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GUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITED Ukai Thermal Power StationUkai Thermal Power StationUkai Thermal Power StationUkai Thermal Power Station Ukai DamUkai DamUkai DamUkai Dam, Taluka: Fort Songadh, Dist:Tapi , Taluka: Fort Songadh, Dist:Tapi , Taluka: Fort Songadh, Dist:Tapi , Taluka: Fort Songadh, Dist:Tapi –––– 394680. Ph. 91394680. Ph. 91394680. Ph. 91394680. Ph. 91----2624262426242624----233215, 233257233215, 233257233215, 233257233215, 233257

Fax: 91Fax: 91Fax: 91Fax: 91----2624262426242624----233300, 233315.e233300, 233315.e233300, 233315.e233300, 233315.e----mail: ukaitps@gebmail.com. Website: mail: ukaitps@gebmail.com. Website: mail: ukaitps@gebmail.com. Website: mail: ukaitps@gebmail.com. Website: www.gsecl.inwww.gsecl.inwww.gsecl.inwww.gsecl.in CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988

TECHNICAL BID

WT NO.: 3204

RFQ NO.: 38304

NAME OF WORK: The rate contract for on line preventive & breakdown maintenance of coal mill

type XRP-1003 & associated auxiliaries of 500 MW Unit- 6 of at UTPS.

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GUJARAT STATE ELECTRICITY CORPORATION LIMITED THERMAL POWER STATION UKAI DAM – 394 680

INSTRUCTION TO BIDDERS

01 Prescribed EMD will have to be paid by the Tenderer, which will be accepted by crossed Demand Draft drawn on Bank of Baroda or SBI payable at Ukai. Tender submitted without EMD are liable to be rejected. All Tenderer are strictly instructed that Xerox copy of DD No. of EMD & Tender fee to be sticked on tender cover without which it will be presumed that EMD is not paid and tender will not be considered/accepted.

02 [A] Tender fee/ EMD /SD will be accepted by RTGS/NEFT also. The bank details are as under. Beneficiary Name: - M/s. Gujarat State Electricity Corporation Ltd. Address: - Urja nagar, GEB COLONY, TAL. SONGADH. DIST.:- TAPI. PIN CODE NO. 394680. Bank Name: - Bank of Baroda Ukai. . NATURE OF A/C:- Current Accounts., Branch: Ukai. Account No. : - 02640200000002 IFSC CODE No. : - BARBOUKAIXX ("0" =ZERO)

MICR CODE NO: - 394012529 NATURE OF A/C:- Current Accounts., Branch: Ukai. Account No. : - 02640200000002 IFSC CODE No. : - BARBOUKAIXX ("0" =ZERO)

MICR CODE NO: - 394012529 [B] Tenders documents are in two bids system i.e. “Technical Bid “and “Price Bid (online only)” [C] Bidders are requested to submit price – bid (Part-II) on-line only and not to submit the price bid in

physical form. This is mandatory. If price bid is submitted in physical form, same will not be opened and only on-line submitted price bid will be considered for evaluation.

It is mandatory for all the bidders to submit their technical bid documents by both forms viz. on – line (e-tendering) and physically in schedule time. Tender documents submitted in only physical form will not be accepted and same will not be considered.

03 Tenders received late after prescribed due date & time will not be accepted. Any alternation /

modifications to the bids received after opening of the tender shall not be considered unless called for by the GSECL in negotiation.

04 The offer of bidder may be ignored if penalty is recovered from him by competent authority of any power station of GSECL for negligence of work or non compiling the requirement as per Terms and Conditions of work order issued to him in past within last three years .

05 Before quoting the rates in the tender, Party can see the site for correct assessment of work. No ignorance of rate quoted shall be entertained after opening of tender.

06 The offer should be valid for minimum 180 days from the date of opening of price bid. Otherwise

offer may be rejected.

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07 Chief Engineer (GEN) GSECL-UKAI TPS reserves the right to either accept or reject any or all tenders without assigning any reason any thereof.

08 If contractor’s bid does not meet the pre-qualification criteria, then his offer is likely to be rejected

without any reference. Decision regarding this will be taken by the C.E. (Gen.), UTPS and binding to all.

09 Tenderer should also certify that the tender submitted is unconditional tender and specifically remark “

Unconditional tender” on cover itself

10 Subletting of Tender is not permitted.

11 GSECL reserves the right to split the contract. CHIEF ENGINEER (GEN) GSECL: TPS: UKAI

Sign of Contractor With Seal and Date

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Technical Qualifying Criteria

NAME OF WORK: - The rate contract for on line preventive & breakdown maintenance of coal mill type XRP-1003 & associated auxiliaries of 500 MW Unit- 6 of at UTPS.

The bidder must furnish the following certificates/documents with their technical bid for qualifying technically

1. The bidder should produce certificate/document as evidence of having a work experience of on line, preventive and breakdown maintenance along with overhauling of same (BHEL make XRP763/783/803/1003) type of mills/any higher capacity mills of any other make (Higher capacity than XRP 1003) coal mills for minimum duration as under at any power station/government/semi government/state electricity board/corporation body. The experience certificate with order copy from such organization where the work has been carried out by the bidder should be submitted.

i) Average annual financial turn over during the last 03 years, ending 31st march of the previous

financial year should be at least 30% of the estimated cost.

ii) Experience of having successfully completed similar works during last 07 years ending last day of month previous to the one which applications are invited should be either of the following.

a. Three similar completed works costing not less than the amount equal to 40% of the

estimated cost. b. Two similar completed works costing not less than the amount equal to 50% of the

estimated cost. c. One similar completed works costing not less than the amount equal to 80% of the

estimated cost. The similar works means “on line, preventive and breakdown maintenance along with overhauling of same (BHEL make XRP763/783/803/1003) type of mills/any higher capacity mills of any other make (Higher capacity than XRP 1003) coal mills”

2. Details of minimum tools, tackles and equipments in possession relevant to the job.

3. Details of P.F. Code no. from appropriate authority.

4. Latest Bank Solvency Certificate of minimum 20% of estimated cost from any Nationalized Bank.

5. Certified copies of last three years audited annual account i.e. profit & loss account and Balance sheet if the estimated cost of the tender exceeds Rs.30 lacks (for 1 years ARC tender). If the party is a proprietary party and not required to get annual account audited under the law, a copy of Income tax return or certificate from practicing Chartered Accountant certifying the “Profit & Loss account” & copy of PAN card should be submitted.

6. Copy of appropriate contract registration.

7. Details of registered partnership deed in case of partnership firm and activities of association and memorandum of association in case of company.

8. The tender shall be opened of the paid EMD only.

9. Conditional tender is liable to be rejected. Withdrawal or insertion of conditions unilaterally after opening of tenders will not be permitted unless it so desired by the GSECL.

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10. Party should have to submit the details of the registration number regarding service Tax along with Technical Bid (i.e. Copy of Service Tax Registration). 11. TIN invoice to be raised in case of supply of materials if not full vat of prevailing rate will be

deducted & deposited to the authorities. .

12. Details of TIN no from appropriate authority.

CHIEF ENGINEER (GEN)

GSECL, UTPS

Sign of contractor With seal & date

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SCHEDULE-A

Sub: The rate contract for on line preventive & breakdown maintenance of coal mill type XRP-1003 & associated auxiliaries of 500 MW Unit- 6 of at UTPS.

SCOPE OF WORK(ANNEXURE-I )

Scope of work includes on line maintenance to be attended immediately and preventive maintenance as per Schedule instruction given by Engineer-in-charge and breakdown maintenance with minimum down time of eight mills XRP-1003 with associated auxiliaries. The milling plant covers eight mills with auxiliaries as under: 1. Mills from Bunker flange to boiler flange with connected systems from main limb termination point

to mill as under : I) Seal air system. II) Mill inerting system. III) Fire fighting system. IV) Fuel piping. V) Service air system. VI) Instrument air system. VII) Mill handling hoist. VIII) Coal feeder. IX) Cold air sealing system. X) Mill reject System.

2. a) The ducting system from air pre heater outlet flange up to individual duct to mill flanges, including gates, damper and attachment and insulation. b) The cold air duct tapping from PA discharge to individual mill connections including gates/ dampers and attachment.

In addition to above anything and everything to be done to run the mills. This does not include electrical and C&I equipment. TERMS AND CONDITIONS: (Pertaining to work) 1. The work consists of online, preventive & breakdown maintenance of 500 MW unit Nos. 6 Bowl mills

type: XRP-1003 (Total 08 mills, having capacity of 84 MW each per unit. All the mills, feeder, seal air fans and its auxiliaries are required to be kept in adequate available condition so as to avoid loss of generation and have maximum generation on units. The scope of work shall include all the maintenance works scheduled at Annexure- A & B to be undertaken in minimum time so that the mills remain available for maximum generation. The equipment scope is from bunker flange to boiler burner coal pipe isolation valve with mill individual and common ducts.

2. The work involved consists of transportation and handling of materials, equipments from GSECL main stores & Other 1 to 5 units to mill bay of the units. The dismantled items/equipments shall have to be returned to the place of storage as directed by Engg.-in-charge, after required repair/maintenance. The old spares should be removed immediately from the site and working area should be kept clean and clear. The Transport facility is included in contractor scope. The manpower is to be arranged for mill material checking if required.

3. The contractor shall be equipped/mobilized/ready in all respects with required/sufficient skilled workman and all necessary general tools, tackles to take up any type of maintenance job on mills, seal air fan etc. either on line, preventive and/or break down of any one or more numbers of mills at a time in short notice of one hour..

4. In case of planned preventive maintenance work has to be started as per daily, weekly, monthly, quarterly, half yearly schedule given by EIC and keep the records of measurements, hard facing, etc.

5. In case of breakdown maintenance, the contractor shall mobilize all his resources immediately and take up the required jobs as directed by Engineer.-in-charge on emergency basis and shall have to complete within least possible time. Otherwise appropriate amount of generation loss will be recovered from the bill if the down time of mill is more for each type of maintenance.

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6. Area of mills, Seal air fans, coal feeders & its auxiliaries shall be kept and maintained neat and clean free of debris, scrap/coal dust/lubricant all the times so that working is not held-up at any time.

All old/worn out parts or new spares of mills, coal feeders seal air fans and its auxiliaries shall be immediately removed from working area and credited either to store or stacked properly in area as directed by Engineer-in-charge on completion of work. Failing which appropriate value old/new material will be recovered in case of loss/theft of material.

7. Any deviation, omission, alternation, modification of mills, seal air fans, coal feeders, RC feeder and its auxiliaries that may be felt necessary by Engineer-in-charge to suit operation condition/to maintain generation and/or to suit site condition and or to improve performance of the plant and or suggested by original equipment manufacturer by M/s. BHEL for improvement/betterment of the plant shall be carried out by the contractor as part of this contract without any extra cost. The quantum of job/frequency of job to be carried out or to be attended on each mill/ RC Feeder /Seal air fans / gravimetric feeder and its auxiliaries can be increased as per operational conditions.

