expected that the
average downtime of an item will be less than half the maximum downtime (i.e. defined as
number of days for which an item of equipment is not usable because of inability of
the Supplier to repair it) as mentioned in the form of Technical Details. In case an
item is not usable beyond the stipulated maximum downtime the Supplier will be
required to arrange for an immediate replacement of the same till it is repaired. Failure to
arrange for the immediate repair / replacement wi l l be l iable for penalty of
500.00 per day. The amount of penalty will be recovered from Bank guarantee, or
the deposit made by the Supplier, during warranty and/or annual maintenance charges
and/or by lodging a claim against the Supplier, as the case may be. In the event of
Deposit or Bank Guarantee amount not sufficient to set off the liability of the Supplier
under this head the Bank shall be at liberty to proceed against the Supplier for recovery
of the balance as may be advised.
15. Payment
15.1 Payment shall be made in Indian Rupees, in the following manner:
(i) On Delivery: Eighty (90) % of the order value on installation and commissioning of the Battery ordered, and Bank's acceptance of the Battery ordered. Wherever installation could not be carried out by the vendor due to the site not being ready
even after 30 days after the last date for delivery mentioned in the purchase order, the payment would be released upon Vendor’s submission of a certificate from the location concerned, duly signed (with the office-seal affixed) by the Bank’s authorities concerned that site is not ready. In such a case, the Vendor has to give an undertaking to complete installation within a week of being informed that the site is
ready. As already stated, for reasons of delays in installation not attributable to the Bank and/or in the absence of vendor submitting the certificate within the stipulated
period as mentioned herein, the liquidated damages would be levied as stated above;
and
Page 16 of 47
(ii) After expiry of warranty: The remaining ten (10) % of the Contract Price shall
be paid within thirty (30) days after the expiry of warranty or signing of the AMC,
whichever is later.
Or
Against submission of Performance Bank Guarantee of a reputed Bank, acceptable to
the Bank, for an equivalent amount valid for the period of warranty / AMC.
(iii) The payment schedule may be modified by the bank depending on the
project/procurement etc.
15.2
i. For all the payments to be made against bank guarantees, the bank guarantees shall
be issued by a Scheduled Indian Bank or a foreign bank operating in India,
acceptable to the Bank, in the format. The guarantees issued by other banks should
be confirmed by a scheduled Indian Bank or a foreign bank operating in India,
acceptable to the Bank.
ii. Bank guarantees for advance payment shall be released not later than 30 days after
the date of completion of installation of the goods at their final destination.
16. Prices
Prices payable to the Supplier as stated in the Contract shall be firm and not subject to
adjustment during performance of the Contract, irrespective of reasons whatsoever,
including exchange rate fluctuations, changes in taxes, duties, levies, charges etc.
17. Change Orders
17.1 The Bank may, at any time, by a written order given to the Supplier, make changes within
the general scope of the Contract in any one or more of the following:
(a) specifications;
(b) the method of shipment or packing;
(c) the place of delivery; and/or
(d) the Services to be provided by the Supplier
17.2 If any such change causes an increase or decrease in the cost of, or the time required
for the Supplier’s performance of any provisions under the Contract, an equitable
adjustment shall be made in the Contract Price or delivery schedule, or both, and the
Contract shall accordingly be amended. Any claims by the Supplier for adjustment under this
clause must be asserted within 7 days from the date of Supplier’s receipt of Bank’s changed
order.
18. Contract Amendments
No variation in or modification of the terms of the Contract shall be made, except by written
amendment, signed by the parties.
19. Assignment
19.1 The Supplier shall not assign, in whole or in part, its obligations to perform under the
Contract, except with the Bank’s prior written consent.
20. Subcontracts
20.1 The Supplier shall notify the Bank in writing of all subcontracts awarded under the Contract, if
not already specified in the quotation. Such notification, in the original quotation or later,
shall not relieve the Supplier from any liability or obligation under the Contract. Sub-contract
shall be only for bought-out items and sub-assemblies.
20.2 Subcontracts must comply with the provisions of TCC.
Page 17 of 47
21 Delays in the Supplier’s Performance
21.1 Delivery of the Goods and performance of Services shall be made by the Supplier in
accordance with the time schedule prescribed by the Bank.
21.2 If at any time during performance of the Contract, the Supplier or its subcontractor(s)
Should encounter conditions impeding timely delivery of the Goods and performance of
Services, the Supplier shall promptly notify the Bank in writing of the fact of the delay, its
likely duration and its cause(s). As soon as practicable after receipt of the Supplier’s notice,
the Bank shall evaluate the situation and may, at its discretion, extend the Suppliers’ time
for performance, with or without liquidated damages, in which case, the extension shall be
ratified by the parties by amendment of the Contract.
21.3 Except as provided in the above clause, a delay by the Supplier in the performance of its
delivery obligations shall render the Supplier liable to the imposition of liquidated damages,
unless an extension of time is agreed upon without the application of liquidated damages.
22. Liquidated Damages
22.1 If the Supplier fails to deliver any or all of the Goods or perform the Services within
the time period(s) specified in the Contract, the Bank shall, without prejudice to its other
remedies under the Contract, deduct from the Contract Price, as liquidated damages, a sum
equivalent to 1.00 percent per week or part thereof of contract price subject to maximum
deduction of 10% of the delivered price of the delayed Goods or unperformed services for
each week or part thereof of delay, until actual delivery or performance. Once the maximum
is reached, the Bank may consider termination of the Contract.
23. Termination for Default
23.1 The Bank, without prejudice to any other remedy for breach of Contract, by a written
notice of default sent to the Supplier, may terminate the Contract in whole or in part:
a) if the Supplier fails to deliver any or all of the Goods and Services within the
period(s) specified in the Contract, or within any extension thereof granted by the Bank;
OR
b) if the Supplier fails to perform any other obligation(s) under the Contract.
23.2 In the event the Bank terminates the Contract in whole or in part, it may procure, upon such
terms and in such manner as it deems appropriate, Goods and Services similar to those
undelivered, and the Supplier shall be liable to the Bank for any excess costs for such similar
Goods or Services. However, the Supplier shall continue performance of the Contract to the
extent not terminated.
24. Force Majeure
24.1 Notwithstanding the provisions of TCC, the Supplier shall not be liable for forfeiture of its
performance security, liquidated damages, or termination for default if and to the extent
that its delay in performance or other failure to perform its obligations under the Contract is
the result of an event of Force Majeure.
