Terms and Conditions Tender No: WAF 15/10/07/FIN/RNV ... · new Louver Frame with new ... 4 SSS S-trap fittings to outlet 5 PVC Glue 6 Portland cement 7 River Sand 8 Gravel 9. Zincalume

1

Terms and Conditions

Tender No: WAF 15/10/07/FIN/RNV

Tender for Renovation of WAF Staff Quarters – Navakai andVatutu Quarters (Nadi)

2

Section 1

Introduction

Water Authority of Fiji (WAF) was established under the WAF Promulgation 2007 and is responsible for

the delivery of quality drinking water and wastewater services throughout Fiji.

WAF invites written tenders for renovation of three WAF staff quarters located at Navakai Depot (1) and

Vatutu (2) Nadi.

Copies of the Tender Terms and Conditions can be downloaded from the WAF website

www.waterauthority.com.fj

www.waterauthority.com.fj

3

Section 2

WATER AUTHORITY OF FIJI TENDERSGENERAL TERMS AND CONDITIONS

1. The Water Authority of Fiji Tender Conditions, the company particulars required and thespecification requirements attached will apply to this tender.

2. Tenderer/s responding to this tender must be of good repute and should be in a position toprovide the Water Authority of Fiji with quality transactional services. A brief history of thecompany’s background shall also be submitted.

3. Tenderers are to quote their VAT inclusive price including collection charges.

4. Where prescribed forms are provided these must be completed with relevant information andfurnished with other tender documents accordingly, as part of the tender requirements.

5. Tenderer to note that by tendering the bidder is taken to have authorized WAF to inspect theirYard office, or other premises and access any information (including financial) it may sorequire.

6. In the event that a tenderer seeks to put in a bid in conjunction with another person, evidenceof the business relationship in the form of a partnership agreement, joint venture agreementor supply contracts or like documentation would be necessary to demonstrate the ability tofulfill the tender to the satisfaction of the WAF Major Tender Board.

7. Right is reserved to make award to the Tenderer whose tender is considered mostadvantageous to WAF.

8. Right is reserved to split the award amongst tenders to cater for order on the basis ofspecified areas or instructions.

9. Right is reserved to terminate the services of the successful tenderer in the event of unduedelay in delivery or unsatisfactory supplier performance.

10. Tenderers to submit their bids on their official letter heads, clearly written or typed, signedwith all relevant contact details clearly specified. Tender will be regarded as invalid if there isany alteration and use of white ink.

11. The successful bidder may enter into a contract with WAF after the tender is been awarded.

12. All information submitted will be kept strictly confidential and will be used only for thepurposes of the tender award.

13. Late tender/s will not be considered.

14. Any price increase/decrease after the close of tender will not be considered.

15. Any tender not complying with these conditions may be rejected.

16. All conditions listed herein shall form part of the contract whenever a contract arrangement isdrawn up between the successful tenderers and WAF.

4

17. Tenderer/s failing to comply with the above terms and conditions and requirements of thetender may render their offers invalid.

18. The validity of the quotation should be 90 days.

Term of Reference

1. All renovation material should be of ideal quality materials.

2. The duration of the work should be within 4 – 5 weeks.

3. The bidder will be required to visit the site to quote materials based on the scope of work in

Annex 1. The schedule site visit date is on Saturday 17 October 2015.

4. Three staff Quarters will be renovated at Navakai (1) and Vatutu (2) Quarters and shall be

quoted separately.

5. The payment terms for the total cost of the project are as follows:

No. of Payments Condition1st payment - 30 percent advancepayment (before work starts)

Subject to bank guarantee

2nd payment – 30 percent Subject to 60 percent of work completed3rd payment – 30 percent Subject to 90 percent of work completed4th payment – 5 percent Subject to completion and inspection of work5th payment - 5 percent After 3 month retention period

6. Occupants will be occupying the quarters while the contractor are working.

.

5

Annex 1: Scope of Work

1.) Quarters no. 1 – Tikiko Korocowiri (Navakai Depot)

Scope of Works for Tikiko Korocowiri (Navakai)

No. Area Description Scope of works Specification of ItemsA Exterior Roofing Section Water blasting of the whole

roofing iron, Ridge Cap,Flushing. Paint with galvoprimer; and finishing withOil-base paint (Summerblue). Install TyphoonGutters and Facia Board,Repair all Eaves.