8. All the jobs shall be carried out as per instruction under direct supervision of contractor’s supervisor and to the entire satisfaction of Company’s Engineer-in-charge or his representative and the mill under maintenance shall be brought back to operation within shortest period so that generation may not be affected. Contractor‘s supervisor has to take reading of mill temp., Amp, Mill running hrs etc. from control room/mill plant of respective Unit in the beginning of every shift & recorded in daily progress report.

9. The contractor shall have to work round the clock on shift basis and the work started shall be carried out nonstop till completion of job and safe commissioning of the mills.

10. The line clear shall be issued to the contractor supervisor/representative for maintenance work & work shall be treated as completed when the equipment is accepted by operational staff and put into service. Any defects noticed on putting mills into operation after repair shall have to be rectified for which no extra payment shall be made.

11. The contractor shall be allowed to use hoist provided in mill plant free of cost. However same shall be used without any damaged. Any damage shall have to be repaired by the contractors, otherwise recovery for the same shall be made, and overhead trolleys are to be maintained in good condition by contractor. Minor mechanical maintenance of handling system is included in this contract without using spares. Alternative arrangement is to be made if hoist is not available in this contract rates only.

12. During maintenance of the mills, the chequred plates/supporting channel/beams/grills etc. of mill floor area are removed and same should be replaced on its original place after completion of work. During the maintenance work/overhauling work, the damaged chequer plates/supporting channels/beams/grills etc. should be repaired immediately by the contractor.

13. Necessary scaffolding/juggar shall have to be prepared by the contractor for which materials like bullies, Kathies shall be arranged by the contractor. After completion of work, contractor shall have to dismantle scaffolding, juggar etc. if required.

14. While unit is on bar, if any mill remains out of service due to any other reason for more than 15 days at a stretch during a month and if during that period no maintenance is required to be carried out, 70% payment shall be admissible for a particular mill for a period exceeding 15 days e.g. if a mill remains out of service for 25 days at a stretch for other reason and if no maintenance is required. Payment shall be made for first 15 days and 70% payment shall be made for remaining 10 days.

15. During major maintenance work of Boiler, Turbine, Generator, COH

/AOH of unit: 15 a) if the unit remains out of bus bar due to above reasons and as per planned outage schedule by

GSECL, then for that period 100% payment per mill month of order value will be admissible as per work order conditions. However contractor has to carry out all the related works as per the instruction of EIC.

15.b) if unit remains out of bus bar for more than schedule of planned outage declared by GSECL , for the extended period, only 70% per mill month of the ordered rates payment will be admissible on pro rata basis. However, contractor has to carry out preventive maintenance of all the auxiliaries covered under the contract as per preventive maintenance schedule during this extended period and all remaining pending works of above as per the instruction of EIC to keep all the auxiliaries in healthy condition.

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16. When the unit remains out of bus bar due to RSD or any other reasons

and there is no work as per EIC. 16 a) The commencement of RSD or Out of bus bar for any other reasons such period shall be

reckoned after 48 hrs of the machine declared for RSD or out off bar due to any other reasons.

16 b) 70% payment per mill month of order rate shall be admissible on pro rata basis. However for such period contractor has to carry out preventive maintenance of all auxiliaries covered under this contract as per preventive maintenance schedule given in the work order and as per the instruction of EIC.

17. If machine is under RSD or out of bus bar due to any reasons and if any maintenance (other than PM ) is required to be carried out in any mill / mills as per EIC,

17 a) 100% payment for that particular mill / mills per mill month of order rate shall be admissible and 17 b) For other mills having no work 70% payment per mill month of order rate shall be admissible on pro rata basis.

18. The party will have to submit monthly bill in triplicate regularly. The payment shall be made per mill basis per month. The contractor has to submit the material accounts in appropriate from without fail.

19. Consumables like kerosene, Rustolene, Hacksaw blades, foam seal sealer, Dum-Dum M-seal, grinding wheels, cotton wastage, hold tight, gasket shellac compound, Diesel, Pen oil & Anabond, Weight instrument of ISI mark for the capacity of 0 Kg to 20 Kgs etc. shall have to be arranged by the contractor at his own cost. Also all welding consumables and accessories such as welding machine, cables, holder, gas regulator, gas cutter, heating torch, and portable hand grinder shall have to be arranged by the contractor. Along with the material account contractor has to submit the list of expenditure for afore said consumables utilized during each month with duly entry by the TPS main gate CISF.

However, if required, GSECL will issue gas cylinders, on chargeable basis if available. Electrical connection and consumption will be given free of cost as per requirement, looking to the site conditions as decided by Engineer-in-charge.

20. Small bearings, gears, rubber parts, nut-bolts, minor spares if not available with GSECL and if instructed by Engineer I/c. contractor has to purchase and the payment of the same shall be reimbursed to contractor as per “PAKKA’ invoice from supplier in the name of GSECL.

21. In case of any work on motor side and if required, the contractor has to carryout decoupling/alignment and re-coupling etc. of the mill motor immediately after putting the motor on foundation by other agency.

22. Mills should be maintained in such a way that there should not be any chance for fire inside or outside. In case fire takes place, immediate actions are to be taken to put out the same in consultation with shift charge engineer and fire fighting crew.

23. To improve the efficiency of the mills, all types of Major/minor modifications as suggested by Engineer-in-charge or OEM are to be carried out by the contractor within quoted rates.

24. Contractor have to maintain velocity in pulverized coal pipe as per design to avoid jamming of coal pipe and velocity should remain same in all pipe.

25. Contractor will not be penalized for non-availability of mills during reduced generation due to system conditions or any other trouble elsewhere in the Plant only. Availability of mill should not be reduced at any time. During such period, preventive maintenance can be arranged as per instruction of Engineer-in-charge.

26. During the maintenance work, any damage to valuable parts or damage to the parts due to mishandling, excessive wastage of material will be considered seriously and appropriate amount will be deducted from the bill. The amount will be decided by Engineer-in-charge and binding to the contractor.

27. Mill discharge pipe line, from mill top to burner if found chocked-up are to be cleaned by the contractor whenever required. Also mill suction feed pipe from mill to RC feeder and feeder suction pipe from bunker gate 1st gate below bunker to RC feeder are found chocked up are to be cleaned by the contractor. The bunker pocking & hammering is included in case of chock-up.

28. The party has to submit daily report for ‘Hourly mill availability’ in the sample proforma given by GSECL with reasons stating therein of non availability of mill. Subsequently forms etc. should be got printed by the contractor.

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29. Mill maintenance does not mean only replacement old/broken/worn out parts by new parts but party will have to carry out necessary repairing work of spare part as per the direction of GSECL Engineer-in-charge for that no extra payment will be made. Transportation of spares for machining from mill bay to work shop and recollection is included in this contract rate.

30. Repairing of vertical shaft, journal shaft of roller assembly. Spring assembly bearing housing by metal filling and hard facing of straight pipe piece after mill outlet elbow is to be carried out by the contractor using appropriate welding electrodes as per instruction of Engineer-in-charge within the quoted rates.

31. Replacement of damaged feeder belts as and when required, it is to be replaced by the contractor. The servicing of feeder rollers, repairing/replacement of seal plate, support plate, scrapper belt, chain sprocket etc. shall be done by the contractor in the quoted rate.

32. The contractor shall quote only in single %age of rate above or below the estimated rate i.e. contractor should quote either say %age above the estimated for the item or any %age below the estimated for the item detailed in schedule ‘B’.

33. If material is not available with GSECL, then party shall have to use the material of other mills after dismantling as directed by Engineer-in-charge within the quoted rates.

34. Hard facing of mill discharge valve assembly, multi port assembly, coal mill distance piece, orifice plates, ventury cone mill outlet bends, straight pipes after bend, mill body etc., before replacement shall be carried out by hard facing electrode issued by GSECL.

35. Repairing of mill plate form including bend/damaged grills and their supports and railing have to be repaired/replaced by the contractor without any extra cost.

36. No minimum bill will be allowed. 37. Looking to the quantum of work, contractor has to increase the man power as per instruction of

Engineer-in-charge in his quoted rates. 38. The sample of oil and coal are to be collected and given to chemical laboratory for analysis. 39. Party shall envisage the requirement of material in advance by one month and same shall be intimated

to Deptt. Head so that necessary arrangement can be made to make the material and spares available. 40. Boiler Maint. #6 is running short of the staff. Hence party shall have to create an arrangement

separately for storing and maintaining the spares. Party shall have to keep one person separately who maintains the stock register as per the guidance given by Engineer-in-charge.

41. Monitoring and maintaining record of consumption of bearings, special electrodes and critical spares is very crucial and important aspect. Contractor shall assist fully to prepare such records very precisely. Necessary formats guide line will be given by Engineer-in-charge.

42. Facility of quarter will be extended to the representative of contractor only on chargeable basis as per Company’s standard norm. Internal telephone will be provided at site office and at the residence of representative of contractor if possible.

43. Material account register, register showing the life of rollers and their wear out measurement, register showing the life of bearings, should be maintained day to day properly positively for record of material consumption when even Engineer-in-charge asked to it must be shown.

44. Contractor shall collect all dirty lube oil unserviceable lube oil in empty drum and shall credit the same to stores.

45. The history register of inspection and replacement of bearings and other important mill spares, consumption of various lubricant oil shall be kept and maintained by the contractor and submitted to Engineer-in-charge every week or as and when demanded by Engineer-in-charge.

46. a) For planning of materials procurement, contractor shall have to inform well in advance with submission of list of spares as per site stock condition/work involvement.

b) Contractor has to keep surrounding area clean (removal of coal dust debris) before starting any welding work in mill area and shall take all precaution to avoid fire hazard in this area.

47. Contractor’s supervisor has to report to EE (Shift) as well as E.I.C. of maintenance for beginning of every shift to take instruction from him if any, for smooth running of the plant.

48. Contractor’s supervisor must available at mill area so as to enable operation staff to contact immediately, supervisor will not leave working place without informing EE(Shift)/EIC.

49. Contractor has to repair/attend any punctures in coal mill system round the clock as per instruction of EIC as part of this contract;

• coupling joint leakages of mills of unit i.e. leakages from bunker mouth to Gravimetric feeder inlet/outlet piping from mill hopper multi port outlet with coupling joint

• MDV assembly, Straight pipe piece with coupling joint. • Mill outlet elbow and first straight pipe piece after mill outlet elbow including collar and

coupling joints 1st bend and 2nd coupling

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• Straight pipes should be replaced with collar • Mills reject system Auxiliary & it’s piping from mill to hopper immediately. During replacement/repairing of above the necessary welding general purpose electrodes & required scaffolding shall be prepared by contractor without any extra cost. For patch work required patch material will be provided by free of cost. Necessary consumables for attending leakages (i.e, Sodium Silicate, Dum dum, etc) shall be born by contractor at their own cost.

50. Coal leakages/coal pipe/bends/coupling punctures onwards mill outlet first bends to burner first bends with coal nozzle are included in scope of contractor to have on line work with no leak condition in the area.

51. Contractor has to provide ELCB switch on his every welding machine safety point of view. 52. Contractor has to dismantle trunnion shaft from old worn out journal head and refitting in new journal

head for that necessary workshop facility .All technicians have to be detained during short shutdown of unit, for attending hot cold duct leakages. Contractor has to remove duct insulation for attending duct leakage and refitting of same after completion of work. Binding wire, screws required to carry out the work shall be arranged by party.