24.2 For purposes of this clause, “Force Majeure” means an event beyond the control of the
Supplier and not involving the Supplier’s fault or negligence and not foreseeable such as acts
of the Govt. in its sovereign capacity, wars or revolutions, fires, floods, epidemics,
quarantine restrictions, and freight embargoes.
24.3 If a Force Majeure situation arises, the Supplier shall promptly notify the Bank in writing of
such condition and the cause thereof. Unless otherwise directed by the Bank in writing, the
Supplier shall continue to perform its obligations under the Contract as far as is reasonably
practical, and shall seek all reasonable alternative means for performance not prevented
by the Force Majeure event.
Page 18 of 47
25. Termination for Insolvency
25.1 The Bank may, at any time, terminate the Contract by giving written notice to the Supplier if
the Supplier becomes bankrupt or otherwise insolvent. In this event, termination will be
without compensation to the Supplier, provided that such termination will not prejudice or
affect any right of action or remedy which has accrued or will accrue thereafter to the Bank.
26. Termination for Convenience
26.1 The Bank, by written notice sent to the Supplier, may terminate the Contract, in whole or in
part, at any time for its convenience. The notice of termination shall specify that
termination is for the Bank’s convenience, the extent to which performance of the
Supplier under the Contract is terminated, and the date upon which such termination
becomes effective.
26.2 The Goods that are complete and ready for delivery within 7 days after the Supplier’s receipt
of notice of termination shall be accepted by the Bank at the Contract terms and
prices. For the remaining Goods and Services, the Bank may elect to have any portion
completed and delivered at the Contract terms and prices.
27. Resolution of Disputes
27.1 The Bank and the Supplier shall make every effort to resolve amicably by direct
informal negotiation, any disagreement or dispute arising between them under or in
connection with the Contract.
27.2 If, after thirty (30) days from the commencement of such informal negotiations, the Bank
and the Supplier have been unable to resolve amicably a Contract dispute, either party may
require that the dispute be referred for resolution to the formal mechanisms specified herein
below. These mechanisms may include, but are not restricted to, conciliation mediated by a
third party, adjudication in an agreed national forum.
27.3 The dispute resolution mechanism to be applied shall be as follows:
a) In case of Dispute or difference arising between the Bank and a Supplier relating to any
matter arising out of or connected with this agreement, such disputes or difference
shall be settled in accordance with the Arbitration and Conciliation Act, 1996. Where
the value of the contract is above 1 Crore, the arbitral tribunal shall consist of 3
arbitrators one each to be appointed by the Bank and the Supplier. The third Arbitrator
shall be chosen by mutual discussion between the Bank and the Supplier.
b) Arbitration proceedings shall be held at DEHRADUN, India, and the language of the arbitration
proceedings and that of all documents and communications between the parties shall be
English;
c) The decision of the majority of arbitrators shall be final and binding upon both parties.
The cost and expenses of Arbitration proceedings will be paid as determined by the
arbitral tribunal. However, the expenses incurred by each party in connection with the
preparation, presentation, etc., of its proceedings as also the fees and expenses paid to
the arbitrator appointed by such party or on its behalf shall be borne by each party itself;
and
d) Where the value of the contract is 1 Crore and below, the disputes or differences
arising shall be referred to the Sole Arbitrator. The Sole Arbitrator should be appointed
by agreement between the parties.
28. Governing Language
28.1 The governing language shall be either Hindi/English or Both.
29. Applicable Law
29.1 The Contract shall be interpreted in accordance with the laws of the Union of India and
the Supplier shall agree to submit to the courts under whose exclusive jurisdiction the
Registered Office of the Bank falls.
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30. Notices
30.1 The following shall be the address of the Bank and Supplier.
Bank’s address for notice purposes:
Bank of India Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171 Phone No.: 0135-2640052; 2640050
Supplier’s Address for notice purpose: ……………………………. ……………………………. ……………………………. ……………………………
30.2 A notice shall be effective when delivered or on the notice’s effective date whichever is later.
31. Taxes and Duties (Sale Tax to be cleared as per price Schedule)
31.1 Supplier will be entirely responsible for all applicable present and future taxes, duties,
levies, charges, license fees, road permits etc. in connection with delivery of goods at
site including incidental services and commissioning. Payment of Octroi, entry-tax, alone, if
applicable, will be made at actuals, on production of suitable evidence of payment by the
Supplier.
Income / Corporate Taxes in India:
31.2 The Supplier shall be liable to pay all corporate taxes and income tax that shall be levied
according to the laws and regulations applicable from time to time in India and the price bid
by the Supplier shall include all such taxes in the contract price.
31.3 Wherever the laws and regulations require deduction of such taxes at the source of payment,
the Bank shall effect such deductions from the payment due to the Supplier. The remittance
of amounts so deducted and issuance of certificate for such deductions shall be made by the
Bank as per the laws and regulations in force. Nothing in the Contract shall relieve the
Supplier from his responsibility to pay any tax that may be levied in India on income
and profits made by the Supplier in respect of this contract.
31.4 The Supplier’s staff, personnel and labour will be liable to pay personal income taxes in India
in respect of such of their salaries and wages as are chargeable under the laws and
regulations for the time being in force, and the Supplier shall perform such duties in regard to
such deductions thereof as may be imposed on him by such laws and regulations.
32. Supplier Integrity:
32.1 The Supplier is responsible for and obliged to conduct all contracted activities in accordance
with the contract using state-of-the-art methods and economic principles and exercising all
means available to achieve the performance specified in the Contract.
33. Supplier’s obligations:
The Supplier is obliged to work closely with the Bank’s staff, act within its own
authority and abide by directives issued by the Bank and implementation activities.
The Supplier will abide by the job safety measures prevalent in India and will free the Bank
from all demands or responsibilities arising from accidents or loss of life, the cause of
which is the Supplier’s negligence. The Supplier will pay all indemnities arising from such
incidents and will not hold the Bank responsible or obligated. The Supplier is responsible for
managing the activities of its personnel or sub-contracted personnel and will hold itself
responsible for any misdemeanours.
The Supplier will treat as confidential all data and information about the Bank, obtained in the
execution of his responsibilities, in strict confidence and will not reveal such information to
any other party without the prior written approval of the Bank.
Page 20 of 47
34. Patent Rights:
In the event of any claim asserted by a third party of infringement of copyright, patent,
trademark or industrial design rights arising from the use of the Goods or any part
thereof in India, the Supplier shall act expeditiously to extinguish such claim. If the Supplier
fails to comply and the Bank is required to pay compensation to a third party resulting from
such infringement, the Supplier shall be responsible for the compensation including all
expenses, court costs and lawyer fees. The Supplier shall on a mere demand by the Bank
reimburse whatever expenses incurred by the Bank in this regard, within a period of 7 days
of receipt of demand.
