THE BIGGEST SANDCASTLE COMPETITION IN ...leapsandcastleclassic.org/wp-content/uploads/2016/05/...Sandcastle Stage with live music, performances, and Community Castle building open

1 www.leapsandcastleclassic.org

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Leap2601 Mission Street, Suite 603San Francisco, CA 94110

MAKERS & MOVERS

THE BIGGEST SANDCASTLE

COMPETITION IN

NORTHERN CALIFORNIA

INFO PACKET AND PARTICIPATION

GUIDE2016 SANDCASTLE THEME:

MAKERS & MOVERS“THE PEOPLE AND THINGS THAT MOVE US”

SATURDAY, OCTOBER 15, 2016

11 AM – 4 PM

OCEAN BEACH AT BALBOA

SAN FRANCISCO, CA

www.leapsandcastleclassic.org

B E N E F I T I N G

http://www.leapsandcastleclassic.org

mailto:sandcastle%40leaparts.org?subject=

www.leapsandcastleclassic.org 2

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MAKERS & MOVERS

DEAR SANDCASTLE ENTHUSIASTS, INTERESTED AND REGISTERED TEAMS: For 34 years, Leap has hosted the Sandcastle Classic, Northern California’s largest sandcastle competition benefiting Bay Area students by providing them with high-quality arts and architecture education programs. This unique sandcastle competition, nonprofit fundraiser, and community event brings over 3,000 people to San Francisco’s Ocean Beach every year to design and construct creative sand sculptures on an impressive scale, with local San Francisco students.

This year’s theme is “Makers & Movers” and our 34th annual Sandcastle Classic will be held on Saturday, October 15, 2016 from 11AM – 4PM at Ocean Beach in San Francisco.

Leap’s goal is to raise $300,000 this year to help provide meaningful arts education programs for over 6,000 Bay Area students. In 2015, the top team raised over $42,800, the highest team donation in Sandcastle Classic history. Your participation in this event will make a huge difference in the lives of Bay Area students!

Since 1979, Leap has provided high-quality arts education that help students to achieve their fullest potential. Leap’s programs help children develop valuable skills that are essential for success in the 21st century: creative problem solving, critical thinking and self-confidence.

Together, we can create a future where every child has access to a high-quality education that includes the arts. Please invest in your community by signing up for Leap’s Sandcastle Classic today. See you at the beach!

Sincerely,

Jill Dineen Gina Mariko RosalesExecutive Director Event Production Team

BENEFITS FOR YOUR COMPANY INCLUDE:

® NETWORKING. A fun way to develop deep partnerships within your own industry and others.

® TEAMBUILDING. A great day at the beach! Employees can work together in teams and directly with students to

strengthen management skills they will apply on the job.

® EXPOSURE. Gain recognition for your company. This is a long-standing, high-visibility annual event that draws

regional and national attention.

® SERVICE. Investment in your community and a positive impact on local children. 100% of proceeds go directly

to Leap’s visual, performing, and architecture arts education programs, serving over 6,000 children every year.

Your support helps students achieve their potential!

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MAKERS & MOVERS





B E N E F I T I N G

TABLE OF CONTENTS

Introduction ............................................. 2

Sandcastle Classic Fact Sheet .............4

Key Dates and Deadlines ......................5

How to Participate ..................................6

Team Donor Giving Levels .................... 7

About Sandcastle Online & Donation Processing ..............................8

10 Tips for Boosting Your Team’s Fundraising ........................... 9-10

Sandcastle Build Rules ......................... 11

Day of Event Information ............... 12-13

Team Roles ............................................. 14

School Visit Guidelines .........................15



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ABOUT THE SANDCASTLE CLASSIC:

Teams of architects, engineers, contractors, designers,

corporations, and local elementary school students

work together to build giant sand sculptures. The funds

raised by teams and sponsors make it possible for

Leap to continue to provide arts programs to Bay Area

students.

® Thousands of people attend Leap’s annual

Sandcastle Classic, which is free to the community.

® The event is covered by regional print and online

media, and celebrity judges evaluate the final sand

sculptures.

® More than 25 local schools and 300 donating

companies and advertisers participate.

® In 2015, the top team raised over $42,800.

® This year, we’re accepting a maximum of 30 teams.

Sign up early to reserve your spot!

SANDCASTLE STAGE PERFORMANCES:

2016 will be our first year to incorporate a fully curated

Sandcastle Stage with live music, performances, and

Community Castle building open to the public. Invite

your family, friends and community partners to attend

and enjoy the day even if they’re not associated with an

official castle team!

ABOUT LEAP:

Leap was established in 1979 in response to severe

budget cuts in arts programs in California schools.