53. Major reclamation of worn out spares like clamping ring, MDV, Multiport, Top cover plate, ventury with vertical feed pipe, P.F. bends, transition piece etc. shall be arranged separately by contractor. However minor finishing work of the reclaimed spares prior mounting in position falls in the scope of contractor.

54. During annual shut down/capital overhauling of unit contractor has to arrange for dismantling mill outlet elbows of all the coal mills for inspection and repairing replacement as directed by GSECL EIC. If contractor fails to do the above work then recovery will be made from the bill at a rate decided by competent authority.

55. Any special welding electrodes other than MS welding electrodes for mill maintenance work shall be issued free of cost by GSECL. However, consumption detail shall be furnished by the contractor to maintain the record.

56. To maintain the performance of mill necessary maintenance or any major/minor modification suggested by GSECL EIC have to be arranged by party as part of the work scope without any extra cost as decided by competent authority of GSECL.

57. In case of breakdown maintenance or in case of extra ordinary emergency situation, contractor shall arrange to mobilize requisite additional labour force at short notice to meet with such emergency situation over and above their normal routine staff without any extra payment by GSECL. If contractor fails to carry out required emergency work in time stipulated by EIC or if it is felt that adequate labour/skilled technicians are not employed by contractor, then GSECL will recover the appropriate amount proportionate to nature of work & cost involved.

58. Contractor has to keep surrounding area clean (Removal of Coal dust debris etc.) before starting any welding work in mill area & shall take all precaution to avoid fire hazard in this area. After required repair/maintenance the old spares should be removed immediately from the site and working area should be kept clean and cleared failing which appropriate amount as decided & approved by C.E.(G) will be deducted from the contractor’s bill.

59. During monsoon or whenever the incidence of Bunker chokes up are more, the contractor has to arrange and keep the sufficient extra men power round the clock to carry out the Feeder/Bunker hopper bottom portion/Bunker to feeder pipe/Feeder to mill pipe choke up removal by manual hammering/water jetting / by pocking for 01 or more feeders simultaneously in unit as per the instruction of EIC. Any delay resulted in generation loss/FO consumption due to non availability of manpower the appropriate amount as decided & approved by C.E. (G) will be deducted from the contractor’s bill.

60. You have to prepare history register for critical spares replacement & maintain the record of material used during servicing/over hauling work.

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Mill Reject System

1. To carry out routine, preventive and break down maintenance of whole system excluding servicing of compressors. However if GSECL arrange for servicing of ELGI make compressor in contractual period, party has to provide their labor without charging any extra cost.

2. Attending different leakages (water, air, dust) in reject system. Replacement of conveying pipe, bend etc.

3. Repairing / replacement of bag filter of silo. 4. Repairing/replacement of pyrite hopper. 5. Repairing /replacement of transporting vessels. 6. Repairing/replacement of pneumatic cylinder of knife gate valve of tramp ion. 7. Cleaning/clearing of chocked up boosting air and conveying line. 8. Repairing/replacement of meshes of pyrite hopper. 9. Attending leakages of fire fighting system. 10. Replacement of spool piece of tramp ion. 11. Repairing of both silo cone & plates. 12. Air & oil filter cleaning/replacement. 13. Attending leakages of valves, pipe lines, coolers, receivers etc. 14. You have to carry out cleaning of pyrite hopper incase of failure of automatic conveying system & and

engage the manpower round a clock. 15. All other activity which is not mentioned here & related to MRS carried out by Contractor. 16. Compressor oil checking/topping/replacement.

Sign of contractor CHIEF ENGINEER (GEN.) With seal & date GSECL, UTPS

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PENALTY CLAUSES:

01 Prompt attending of defects/worn out parts is an essence of this contract. Generation loss purely on account of non availability of mill will be considered very seriously and per MWH loss Rs. 75/- will be deducted. This will be recovered when mill availability is delayed due to contractor’s fault. For this purpose mill capacity will be consider as 83 MW/Hr. i.e. Rs.6225 per mill per hour will be deducted. Six mills should be made available for maximum generation of 500 MW per unit.

02 To keep the mills on good condition, some preventive checks are prescribed. Non implementation of such checks of running mill will result in deduction of Rs. 300/- per mill per each check as required. such preventive checks reading should be recorded.

03 The contractor has to carryout maintenance work very speedily to complete the work in a prescribed time given by Engineer.-in-charge. Any delay in completion of such work on mill will affect preventive maintenance of other mill and hence deduction will be implemented @ Rs. 1500/- per day per mill. However exact amount will be decided by competent authority of GSECL.

04 It shall be the responsibility of the contractor to have minimum rejection from each mill. The party should analyze the cause of more rejection and attend the same immediately. If the contractor is found negligence and responsible for having more rejection, then penalty will be imposed @ Rs. 500/- cu.m. On the excess quantity of rejection as decided by Chief Engineer (Gen), UTPS. Subject to reject coal qty. per mill per day exceeds 4 m3 & density below 1.1.

05 Mill, Gravimetric coal feeders and other auxiliaries should be maintained neat and clean in such a way that there should not be any chance for fire inside or outside. In case fire takes place, immediately actions are to be taken to put out the same in consultation with shift charge Engineer and fire fighting crew. Mill top area. Mill platform/mill body/mill ducts (common & individual all mill) seal air pocket both side, Gravimetric coal feeders, coal discharge pipe line up to first bend of the boiler corner shall be cleaned daily by blowing service air or manually in the morning shift before 07=00 hours by service air available at nearest point Rs. 1000/- per unit shall be deducted for not carrying out the cleaning work & surrounding area underneath of mill, cable trays, of mill area etc. are also to be cleaned as above before 07=00 hrs. Register of air blowing shall be maintained daily with signature of respective mill plant operator.

06 Coal leakages/coal punctures from Bunker flange to boiler flange shall be attended by the contractor. If required, spares have to be replaced to have ‘NO LEAK’ condition. The coal leakages must be arrested immediately; if not attended, penalty per puncture at a rate of Rs. 2000/- will be charged. The Leakages of all Hot air duct and punctures are to be attended as per outages/ isolation available.

07 Oil leakages from any auxiliary related to mils will be viewed very seriously and if it is not attended during stipulated time Rs. 1000/- per mill per day will be deducted from the RA bills.

08 Contractor shall have to use proper tools tackles for the maintenance works. Removal of parts, bearings, shafts, gear by hammering is not allowed. If such occurrences are noticed, penalty of Rs. 5000/- per occurrence shall be deducted from the bill with the approval of competent authority.

09 Poor Workmanship Occurrence of poor workmanship, frequent repeated maintenance will be viewed seriously. The amount of Rs. 5000/- per occurrence shall be deducted from the bill with the approval of competent authority.

10 If scrap material not removed from mill area after completion of work as per instruction of Engr-In-Charge. The amount of RS.5000/- per day will be deducted from the bill after approval of competent authority.

11 Contractor or technical qualified authorized persons has to remain present at site & if it is observed that work is carried out under GSECL supervision in his absence. Penalty of GSECL person charges per day will be deducted from contractor RA bill.

12 Any deviation from mill maintenance work schedule, result will be in deduction of 10% amount of respected RA bill. However exact amount will be decided by competent authority of GSECL.

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A. Penalty clause for non-adherence to safety norms/ items. SR.NO ITEM PENALTY PER CASE

01 Non-Adherence to safety rules/ violation RS100/- per case 02 Delay of distribution of safety items to labours and supervisors. RS 50/- per day 03 Non-Adherence to Safety Norms RS 50/- per persons

B. Penalty clause for non- submission of reports and Protocols:

SR.NO ITEM PENALTY PER CASE 01 Non- submission of daily report RS 50/- per day 02 Non- submission of spare parts record and forecast of spares RS100/- per Week 03 Non- submission of PM report on schedule time RS 50/- per day

C. Penalty for non-availability of manpower:

SR.NO ITEM PENALTY PER CASE 01 Site in-charge RS964/- per day 02 Supervisor RS 563/- per day 03 Technician/welder RS 539/- per day

CHIEF ENGINEER (GEN.)

GSECL, UTPS

Sign of contractor With seal & date

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LIST OF EQUIPMENTS OF MILLING SYSTEM OF UTPS UNIT # 6

Sr. No.

Item Description Nos. Per unit

1 Coal Mill TYPE-XRP 1003 with planetary gear box. Make – BHEL Capacity-74.1 (Design Coal)

8

2 Coal Feeder 36” Gravimetric feeder Make – BHEL

8

3 Coal Mill Rejection System On both side of boiler

Dense Phase conveying System Make – H V Equipments Ltd.

1

Sr. No. Equipment Nos. Per unit 1 Coal Mill 8 Roller Journal Assembly Mill drive & bowl assembly Mill side and liner assembly Separator body assembly Mill discharge valve assembly Electrical motor & coupling Seal air piping 2 Coal mill lube oil system & piping 8 3 Coal Pipe with couplings & orifices 32 (4 nos. per mill) 4 Coal Feeder 8 5 Coal sampling device & its fittings 8 6 Mill reject system Equipments related with dense phase conveying system 8 ELGI air compressor 2 Conveying piping 7 PA Cold & Hot duct & its all gates and dampers

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TENTETIVE TIMINGS FOR VARIOUS ACTIVITIES TO BE DONE FOR COAL MILL MAINTENANCE

01 Removal of foreign material and mill made available. 4 hrs. 02 Shear pin replacement in RC feeder. 30 minutes 03 Attending oil leakages of lubricant oil system & shaft gland packing. 30 minutes

04 Inside Cleaning of gravimetric feeder 03 hrs 05 Replacement COC drive reducers 05 hrs

06 Cleaning, servicing feeder and replacement of belt. 12 hrs

07 Classifier vane replacement 12 hrs 08 MDV & multi port replacement 04 days

09 Roller assembly replacement including replacement of roller.

(per roller of mill) 1 1/2 days

10 Replacement of the entire three worn out roller & minor repairing. 5 days 11 Bull ring segment replacement 40 hrs

12 Scrapper assembly repair and refitting. 08 hrs 13 Dust guard joint replacement/ servicing. 02 Days

14 Complete mill overhauling including replacement of bull ring

segment, Grinding Rollers, Classifier blades, various liners, servicing of roller assembly, spring assembly etc and feeder servicing.

10 Days

15 Replacement of Air port Assy. 04 days

16 Overhauling/servicing of Plenatery Gear box assembly including dismantling, replacement of bearings/ coupling etc.

06 Days

17 Changing the eccentric of roller assembly. 20 hrs 18 Spring assly. Servicing (01 no.) 12 hrs 19 Cleaning of choked up coal discharge pipe 10 hrs 20 Separator cone replacement. 06 Days

21 Lower skirt replacement. 02 days 22 Complete mill overhauling. 25 days

23 Replacement of bowl extension liner. 01 day 24 Replacement of Hood Cover & Liner. 03 days 25 Replacement of Tramp iron 36 hrs

1. The addition and alternation will be done in above chart after verifying actual characteristic of mill.

2. The above work frequencies have been approximately arranged and will be corrected after observation of milling plant performance.