1 Zincalume roofing iron with screws2 Zincalume Ridge cap3 Zincalume Flushing4 Marley Typhoon Guttering5 Marley Typhoon Bracket6 Marley Typhoon Joiner7 Marley Typhoon LH Stopper8 Marley Typhoon RH Stopper9 Marley Typhoon Rainhead10 Facia Board11 Eaves12 Rust guard13 Summer Blue

B Exterior Doors and WindowsSection

Fix and repair exterior doorswith new locks. Fix defectson windows and replacenew fly-screen. Remove oldexisting windows and installnew Louver Frame with newlouver blades. Newflyscreen doors andwindows with squarechicken aluminium mesh.Repair security grills.

1 Mortise Lock Ledge2 Rim Night latch3 Fibre Black Screening Roll4 Tower Bolt

5 4mm plain glass (measurements takenfrom existing windows)

6 Bond Fill7 Hardner

C Exterior Exterior Floors, Wallsand Drainage system

Section. Repair togarage

Fix exterior defects on crackwalls. Repair exterior&interior drainage system.Mix concrete for outsidedrainage. Replastering ofexterior concrete floors.Repair to roofing’s of garageand replastering of its floor.

1 PVC Pipe (Waste) 100mm



4 SSS S-trap fittings to outlet

5 PVC Glue

6 Portland cement

7 River Sand

8 Gravel

9. Zincalume roofing iron

10. Rafter 4”x2”TRTED PINE RS WET

11. Purlin 3”x2” TRTED PINE RS WET

12. Roofing nails galv with rubber washers

6

D Interior Kitchen Section New facelift to kitchen floors.Repair, sink bench, hangingcounters. Installing newcabinet drawers. Tiles ontop of sink bench.

1 S/ Steel Sink Double Bowl. STD

2 Steel flexible hose connection

3 Doe tap

4 Steel Handle 4" for drawers.

5 Self closehingers

6 melteva boards7 150 x 150 wall tiles (White)8 Mosaic tiles (Light Blue)9 Grout (Grey)10 Cement Board

E Interior andExterior

Washroom - Toiletand Shower, Laundry

Section.

Proposed - Replace newcistern & Pan seat. Replacenew shower rose. Tiles onfloors and walls. Bibtap.

1 STD Caroma Cistern

2 STD Caroma Pan Seat

3 STD Shower rose

4 Shower Faucet

5 150 x 150 Wall Tiles. (White)

6 150 x 150 Wall Tiles. (Light Blue)

7 Mosaic tiles (Light Blue)8 Grout (Grey)

9 Cocrete washtub D/Bowl

10 Bibtap

F Interior Interior Walls,Bedroom& Ceiling's

Section

Fix wall's defects; installnew skirting on wall base.Fix defects on floors. Repairceiling - install architraveand ceiling battens.

1 Portland cement

2 Skirting STD Design

3 Architrave STD Design

4 Rubber Floor TilesG External Electrical Upgrade

SectionReplacing old ElectricalConduits, remove & replacenew light switch, powerpoints, and battens on bulband tube lights fittings. Fixold electrical wirings.

1 2' Batten Holder

2 2' Tube light’s

3 4' Batten Holder

4 4' Tube lights

5 Bulb Holder

6 Energy Saver BulbH Exterior &

InteriorOverall Paintings New rendering to overall

buildings. First quote ofwhite Paint (Water base),second quote white(oilbase) on ceiling.Offwhite(Oilbase) Finishingquote for exterior & interiorwalls. Light greypaint(Oilbase) for base andcuttings. Summerblue paint(Oilbase) for door frames.

1 Dulux White Paint(Waterbase)

2 Delux White Paint(Oilbase)

3 DeluxOffwhite(Oilbase)

4 Delux Light Grey paint(Oilbase)

5 Primer Paint

6

I. Other specific details will be explained at site

7

2.) Quarters no. 2- Ponipate Naigulevu (Vatutu)

Scope of Works for Ponipate Naigulevu (VATUTU)

No. Area Description Scope of works Specification of Items

A Exterior Roofing Section Water blasting of the wholeroofing iron, Ridge Cap,Flushing. Paint with galvoprimer; and finishing with Oil-base paint (Summer blue).Install Typhoon Gutters andFacia Board, Repair all Eaves.

