TEXAS DHIA

SUPERVISOR TRAINING

Texas DHIA Lab2274  North US 281Stephenville, TX 76401

Sample shipping

Scale Certification TX DHIA Supervisors - with the scales, include fee for return shipping – and a contact number to authorize parts/repairs, as there could be a fee.

INDEX• 213 • Herd I D - slide 1• Herd owner - slide 8• Herd address – slide 10• Herd Data - slide 14• Herd Milking times – slide 19 • Herd Options – slide 23 - 30• New Cow entering the Herd• Transfer • Signatures

• Acronyms Commonly - Slide 29Used With Dairy Production Testing and Processing

SLIDE 3

DHI 213 HERD IDENTIFICATION

ST CO Herd No. Type of Record Code

74         

         

1 2 3 4 5

1 ST = State Texas is 74 2 CO = County 3 Herd No – are supplied at lab

SLIDE 4

DHI 213 HERD IDENTIFICATION

ST CO Herd No. Type of Record Code

74     DHIR 20

         

1 2 3 4 5

Type of Record: ADGA Guidebook – pg 48 Code follows Type Test selected.

Enter the selected Type Record and Code Number 1st test day. Herd Owner must pay

fees to Association’s for DHIR-ITP-or Owner Sampler test programs.

SLIDE 5

DHI 213 HERD IDENTIFICATION

ST CO Herd No. Type of Record Code

         

74 37 5555 DHI 00

1 2 3 4 5

The information placed in the blank space - 1st test day will be pre-printed in the shaded area on the 2nd test day.

CHECK : Type of Record/ Code - If not correct, ask herd owner if the association

Fees have been paid. The Lab had not received notification, in time to record

DHIR. (Correct in the blank space )

SLIDE 6

DHI 213 HERD IDENTIFICATION

ST CO Herd No. Type of Record Code

      DHIR 20

74 37 5555 DHI 00

1 2 3 4 5

Blank space above the Shaded area is to make corrections – re-enter DHIR/20

SLIDE 7

DHI 213 HERD IDENTIFICATION

ST CO Herd No. Type of Record Code

       

74 37 5555 DHIR 20

1 2 3 4 5

3RD test day, information should be correct – the blank space is for corrections only in the Herd ID section.

Slide 8

J O H N   &   J A N E   D O E    

                                         

 

U T O P I A F A R M 8 3 0 2 1 4 3 6 5 0

                       

Herd Owner/Membership Name

Herd / Farm Name Area Code Phone Number

Y

Herd owner’s name, same as Association membership “ Y” allows Association to publish herd

records

2ND Test day forms – Returned from lab

Herd / Farm Name Area Code Phone Number

Herd Owner/Membership Name

Y

Slide 9

   

J 

O 

H 

N   

A 

N 

D   

J 

A 

N

E  

D 

O 

E         

 

U T O P I A F A R M    

8 

3 

0 

2 

1 

4 

3 

6 

5

0

Slide 10

P O B O X 1 2 2 3                  

                                         

 

U T O P I A               T X 7 8 8 0 0 0 4 9 0 1

                                                   

Mailing Address

City State ZipSchedule Association

Day Number

Mailing Address City/state/zip

Schedule Day - center of a 7 day window, that the supervisor will arrive for first test

Milking. Supervisor will call after milking time, prior to the 1st test milking.

Association No. – TX DHIA 901 Dairy Goats

Slide 11

                 

                                     

 

                                                   

Mailing Address

City State ZipSchedule Association

Day Number

P O B O X 1 2 2 2

U T O P I A T X 7 8 8 0 0 0 4 9 0 1

All information is pre-printed – when returned from the Lab

blank space for correction in this section.

TEXAS DHIA Training Slides

• HERD DATA– 12-13 Meter’s -Slide 15

– Herd Strings (Identify on 201)

– 15-16 Number of strings – Slide 13-15

– 17-18 Strings use - Slide 13-15

Slide 13

0 0  N 0  

         

12-13 14 15-16 17 18

0 0  Y E S 0 2Y E S  Y E S

         12-13 14 15-16 17 18

HERD DATAStrings – allows the herd to be divided by breed, sire, owner

If 14 is “NO” do not fill 15 -18

If 14 is “YES” must fill 15-18

No. of

Meters

No. of

Meters

Is herd divided

by permanent

strings

Is herd divided

by permanent

strings

No. of

Strings

No. of

Strings

Are string averages official

Are string averages official

Are Special options by

strings

Are Special options by

strings

Strings will be entered on the 201 form.