3. Check list of daily, monthly and overhauling to be submitted regularly for activity carried out.

4. If Generation loss occur due to any reason, due to non-availability of mill under above maintenance beyond the prescribed time then recovery will be made as per respective penalty specified in penalty clause

CHIEF ENGINEER (GEN.) GSECL, UTPS

Sign of contractor With seal & date

16

GENERAL TERMS & CONDITIONS : 01 The contractor shall have to submit indemnity Bond for any injury and or damages that may cause

to his men or material. However, the contractor shall be fully responsible for any damages caused to the Corporation’s properties done by his men/materials while executing the work. The Corporation will be entitled to recover & the decision of Chief Engineer (G), GSECL, Ukai shall be final and binding to the contractor.

02 Party shall have to submit Sales Tax Registration number and the same should be quoted on all his

bills.

03 Contractor will have to execute an indemnity bond on non-judicial stamp paper of Rs. 100/- and thereafter, only he can draw the materials from the Corporation’s store/godown that are to be used for the work. The cost of the same shall be borned by the contractor.

04 The contractor shall have to strictly observe all Safety rules. As per factory Act 1948 and whatever

amendments made from time to time to avoid any chance of accident. The party shall strictly observe all instructions of Safety Officer to avoid any chance of accident.

05 ARBITRATION:- “All questions, disputed or differences whatsoever, which may at any time arise

between the parties to this contract in connection with the contract or any matter arising out of or in relation thereto shall be referred to the Gujarat Public Work Contract Dispute arbitration as per the provision of the Gujarat Public Works Contracts Disputes Arbitration Tribunal Act-1992”.

06 During any strike if contractor fails to make alternative arrangement for carrying out the work, then

the amount for generation loss and/or cost of the work carried out by the department will be recovered from the contractor as per Corp.’s rules.

07 Contractor’s has to report to EE (C/R) as well as Engineer-in-charge of maintenance in the

beginning of every shift to take instruction from him if any for smooth running of the plant.

08 Contractor’s supervisor must make himself available at all area so as to enable operation staff to contact immediately. Supervisor will not leave working place without informing EE (C/R)/Engineer-in-charge.

09 Contractor has to repair/attend any punctures as well as coupling joint leakage of mills of Unit Nos.

6 i.e. leakage from mill body. Multipart outlet with coupling joint, MDV assly. straight pipe piece with coupling joints, mill outlet elbow and mill discharge pipe up to burner immediately round the clock as per instruction of Engineer-in-charge as part of this contract. The scope of leak sealing work shall be up to burner first bend.

10 During AOH / COH of Units or in short shutdown of units contractor have to replace worn out /

punctured coal discharge pipe, coal mill suction pipes & PF bends as per the instruction of GSECL Engineer-In-Charge in the quoted rate only.

During AOH / COH contractor will have to replaced worn out pipes – bends as above if no such

work is undertaken / involved payment against this i.e. item 03 of schedule-B will not be given such list of replacements shall be given to party with time limit.

11 During short shutdown of unit for attending hot/cold air duct leakage, expansion bellow air leakage,

contractor has to remove duct/bellows insulation for attending duct leakage & refitting of same after completion of work. Necessary insulation will be provided by GSECL free of cost. Binding wire, screws etc. to be arrange by the party.

12 Contractor has to repair/replace damaged instrument air line/service air line, isolating valves at mill

area & RC feeder area.

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13 Contractor has to provide “ELCB” switch on his every welding machine for safety point of view.

14 Crane/forklift facility for heavy material shifting shall be provided by GSECL (if available on

chargeable basis.)

15 Workshop facility for machining, repairing – feasible in Ukai TPS workshop shall be provided free of cost.

16 The contractor has to carry out the complete leak sealing of coal pipes right up to blr. burner, over

& above the work specified in condition 06 as per the technical/General terms & conditions attached in Annexure-C as part of this contract without any extra cost.

17 The contractor’s has to work in synchrony with the EE (C/R) as well as the in-charge Engineer of

the maintenance Department. The technical decision for maintenance works are to be taken in consultation with the concern E.E. The supervisor of the contractor shall remain present at mill area so that he can be contacted immediately. The supervisor of the contractor shall not leave place of work under contract perform the administrative & managerial control over his staff. The supervisor must be qualified and able to exercise control over the staff.

18 During AOH/COH of unit’s contractor have to dismantle the mill outlet elbows of respective unit as

per the instruction of GSECL Engineer-in-charge. If any minor repairing is required by special welding electrodes then GSECL will supply the same free of cost & the work involved will be carried out by the contractor without any extra cost. Minor repairing of mill discharge valve assembly and multiport assembly shall be carried out by the contractor in the quoted rates. Necessary repairing special type welding rods shall be supplied by GSECL free of cost.

19 Essence of this work order is that all mills should be always kept available by carrying out

preventive and breakdown maintenance in consultation with EE (C/R) and/or Engineer-in-charge. Mills should be maintained in healthy-intact condition. If defect is found/booked in running mill, it should be attended immediately. Generation loss shall be deducted from party’s bill for not attending defects timely.

20 Any dispute arise regarding any problem towards contract labours work engaged by the contractor,

the decision of the CHIEF ENGINEER, Ukai TPS will be solely bound and will have to obey the instructions and decision taken by CHIEF ENGINEER (GEN.) as the case may be.

21 Contractor has to submit the binding of their labourers that nobody will approach to any Court of

Law for any dispute raised by any labour union/Association for their payment such as Gratuity, Bonus, C.P.F. Pension insurance, items for safety payment of wages and labour escalation under any labour laws applicable to them & contractor has to issue appointment letter to their workers engaged for the work with a copy to C.E. (Gen.) Ukai TPS and with the agreement on valid stamp papers with himself and condition that he has appointed the workers with the specific period for engagement on work. Contractor has to carry out the work on terms and conditions for exigency of work and as and when asked for to work at the time.

22 (i) The party should maintain minimum staff (Category - wise) round the clock for this Work to come up emergency work without loss of generation.

(ii) The persons engaged for the one work MUST NOT are utilized elsewhere for other work if entrusted to same party /contractor at the same time. If the simultaneous utilization of same staff is noticed then proportionate amount with penalty deemed fit will be deducted from party’s bill.

23 The party shall have to issue identity card with photographs to their personal engaged for which

will be the jobs endorsed by GSECL authority for temporary entry in TPS site with a prior permission of the concern Engineer In- charge.

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24 The party shall have to maintain ‘PAKKA’ record for the attendance/overtime and pay bill of their staff engaged for every work separately and to be got checked through LWO/Section as & when it is ask for.

25 SPECIAL CLAUSE: You have to engage the separate required personnel for this contract as and when required during

shutdown period with the approval of competent authority & record to be maintained regarding their presence and actual payment made. Further, on completion of this contract the labor engaged for this job shall be retrenched and shall not be engaged on other running contract.

26 Payment shall be made through monthly R.A. bills after recording & submit the certificate duly

certified by LWO/IRO/DGM, that contractor has complied with the provision of all labor laws applicable time to time.

27 For Schedule B item serial no. 2 – if the whole Mill reject system is in service 100% payment will be admissible. If the partial system (i.e, from tramp ion which consists Pneumatic Knife gate valve, pyrite hopper, transporting vessels, spool piece, etc) is in service & rest mill reject system is not in service then 60% payment will be admissible for item sr. no. 2.

28. The said contract is based on prevailing routine/preventive/breakdown maintenance work of complete milling system with @ 41 men power and 25% additional men power during AOH/COH/Major break down work. However you shall have to maintain sufficient menpower to carry out the complete milling system maintenance work as per the stipulated schedule A.

CHIEF ENGINEER (GEN.)

GSECL, UTPS

Sign of contractor With seal & date

19

ANNEXURE-I

1. On line maintenance shall be consisting of following but not limited to the same.

a) Removal of iron, foreign materials, rubber scraps, big stones from coal mills and b) Repairing of replacement of coal rejection box/rejection gate to avoid passing hot air. c) Repairing of air port Assay. d) Checking of mill discharge pipes for coal flow checking. e) Checking of oil level in roller assemblies of the coal mill once in a week during the outage of

said mill and if required make up is to be done. f) Cleaning of tramp iron gates, Gravimetric/Volumetric RC/feeder, removing coal chock-up of

pipe from bunker to RC/feeder and RC/feeder to mill centre pipe and inside mill, seal air pockets, mill top including discharge pipes & girders.

g) Checking and replacement of shear pin blocks of coal feeders regularly particularly in monsoon season.

h) Rousing of cold and hot air damper, if any in running condition. i) Greasing of bearings & spring assembly, topping of oil, filter cleaning etc. j) Maintenance of hot air shut off gates, k) Leakage in hot/cold air ducts to mills to be attended & also cleaning of both ducts l) Replacement of rubber belts of gravimetric coal feeders tension checking and setting of coal

feeder belt. m) Opening/closing of hot air cold air gates manually if asked by the operating staff. n) Changing and setting of classifier blades for coal fineness 70% + 5% through 200 wire mesh as

per chemical laboratory report. o) Checking of coal feeder/opening the doors of feeder as and when asked by shift charge engineer

for the work of C & I or Electrical department. p) Rousing of Bunker outlet valve, Seal air valve / worn up valves of RC feeder.

2. Preventive and breakdown maintenance.

a) Periodic checks for wear and tear shall be exercised as per instruction of EIC for replacement of any of the following components.

1. Bull ring segments. 2. Grinding rolls. 3. Air port Assy. 4. Separator body (mill body). 5. All man hole doors. 6. Separator hood/liner. 7. Separator bottom and bracket liners. 8. Cover plates and its supports. 9. Roller chamber air vanes and individual duct air vanes. 10. Journal arm head journal skirt. 11. Bowl extension ring (liners). 12. Journal shaft and trunion shaft. 13. Upper journal housing. 14. Trunion bush (thrust and free end). 15. Inner cone. 16. Bowls. 17. Spring assembly. 18. Classifier bodies, blades etc. 19. Ventury outlet. 20. Separator body mill top cover plates and its liners. 21. Multi port outlet and its bolts. 22. Mill discharge valve assembly. 23. Coal mill distance piece. 24. Orifices.

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25. All couplings with rubber gasket above mill top to mill outlet elbow including second coupling of elbow and straight pipes.

26. Mill outlet elbow and straight pipes and its collar. 27. Deflector blocks of PF bends. 28. Mill center pipe & its nozzle (Bunker to mill). 29. RC feeder completes i.e. rollers, coupling chain and sprocket oil level etc. 30. Mill side liners and mill side bottom liners. 31. Mill bottom cover plate. 32. Mill bottom. 33. Dust guard, mechanical face seal, air seal housing upper skirt and lower skirts. 34. Dust guard seal/vition seal. 35. Scrapper and guard assembly or its parts. 36. Expansion bellows. 37. Trap iron box and its gate. 38. Pocking rods for bunkers. 39. Hot air/cold air control damper. 40. All gates/chain gates from Bunker to mill. 41. Repairing hard facing of mill body, mill top cover from inside by patch welding filling and hard

facing. 42. Changing the coal mill roller assemblies as per the instruction of EIC. 43. Replacement of jammed roller assembly and overhauling and servicing of same as and when

required. 44. Replacing of spring assembly. Stud if found broken in running condition, servicing of spring

assembly. Jack belt assembly. 45. Attending the oil leakages from shaft glands,oil level glass oil return line etc. 46. Replacement of bend/eroded bowl center cover oil level glass oil return line etc. 47. Replacement of bend/eroded bowl center cover plate, body liner, eroded bullring segments etc. 48. Replacement of separator hood cover with liners and cover plate, replacement of upper

skirt/lower skirt assembly. Air vanes, bottom insulation plates, separator brackets, attending punctures of inner cone etc.

