-2-

THE M. P. STATE MINING CORPORATION LIMITED

Tender Document for A to Z Work for Preparation of Revised

Mining Scheme and Obtaining Environment Clearance and Related

Consent.

Tender are invited from competent persons/ agency/ organisation/ consortium duly

registered as Environmental Consultants and Registered Qualified Persons (RQP) from I.B.M.

for Preparation of revised Mining Scheme for enhanced capacity as mentioned below and

for preparation of rapid EIA/EMP and obtaining Environmental Clearance from competent

authorities along with consent for air and water from M.P. Pollution Control Board for the

following existing Rockphosphate mines of M P State Mining Corporation Ltd. (MPSMC).

Name of

Mines

Mineral District Area(In

Hect.)

Proposed capacity

M.T/ Per Annum

Tigora Rockphosphate Sagar (M.P) 52.80 1,00,000

Mardeora Rockphosphate Chhatarpur (M.P) 48.758 75000

Scope of Work

Carryout necessary study, surveys and collection of data etc. for Preparation & submission of

revised mining scheme of above mentioned capacity and obtain approval from Indian Bureau of

Mines. Submission of Form-I for EIA along with feasibility report, make technical presentation before

SEIAA/SEAC to obtain TOR. Preparation of EIA/EMP report, executive summery in Hindi & English for

public hearing, render technical assistance in public hearing, NOC from concerned departments if so

required. After environmental clearance submission of application for Air and Water consent to

M.P. Pollution Control Board, and to obtain consent for Air & Water Tenderer shall necessarily give

consolidated offer for all the above works of both the mines. The scope of work shall be exhaustive

shall include liaisoning with the concerned department/Board etc. No conditional Tender shall be

entertained. Three sets of each reports/relevant documents must be submitted to MPSMC for their

records.

-3-

Technical Qualification/Specification

1- Constitution

Tenderer can be a person/ agency/ organisation carrying the necessary qualifications as

prescribed below. A consortium of persons, agencies or organisations may also be

considered for the work if they collectively possess the necessary qualification. A copy of

Agreement/ M.O.U. entered in to by the parties for forming such Consortium shall have to

be enclosed in the Part 1 of the Tender. In case of consortium turn over of lead member

shall be considered for qualifying criteria.

2- Turnover

Person/agency/organisation which may include consortium of two or more of the above

should have turnover of more than 50 Lac Rupees in any of the year during last three years i.

e. 2008-09, 2009-10, 2010-11.

3- Experience

At least 10 mining plans of major mineral mines with an area of more than 5 hectares should

have been cleared from IBM. Copies of approval letters from IBM shall have to be attached,

at least 10 Environmental Clearances must have obtained for major mineral mines with an

area of more than 5 hectares from appropriate authority.

4- Laboratory

Should have their own laboratory or must be tied up with a reputed laboratory having

accreditation to do such type of work.

5- Registration

The consultant must have registered as Registered Qualified Person (RQP) with the IBM and

must have registered under scheme of accreditation with NABET, QCI or having permission

from MOEF to carry out consultancy work, for Environmental Clearance.

6- Financial terms & Conditions

No advance against the work order, 15% after obtaining approval for revised mining scheme

for both the mines, 15% after obtaining date for TOR for both the mines, 15% after

submission of draft EIA report for both the mines, 15% after receiving date for presentation

for EIA for both the mines, 20% after obtaining environment clearance for both the mines

and remaining 20% after obtaining consent from MPPCB for both the mines.

7- Earnest money

Tenderer shall have to be deposit 2.00 lakhs (Two lakhs only) towards Earnest Money which is

to be deposited in form of Demand Draft from any schedule bank drawn in favour of “The MP

State Mining Corporation Ltd.” Payable at “Bhopal”. The Earnest Money will be converted in to

security deposit on acceptance of Tender. Tender deposited without Earnest Money shall be

out rightly rejected.