These cuts continue to affect arts education in our

schools today, and the need for high-quality arts

programs is now greater than ever. Leap’s programs

place professional teaching artists in classrooms to

work with grades K-5. Every year, these educational

programs—in music, dance, theatre, creative writing,

visual arts, and architecture—serve over 6,000 students in

more than 25 elementary schools throughout the Bay Area.

Through Leap’s extended arts residencies, children

build skills that are conducive to success in

21st-century skills:

® Creativity, entrepreneurialism and inventiveness

® Critical thinking and cognitive skills

® Ability to set goals, experiment, solve problems and

learn from mistakes

® Acceptance of diversity and differing viewpoints

® Ability to work collaboratively

Join us by becoming a Sandcastle Classic Team or Event Sponsor today! For more information, contact us at 415.512.1899 or [email protected] or visit our event website at www.leapsandcastleclassic.org.

FACT SHEET

GENERAL EVENT INFO:SATURDAY, OCTOBER 15, 2016 | 11AM – 4PMOCEAN BEACH AT BALBOA AVE SAN FRANCISCO





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MAKERS & MOVERS

MAY 23 Online team registration opens

MAY - JULY Find a company to partner with

JUNE 8 SANDCASTLE CLASSIC KICK-OFF MIXER TIME: 6PM – 8PM WHERE: Interface 457 Pacific Ave, San Francisco

JUNE 29 WORKSHOP: TEAM FUNDRAISING 101 + GUIDELINES TO THE CLASSROOM TIME: 6PM – 8PM WHERE: Taylor Design 26 O’Farrell Street, 2nd Floor, San Francisco Learn how to fundraise with ease. Tools for working with students as team members in the classroom and on the beach.

JUNE – OCTOBER SOLICIT TEAM DONATIONS

JULY 11 REGISTRATION DEADLINE: Register online, send any custom content for your team’s fundraising website to [email protected] and pay your $500 registration fee.

AUGUST 15 SAN FRANCISCO SCHOOLS BACK IN SESSION Reach out to schools about joining your team. Contact Leap for help finding a school.

SEPTEMBER 10 WORKSHOP: SANDCASTLE BUILDING 101 TIME: 10AM – 12PM WHERE: Ocean Beach, San Francisco (Sloat + Great Highway) SEPTEMBER 16 PARTNER SCHOOL DEADLINE: Finalize your partner school and email the name of the school to Leap at [email protected] if you haven’t done so already. OCTOBER 6 PRE-PARTY TIME: 6PM – 8PM WHERE: NBBJ 88 Kearny Street, Suite 900 San Francisco OCTOBER 15 LEAP’S 34th ANNUAL SANDCASTLE CLASSIC MAIN EVENT! TIME: 11AM - 4PM WHERE: Ocean Beach at Great Highway and Balboa OCTOBER 26 CASTLES AND COCKTAILS: Post-party and awards ceremony TIME: 6PM – 8PM WHERE: Steelcase

475 Brannan St # 110, San Francisco

2016 KEY DATES AND DEADLINES






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HOW TO PARTICIPATE:

1. Complete the registration form at www.leapsandcastleclassic.org/teams by July 11, 2016.

2. Donate and/or raise a minimum of $4,000. Most teams are comprised of several companies working together

and normally exceed this amount. If you are looking to partner with other companies or find additional team

members, please contact Leap. We’re happy to help match you.

3. Choose a school to partner with. You will visit a class, and work directly with kids to design your sculpture,

which you will then build together on the beach. While Leap encourages you to work with students that we

serve, you are not limited to these schools. Should you have difficulty in identifying a school partner we are

happy to help match you. Contact us for more information.

4. Provide your own supplies/materials to build the sandcastle at the event.

View a list of suggested items at www.leapsandcastleclassic.org.

Please note:

® TEAM DONOR SOLICITATION: We’re happy to consult with you about soliciting donors for your team. These

documents can also be found at www.leapsandcastleclassic.org/teams. Learn more at the Team Fundraising

101 event on June 29th.

® ACCOUNTING PROCESS: You will receive a link to your online team page via email. On this page, team donors

can make online donations. Alternatively, they can also send checks to Leap. Please remind your team donors

to use the Sandcastle Donation Form (this form is available at www.leapsandcastleclassic.org/teams) so that

your team receives proper credit. Please make all checks payable to Leap.



http://www.leapsandcastleclassic.org/teams





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TEAM DONOR GIVING LEVELSDonate to a team and receive the following benefits!