1 Zincalume roofing iron with screws2 Zincalume Ridge cap3 Zincalume Flushing4 Marley Typhoon Guttering5 Marley Typhoon Bracket6 Marley Typhoon Joiner7 Marley Typhoon LH Stopper8 Marley Typhoon RH Stopper9 Marley Typhoon Rain head

10 Facia Board11 Eaves12 Rust guard13 Summer Blue


Fix and repair exterior doorswith new locks. Fix defects onwindows and replace new fly-screen. Remove lod existingwindows and install newlouver frames with new louverblades. New flyscreen doorsand windows with squarechicken aluminium mesh.Repair security grills.


5 4mm plain glass (measurementstaken from existing windows)

6 Bond Fill7 Hardener


Section

Fix exterior defects on crackwalls. Repair exterior & interiordrainage system. Mix concretefor outside drainage.Replastering of exteriorconcrete floors. Removeexisting floor tiles and replacewith new rubber tiles (Livingroom).





5 PVC Glue

6 Portland cement

7 River Sand

8 Gravel

8

D Interior Kitchen Section New facelift to kitchen floors.Repair, sink bench, hangingcounters. Installing newcabinet drawers. Tiles on topof sink bench.Enclose new sink bench.



3 Doe tap


5 Self closehingers

6 Ply board7 150 x 150 wall tiles (White)8 Mosaic tiles (Light Blue)9 Grout (Grey)

10 Cement Board

E Interior Washroom - Toilet andShower section.

Laundry.

Proposed - Replace newcistern & Pan seat. Replacenew shower rose. Tiles onfloors and walls. Relocate andReplace new Washtub andfittings. Bib tap. NewExtension from main buildingto toilet and bathroom..



3 STD Shower rose

4 Shower Faucet




9 Concrete washtub D/Bowl

10 Bib tap

11. Rafter 4”x2”RS TRTED PINE WET

12. Purlin 3”x2” RS TRTED PINE WET

13. BILL NAILS GALV 100MM;75MM;CLOUTEX.

14. GALV STRAPPINGS

15.. PORTLAND CEMENT

16 RIVER SAND

17 RIVER GRAVEL

18 REINFORCEMENT MESH


Section,

Fix wall's defects; install newskirting on wall base. Fixdefects on floors. Repairceiling - install architrave andceiling battens.

1 Portland cement



4 Rubber Floor Tiles

9

G External Electrical Upgrade Replacing old ElectricalConduits remove & replacenew light switch, power points,and battens on bulb and tubelights fittings. Fix old electricalwirings.

1 2' Batten Holder

2 2' Tube light’s

3 4' Batten Holder

4 4' Tube lights

5 Bulb Holder

6 Energy Saver Bulb

H Exterior &Interior

Overall Paintings New rendering to overallbuildings. First quote ofwhite Paint (Water base),second quote white(oilbase) on ceiling.Offwhite(Oilbase) Finishingquote for exterior & interiorwalls. Light greypaint(Oilbase) for base andcuttings. Summerblue paint(Oilbase) for door frames.





5 Primer Paint

6


10

3.) Quarters no. 3- Tamainai Kacivakawalu (Vatutu)

Scope of Works for Tamainai Kacivakawalu (VATUTU)

No. Area Description Scope of works Specification of ItemsA Exterior Roofing Section Water blasting of the whole

roofing iron, Ridge Cap,Flushing. Paint with galvoprimer; and finishing with Oil-base paint (Summer blue).Install Typhoon Gutters andFacia Board, Repair all Eaves.

1 Zincalume roofing iron with screws2 Zincalume Ridge cap3 Zincalume Flushing4 Marley Typhoon Guttering5 Marley Typhoon Bracket6 Marley Typhoon Joiner7 Marley Typhoon LH Stopper8 Marley Typhoon RH Stopper9 Marley Typhoon Rain head

10 Facia Board11 Eaves12 Rust guard13 Summer Blue


Fix and repair exterior doorswith new locks. Fix defects onwindows and replace new fly-screen. Remove lod existingwindows and install newlouver frames with new louverblades. New flyscreen doorsand windows with squarechicken aluminium mesh.Repair security grills.


5 4mm plain glass (measurementstaken from existing windows)

6 Bond Fill7 Hardener


Section

Fix exterior defects on crackwalls. Repair exterior & interiordrainage system. Mix concretefor outside drainage.Replastering of exteriorconcrete floors. Removeexisting floor tiles and replacewith new rubber tiles (Livingroom).