8. Security Deposit

No interest shall be payable on security deposit. Earnest Money shall be refunded to unsuccessful Tenderers after the selection of consultant Tenderer and acceptance of Tenderer. Offers are valid for 90 days.

9. Time Schedule

Time schedule for the work shall be as under:-

Obtaining approval for revised Mining scheme- 3 months

Obtaining environmental clearance in 7 Months

Obtaining consent for Air and Water 2 Months

10- Penalty Clause

Non adherence to time schedule shall attract penalty of 5% of total value of contract for

every delayed month at each of the above stages. A delay of more than 20 days shall be

considered as a full month. After the delay of 5 months the agreement shall be terminated

and Security deposit shall be forfeited.

11- Submission of Offer

Interested parties may submit their unconditional and detailed Tender as per the terms and

condition in two separate envelopes, “Envelope-I” super scribed as ‘Technical Bid’ containing

all the required documents (Annexure 1) and declaration in (Annexure 2) and Envelop II

super scribed as ‘Price-Bid’ mentioning the fee to be taken for the work. These two envelops

must be kept in a large envelop and super scribed as “Tender for A to Z work of preparation

of revised mining scheme and obtaining environment clearance and related consent.” All

the Statutory Taxes/Fees as applicable shall be paid at actual prevailing rate.

Last date : The desirous Tenderer can submit their Tender (Part-I and Part-II) on or before

16.4.2012 Up to 3.00 PM at the Corporation’s registered office at Bhopal. Part-I of the

Tender shall be opened on the same day at 3.30 PM at the Corporations registered office.

Tenderers may remain present at the time of opening of Tender.

Managing Director reserves right to accept or reject any or all Tenders without assigning any

reason.

MANAGING DIRECTOR

-5-

ANNEXURE 1 (Envelop – 1)

TECHNICL BID

LIST OF DOCUMENTS TO BE SUBMITTED

Self attested copies carrying seal of the Tenderer of the following documents shall

have to be submitted along with Part-1 of the tender. Tenderer have to mention the

Encloser Nos. and Page Nos. of the documents of verifying their Tender. The Encloser of the

Tender shall be stappeled.

1: Type of Agency-

a) For firm/company- Memorandum of incorporation.

b) For partnership firm- partnership deed.

c) For consortium- duly notarized agreement for the purpose.

(Encl.- 1) Page Nos. …………

2: Turnover: duly audited balance Sheet for the last three years i. e.

F.Y. 2008-09, 2009-10, 2010-11. (Encl.- 2) Page Nos. …………

3: For the purpose of mining plan- letter of approval of Mining plan

Along with Copies of first two pages of the mining plan. (Encl.- 3)

Page Nos. …………

4: For the purpose of Environment Clearance, letter of such clearance

along with letter of the project head allotting such work to the

consultant. (Encl.- 4) Page Nos. …………

5: Letter of accreditation of laboratory or for consultants who have tied

up with such laboratory, a copy of agreement/ M.O.U. undergone for

the purpose along with letter of accreditation. (Encl.- 5) Page Nos. …………

6: Letter recognition by Indian Bureau of Mines for Registered Qualified

person. (Encl.- 6) Page Nos. …………

-6-

7: Letter of registration under scheme of accreditation, NABET, QCI

with GOI, MOEF, or permission letter from MOEF to carry out

consultancy work. (Encl.- 7) Page Nos. …………

8: PAN No. (Encl.- 8) Page Nos. …………

9: Duly signed declaration in the appended format. (Encl.- 9) Page Nos. …………

10: Demand Draft for Rs. 5000 only towards cost of the Tender Form.

(Encl.- 10) Page Nos. …………Demand Draft No…………… Date …………. Bank Name ………………………..

11: Earnest Money Deposit will be Rs. 2,00.000/- (Rupees Two Lakhs Only) and

shall have to be deposited in form of demand draft from any scheduled Bank

drawn in favour of “The M.P. State Mining Corporation Ltd.” payable at “Bhopal” .