PLATINUM SHOVEL: $1,500+ ® Listed on all team materials: Sandcastle site sign and team t-shirt

® Company logo, 50-word paragraph description,and link to your

company website on the team specific page linked off of

www.leapsandcastleclassic.org/teams.

® Listed on www.leaparts.org

® Reserved beach blanket near the Sandcastle Stage

® Sandcastle Classic tote bag

GOLD SHOVEL: $1000+ ® Listed on all team materials: Sandcastle site sign and team t-shirt

® Company logo, one-line description, and link to your company

website on the team page of www.leapsandcastleclassic.org.



SILVER SHOVEL: $500+ ® Listed on all team materials: Sandcastle site sign and team t-shirt

® Company logo listed on the team page of www.leapsandcastleclassic.org.



BRONZE SHOVEL: $350+ ® Listed on the Sandcastle Classic team website and www.leaparts.org


FRIEND OF LEAP: $1 – $349 ® Listed on the Sandcastle Classic team website and www.leaparts.org

*Pick up your Sandcastle Classic tote bag the day of the event at the Registration Tent!

**Please email your high-resolution company logo, company description,

and company url to [email protected].




http://www.leaparts.org









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ABOUT SANDCASTLE ONLINE & DONATION PROCESSINGSANDCASTLE ONLINELeap’s Sandcastle Online utilizes an online platform called DonorPages to provide a custom fundraising page

for each team. Each team’s fundraising page url will be emailed to the team’s captain(s) shortly after a team has

registered.

These customized team pages present the opportunity to list your team’s company partners, logos, a brief team

introduction, and any other images/text that you wish to include. If you would like to make changes or add content

to your team page, please contact Leap at [email protected].

DONATION PROCESSINGOn your team page, donors can simply click the “Donate Now” button and make a contribution. Major credit cards

(Visa, MasterCard, and American Express) and e-checks are accepted. Once the transaction is completed, the

donation will be instantly displayed on your team page. You can track your team’s fundraising progress 24/7 on

your team page, as well as compare the efforts of other teams.

CHECK DONATIONSFor check donations, use the Sandcastle Donation Form available on the fundraising tab at

www.leapsandcastleclassic.org/fundraising. When donors send checks, they should complete the form and send it

in to Leap along with their check. This way, your team will receive proper credit for the donation.

All checks should be made payable to Leap, and sent to:

Leap

2601 Mission St, Suite 603

San Francisco, CA 94110

Once we receive the check, we will post the donor and amount to your team page, so that it shows in line with the

other online donations.




http://www.leapsandcastleclassic.org/fundraising


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10 TIPS FOR BOOSTING YOUR TEAM’S FUNDRAISING

The below tips and tricks have been used successfully

by previous teams to support their fundraising

efforts. We encourage you to review and apply these

approaches as appropriate for your team.

1. LEVERAGE YOUR BUSINESS CONTACTS.Make a list of the vendors, subcontractors, companies

and individuals your company does business with,

and then mail or email pitch materials to your key

contacts. You can use or borrow from the sample

Team Donor Solicitation Letter available online at

www.leapsandcastleclassic.org/fundraising.

2. PERSONALIZE YOUR PITCH.Though a sample Team Donor Solicitation Letter is

available online, feel to create your own! Whenever

possible, add a personal touch to these pitch

letters. For example, one year a team mailed sample

sunscreen packets along with their donor outreach

letters to encourage people to join them at the beach!

3. EMPHASIZE DONOR BENEFITS.“What’s in it for me?” can be a common question in

the minds of potential donors, and here are some

potential answers:

® NETWORKING. A fun way to develop deep

partnerships within your own industry and others.

® TEAMBUILDING. A great day at the beach!

Employees can work together in teams and

directly with students to strengthen management

skills they will apply on the job.

® EXPOSURE. Gain recognition for your company.

This is a long-standing, high-visibility annual event

that draws regional and national attention.

® SERVICE. Investment in your community and

a positive impact on local children. 100% of

proceeds go directly to Leap’s visual, performing,

and architecture arts education programs, serving

over 6,000 children every year. Your support

helps students achieve their potential!

4. SHARE YOUR TEAM’S PAGE ON SANDCASTLE ONLINE.Once you personalize your team’s fundraising page

on Sandcastle Online, be sure to share the link with

potential donors via social media and/or links on your

company’s website.

5. SHARE WITH YOUR COWORKERS AND WITHIN YOUR SOCIAL CIRCLES.Think about all the people you know and all the

people your team knows: coworkers, alumni

associations, social and fraternal organizations, gym

buddies, sports teams . . . the list is endless! Each

donation makes a difference, and sharing your team’s

fundraising page makes it even easier.