49. Replacement of eroded/punctured mill discharge valve, multi port assembly, PF bends, coal mill distance piece, straight pipes after coal mill distance piece, Victaulic coupling gaskets of the mill discharge lines as and when required and instructed by Engineer-in-charge for minimize the coal leakages from discharge pipe lines, PF bends, mill discharge valve assembly, multi port assembly for satisfying ‘No leak condition’ on the boiler.

b) In case of replacement of any spares, the following works shall be carried out by

dismantling required assembly to make mills ready for operational requirement. Required spares shall be issued by GSECL free of cost as decided by EIC.

1. Vertical shaft. 2. Vertical shaft thrust and taper roller bearings. 3. Vertical shaft upper/lower housing. 4. Vertical shaft adaptor/lock nut etc. 5. Bowl & bowl hub. 6. Mill bottom. 7. Bowl hub skirt assembly with scrapper and guard assembly. 8. Oil cooler tube assembly including inlet and outlet valves and piping. 9. – Do- packing. 10. Seal air line all piping. 11. Classifier assembly, vanes etc. 12. Oil level indicator/return oil gauge glass with piping. 13. Dust guard and air seal housing. 14. Dust guard seal, Viton oil seal. 15. Upper/lower skirt assembly. /air seal housing. 16. All parts of labyrinth seal assembly. 17. Center pipe (bunker to RC feeder and RC feeder to mill). 18. Journal assembly. 19. Journal bearings.

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20. Jacking bolts & bushing. 21. Spring assembly bearings. 22. Pressure spring inner & outer. 23. Grinding rolls. 24. Bull ring segments. 25. Air Port Assy. 26. Separator hood/liner. 27. Inner cone. 28. Classifier blades. 29. Ventury outlet & mill top cover plate. 30. Separator mill top. 31. Mill discharge valve assembly multi port assembly, coal mill distance piece & orifices. 32. Victaulic rubber coupling gasket of size 26” 33. Mill outlet elbow & deflector blocks. 34. Straight pipes. 35. RC feeder spares. 36. Center feed pipe coupling gasket. 37. All gates seals & spares. 38. Cold air chain gate spares. 39. Hot air/cold air control dampers shaft, gland bush, gland packing etc. 40. Mill motor coupling/decoupling & replacement of coupling, refitting & alignment including

removal/refitting of motor foundation bolts. 41. Seal air fans, filter and its dampers. 42. Fabrication of all air vanes & erection thereof. 43. Modification of extension ring segments. 44. Pocking rods at bunker. 45. Clamping ring for bullring segments. 46. Bowl mill center cover plate. 47. All type of PF bends. 48. RC feeder endless belts, bearing etc. c) Whenever involved/required, oil shall be drained from the mill base, cleaned and refilled

after re- assembly, oil shall be supplied by GSECL free of cost. d) In case, where required, as instructed by the Engineer-in-charge, all clearance shall be

reset to keep the mill efficiently running/performing. 1. Roller clearance setting. 2. Air port assembly clearance. 3. Eccentric adjustments. 4. Journal spring tension. 5. Setting of classifier vanes. 6. Spring assembly gap setting. 7. Scrapper guard assembly fitting & setting its clearance. 8. Liner clearance setting. 9. RC feeder belt tension setting.

e) Lubrication of equipments recommended/directed by Engineer-in-charge. 1. Making up oil level in mill gear box ,RC feeder gear box & Greasing wherever required. 2. Journal jacking bolts greasing. 3. Journal assembly. 4. Mill & RC feeder coupling greasing.

f) PREVENTIVE & BRAEKDOWN MAINTENANACE OF GRAVIMETR IC FEEDER 1. Greasing of following points of gravimetric feeder – Monthly

a) Belt-take up pulley b) Belt take up screws c) COC Take up d) Tension roll shaft e) Tension roll pivot f) Weigh roller g) Weigh span rollers h) COC drive shaft

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i) Conveyor take up pulley j) Idle roller –Conveyor k) Drive shaft –Conveyor 2. Greasing of following points of gravimetric feeder – 03 Months a) Head pulley shaft b) Conveyor takes up screws 3. Oil lubrication of 6 Months or every 2500 Hrs. of operation whichever is earlier. a) Belt drives reducer housing primary casing. - 01 Ltr. b) Belt drive reducer housing Main case - 2.8 Ltr c) Clean out conveyor reducer housing - 4.5 Ltr. d) Conveyor reducer housing - 3.0 Ltr 4. Feeder Adjustment

To maintain maximum weighing accuracy, the following factors are essential:

Proper belt tension Proper belt tracking Proper alignment of weigh span and weigh rollers Adjustment of seal air to a minimum positive air pressure in the feeder body 5 Cleaning of conveyor belt. 6 Clearance should be maintain inlet side skirt & the top of belt. 7. Adjustment of Chain tension. 8. Replacement of conveyor chain. 9. Replacement/changing of endless belt, Alligator belt care should be taken while

Changing/replacing of belt, 10. Adjustment/setting of purge valve.

g) Wherever required, contractor shall submit bar chart for the job to be carried out during shutdown well in advance for breakdown maintenance.

h) RC feeder maintenance including its gates, rollers chain & replacement of belts etc. i) Seal air fan maintenance, including duct leakages. j) Any worn out spares if not available same is to be fitted after minor repair, party cannot insist

for new spares only if possible. k) In case of electrical motor failure, alignment of the same after repair and put in its original

places by other agencies should be carried out; coupling/decoupling of the motors should also be carried out.

l) Continuous coal flow to mill should be ensured, if pipes are chocked, the same should be removed by pocking/hammering or by any other means to have continuous coal flow to mills.

m) Emptying of mill by removal of left over coal and cleaning of the same prior to attending the internals of mills.

n) The party has to dismantle eroded orifices and refit new orifices as per instruction of Engineer-in-charge.

o) During light load period, preferably at night, the contractor shall have to arrange to carry out preventive and scheduled maintenance as well as puncture work so that during day time (peak hours) all mills are made available for operation.

p) Date of commencement of the work is _________________________ q) Over and above what are given in this contract and in the connected documents, the general

terms & conditions given in the contract booklet, attached herewith shall also be applicable to the extent that are applicable to this contract.

r) All PM Schedule given by EIC and according to schedule Contractor have to carry out the PM, failing to which penalty is levied.

CHIEF ENGINEER (GEN.) GSECL, UTPS

Sign of contractor With seal & date

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GUJARAT ELECTRICITY CORPORATION LIMITED

THERMAL POWER STATIION, UKAI DAM-394 680

GENERAL TERMS AND CONDITIONS OF CONTRACT

1. “Contract” means the documents forming tender and the subsequent agreement that may be entered into.

2. “Works” or “Works” means (Name of Work): The rate contract for on line preventive & breakdown maintenance of coal mill type XRP-1003 & associated auxiliaries of 500 MW Unit- 6 of at UTPS

3. “Contractor” means a firm or an individual undertaking these works or offers the rates for this work. 4. The general rules and regulations of the board for tender and contract for works will apply to the

extent of the same and not modified herein. The contractor is deemed to have gone through and considered to be fully aware of the conditions mentioned therein

5 EARNEST MONEY DEPOSIT Tender should be submitted along with earnest money deposit (EMD) at the rate of one percentage of

estimated cost of the tender, without which tender is liable to be rejected 6. SCCURITY DEPOSIT: Successful bidder shall have to pay security deposit (SD) equivalent to 5%of the ordered value should

be paid of scheduled bank payable at UTPS within seven days of acceptance of order or Latter of intent . Failure to deposit the SD will entail forfeiture of EMD and the contract shall be treated as terminated .the contractor shall not be allowed to start of work because of late payment SD shall be contractors’ liability.

7. The amount of security Deposit will be refunded after the satisfactory completion of the contract after certification by the concerned Superintending Engineer and after deducting any dues of the GSECL.

8. To sublet of to transfer the contract without prior approval of the GSECL shall be treated, as breach of contract and it shall be forfeiting the SD as well as termination of contract.

9. The GSECL reserve the right to forfeit the SD in case of any breach of contract and in dispute. The decision of Chief Engineer, Ukai TPS shall be final, binding acceptable to the contractor. If the contractor fails to start the work as stipulated, the EMD and the SD shall be forfeited.

10. The monthly payment to the labourers must be paid before 10th day of succeeding month in the presence of Labour Welfare Officer, Ukai TPS. A copy of the same must be submitted along with monthly RA Bill, duly certified by the Labour Welfare Officer. The certificate should contain details of average no. of labours deployed, total wages/slaries paid and overtime amount separately.

11. Submission of the bill by the contractor: Bills shall be submitted by the contractor for each month on or before the date fixed by the site –in-

charge, for all works, executed in the previous month and the site-in-charge shall take or cause to be taken the requisite measurement for the purpose or having the same verified and the claim so far as it is admissible, shall be adjusted, if possible, within ten days from the presentation of the bills. If the contractor does not submit the bill, within the time fixed, as aforesaid, the site-in-charge may depute a subordinate to measure up the said work in the measurement list shall be sufficient warrant and the site-in-charge may prepare a bill from such list which shall be binding on the contractor in all respect.

Along with the R.A. Bill, the contractor should submit material Account wherever applicable, proof

of payment of provident fund and other statutory dues, certificate issued by IRO/Labour Welfare Officer certifying average number of labours deployed during the month and total amount of wages and salaries paid to labours

The R.A. Bills along with the supporting documents will be paid within 30 Days.

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12. Income Tax : Income tax will be deducted at sources from each bill as per statutory requirements. 13. The board will be entitled to deduct directly from the bills to be paid to the contractor any sum or

sums payable by the contractor and which sum/sums the board is required to pay as a principle employer on account of contractor’s default in respect of all liabilities referred to in above clauses.

14. (a) No sales tax, professional tax or any other taxes, cess or levy, excise duty, octroi, royalty or other duties will be payable by the GSECL against this contract.

(b) Service tax at the rate prevalent during the period of execution of contract and if applicable will be reimbursed on production of certified copy of registration number and certified copy of paid challan for payment of service tax from time to time.

15. The quantities mentioned in the Schedule-B are approximate only and may vary widely. The contractor shall be paid for the actual works carried out at the rates quoted by him.

16. Documents required to be submitted by the Bidders : (a) Experience Certificate : At the time of submitting the tender, the contract shall attach

experience certificate(s) of having carried out such/similar type of work either in GSECL or in any other organization.

(b) Special Tools & Tackles : The bidder shall have to submit along with the offer, the details of minimum tools, tackles & equipments in possession relevant to the job,

(c) Provident Fund Code Number : The contractor shall have submit along with the offer the details of PF code Number from appropriate authorities, without which the offer is liable to be ignored.