35. Site preparation and installation:
The Bank is solely responsible for the construction of the hardware sites in compliance with
the technical and environmental specifications defined by the Supplier. The Bank will
designate the installation sites before the scheduled installation date, to allow the Supplier to
perform a site inspection to verify the appropriateness of the sites before the installation of
the hardware.
36. Battery Installation:
The Supplier is responsible for all unpacking, assembling, wiring, installations, cabling
between hardware units and connecting to power supplies. The Supplier will test all batteries
operations along with and accomplish all adjustments necessary for successful and
continuous operation of the UPS at all installation sites.
38. Training:
For each hardware and software component installed, the Supplier is required to train the
designated Bank’s technical and end-user personnel to enable them to effectively operate the
total system. The number of users to be trained and the duration of the training shall be as
specified in the Invitation for Quotation or as quoted by the Bank in his Quotation. The
venue, arrangements for provision of hardware/software and costs for the training shall be as
specified in the Invitation for Quotation.
39. Technical Documentation:
The Technical Documentation involving detailed instruction for operation and maintenance is
to be delivered with every unit of the equipment supplied. The language of the
documentation should be English.
40. Right to use defective equipment:
If after delivery, acceptance and installation and within the guarantee and warranty
period, the operation or use of the equipment proves to be unsatisfactory, the Bank shall
have the right to continue to operate or use such equipment until rectification of defects,
errors or omissions by repair or by partial or complete replacement is made without
interfering with the Bank’s operation.
41 Standards:
All standards to be followed will adhere to Bureau of Indian Standards (BIS) specifications or other acceptable standards like ANSI, IEEE, ISO, X/Open etc. Please note that any quotation which does not provide the above information in the specified formats is ikely to be rejected and the Bank wil l not enter into any correspondence with the vendor in this regard.
You are requested to quote only one model against each item.
42 Award Criteria
The Bank will award the Contract to the successful Bidder, out of the Bidders who have responded to Bank's Invitation for Quotation, who has been determined to qualify to
perform the Contract satisfactorily, and whose Bid has been determined to be substantially responsive, and is the lowest evaluated Bid. For evaluation purpose the unit price of each item will be multiplied by approximate quantity. The total cost of individual item will be taken for evaluation of lowest bidder. However, the Bank also reserves the right to distribute the orders in fair, transparent and equitable manner amongst L1, L2 & L3 vendors subject to written consent of L2 & L3 vendors to match the rates quoted by L1 vendor.
Page 21 of 47
43 Repeat Orders
After a Purchase Contract is awarded to a Supplier, the Bank may, at his discretion, award further purchase Contracts to the same Supplier for all/some of the goods originally quoted by him at the same/reduced prices up to 31.03.2012 from the date of the first Purchase Contract without calling for fresh quotations.
44 Bank’s Right to Reject Any or All Bids
The Bank reserves the right to accept or reject any Bid, and to annul the Bidding process and reject
all Bids at any time, without thereby incurring any liability to the affected Bidder or Bidders or
any obligation to inform the affected Bidder or Bidders of the grounds for the Bank’s action.
********
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FORM 1
PROPOSAL FORM (TECHNICAL PROPOSAL)
(to be kept in the Technical Proposal Envelope & must be printed on Letter
Head)
Date:.............................
To:
Bank of India Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171 Sir,
Replacement of Old batteries under buy back scheme
Having examined the Proposal Documents, the receipt of which is hereby duly acknowledged,
we, the undersigned, offer to supply and deliver Hardware/Software, in conformity with the said
Proposal documents.
2 We undertake, if our Proposal is accepted, to deliver, install and commission the system in
accordance with the delivery schedule specified in clause 9.1 of Annexure B.
3 If our Proposal is accepted, we will obtain the guarantee of a bank for a sum equivalent to
10% percent of the Contract Price for the due performance of the Contract, in the form prescribed by
the Bank.
4 We agree to abide by the Proposal and the rates quoted therein.
5 Until a formal contract is prepared and executed, this Proposal, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract between us.
6 We undertake that, in competing for (and, if the award is made to us, in executing) the
above contract, we will strictly observe the laws against fraud and corruption in force in India namely
“Prevention of Corruption Act 1988”.
7 We understand that you are not bound to accept the lowest or any Proposal you may receive.
Dated this ....... day of ............................ 2016.
(Signature) (in the capacity of) Duly authorized to sign Proposal for and on behalf of
_________________________________________________________________________________
Page 23 of 47
FORM 1(a) [Annexure to Form 1]
(to be kept in the Technical Proposal Envelope & must be printed on Letter Head)
DELCARATION FORM
Date :.............................
To:
Bank of India Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171
Sir, Replacement of Old batteries under buy back scheme
We, M/s ………………………………………………… declare and confirm that we have not made any
changes in the text of Bid/Tender Documents / Terms & Conditions.
2 We accept all the terms and conditions specified in the Bid/ Tender Document. *
Specification for Sealed Maintenance Free Valve Regulated Lead Acid
Batteries for UPS Application
The specification governing the design, manufacture, testing, packaging and accessories shall be as
follows –
General Specifications:
1. The UPS battery should conform to JIS 8702 C specifications.
2. Batteries should have been manufactured in India i.e. the company participating in the
tender must have its own manufacturing facility in India. Imported brands will not be
entertained.
3. Vendor should have authorize service center in DEHRADUN.
4. Only OEM or their Authorized Dealers can quote. Vendor has to submit authorization
letter from their Principals in the name of Zonal Manager, Bank of India , DEHRADUN for this
particular tender.
5. Manufacturing facility should have certifications of ISO 9001:2008 and TS16949:2009
6. Batteries should have UL approval for safety.
7. Vendor can quote for single Brand only.
8. The warranty offered should be 24 months and it should be onsite.
9. Offered product / brand should not be blacklisted / delisted from any govt. organization.
10. Offered product / series should have presence in the market form last 5 years.
11. Authorized dealer should be in business of batteries form last 5 years.
Page 24 of 47
Dated this …… day of ………. 2017.
(Signature) (in the capacity of) Duly authorized to sign Proposal for and on behalf of
_________________________________________________________________________________
Page 25 of 47
S.N. ITEMS TECHNICAL SPECIFICATIONS Deviation 1 Company
Make Only One Model to be quoted (EXIDE POWERSAFE /QUANTA/AMARON/PANASONIC) having either Manufacture’s
2 Type Sealed Maintenance Free Value Regulated Lead Acid Battery ≥12V each of 100 AH
3 AH efficiency Above 95% 4 Material of
Container Battery cover and container should be made of Poly Propylene
Co Polymer plastic material as it has low permeability to avoid
water loss.