Slide 14

 

 0 0  N 0      

12-13 14 15-16 17 18

   

0 0  Y E S  0 2  Y E S Y E S 

12-13 14 15-16 17 18

No. of

Meters

No. of

Meters

Is herd divided

by permanent

strings

Is herd divided

by permanent

strings

No. of

Strings

No. of

Strings

Are string averages official

Are string averages official

Are Special options by

strings

Are Special options by

strings

HERD DATE strings will be pre-printed for second test day. Blank spaces in this section for corrections only.

Check that all strings were listed on the 201 form

last test day.

1            

2            

3            

BULK TANK WEIGHT

Enter weight from the bulk tank after each milking

this is a control for the weight’s at the meter’s

Slide 15

HERD DATA

HERD DATA

Alert Data Entry to changes this test day - Slide 17 – 18

Test Day Information – Must be entered each test day. Slide 19 -20

New Supervisor’s your Number will be entered at the lab, after first test day. You must fill all blank spaces

On sides 19-20 even if the same information is pre-printed in shaded space..

DHI 2 1 3

         

10 11 12

Special opt changes this test

Index changes this test

Entire herd milked 3 X

10 - 11 - 12 is used every time there is a change –

The “YES” is to alert data entry to look for a change in the OPTIONS – INDEX No. or a change in the number of times the herd was milked. All of these effect the record something that the supervisor must enter YES, if there is a change.

Slide 17

HERD DATA

Slide 18

10 11 12

Special opt changes this test

Index changes this test

Entire herd milked 3 X

If an option was changed on test day, place a “YES” in “10”

Y 

E 

S           

Slide 19

4 1st milking         AM        AM   Y   Y

  prior AM/PM         PM         PM   N   N

5 2nd milking         AM        AM   Y   Y

 weight AM/PM         PM         PM   N   N

6 3rd milking         AM        AM   Y   Y

  3 X herds         PM         PM   N   N

MILKING

Sampl

ed

Y/N

WEIGHTS

Y/N

This area must be fill in each test day

Enter the start and end time - each milking CIRCLE: the AM or PM for each milking time,

CIRCLE: “Y” for yes if a sample was taken “N” for no if a sample

was not taken same with weights (YOU can not have a BF Sample

If you do not have a milk weight.)

START TIME END TIME

0 6 0 0

4 1st milking        AM        

AM   Y   Y

  prior AM/PM         PM         PM   N   N

5 2nd milking        AM        

AM   Y   Y

 weight AM/PM         PM         PM   N   N

6 3rd milking        AM        

AM   Y   Y

  3 X herds         PM         PM   N   N

MILKING

Sampl

ed

Y/N

WEIGHTS

Y/NSTART TIME END TIME

0 6 0 0

0 8 0 0

0 8 0 0

0 6 0 0

Section: as it should look when you finish the first test day.

Slide 20

Slide 21

$ CENTS FAT CENTS 10TH NUMBER MO DAY YR FOR SSC

6 0 0 0   0 5 0 2 0 7  

% SUPERVISOR'S CHECK HERE

                   

This section MUST be fill in even though the same information is pre-printed in the shaded area.

12-13 Milk pricing Information – CWT = 100 # of milk at 8.6 # per gal approximately 12 gal Pricing would be 12 X (price per gal) = ________

14 –20 There’s not a BF check as with Dairy Cows, Leave 14-16 leave blank

21-23 – Supervisor’s Number – place NEW in the space for the first test, the lab will pre-print in the shaded space, this will be the number that you place in the blank space each test day.

24-29 Date of Test - Month Day Year - The test date is the date of the last test milking.

12 13 14-17 18-20 21-23 24 - 29

MILK PRICEING INFORMATION

NET PER C W T

If the SSC box is checked here, Check the SSC box on the LabelFirst Test Day

Date of Test

6 0 0 0 1 0 8 06 05 07  

6 0  0 0        1 0 8  0 5  0 2 0 7 

$ CENTS FAT CENTS 10TH NUMBER MO DAY YR FOR SSC

%

MILK PRICEING INFORMATION

NET PER C W T SUPERVISOR'S CHECK HERE

 

12 13 14-17 18-20 21-23 24 - 29

Place the information in the blank space, even if there’s not a change from the pre-printed information in the shaded space. every test day.

Remember the date of the test is the date of the last test milking.

Slide 22

Date of Test

• OPTIONS:1. Enter new information in the small box, or right:

N

N

EXAMPLE:: Blue N first test day.

Will be pre-printed next test day Blank smaller square it to make corrections/changes

IF there is a change enter YES in # 10 Slide 17

Slide 23

2. M.E. Lactation: Mature equivalent lactation. By the use of special factors the lactation is adjusted for age to that of a mature cow. Unless the cow is mature, the M.E. lactation will be larger than the actual lactation record. If mature, both lactation records will be the same

3. Projected ME Lactation: The lactation record for a cow extended to 305 days in milk, adjusted for age at calving to a mature cow bases and adjusted to a twice a day milking basis if milked more than twice a day.