(d) Solvency : The contractor shall have to submit a copy of the solvency certificate minimum 20% of the estimated cost of the tender of any Schedule Bank / nationalized Bank. The Offer without Solvency certificate is liable to be rejected.

(e) Audited Annual Account : The contractor shall have to attached along with the tender, last three years audited annual accounts (i.e. profit and Loss account statement and Balance sheet), the tender estimated value is Rs.50.00 lacs or more for one year contract and Rs. 1.00 Crore of more for two years contract, otherwise the offer will be liable to be rejected.

(f) Partnership Deed/Memorandum of Association & Articles Of Association : If the contractor is not a sloe proprietor, then the contractor shall have to furnish a copy of the partnership Deed along with the offer. In case of is likely to be ignored. The contractor shall also submit power of Attorney.

(g) Labour License for Labour Contract : The contractor on getting the work order but before starting the work shall have to furnish the copy of Labour License under the contact Labour (R&A) from the appropriate authorities, without which the contract order is liable to be terminated.

17. Compensation for the delay : The time allowed for carrying out the work as entered in the tender

shall be strictly observed by the contractor and shall be reckoned from the date on which the order to commence work is given to the contractor. The work shall throughout the stipulated period of contract be proceeded with all due diligence (time being deemed to be the essence of contract) and the contract shall be pay, as compensation, an amount equal to one percent or such smaller amounts, as the Competent Authority (whose decision in writing shall be final) may decide of the amount of the contracted cost of whole work as shown by the tender for every day that the work remains un-commenced or unfinished after the proper dates.

Provided always that the total amount of compensation, to be paid under the provisions of the clause, shall not exceed 10 percent of the contracted cost the work as shown in tender.

18. Wages to be paid, time of payment, etc. by the contractor : The payment shall be disbursed in

presence of the GSECL representative during the working hours in the factory premises and the contractor shall get entries certified in the register of wages by the representative of the GSECL. Any default will result in cancellation of contract forthwith or else the contractor shall be punishable to the extent of RS. 100/- per day by way of fine. The contractor shall give his telephone number, address to the GSECL, so that in case of labour unrest etc., the contractor can be contacted. The contractor shall

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arrange to have his office outside the factory premises and the contactor shall keep himself present throughout the working hours. It is absolutely necessary that the contractor either himself and/or a fully authorized representative having full power or authority concerning the contract shall have to remain present at UKAI TPS. He must also contact Executive Engineer(BMD-II) daily at 8.00 hours, so that necessary instruction can be passed on him. Also, he must be available during working hours (general shift) and during failure of any milling plant (equipment) at any time, so that he can be immediately contacted for any emergency work. The contractor and/or his authorized representative shall not leave Ukai TPS without specific permission from the Executive Engineer (BMD-II). If the period of absence from Ukai TPS is more than three days, an alternative arrangement shall be made and to be informed to the sectional head in writing.

19. Labour Laws: The labour laws applicable and amended from time to time have to be followed

scrupulously. A few of them for information are as under: 19.1 Person below the age of 18 years and above 60 years should not be employed for the work. 19.2 No female worker shall be employed in the night shift between 7.00 P.M. to 6.00 A.M. 19.3 Contractor shall maintain a valid labour license under the Contractor Labour(Regulation & Abolition)

Act for employing necessary manpower to be required by him. In the absence of such license, the contract shall be liable to be terminated without assigning any reasons thereof.

19.4 The contractor shall, at his own expense, comply with all labour laws and keep the GSECL indemnified in respect thereof. Some of the major liabilities under various labour and industrial laws, which the contractor shall comply with are as under :

(a) Payment of contribution of employees (contract labour) as well as employer’s (contractor’s) contribution towards provident fund, family pension scheme, deposit linked insurance scheme, administration charged, inspection, etc., at the rates applicable from time to time by the Government of Gujarat/ Government of India or other statutory authorities.

(b) Payment of deposit in respect of each contract labour at the rate as revised by the Government from time to time with the office of the Commissioner of Labour as per the Contract Labour(R&A) Act.

(c ) License fee as prescribed under the Contract Labour(R&A) Act and rules framed therein, depending upon the number of workers employed by the contractor.

(d) Paid leave facility and wages as per the provision of the Factories Act at the rate of one day for every 20 Days of working.

(e) Identity cards as prescribed under the Factories Act or by the Thermal Power Station with Photograph affixed thereon, for identification.

(f) Payment of retrenchment compensation, notice pay and other liabilities as per Industrial Dispute Act-1947. Any payment to the contractor’s employees arising out of nay claim or dispute under the Industrial Dispute Act-1947 or any other labour laws.

(g) Payment of compensation in case of accident injury, under Workmen’s Compensation Act. (h) Provision of crèche if the female labour employed is more than 30. (i) Maternity leave as per the provision of the Maternity Benefits Act. (j) The contractor shall deposit 15 days salary at the rate of last drawn salary for every completed one

year of services for each liabilities of gratuity. (As per circular no: GSECL/HRD/V/Gratuity/Con. Lab/260 dtd.2/05/2007)

(k) The out going contractor will have to deposit gratuity & comply leave & bonus payment. The above are some of the major liabilities of the contractor in addition to other liabilities prescribed

under the various laws in force from time to time by the statutory authorities, like Government/Government of India, which the contractor shall have to comply with.

20. PROVIDENT FUND & FAMILY PENSION SCHEME: The Contractor shall submit along with his bill (Month wise) a Statement regarding deductions at the

rate of 12% of the wages against employees Provident Fund & Family Pension Scheme in respect of each concerned employee. (or at the rates made applicable by the Government from time to time) of

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the wages. The contractor’s contribution and his workers contribution towards Provident Fund and Family Pension Scheme shall be deposited by the contractor with Regional Provident Fund Commissioner, Ahmedabad or to the authority prescribed under the Act along with the other charges applicable.Copy of P.F challan is required to submit with every R.A Bill.

21. Deposit Linked Insurance Scheme : The contractor shall have to deposit 0.50% (half percent) or

the rate applicable from time to time of the wages in respect of employees who are members of the PF, as the contribution to the Deposit Linked Insurance Scheme, with the Regional Provident Fund Commissioner, Ahmedabad or to the authority prescribed under the Act

22. Minimum Wages Act : The contractor shall pay prevailing minimum wages as applicable from time

to time to the laborers engaged by him as per the minimum wages act, in presence of the GSECL’s officer or representative. After completion of the contract work, the work completion certificate is required to be produced before the Dy.G.M for in purpose of No due Certificate and cancellation of the gate passes to the contractor worker at the time of execution of the contract work.

23. E.S.I. Act : The contractor shall comply with the provisions of E.S.I. Act wherever applicable as per

the prevailing provisions of the Act and as amended from time to time. 24. Administrative Charges : Administrative charges for maintaining provident Fund account shall be

deposited by the contractor with the Regional Provident Fund Commissioner, Ahmedabad, or to the authority prescribed under the Act at the rates applicable.

25. Paid Leave Facility : Paid leave facility at the rate of one day for every twenty days of actual work

by the contract labour shall be provided by the contractor to his workers. He shall maintain leave records/verified and certified by the authorized officer of the GSECL.

26. Safety : The contractor shall have strictly observe all safety rules and provide safety equipment to the

contract labours as per the Factories Act,1948, and whatever amendment made from time to time to avoid any chance of accident. The contractor shall strictly observe all instruction of Safety Officer and Factory Inspector to avoid any chance of accident.

27. Workmen’s Compensation Fund and Employer’s Liability Insurance : Insurance shall be affected for all the contract employees engaged in the performance of this contract.

If any of the work is sublet after due permission in writing from the GSECL, the contractor shall require the sub contractor to provide workmen’s compensation and employer’s liability insurance for the later employees, unless such employees are covered under the contractor’s insurance. It shall be the liability of contractor for employee of his sub contractor.

28. Compliance to Security Matters : The power station being a restricted/prohibited area, all the

formalities as required by the Security and Vigilance staff of GSECL shuld be complied with, to whom the contractor should contact.

29. Submission of Returns & Maintenance Of Records : The contractor shall submit the returns under

the Contract Labour Act, Payment of Bonus Act, Payment of Gratuity Act etc. and shall have to maintain all up to date records/register in respect his employees as prescribed under various Labour Laws and produce the same as and when demanded by GSECL’s appropriate authorities.

30. Execution of Agreement : The successful bidder(contractor) will have to enter into an agreement

with the GSECL and the cost of the stamp paper will be borne by the contractor. The contractor will

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also have to execute indemnity bond on required value of stamp paper as GSECL’s rules. The cost of stamp paper for indemnity bond will be borne by the contractor.

31. Contractor to Indemnify the GSECL: The contractor shall indemnify and keep indemnified the

GSECL and every member, officer and employees of the GSECL, including Engineer-In- charge and his staff, against all actions, proceeding, claims, demands , costs and expenses whatsoever arising out of or in connection with the matters referred in above clauses and elsewhere and against all action, claims, demands, costs and expenses which may be made against the GSECL, by any workman/employee of the contractor or sub contractor of any other person under any laws, rules or regulations having the force of law, including, but not limited to , claims against the owner under Workmen’s Compensation Act,1970. The GSECL shall not be liable for or in respect of or in consequence of any accident or injury to any workmen or other person in the employment to the contractor. The contractor shall indemnify and keep indemnified the GSECL against all such damages and compensation and against all claims, demands, proceeding costs, charges and expenses whatsoever I respect thereof or in relation thereto.

The contactor shall also indemnify GSECL in all respect any liability due to breach of legal provisions contained in any of the Labours Laws.

32. As a contractor, the contractor shall be responsible and liable to pay deference in wages, if any,

and/or observe the revised service conditions that may be awarded by the Honorable Industrial Tribunal effective from the date directed in the award.

33. The contractor must be maintaining regular labour record and should be paying all required benefits

to labour force contractor should obtain certificated to this effect from Labour Commissioner. 34. Any other rules and regulation, conditions etc.That are in force at present and that may be framed by

the GSECL from time to time in connection with the contract will be binding and acceptable to the contractor.

36. Because of this contract, the GSECL shall not accept any additional lablourer liabilities than stated

above. 37. The contractor will make arrangements at his own cost to insure all men, materials and equipment

employed for this work. The GSECL will not be responsible for any loss or damage either to the contractor’s personnel or his equipment.

38. Dispute, if any, taking place between the contractor and labourers must be intimated to Labour

Welfare Officer, Ukai TPS, immediately. 39. The contractor must insure all the labourers before starting the works. 40. Any casualty will also have to be borne by the contractor for the period the contract continues. 41. The contractor shall not engage any sub contractor without written price permission of the chief

Engineer of the authorized office of the GSELC. In no case the GSECL will be liable in any manner regarding any liability in respect of any contract labourer engage by the sub contractor ant the liability of such contract labourer will solely rest with the principle contractor.

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42. The contractor shall deploy with the adequate number of experienced staff at site for daily supervision and for maintenance of various registers and records required under the law and contract. No payment by the GSECL for supervision shall be admissible.