5 Type of Separator
Highly absorbent Micro porous spun glass matrix.(AGM)
6 Battery Life Minimum 2 years replacement Guarantee 7 Weight Minimum acceptable weight – 32.00 kg
8 Compatible Must compatible with UPS & its load.
9 Certification ISO 9001, 14001. If additional, please specify 10 Testing To be tested certified like CPRI approved batteries 11 Cabling Cabling in sufficient length of standard ISI cable for asse
mbling purpose.
FORM 2
PROPOSAL FORM (PRICE PROPOSAL)
(to be kept in the Financial Proposal Envelope & must be printed on Letter Head)
Date: .............................. To:
Bank of India Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171
Sir,
Replacement of Old batteries under buy back scheme
Having examined the Proposal Documents, the receipt of which is hereby duly acknowledged, we,
the undersigned, offer to supply and deliver Hardware/Software, in conformity with the said Proposal
documents for the sum of .................................................................................................................. (Total
Proposal amount in words and figures) or such other sums as may be ascertained in accordance
with the Schedule of Prices attached herewith and made part of this Proposal.
2 We undertake, if our Proposal is accepted, to deliver, install and commission the system in accordance with the delivery schedule specified in clause 8.1 of Annexure B.
3 If our Proposal is accepted, we will obtain the guarantee of a bank for a sum equivalent to 25% of the Contract Price for the due performance of the Contract, in the form prescribed by the Bank.
4 We agree to abide by the Proposal and the rates quoted therein for the orders awarded by the Bank.
5 Untill a formal contract is prepared and executed, this Proposal, together with your written
acceptance thereof and your notification of award, shall constitute a binding Contract between us.
6 We undertake that, in competing for (and, if the award is made to us, in executing) the above contract, we will strictly observe the laws against fraud and corruption in force in India namely “Prevention of Corruption Act 1988”.
7 We understand that you are not bound to accept the lowest or any Proposal you may receive.
Dated this ....... day of ............................ 20…. (signature) (in the capacity of) Duly authorized to sign Proposal for and on behalf of
___________________________________________________________________________
Page 26 of 47
FORM 3
Price Schedule
(to be kept in the Financial Proposal Envelope & must be printed on Letter Head)
1 2 3 4 5 6 7 8
Technical Specification as
per Annexure 3
Qty
Unit Price
with 3 year
warranty (100 AH)
Total Cost including Tax
Buy Back Rate
Of Old Battery
(mention rate)
Net Cost Battery With 3 year warranty with tax
Final Price in words
(a) (b) (c) (d) (e) (d)-(e)=(f) (g)
Battery for Replacement under buy back
1
Note: 1. Unit price quoted should be inclusive of all costs, duties, levies, taxes, sales taxes, VAT, Octroi, Entry ax etc. and all other applicable charges 2. No increase in costs, duties, levies, taxes, charges, etc. irrespective of reasons (including exchange rate fluctuations) whatsoever, shall be admissible during the Price validity period. 3. Battery replacement under buy back scheme will have minimum 3 years onsite-replacement
warranty. For evaluation purpose, Final Price of items as indicated in column 8 will be considered.
You have to ensure proper maintenance of batteries through your own engineers.
Damage of batteries during warranty period due to any reason will be the sole responsibility of
the supplier of the battery and must be replaced without any condition.
Signature of Bidder:
Seal of Bidder:
Name:
Bidder Address:
FORM – 4
CONTRACT FORM
THIS AGREEMENT made the …….day of …………., 2017 between Bank of India (Name of purchaser) (here
in after called “the Purchaser”) of the one part and ………………………. (Name of supplier) of ……………………….
(city and country of supplier) (herein after called “the Supplier”) of the other part:
WHERE AS the Purchaser invited bids for certain Goods and ancillary services
viz., Tender Ref. No.BOI/DDNZO/IT/RKG/2017-18/001dated 05.07.2017
(Brief Description of Goods and services mentioned in table) and has accepted a Bid by the Supplier for
the supply of those goods and services in the sum of mentioned in table(Contact
price in words and figures) (herein after called “the Contract price”)
NOW THIS AGREEMENT WITNESSTH AS FOLLOWS: 1. In this Agreement words and expressions shall have the same meanings as are respectively assigned to them in the Conditions of Contract referred to.
2. The following documents shall be deemed to form and be read and construed as part of this agreement,
viz.:
a) the Bid Form and the Price Schedule submitted by the Bidder; b) the Schedule of Requirements; c) the Technical Specifications; d) the Terms and Conditions of Contract; e) the Purchaser's Notification of Award.
3.In consideration of the payments to be made by the Purchaser to the Supplier as hereinafter mentioned,
the Supplier hereby covenants with the Purchaser to provide the goods and services and to remedy
defects therein, in conformity in all respects with the provisions of the Contract.
4. The Purchaser hereby covenants to pay the Supplier in consideration of the provision of the goods and services and the remedying of defects therein, the Contract Price or such other sum as may become payable under the provisions of the Contract at the times and in the manner prescribed by the Contract.
Brief particulars of the goods and services which shall be supplied / provided by the supplier are as under: -
TOTAL VAULE:
DELIVERY SCHEDULE: AS PER TCC
IN WITNESS where of the parties hereto have caused this Agreement to be executed in accordance with
their respective laws the day and year first above written.
Signed, sealed and Delivered by the said ………………………………………………………… (For the Purchaser) In the presence of: ………………………………
Signed, sealed and Delivered by the said ………………………………………………………… (For the Supplier) In the presence of: ………………………………
Page 28 of 47
S.N. Brief Description of Goods & Services Qty to be supplied Unit Price Total Price
account:
FORM – 5
ACCEPTANCE CERTIFICATE
Certificate for issue by the Purchaser after successful Installation of Batteries at
Bank of India, Branch/Office, DEHRADUN Zone
Ref. No………………………… Date: ……………
Sub: Certificate of Successful installation of Batteries
1. This is certify that the batteries as detailed below have been received in goods
conditions along with all given information. The same have been successfully
installed and commissioned.
(a) PO/Contract No……………………..………………… dated………………………
(b) Description of the equipment: As per enclosed ATR (specifications).
(c) Quantity: As per ATR (Quantity in Purchase Order)
(d) Name of transporter:
(e) L.R. No……………………………………… dated …………………….…….………
(f) Name of the Consignee: BANK OF INDIA, ……………………………………..