4. Somatic Cell Count: (SCC) a count of the white blood cells in a milliliter of milk. A normal count is generally to be 300,000 or less.

5. Strings: A group of cows. The grouping may be by breed, sire, ownership, stage of lactation, age or for other reasons determined by the dairyman

SPECIAL LIST BREEDING PACKAGE

10 Receive this OPTION

11 COWS to BREED

12 COWS to PREG CHECK

13 COWS to CALVE

14 COWS to TURN DRY

LIST ORDER 1- INDEX 2 - DATE

N

15-16 Days COWS to Stand

17-18 Days OPEN before

Breeding

DRY

19 FORM SIZE

1 – Pocket 2 – Full

2 - Both

Herd owner may want to try this option- Place “Y” in the 10 above

And complete 11 – 19

Slide 24

Slide 25

20 DRY COW LIST

26 COWS BY SIRE GROUP

23 CULLING GUIDE

21 COWS BY TEST DAY MILK

24 COWS BY ME MILK

22 MILKING COWS IN COW No. ORDER

25 COWS BY ME FAT

27 COWS BY SERVICE SIRE

26 COWS BY SIRE GROUP

27 COWS BY SERVICE SIRE

Slide 26

33 365 Day OPTION N

N

N

Y

3

N

3

N

34 Somatic Cell Profile

37 Test DAY Data

38 All COWS Each Test Day

39 Page for New COWS

36 COW PAGE Option

35 Monthly Reports OPTIONS 1 203 2 210 3 BOTH 4 202 ONLY

5 NO RPTs 6 NO 200 or 210

1 202 2 303 3 NONE

Requesting a COW PAGE for NEW COWS – A COW PAGE is generated with the entry of an animal on the 213 NEW COWS ENTERING THE HERD. When selling an animal, the COW page has all the information needed to transfer the animal to the new herds. .

Slide 27

EXTRA COPIES

40-41 Monthly Reports

42-43 Herd Summary

48-49 Special List

44-45 Monthly Reports

46-47 Cow Pages

0

0

0

0

Requesting Extra Copies – When the animals in the herd are have different owner, allow an original reports – also ITP – Owner/Sample must provide ADGA Original Reports – this allows the herd owner to keep an original. Herd owner doesn’t live at the farm allows reports at the farm and home. To request a copy put number in the box to the right

EXAMPLE:

1

An OPTION was changed, place a “YES” in “10” on Slide 18 to alert the Data Entry.

0

Slide 28

48 Monthly Cull Rate %

57 Calf Page DHI 204

53 ERPA in Nov.

54 Annual Heifer List

55 Registry Application DHI – 209

N

N/A

0

N

0

55 to Dairy Goats

N

N

N

*56 HERD ID CHECK LIST

58 Monthly Report Order

60 COW Identity

59 SIRE Identify

1 58 Order herd owner wants the animals to be listed on the reports.

*ERPA is free in APRIL, . fee for Nov

*ERPA- Estimated Relative Producing Ability: An index to measure the production potential of an animal compared to her herdmates.

1- Index No. 2- Barn Name 3 – Index No, within Strings 4 – Barn Name within Strings 5 – Birth Date

1

1= AI NAME 2 = AI CODE

1- Barn Name 2 – Index No.

61 Barn Sheet Order 1- Index No. 2 – Index No, within Strings 3 – Index No. Dry cows last 4 – Barn Name 5 – Barn Name, within Strings 6 – No Barn Sheets

1

1

Acronyms Commonly Used With Dairy Production Testing and ProcessingAI .............. Artificial Insemination / Artificial IntelligenceAIPL ......... Animal Improvement Production LaboratoryCAR.......... Condition Affecting RecordCAS .......... Central Accounting System (DRMS service)DHIA........ Dairy Herd Improvement AssociationDHIR ........ Dairy Herd Improvement Registry (type test; enrollment determined by breed assoc.)NDHIA..... National Dairy Herd Improvement AssociationDART ....... Direct Access to Records by TelephoneDRPC ....... Dairy Records Processing CenterDRMS....... Dairy Records Management SystemsERPA........ Estimated Relative Producing AbilityETA .......... Estimated Transmitting AbilityME ............ Mature EquivalentPCDART .. Personal Computer Direct Access to Records by TelephonePTA .......... Predicted Transmitting AbilityQC ............ Quality CertificationRAM......... Random Access Memory

Slide 29