43. Staff Discipline: - It is the responsibility of the contractor to ensure that his employees maintain

strict discipline as regards security, methods of safe working etc. and not to cause any hindrance to smooth running of power station or in execution of duties by GSECL staff. Any lapse in this regard will be viewed seriously and contract is liable to terminated. If any of his staff is found unsuitable or not behaving properly, the contractor shall have to remove him the worksite on demanded by GSECL. The contractor shall have to strictly observe the rules and conditions specified in the enclosed works contract bokklet of the GSWECL, which are not modified hereunder. To keep harmonious Industrial Relations amongst contract labourers is the sole responsibility of the contractor. Any breach of the same will be viewed seriously.

44. Arbitration : If at any time any question, dispute, difference, shall arise between the GSECL or the

Site-In-Charge and the contractor or any person claiming through him upon or in relation to or in connection with the matter herein before stipulated and specified to be referred to arbitration, either party may forthwith give to the other a month’s notice in writing of the existence of such question, dispute or differences whatsoever, which may at any time arise between the parities to this agreement, touching the agreement or subject matter thereof, arising out or in relation thereto and whether as to construction or otherwise, shall be referred to the decision of the sole Arbitrator appointed by the chairman of GSECL for the purpose, who shall be retired High Court Judge or a retired District and Session Judge, and upon the parties’ reference to the Arbitration Act,1940 as amended from time too time and the rules therein. The Arbitration proceeding shall be conducted at GSECL’s head office , Baroda , or such places as the sole arbitrator may determine. The award of the sole arbitrator (or umpire) shall be final and binding upon the parties upon every or any such reference the costs of and incidental to the reference and award respectively, shall be at the discretion of the arbitrator or umpire who may determine the amount thereof of direct the same to be taxed as between party, and the party shall direct by whom and what manner the same shall be borne and paid, provide however, that either party to the dispute shall in respect of any monetary claim, be entitled to receive from the other party by way of cost any time exceeding the percentage set cut below, irrespective of the actual fees and expenses incurred by him. Work under contract shall continue during the arbitration proceeding and no payment, other than for matters in dispute due to or payable by the purchaser, shall be withheld on account of such proceedings.

The percentage above referred tot in this clause is five percent on any such menotary award, which does not exec Rs. 10,000/-; three percent on the next or any part thereof; two percent on the next Rs.50,000/-; or any thereof, and one percent on Rs.40,000/- or in case it exceeds Rs. 1,00,000/-.

45. The GSECL reserve the right to terminate this contract at any time during its currency without giving

notice of termination or any reason thereof. 46. Time Limit : The time limit for completion of this contract works, if awarded, is 11 Months. The

GSECL can extend contract for further period of Six Month after expiry of time limit, if desired by the GSECL, and quantity will be enhanced proportionately.

47. The contract will remain in effect for the period of 11 months from the date of commencement of

contract. GSECL at any time during the tenure of the contract may terminate the same at its sole discretion without assigning any reason, if it is observed that obligation under this contract are not performed up to the satisfaction of GSECL. The contractor will, however, not be entitled for any compensation for such premature termination of contract.

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48. In case of default, the work will be got done through other agency/agencies at the risk and cost of the

original contractor, and the GSECL shall be entitled to recover such expenses from defaulting contractor by such methods as deemed fit. The contractor shall not, however, be entitled to terminate the contract or stop works undertaken by him before expiry of the contract period/extended period due to any reason whatsoever.

49. Under the contract, the contractor should either himself be present at the site or should nominate

person I writing, who must be available at the site and who should be authorized to take decision about the works and receive the instructions from Engineer-in-Charge of the work at any time. In absence of any responsible man of contractor at the time of any emergency, adhoc decision of Site-In-Charge will be binding on the contractor.

50. The contractor is bound to execute the work for any item as per the instruction of the Site-In-Charge.

On refusal to do so, the work will be carried out at the risk and cost of contractor by using the contractor’s tools and tackles, for which no compensation whatsoever shall be payable to the contractor.

51. If any immovable articles/tools/equipment will be found stolen from the working place, the

contractor would be held responsible and cost will be recovered for his bill. 52. For any contract and ambiguity, the decision of the Chief Engineer(Gen) shall be final and binding on

the contractor. 53. Sealed tender should be super scribed as “The rate contract for on line preventive & breakdown

maintenance of coal mill type XRP-1003 & associated auxiliaries of 500 MW Unit- 6 of at UTP ”.Technical Bid & Price Bid should be sent by R.P.A.D only so as to reach this office before last date & time of acceptance of the tender. GSECL will not be responsible for any postal delay. Tender received after last date and time of acceptance will not be considered.

54. The contractor shall quote only certain percentage of rates above or below the estimated rates, i.e. contractor should quote either, say A% above the estimate or B% below the estimate or all the items. The contractor should not quote different percentage for different items. Tenders received with different percentage rates for different items shall be liable to be rejected. The contractor should quote only percentage higher/lower in figures as well as in words in Schedule-B. In case of not mentioning clearly above/below the estimate, the GSECL shall consider the quoted percentage below the estimate and the contractor must have to honour this, failing which suitable may be taken , considering this as dishonor and/or summary rejection of offer without assigning any reason thereof as deemed fit by Chief Engineer. The rate quoted should be inclusive of all taxes and expenses, if any. Nothing will be paid extra as a part of contract unless & until it is specified in the tender documents by GSECL.

55. The rates quoted shall be firm and valid for 180 Days for acceptance from the date of opening. 56. The contractor, if desired, can see the plant and site on any working day and during working hours

with permission of the Chief Engineer. 57. Conditional tender is liable to be rejected withdrawal or insertion of conditions unilaterally after

opening of tenders will not be permitted unless it is so desired by the GSECL.

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58. Chief Engineer, UKAI TPS , reserve the right to reject any of all tenders without assigning any reasons thereof.

59. Before staring the work, the contractor should contract Industrial Relation Officer/Labour Welfare

Officer for all formalities and obtaining the gate passes of his labourers and for other formalities. 60. Office correspondence will be carried out in English language, and if at any time to facilitate the

contractor , Gujarati translation may be furnished, if deemed fit. The English version will be the correct one and the same only will held good for legal matters.

61 The contractor should intimate to the office the name and address of authorized representative, so that

our field officer can contact them when required in connection with the execution of the said works.

CHIEF ENGINEER (GEN.) GSECL, UTPS

Sign of contractor With seal & date

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GUJARAT STATE ELECTRICITY CORPORATION LTD UTPS – SAFETY - 002 REV - 00 15\12\2008 Ukai TPS

“GENERAL SAFETY RULES TO BE OBSERVED BY THE CONTRACTORS”

(1) All the contractors working at Ukai thermal Power Station shall have to strictly observe following

safety rules. The contractors shall be responsible for informing and observing these rules by their supervisors / employees /labours as well as the supervisors / employees / labours of their Sub-agencies / sub-contractors engaged, if any. Prior to commencement of the work, contractor shall have to submit a written assurance on their letterhead to the concerned Sectional Head / Engineer-in-charge that they have thoroughly gone through these rules, have educated their employees / employees of their sub contractor and will strictly observe the said rules while execution of work under work contract awarded to them. They will have to indemnify the corporation for any loss or damage / accident / injury to the corporation’s property / employee or employee of their own in default of non - observing these rules.(01)Persons to be employed for carrying out the work shall possess required qualification, be fully trained and conversant for works to be done. All persons should have gate pass. Register consisting the full details (i.e. address, phone no, details of nearest relative, etc.) of all persons is to be maintained during the work execution, one trained & competent supervisor should always remain present at site.

(02) The contractor shall all the required safety measures prior to commencement of work on dangerous substances, machineries or area at which cautionary notice is displayed and obtain “line clear” or “work permit” through the concerned Department / Section.

(03) Prior to carrying out welding, gas cutting, furnace heating or any other hot work job, the contractor shall remove all the inflammable material lying at nearby worksite or cover it properly by suitable protective covrin. Also, special care shall be taken before carrying out such job & see that all possible contributing factors to set fire shall be removed / vanished prior to commencement of the work. Advance intimation shall be given to concerned section / fire section to commence the work in fire prone areas. they should also keep ready all the first aid fire extinguishers / equipments & fire extinguishing media / material like sand / water buckets or other appropriate equipment at such place.

(04) While carrying out work in confined space or inside vessel, the contractor shall obtain necessary “confined space / vessel entry permit” from concerned department prior to commencement of the work. For lighting in such areas, 24 volt (ISI certified & with proper guard) hand lamp shall be used.

For taking care of the persons working inside the confined space / vessel, a supervisor / person capable to keep continuous watch on person(s) working inside, assist them incase of emergency or arrange to get immediate outside help. Shall remain present at entry point shall remain present at entry point and shall use full body safety belt without fail.

While working inside sewage, trench or in-depth, a person to warn outsiders / entrants/ passers etc shall remain available near entry point or the entry point shall be cordoned by a barricaded tape with a cautionary notice. After completion of the works, all the lids / covers / grills / grits opened, shall be re-fixed / re- placed in the original position as it were prior shall be re- fixed / re-fixed / re-placed in the original position as it were prior to commencement of the work and leave the work place in safe condition in all respect, so as to prevent accident to fellow workers.

(05) The contractor shall see that he / his persons do not block (by stacking material, spare parts, tolls-tackles, equipments etc), any passages / walkways / gangways / aisles / staircases / ladders / lift or any other approaches / roads leading to plants or its auxiliaries, on which there is a traffic movements in case of emergency . if it is utmost necessary to carry out work in such area with blocking of passage, prior permission of competent authority or the engineer- in- charge shall be obtained. To demarcate /declare the area as UNSAFE, cordon it using barricading type & display suitable caution notice or keep a person to restrict / divert the traffic route through other safe passage.

(06) Prior to use power / electrically operated hand tools / equipments / machines / gadgets like welding machine, hand grinder , hand drill etc, ensure its safe operation & use it only if it is found safe to use. do not use defective, unsafe or improperly maintained equipments.

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The electrical power supply required to run such equipments shall not to be taken directly at their own but shall be obtained through concerned electrical maintenance departments or their authorized persons or under their observations / guidance only. The electrical section shall provide temporary electrical connection up to contractor’s mains board on which it is compulsory to install mains switch, ELCB & fuses of adequate capacity. all such equipments shall invariably be earthed adequately to prevent electrical shock, sparking, short circuit etc. power cord to be used shall be of adequate capacity, without any joint & shall consist of earth wire also. Hence, it is necessary to use adequate capacity 3-wire power cord for single & 5-wire power cord for three phase power connections. The plugs, receptacles, pins, holders etc shall be of adequate capacity & safe to use.

All electrical & mechanical equipments / tools-tackles viz. welding machine, cutting machine, grinder drill, chain pulley blocks, hook chooks etc required to be used during work execution shall be of standard make & bear ISI certification mark on it. The consumables like welding electrodes, grinding wheels / discs etc which has specific prescribed life span shall not be used in any case if its expiry date is over.