(g) Date of commissioning and conducting Acceptance Test: …………………………
2. Details of accessories / parts, etc. not yet supplied and recoveries to be made in that
3. The amount of recovery on account of non-supply of accessories and parts given
under para no. 2 is: …………………………
4. The acceptance test has been done to our entire satisfaction and training conducted
/ modalities thereof have been worked out as per clause 8.2 and 40 of the Terms
and Conditions of Contract (TCC).
5. The supplier has fulfilled his contractual obligations, satisfactorily.
FOR FOR BANK OF INDIA
(to be signed and stamped by the vendor) ………………………… Branch
Name:
…………………………..
Designation with
stamp:…..
Date:
Page 29 of 47
S. N. Description Amount to be recovered
FORM 6 (a)
BANK GUARANTEE FOR ADVANCE PAYMENT
To: (name of Bank)
(address of Bank)
(Name of Contract)
Gentlemen:
In accordance with the provisions of the Terms and Conditions of Contract, to provide
for advance payment, _______________________ (name and address of Supplier)
(hereinafter called "the Supplier") shall deposit with ________________ (name of Bank) a
bank guarantee to guarantee his proper and faithful performance under the said Clause of
the Contract in an amount of _____________ (amount of guarantee*(in figures and words).
We, the (bank or financial institution), as
instructed by the Supplier, agree unconditionally and irrevocably to guarantee as primary
obligator and not as Surety merely, the payment to
(name of Bank) on his first demand without whatsoever right of objection on our part and
without his first claim to the Supplier, in the amount not exceeding
(amount of guarantee* in figures and words).
We further agree that no change or addition to or other modification of the terms of
the Contract to be performed thereunder or of any of the Contract documents which may be
made between (name of Bank) and the Supplier, shall in
any way release us from any liability under this guarantee, and we hereby waive notice of
any such change, addition or modification.
This guarantee shall remain valid and in full effect from the date of the advance
payment received by the Supplier under the contract until _______________ (expected
date of last delivery).
Yours truly,
Signature and seal :
Name of bank/
Financial institution :
Address :
Date :
_____________________
* An amount is to be inserted by the bank or financial institution representing
the amount of the Advance Payment.
Page 30 of 47
FORM-6(b)
FORMAT FOR BANK GUARANTEE FOR
ADVANCE PAYMENT OF ANNUAL MAINTENANCE CHARGES
(ON NON-JUDICIAL STAMP PAPER OF appropriate value)
Bank Guarantee No.: .................................................... Date:
To......................................................... (Name of the Bank)
Whereas........................................ (Name of the Supplier) hereinafter called "the
Supplier" has undertaken, in pursuance of contract No.................. dated............ to
supply......................................................... (DescriptionofGoodsandServices)
hereinafter called "the Contract".
AND WHEREAS it has been stipulated by you in the said contract that the Supplier shall
furnish you with a Bank Guarantee by a recognized Bank for the sum specified therein as
security for compliance with the Supplier's performance obligations under the contract for
Annual Maintenance and Repairs of the entire system including cost of spares after warranty
period for next three years.
AND WHEREAS we have agreed to give the Supplier a Guarantee.
THEREFORE WE hereby affirm that we are Guarantors and responsible to you on behalf of
the Supplier, up to a total of Rs. ....................... (Amount of guarantee in words and
figures) being 4% of the Contract Price and we undertake to pay you, upon your first
written demand declaring the Supplier to be in default under the contract and without cavil
or argument, any sum or sums within the limit of Rs. ....... (Amount of guarantee) as
aforesaid, without your needing to prove or to show grounds or reasons for your demand or
the sum specified therein.
This guarantee is valid until ............... day of..........................
Signature and Seal of Guarantors
.................................
.................................
Date: ..................
NOTE:
1. SUPPLIERS SHOULD ENSURE THAT SEAL AND CODE No. OF THE SIGNATORY IS PUT
BY THE BANKERS, BEFORE SUBMISSION OF THE BANK GUARANTEES.
2. STAMP PAPER IS REQUIRED FOR THE BANK GUARANTEES ISSUED BY THE BANKS
LOCATED IN INDIA.
Page 31 of 47
FORM-6(c)
PERFORMANCE SECURITY FORM
To: (Name of Bank)
WHEREAS ...................................................................(NameofSupplier)
(hereinafter called "the Supplier") has undertaken, in pursuance of Contract No................
dated,.......... 20... to supply...................................................................... (Description of
Goods and Services) (hereinafter called "the Contract").
AND WHEREAS it has been stipulated by you in the said Contract that the Supplier shall
furnish you with a Bank Guarantee by a recognized bank for the sum specified therein, as
security for compliance with the Supplier's performance obligations in accordance with the
Contract.
AND WHEREAS we have agreed to give the Supplier a Guarantee:
THEREFORE, WE hereby affirm that we are Guarantors and responsible to you, on behalf
of the Supplier, up to a total of ................................... ........................................ (Amount of
the Guarantee in Words and Figures) and we undertake to pay you, upon your first written
demand declaring the Supplier to be in default under the Contract and without cavil or
argument, any sum or sums within the limit of ................................ (Amount of Guarantee)
as aforesaid, without your needing to prove or to show grounds or reasons for your demand
or the sum specified therein.
This guarantee is valid until the .......day of.................. 20......
Signature and Seal of Guarantors
....................................................................
Date................................................... 20.....
....................................................................
....................................................................
Address:......................................................
....................................................................
....................................................................
Page 32 of 47
Annexure-C
Specification for Sealed Maintenance Free Valve Regulated Lead Acid
Batteries for UPS Application
The specification governing the design, manufacture, testing, packaging and accessories shall be as
follows –
General Specifications:
1. The UPS battery should conform to JIS 8702 C specifications.
2. Batteries should have been manufactured in India i.e. the company participating in the
tender must have its own manufacturing facility in India. Imported brands will not be
entertained.
3. Vendor should have authorize service center in DEHRADUN.
4. Only OEM or their Authorized Dealers can quote. Vendor has to submit authorization
letter from their Principals in the name of Zonal Manager, Bank of India , DEHRADUN for this
particular tender.
5. Manufacturing facility should have certifications of ISO 9001:2008 and TS16949:2009
6. Batteries should have UL approval for safety.
7. Vendor can quote for single Brand only.
8. The warranty offered should be 24 months and it should be onsite.
9. Offered product / brand should not be blacklisted / delisted from any govt. organization.
10. Offered product / series should have presence in the market form last 5 years.
11. Authorized dealer should be in business of batteries form last 5 years.
Page 33 of 47
S.N. ITEMS TECHNICAL SPECIFICATIONS Deviation 1 Company
Make Only One Model to be quoted (EXIDE POWERSAFE /QUANTA/AMARON/PANASONIC) having either Manufacture’s Authorization valid upto 31.03.2017 or OEM allowed to be
2 Type Sealed Maintenance Free Value Regulated Lead Acid Battery ≥12V each of 100 AH
3 AH efficiency Above 95% 4 Material of
Container Battery cover and container should be made of Poly Propylene
Co Polymer plastic material as it has low permeability to avoid
water loss.