5 PVC Glue

6 Portland cement

7 River Sand

8 Gravel

11

D Interior Kitchen Section New facelift to kitchen floors.Repair, sink bench, hangingcounters. Installing newcabinet drawers. Tiles on topof sink bench.Enclose new sink bench.



3 Doe tap


5 Self closehingers

6 Ply board7 150 x 150 wall tiles (White)8 Mosaic tiles (Light Blue)9 Grout (Grey)

10 Cement Board

E Interior Washroom - Toilet andShower section.

Laundry.

Proposed - Replace newcistern & Pan seat. Replacenew shower rose. Tiles onfloors and walls. Relocate andReplace new Washtub andfittings. Bib tap. NewExtension from main buildingto toilet and bathroom..



3 STD Shower rose

4 Shower Faucet




9 Concrete washtub D/Bowl

10 Bib tap

11. Rafter 4”x2”RS TRTED PINE WET

12. Purlin 3”x2” RS TRTED PINE WET

13. BILL NAILS GALV 100MM;75MM;CLOUTEX.

14. GALV STRAPPINGS

15.. PORTLAND CEMENT

16 RIVER SAND

17 RIVER GRAVEL

18 REINFORCEMENT MESH


Section,

Fix wall's defects; install newskirting on wall base. Fixdefects on floors. Repairceiling - install architrave andceiling battens.

1 Portland cement



4 Rubber Floor Tiles

12

G External Electrical Upgrade Replacing old ElectricalConduits, remove & replacenew light switch, power points,and battens on bulb and tubelights fittings. Fix old electricalwirings.

1 2' Batten Holder

2 2' Tube light’s

3 4' Batten Holder

4 4' Tube lights

5 Bulb Holder

6 Energy Saver Bulb

H Exterior &Interior

Overall Paintings New rendering to overallbuildings. First quote ofwhite Paint (Water base),second quote white(oilbase) on ceiling.Offwhite(Oilbase) Finishingquote for exterior & interiorwalls. Light greypaint(Oilbase) for base andcuttings. Summerblue paint(Oilbase) for door frames.





5 Primer Paint

6


13

Annex 2: Photos

NAVAKAI WAF QUARTERS

MR. TIKIKO KOROCOWIRI

14

VATUTU WAF QUARTERS

MR. PONIPATE NAIGULEVU

15

VATUTU WAF QUARTERS

MR. TAMAINAI KACIVAKAWALU

16

Section 3 – Administration Specification

As part of your submission the bidder must submit the following administration requirements:

1. Business licence.

2. Business Registration Certificate.

3. Copy of the TIN letter.

4. VAT Registration Certificate (if registered for VAT purposes).

5. Business Profile

6. At least two Reference Letters

17

WAF TENDER FORM

Business ParticularsName

Date of Registration

Postal Address

Telephone

Email

Principle Activities

Directors

Share Capital Authorized Issued &

Paid

Up

Accountant

The undersigned indicate that above information is true and correct as of the date hereby given:

Name:...................................................................Name:................................................ ........................

Signature:............................................................Signature:......................... ..........................................

Designation:.......................................................Designation:.............................................. ..................

Date:.............................................................. .....Date:............................................................................

18

Section 4Evaluation Criteria

The following criteria will be used to evaluate the tender.

1. Administration – 10%2. Technical & professional capacity – 55%3. Price – 35%

Total 100%

SECTION 5

Tender Submission

Tender submission should be sealed in an envelope clearly marked as:

Tender No: WAF 15/10/07/FIN/RNV

Tender for Renovation of Staff Quarters – Navakai & Vatutu (Nadi)

Tenders should be hand delivered in a sealed envelope to

Water Authority of Fiji – National OfficeLevel 2 Manohan Building,

Corner of Wainivula & Kings Road,Nasinu, Suva Fiji

Overseas suppliers can send their tender submission to: [email protected].

The submissions for tenders close at 2pm on Friday 23 October 2015.

For further information on the tender process contact

Mr. Josateki Seru (Procurement Manager) on mobile no. 9127385 &

Email address: [email protected] .

Technical Specification contactMr.Inoke Qalilawa (9127220) on Email address – [email protected]

mailto:[email protected]

mailto:[email protected]

Documents

Terms and Conditions Tender No: WAF 15/10/07/FIN/RNV ... · new Louver Frame with new ... 4 SSS S-trap fittings to outlet 5 PVC Glue 6 Portland cement 7 River Sand 8 Gravel 9. Zincalume