(07) It is compulsory to use standard make personal protective equipments (P.P.Es.) as per the job requirement. Do not work without use of required P.P.Es contractor is responsible to provide standard make (ISI approved) personal protective equipments / safety gadgets suitable to give sufficient protection against hazards involved in their work / job to their staff, as per the job to their staff, as per the job requirement and insist / enforce their work / job to their staff, as per the job requirement and insist / enforce their staff to put on the same while at works.

The Ongoing work is liable to be stopped at any time if the contractors’ staff is found working without P.P.Es. Following is the list of various P.P.Es. To be used for various works / worksites.

01 Industrial Safety Helmet For protection of Head against falling objects or during fall of person from height.

02 Safety Goggles (Grinding, Welding, etc).

For protection of Eyes against flying particles / dust, chemical splash,spark,arc,flashover etc.

03 Face shield (Half or full) For protection of Face against flying particals / dust chemical splash, spark, arc, flashover etc.

04 Ear plug/Ear muffs For ears/ hearing system protection while working in high noise level area.

05 Apron(Rubber/PVC/Asbestos/Leather/Cotton)

For body protection against chemicals, oils, sharp edges, heat, hot objects etc.

06 Gloves(Rubber/PVC/Asbestos/Leather//Electrical shock proof)

For protection of hands against chemicals, sharp edges objects, heat, hot metals. objects, electricity etc.

07 Safety / Leather / Asbestos shoes, Gum Boots etc.

For protection of legs & feet against falling objects, sharp edged objects, heat, hot metals / objects, electricity etc.

08 Safety Belt(fully body) /rope /Life line / fall prevention system etc.

For working at heights or depth, working in vessel or in confined space.

09 Dust Respirator/Scarf Protection of respiratory system against dust. 10 Chemical cartridge Respirators Protection against chemical fume, vapor etc. 11 Canister Gas mask Protection against toxic/poisonous fumes/gases. 12 Air supply respirators Working in oxygen deficient zone.

(08) Before using lifting machines / tackles (like C.P. Bs., Hook chooks, winch, forklift, mobile crane, EOT crane etc.) & its attachments (like D-shackles, slings, U-clamps, Eye bolts or any fixtures), it shall be checked and used only if found safe to use. Also, ensure that these are tested, examined & certified in form no.9 / 10 by competent person as per the Factory act-1948 and its validity is not expired. Further, it shall be fixed properly and firmly prior to lifting the weight.

(09) Scaffoldings to be used for working at height shall be adequate size & capacity. Obtain the work permit when working at height. While climbing on such scaffolding or working on any structure at

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height, use of full body safety belt & helmet is compulsory. It is also necessary to fasten chinstraps of the helmet.

(10) Contractor or their employee shall not interfere in day-today routine plant activities / works except the work assigned to them, shall not loiter in the areas other than their work jurisdictions, as well as shall not temper / operate / touch the machineries / equipments / auxiliaries with which they are not concerned. Also, the contractor shall strictly instruct their staff not to sit or take rest at / near / below running plants, auxiliaries, systems or any place which is risky, hazardous & prone to accident.

(11) The cylinders containing poisonous / toxic or inflammable / explosive gas like oxygen, acetylene, LPG, hydrogen, ammonia, chlorine, co2 shall be handled safety taking due care. To handle / shift such cylinders a special trolley / cage meant for it must be used but in no case it should be rolled. Domestic LPG cylinder shall not be used / permitted.

(12) On completion of the work, cotton waste, spilled oil / grease, pieces of welding rod & other waste material shall be removed from work site and the area shall be left safe, neat & clean.

(13) In case of any injury / accident while working, it shall immediately be reported to safety department through concerned sectional head / Engineer. The prescribed from no.21 may be obtained from concerned section or safety officer.

For any incident occurred but have no injury to any persons should also be informed to safety officer as “Near Miss Incident.”

(14) In all risky jobs, before starting work, contractor should obtain general safety work permit from concerned section well in advance.

(15) In case of notising smoke or fire during their work execution, they shall make immediate efforts to extinguish / control it and simultaneously inform the fire brigade on phone no.4444 or 4344 or 5555 or 02624-290049,shall shift the casualty to nearby hospital after rendering first aid in case of accident.

(16) Over & above these, contractor shall have to follow all the safety requirements / rules & regulation / norms and legal provisions laid down in various statues, particularly the provisions of The factories act-1948 & The Gujarat states factories rules-1963 (Amended up to date)shall be followed strictly. The contractor shall also obey the rules / regulations / instructions of the local competent authority for safety requirements.

(17) No women or young person shall be allowed to clean, lubricate or adjust any part of a prime mover or of any transmission machinery while the prime mover or any transmission machinery is in motion. Examination or operation of motion machinery shall be made or carried out only by a specially trained adult male worker wearing tight fitting clothing as per section 22 of factories act 1948.

(18) No women or young person shall be employed or permitted to work in lead-compound area like battery room etc.as per schedule VI of GFR 1963.

(19) All the relevant labour and industrial laws shall also be followed compulsorily. (20) It is felt necessary to deploy safety officers / safety supervisors by contractors / agencies involved in

carrying out hazardous activities / operations inside TPS to have better and constant supervision in terms of health safety and environment activities.

(21) In case, it comes to the notice of GSECL UTPS management that the safety guidelines / safety rules / safety norms are not being followed then a minimum sum of ropes one thousand shall be penalized on the contractor / Agency and for subsequent such violation, a server penalty / action as deemed fit shall be imposed, which may please be noted.

(22) The above rules shall be scrupulously followed and where required, they may contact the safety officer for any ambiguity / further guidance in this regard.

(23) For performance evolution of contractor, safety factors of work accident, fire incident & near miss accident will be considered. Steps can be taken to review the job assignment up to cancellation for negligence.

Sign of contractor CHIEF ENGINEER(GEN.) With seal & date GSECL, UTPS

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GUJARAT STATE ELECTRICITY CORPORATION LIMITED INTEGRITY PACT DATE :

OUR ENDEAVOUR

To create an environment where Business Confidence is built through Best Business Practice and is fostered in an atmosphere of trust and respect between providers of goods and services and their users for the ultimate benefit of society and the nation. GSECL’S COMMITMENT PARTY’S COMMITMENT ♦ To maintain the highest ethical standards in

business and professions.

♦ Not to bring pressure recommendations from outside GSECL to influence its decision.

♦ Ensure maximum transparency to the satisfaction of stakeholders.

♦ Not to use intimidation, threat, inducement or pressure of any kind on GSECL or any of it’s employees under any circumstances.

♦ To ensure to fulfill the terms of agreement/contract and to consider objectively the view point of parties.

♦ To be prompt and reasonable in fulfilling the contract, agreement, legal obligations.

♦ To ensure regular and timely release of payment on due dates for work done.

♦ To provide goods and/or services timely as per agreed quality and specifications at minimum cost to GSECL.

♦ To ensure that no improper demand is made by employees or by anyone on our behalf.

♦ To abide by the general discipline to be maintained in our dealings.

♦ To give maximum possible assistance to all the vendors/Supplier/Service Provider and other to enable them to complete the contract in time.

♦ To be true and honest in furnishing information.

♦ To provide all information to suppliers/ contractors relating to contract/job which facilitate him to complete the contract/job successfully in time.

♦ Not to divulge any information, business details available during the course of business relationship to others without the written consent of GSECL.

♦ To ensure minimum hurdles to vendors/suppliers/contractors in completion of agreement/contract/work order.

♦ Not to enter into carter/syndicate/understanding whether formal/non-formal so as to influence the price.

Seal & Signature (GSECL Authorized Signatory)

Signature of the tenderer with Designation.

Name : Shri Name : Designation : Chief Engineer(GEN) ACE (Gen.) S.E. (Const) EE(BMD-6) D.E. (BMD-6) J.E. (BMD-6)

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Annexure

Tender for work of:__________________________________________________ On Firm’s Letter Head

CERTIFICATE – ‘A’

I/We ___________________________________________ authorized signatory of

M/s___________________________________________ here by

Certify that M/s ______________________________________ is not related with other firm who has

submitted tenders for the same items under this inquiry / Tender.

Seal of the Firm Signature of the tenderer Place: with Designation. Date:

36

GUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITEDGUJARAT STATE ELECTRICITY CORPORATION LIMITED

Ukai Thermal Power StationUkai Thermal Power StationUkai Thermal Power StationUkai Thermal Power Station Ukai Dam, TalukaUkai Dam, TalukaUkai Dam, TalukaUkai Dam, Taluka:::: Fort Songadh, DistFort Songadh, DistFort Songadh, DistFort Songadh, Dist::::Tapi Tapi Tapi Tapi –––– 394680. Ph. 91394680. Ph. 91394680. Ph. 91394680. Ph. 91----2624262426242624----233215, 233257233215, 233257233215, 233257233215, 233257 Fax: 91Fax: 91Fax: 91Fax: 91----2624262426242624----233300, 233315233300, 233315233300, 233315233300, 233315....eeee----mail: ukaimail: ukaimail: ukaimail: ukaitpstpstpstps@gebma@gebma@gebma@gebmail.comil.comil.comil.com.... Website: Website: Website: Website: www.gsecl.in

CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988CIN: U40100GJ1993SGC019988

PRICE BID

WT NO.: 3204

RFQ NO.: 38304

NAME OF WORK: The rate contract for on line preventive & breakdown maintenance of coal mill type XRP-1003 & associated auxiliaries of 500 MW

Unit- 6 of at UTPS.

37

SCHEDULE- B

NAME OF WORK: The rate contract for on line preventive & breakdown maintenance of coal mill type XRP-1003 & associated auxiliaries of 500 MW Unit- 6 of at UTPS.

NAME OF PARTY : Sr. No

Description Qty. Unit rate per mill

Total Amount Rs. Ps.

1

To carryout complete online preventive and breakdown maintenance of XRP-1003 mills, 36" gravimetric feeders and its associated auxiliaries of 1 x 500 MW Unit No.6 round the clock , as per the scope of work and tender specifications.

88 mills

Rs. 62939 Rs. 5538632

2 To carry out any maintenance job for Mill reject system as per SOW.

88 mills

Rs. 5473 Rs. 481624

Total Rs. 6020256.00

(Rupees Sixty Lacs Twenty Thousand Two Hundred Fifty Six Only) NOTE: -

1. Payment will be made as per actual work done only. 2. Payment shall be made through monthly R.A. bills after recording & submit the

certificate duly certified by LWO/IRO/DGM, that contractor has complied with the provision of all labour laws applicable time to time.

3. Other conditions as per attached sheet. 4. Above rates are exclusive of service tax & payment shall be made on submission of documentary proof i.e. claim in bill/invoice only.

5. The above quantities are for 11 months period. 6. All the payment should be made in presence of IRO/LWO and the same shall be

consider for above purpose. 7. For Schedule B item serial no. 2 – if the whole Mill reject system is in service 100% payment

will be admissible. If the partial system (i.e, from tramp ion which consists Pneumatic Knife gate valve, pyrite hopper, transporting vessels, spool piece, etc) is in service then 60% payment will be admissible for item sr. no. 2.

CHIEF ENGINEER (GEN.)

GSECL, UTPS • My offer is ___________% Higher or _________% Lower than the estimate cost.(%age should be

written in words as well as in figure)

Sign of Contractors With seal & date