5 Type of Separator
Highly absorbent Micro porous spun glass matrix.(AGM)
6 Battery Life Minimum 2 years replacement Guarantee 7 Weight Minimum acceptable weight – 32.00 kg
8 Compatible Must compatible with UPS & its load.
9 Certification ISO 9001, 14001. If additional, please specify 10 Testing To be tested certified like CPRI approved batteries 11 Cabling Cabling in sufficient length of standard ISI cable for asse
mbling purpose.
ANNEXURE- D
INSTRUCTIONS FOR BIDDERS
1. The Bids of Bidders quoting as Authorized Distributors (AUD) of the manufacturer, meeting
the above requirement in full will also be considered provided:
a) The Bidder furnishes authorization from the manufacturer
b) The Bidder, as authorized agent, has supplied installed and commissioned UPS and
batteries of the kind required by the Bank and has provided after sales service
satisfactorily and such UPS and Battery must be in satisfactory operation for at least
3 years on the date of Bid opening and must be providing annual maintenance
services for the above installation.
2. The OEM/AUD should have supplied and supported not less than 25 UPS and/or replace
batteries more than 100 in minimum three govt. offices/PSUs/Banks at their various
locations/offices.
a) The details of PSUs like names of Banks/Financial Institutions, contact person, telephone
numbers and the locations where the servers and PCs are supplied and supported must
be submitted to the Bank.
3. The OEM/AUD should stock adequate spares of all items supplied at their local center/ offices.
They should have the facility of stocking adequate spares of UPS and Batteries
4. The OEM/AUD should have adequate Service/Support facilities to support all branches located
in different locations. The bidders should provide the list of support offices/branch offices
whether owned or franchises with complete address along with support and manpower at
each location to be submitted. Trained Engineers should be available at service centers. (List
of Bank’s Zonal Offices is enclosed in Form-12).
5. BANK OF INDIA wishes to empanel vendors for supply of UPS & batteries and, accordingly,
invites sealed Pre-Qualification Bids from eligible Bidders for SUPPLY, INSTALLATION AND
COMMISSIONING OF Online UPS and batteries replacement under buy back scheme for
DEHRADUN Zone Branches/Offices.
6. The eligible bidder should satisfy –
a) Should be an established Original Equipment Manufacturer (OEM) /Authorized
distributor (AUD) for the above goods
b) Should have service / support centers (owned/franchisee) at DEHRADUN, and cover
banks branches/offices within 200 KM radius.
c) The bidder should be a net profit (after tax) making company / firm during last three
years.
d) Should have an annual turnover minimum of Rs. 100 Lac or above for last financial
year out of Indian Operations, of which at least 50% should be from sale of goods
indicated above.
Page 34 of 47
e) Should be ready to participate in the tender /quotation/reverse auction process
whenever there is an invitation for the same from us without fail.
f) Should be ready to supply, install, commissioned, support, maintain the goods at any
branches/offices under DEHRADUN Zone comprising of Almora, Bageshwar, Chamoli,
Dehradun, Haridwar, Nainital, Pauri, Pithoragarh, Rudraprayag, Tehri Garhwal,
Udhamsingh Nagar.
7. The bidder shall strictly comply with all the qualification criteria (as mentioned in
Annexure -D of the Tender document) for this purpose.
8. Interested Bidders may freely download bid document from bank’s website and submit their
response to Bank of Bank of India, Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171 Phone No.: 0135-2640052; 2640050
9. A complete set of bidding documents may be purchased by any interested eligible Bidder
from the above office upon payment of a non-refundable fee as indicated below, in the form
of a Demand Draft /Banker’s cheque in favour of Bank of India, payable at DEHRADUN. Same
is available on the Bank’s website and can be downloaded from the website. In case the bid
document is downloaded from the website, the price of bidding document wil l
have to be deposited by means of Demand Draft / Banker’s Cheque / Pay Slip in
favour of Bank of India payable at DEHRADUN at the time of submission of the bid.
10. The Bidding document may be obtained from and the bid should be submitted to the office of
Bank of India, Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near
St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171.
a) Price of Bidding document (non-refundable) Rs. 500/-
b) Earnest Money Deposit (Refundable without any Rs.25,000/-
interest)
c) Date of commencement of bid 05.07.2017
d) Last date and time for submission of Bids 18.07.2017 ; 1100 hours
e) Address for communication Same as above (para 4)
Phone # : 91-135-2640052,2640050
f) Tender Opening Date 18.07.2017; 1500 hours at
Conference Hall
11. Bank of India reserves the right to accept or reject in part or full any or all the offers without
assigning any reasons thereof.
12. Evaluation of Bids/ Clarification of Bid
During evaluation of the Bids, the Bank, at its discretion, may ask the Bidder for clarification
of its Bid. The request for clarification and the response shall be in writing, and no change in
the substance of the Bid shall be sought, offered, or permitted.
13. Preliminary Examination
a) The Bank will examine the Bids to determine whether they are complete, the
documents have been properly signed, and the Bids are generally in order.
b) The Bank may, at its sole discretion, waive any minor infirmity, nonconformity, or
irregularity in a Bid which does not constitute a material deviation, provided such
waiver does not prejudice or affect the relative ranking of any Bidder.
c) Prior to the detailed evaluation, the Bank will determine the substantial
Page 35 of 47
responsiveness of each Bid to the Bidding Document. For purposes of these Clauses,
a substantially responsive Bid is one which conforms to all the terms and conditions
of the Bidding Document without material deviations. Deviations from, or objections
or reservations to critical provisions, such as Performance Security, Applicable Law,
Validity period of the price quotation, Qualification Criteria, Warranty and Force
Majeure will be deemed to be a material deviation. The Bank’s determination of a
Bid’s responsiveness is to be based on the contents of the Bid itself, without recourse
to extrinsic evidence. The Bank would also evaluate the bids on technical parameters
including possible visit to inspect Bidder’s/Supplier’s manufacturing facilities and
quality control facilities including burn-in test and to conduct burn-in tests. The
systems at the site may be selected on a random basis or as may be decided by the
Bank, to conduct these tests. In such case the entire cost of inspection, including
boarding, lodging, travelling, incidental expenses of the Bank’s representative and/or
Bank’s Consultant shall totally be borne by the supplier for the complete duration of
the inspection.
d) If a Bid is not substantially responsive, it will be rejected by the Bank and may not
subsequently be made responsive by the Bidder by correction of the nonconformity.