D.D. No. ______________ date _____________ Bank Name ………………. (Encl.- 11) Page Nos. …………

Note: In case of any dispute arising in figure, the figure in “words” shall be accepted.

1. SIGNATURE OF TENDERER

2. NAME OF TENDERER

3. DESIGNATION WITH SEAL

-7-

ANNEXURE 2 (ENVELOP – I)

TECHNICAL BID

DECLARATION

I/ we hereby declare that I/we have visited the site of Tigora and Maddeora Rock-

phosphate Mines of The M.P. State Mining Corporation and taken note of the present status

of the Mining plan/ scheme, environment clearance, consents for Air and Water.

Also we have fully understood the financial terms and conditions, work schedule and

penalty clause for non-adherence of time Schedule, which shall attract on the work

awarded.

We are offering our price bid taking the facts stated above in to consideration.

1. SIGNATURE OF THE TENDERER

2. NAME OF TENDERER

3. DESIGNATION WITH SEAL

-8-

ANNEXURE -3 (ENVELOPE – I)

TENDER FORM (TENCHNICAL BID)

THE MADHYA PRADESH STATE MINING CORPORATION LIMITED

(A Government of Madhya Pradesh Undertaking)

Particulars to be furnished by the tender

1. Name of the Tenderer

2. Please indicate status of the tenderer whether

A. Company Registered Under Companies Act

B. Registered Partnership

C. Propriety (Name of the Proprietor to be given)

D. Consortium

3. Turnover more than 50 lakhs Rupees in any of the year during last three years i.e.

2008-09. 2009-10, 2010-11

4. Ten number of Mining Plan with area of more than 5 Hac. With approval from

IBM/MOC.

5. Ten number of Environment Clearance of Mining Projects with area of more than 5

hact. with clearance from MOEF.

6. Accreditation of laboratory or consultants who have tied up with such laboratory.

Copy of Agreement/MOU with letter of Accreditation with validity of period if any.

Letter of registration under scheme of accreditation, NABET, QCI with GOI, MOEF or

permission letter from MOEF to carryout consultancy work.

7. Certificate of Consultant registered as Registered Qualified Person (RQP) by Indian

Bureau of Mines.

8. Please indicate PAN No. of Tenderer only

-9-

9. Duly signed declaration in the appended format.

10. Demand Draft for Rs. 5000 only towards cost of the Tender Form.

Demand Draft No. __________ date _________ Bank Name

11. Details of Earnest Money, please enclose Demand draft for Rs. 2.00,000/- (Rupees

Two lakhs only) Demand Draft No. ___________ date _______

Bank Name _______________ Payable at __________.

Note: (i) Tender submitted without complete information and cost of tender form or Earnest Money shall be liable to be rejected.

(ii) If the tenderer deliberately gives wrong information or suppress any information which shall be favourable for acceptance of his tender. MPSMC reserves the right to reject such a tender at any stage of execution without financial liability.

Date:

Place 1. Signature of the Tenderer

2. Name of the Tenderer

3. Designation of Tenderer with Seal

-10 –

ANNEXURE – 4 (ENVELOPE – II)

PRICE BID

Rates offered by the Consultantant for the

Preparation of Mining Scheme and its approval

from IBM along with Environment Clearance from

MOEF and consent from MPPCB Bhopal for both the

Mines of MPSMC (A to z work).

Total value of quoted contract in figure Rs. _______________

In words Rs. _________________

Note: 1. Only one rate should be quoted for the entire consultancy work for both the Rockphosphate Mines of MPSMC. If any discrepancy is found in rate quoted in figure and words, rate quoted in words shall be considered as final.

2. Rate quoted by the consultant shall be excluding statutory Taxes/etc.

Date:

Place 1. Signature of the Tenderer

2. Name of the Tenderer

3. Designation of Tenderer with