14. Contacting the Bank
a) No Bidder shall contact the Bank on any matter relating to its Bid, from the time of
opening of Bid to the time a communication in writing about its empanelment or
otherwise is received from the Bank.
b) Any effort by a Bidder to influence the Bank in its decisions on Bid evaluation, Bid
comparison or empanelment, may result in the rejection of the Bidder’s Bid.
Page 36 of 47
FORM-7
BID FORM
To:
Bank of India Zonal Office, Information Technology Department, Shri Mahaveer Towers,Near St. Judes Chowk, Shimla Bypass, Sevla kalan, DEHRADUN (UK) -248171 Phone No.: 0135-2640052; 2640050
Gentlemen and/or Ladies,
Having examined the Bidding/Tender Documents, the receipt of which is hereby duly
acknowledged, we, the undersigned, apply for inclusion in the panel of approved vendors for
supply, delivery and installation of UPS System and batteries.
2 We agree to abide by the terms and conditions of the Bid/Tender Terms and
conditions Document (i.e. Annexure A, B, and D).
3 If we are empanelled and thereafter Price Quotations are submitted by us, in
response to your invitation for quotation, and if our Price Quotation is accepted, we will
submit the guarantee of a bank in a sum equivalent to 10 percent of total Contract Price for
the due performance of the Contract, in the form prescribed by the Bank, if such
requirement is stipulated while calling for the Price Quotations.
4 We undertake that, after empanelment, while submitting Price Quotations whenever
called for to so submit and, if the award is made to us, in executing the purchase contracts,
we will strictly observe the laws against fraud and corruption in force in India namely
“Prevention of Corruption Act 1988”.
5 We understand that you are not bound to accept the lowest or any Bid you may
receive.
Dated this ….... day of …........................ 2016.
_________________________________
(signature In the capacity of)
_________________________________
Duly authorized to sign Bid for and on behalf of
(Enclose adequate documentary proof in this regard)
Page 37 of 47
3. Financial position (in the respective currency)
4. Total Liabilities
5. Net Sales (in respective currency):
FORM 8 BIDDER QUALIFICATION APPLICATION
(All the Bidders submitting their Bids must submit the qualification application along with the
information in the following formats together with the relevant documentation)
FINANCIAL, BUSINESS AND TECHNICAL CAPABILITY
Name and address of Bidder………………………………………………………………
Phone:…………………………Telex:……………………………Fax:……………………
1. Latest Balance Sheet filed with _____________________ on_____________________ (Attach
audited copies of annual accounts of past 3 years. Indigenous Bidders to attach copy of
accounts audited under section 44 AB of Income Tax Act. In case the accounts are not required
to be audited, the information in this statement should be attested by a Chartered Accountant
or Manager of a reputed Bank.
2. Latest Profit & Loss Statement from _____________________to_____________ filed with
______________ on ____________. (Attach an audited copy).
Page 38 of 47
Current Financial Year
Last Financial Year Previous to Last Financial Year
a) Cash & Bank balances b) Fixed Assets Gross and Net c) Current Assets d) Current Liabilities
Bank cash credit Loans Others (including sundry creditors) e) Provisions f) Contingent Liability (include.
claims not acknowledged, pl. specify)
g) Inventories h) Share Capital
Free Reserves Other reserves (Please specify) i) Terms loans from financial
institute & Banks
j) Working Capital k) Net worth l) Debtors & advances considered
good more than 6 months
less than 6 months
Current Financial Year
Last Financial Year Previous to Last Financial ar a) Current Ratio
Current Assets to Current liabilities b) Acid Test Ratio c) Total liability to Net worth
a) Current period b) During the last financial year c) During the year before last financial year
6. Net Profit before Tax:
The profit and loss statements have been certified by_______________________
7. Bidders’ Financial arrangements (check appropriate item):
8. Certificate of financial soundness from Bankers of Bidders: 9. Income Tax clearance:
10. Sales:
11. Licensed capacity to manufacture:
12. List, if any of Bidder’s rate contract with the following organizations:
13. Describe Quality Control Organization, if any, and give the Organization Chart.
(a) Are goods offered subject to batch test, random sampling or full 100% test for quality?
(b) Are tests carried out by factory employees or by a separate testing agency?
(c) Are independent Quality Control Organization checks made and certificates issued for
manufacturing and support?
(Enclose necessary documentary proof)
Page 39 of 47
Organization Yes/No If Yes, date contract finalized
a. Directorate General of Supplies and Disposal, Governmentof India
b. Central Equipment Stores Purchase Organization for stateGovernments
c. Others
Categor
y
Value of current orders to be executed in
respective currency
Value of anticipated sales for next financial
year in respective currency
A.
B.
Description of
equipment
Size & Capacity Licensed
capacity
No. of Units Manufactured
Current Yr Last Yr 2nd Last Yr
a) Current period
b) During last financial year
c) During the year before the last financial year
Please enclose copies of following documents:
a) Details of Income Tax registration; and
b) Last Income Tax clearance certificate
a) Own Resources
b) Bank Credit
c) others (specify)
a) Type of equipment manufactured and supplied during last 2 years
b) Type of equipment manufactured, supplied, installed and commissioned during last 2 years.
5. a) Types of equipment supplied during last 2 years other than those covered under 4 above.
covered under 4 (a) and (b) above
6. Plant facilities:
FORM-9
CAPABILITY STATEMENT OF PERSONNEL, EQUIPMENT,
PLANT AND PAST PERFORMANCE
1. Name and address of the Bidder
2. Classifications 1) Manufacturer
(Circle what is applicable) 2) Authorized Agent
3) Dealer
4) Others, please specify
3. Plant/Registered office/Local office
a) Location
b) Description, Type and size of building
c) Is property on lease or free hold? If on lease, indicate date of expiry of lease in each case.
4.
b) Type of equipment supplied, installed and commissioned during last 2 years other than those
Sq. Meter Remarks
a) Space available for manufacture ------------------
b) Space available for storage ------------------
c) Space available for inspection of items offered ------------------
d) Space available for storage of items offered ------------------
e) Are buildings fire resistant? Yes/ No
f) Are premises approved by Municipal Authority? --------------
g) Are buildings under Municipal fire protection? --------------
h) Are power and fuel supply adequate to meet production requirements? --------------
i) Are adequate transportation facilities available? --------------
j) Are safety measures adequate for performance of proposed contract? --------------
k) Are adequate material handling facilities / equipments available? --------------
7. Details of Quality Control and Testing facilities available
a. List of quality control and testing-equipment available
b. Give details of quality control and tests which can be carried out on items offered.
c. Details of the quality control and testing organization available.
8. Personnel/ Organization:
(1) Production
(2) Quality control
(3) Marketing
Page 40 of 47
Name of
equipment
Capacity/ Size Nos.
Manufactured
Projects to which supplied,
installed and commissioned
No. of orders on
hand
Name of
equipment
Capacity/ Size Nos. Manufactured Projects to which
supplies are made
No. of orders on hand
Name of equipment
Capacity/ Size and model
Nos. Manufactured and Country of origin
Total Nos. supplied in India
Projects to which supplies are made
No. of orders onhand
Name of equipment
Capacity/ Size and model
Nos. Manufactured andCountry of origin
Total Nos. supplied in India
Projects to which supplies are made
No. of orders on hand
(4) Installation and Commissioning
(5) Service
(6) Spare parts
(7) Administrative
9. Details of organization at Service Centre
a) No. of skilled employees
b) No. of unskilled employees
c) No. of engineering employees
d) No. of administrative employees
e) List of special repair/ workshop facility available
f) Storage space available for spare parts ---------------------------Sq.m.
g) Value of minimum stock of spares available at all the ---------------------------------
service centers
h) List of models/ types by number of equipment serviced by the center in last 2 years.
i) Details of hardware sold from the date of inception of the company:
10. Have you been black listed by any of the offices of the Reserve Bank of India, other Public Sector
Banks? If so, details may be provided.
--------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------
--------------------------------------------------------------------------------------------------------------
11. Names of two buyers (with Names of contact persons, their designations, complete postal
address, telephone, tax, telex and e-mail addresses) to whom similar equipment are supplied
installed and commissioned in the past and to whom reference may be made by the Bank
regarding the Bidder’s technical and delivery ability :
1.-----------------------------------------------------------------------
2.-----------------------------------------------------------------------
(Enclose necessary documentary proof)
Page 41 of 47
Hardware No sold from the date of inception of the
company:
1 3 KVA Online UPS
2 5 KVA Online UPS
3 Batteries (if possible)
Name of the Firm……………………………………
2FORM - 10
PERFORMANCE STATEMENT FORM
Performa for Performance Statement (for a period of last three years)
Bid No. ________________ Date of opening _________
(Enclose necessary documentary proof)
Page 42 of 47
Order
placed
by (full
address
of
Bank)
Order No. and
date
Description and
quantity
Value
of
order
Date of
completion
of delivery
Remarks
indicating
reasons
for late
Has the
equipment
been
Satisfactorily
functioning?
1 2 3 4 5 6 7 8
FORM 11
SERVICE SUPPORT DETAILS
Signature with Seal
(Enclose necessary documentary proof)
Important Note:
(i) Please specify whether the service support will be rendered by the Bidder / Dealers /
franchise
(ii) If the Service Support information is not furnished strictly as per the format above, the Bid
submitted may be treated as non-responsive
(iii) Please specify whether the Service Support is available at all Zonal Offices of the
Bank as per the list enclosed as per FORM 12.
Page 43 of 47
S
N
NAME
OF
THE
SERVI
CE
CENTE
R
ADDRESS
AND
TELEPHONE
NOS. OF
THE SERVICE
AGENT
SUPPORTING
THE CENTER
IN COL. 2
IN RESPECT
OF COLUMN
3 PLEASE
STATE
WHETHER
OWN
BRANCH OR
FRANCHISE
STATUS
OF
OFFICE,
WORKING
DAYS AND
HOURS
NUMB
ER OF
ENGIN
EERS
NUMBE
R OF
ADMIN
ISTRAT
ION
STAFF
VALUE OF
MINIMUM
STOCK OF
SPARES
AVAILABLE
AT ALL
TIMES
LIST OF
MODELS &
TYPES OF PCs
AND
PERIPHERALS
SERVICED IN
LAST 2 YEARS
1 2 3 4 5 6 7 8 9
FORM 12
List of Bank's Zonal Offices
Page 44 of 47
S.
No.
Name of the
Bank's Zonal
Offices
Whether Direct (D) Service
Support available or
through franchisee (F)
Address/With Contact
Details
FORM 13
MANUFACTURERS' AUTHORIZATION FORM
No. Date:
To:
Dear Sir:
We who are established and reputable
manufacturers of ________________________ having factories at (address
of factory) do hereby authorize M/s ___________________ (Name and address of Agent) to
submit a Bid, and sign the contract with you against the above Bid Invitation.
We hereby extend our full guarantee and warranty as per Clause 14 of the Terms and
Conditions of Contract for the goods and services offered by the above firm against this Bid
Invitation.
Yours faithfully,
(Name)
(Name of manufacturers)
Note: This letter of authority should be on the letterhead of the manufacturer and
should be signed by a person competent and having the power of attorney to bind
the manufacturer. It should be included by the Bidder in its Bid.
(Enclose necessary documentary proof)
Page 45 of 47
(Enclose necessary documentary proof)
FORM 14
FORM 6: LIST OF CUSTOMERS* AND REFERENCES
* Provide Information in respect of at least 3 customers. References may be enclosed from
at least 3 customers
Page 46 of 47
S No. Name and complete
Postal Address of the
Customer
Name, Designation
Telephone, Fax, Telex
Nos., e-mail address of
the contact person
Nature and Quantum
of Goods supplied
during last 2 years
Value of Goods
Supplied in last
2 years
Whether
reference
Letter
Enclosed
1 2 3 4 5 6
FORM 15
(To be submitted by the empanelled vendor signed by the vendor’s
representative, on their company’s letterhead at the time of participating in the
bidding process for supply of UPS /Batteries, provided you are empanelled in the
proposed process)
Date:
To,
The Zonal Manager,
Bank of India,
Information Technology Department.
DEHRADUN Zone
Dear Sir,
Re RFP No ------------------------------------------------dated----------------------
For the procurement of --------------------------------------------------------------
At our request you have empanelled us as a vendor for supply, installation and
commissioning of computer systems, peripherals and system/off-the-shelf software. For the
purpose of above RFP we confirm that we are bound by the Terms and Conditions of the
contract signed by us in respect of captioned RFP at the time of empanelling us as vendors.
Thanking you.
Signature _________________________
Name __________________________
Designation with stamp __________________
THE END
Page 47 of 47