6. TELL A COMPELLING STORY.If you’ve participated in Leap’s Sandcastle

Classic before, you already know how special and

unforgettable the experience can be. Or, if you have a

passion for the arts or Leap’s mission to help children

learn through the arts, share your experience and why

you think this cause is worthy of support.



http://www.leapsandcastleclassic.org/fundraising

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MAKERS & MOVERS

Learn more at Leap’s upcoming Sandcastle workshop,

TEAM FUNDRAISING 101!WORKSHOP: TEAM FUNDRAISING 101 + GUIDELINES TO THE CLASSROOM

WHEN: June 29

TIME: 6PM – 8PM

WHERE: Taylor Design

26 O’Farrell Street, 2nd Floor, San Francisco


7. USE SOCIAL MEDIA. #LEAPARTS #SANDCASTLECLASSIC #MAKERSANDMOVERSFacebook, Instagram, Twitter, LinkedIn and many

more outlets are powerful fundraising tools, and help

make it possible to spread the word far and wide!

Share a link to your team’s fundraising page with your

social media circles, and encourage your employees

and colleagues to do the same.

8. THINK OUTSIDE THE BOX.Teams have held bake sales, car washes, benefit

concerts, and mini-fundraisers at local bars and

restaurants to raise money for the Sandcastle Classic.

The sky’s the limit—use your imagination and

have fun!

9. FOLLOW UP.Follow-up is the key to fundraising success! If you are

sending materials via email, a friendly check-in by

phone can be a very effective way to follow up and

further engage with potential donors.

10. GIVE THANKS AND RECOGNITION.A little gratitude goes a long way and helps to ensure

that donors feel appreciated. Some examples include

sending donors personalized thank-you letters,

photos from the event, or hand-drawn thank-you

cards from the students at your partner school.

FYI: DonorPages remits an automatic email

receipt for all online donations. Leap will send

out a thank-you letter to all donors following

the event in October, which serves as a donation

acknowledgement letter for tax purposes.

Individuals that donate at least $350 will receive

a commemorative Sandcastle Classic tote bag.

ALL donors (even those who only give $1) will be

recognized on both www.leapsandcastleclassic.org

and www.leaparts.org website.



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SANDCASTLE BUILD RULES

At 8AM, Leap staff and volunteers will be on the

beach to rope off the sites. Teams may bring rakes to

clear their own sites as early as 10AM. You may bring

tools, and set up your “staging area” but no building

or digging on the 20’ x 20’ site for your sandcastle is

allowed until the foghorn is blown at 11AM signaling the

start of the contest.

Building sites will be 20’ x 20’, and there will be 20 feet

between sites. You’ll also have a 20’ x 20’ “staging” or

team support area for any tents or lunch setup that

you might have. These spaces will be marked prior to

your arrival. Teams MUST NOT build beyond their site

parameters.

You may start raking and leveling your plot when your

arrive on site. Start your water trenches, install signage

& other support infrastructure.

There will be a central corridor between your staging

area and your sandcastle site for the public to view the

castles. It will be marked with orange cones on the side

closest to your support area. We appreciate your help

in keeping a clear lane for viewing.

Materials in the final sand structure are limited to:

water (in any form, including ice and dry ice), sand,

biodegradable materials found on Ocean Beach during

competition hours.

SANDCASTLE BUILD SCHEDULE: ® Judges will start touring sites at 1PM. ® The final tour of all sites will begin at 2PM.

® Building must stop at 3PM. ® Awards at 3:30PM.

YOUR TEAM WILL NEED:1. Rakes to clean your site

2. Shovels, pails and buckets

3. Tools for carving

4. Shoes that cover your feet securely (sneakers rather

than sandals)

5. A pop-up tent to provide shade over your staging

area plus sunscreen

6. Towels for drying off (more than you think)

7. An extra set of dry clothes and sneakers

8. Trash bags and compost bags (at least 10 each; 40

gallon size)

9. Plenty of drinking water

10. Team spirit!

DON’TS ® Absolutely NO digging or forming in your 20’ x 20’

plot until the siren rings and the competition starts.

® NO professional sandcastle consulting or assistance

is allowed. This is an amateur event that benefits

the kids. Any team using professional help will be

disqualified.

® Only handheld or human-powered tools are

acceptable during the build process. NO generators

are allowed.

® NO wooden forms or substructures are allowed to

support the structure/sand in the finished form.

® NO foreign objects are allowed on finished form. No

dyes, paints, glues, plasters, etc.



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DAY OF EVENT INFORMATION

DATE: Saturday, October 15, 2016

PLACE: Ocean Beach in San Francisco, at the foot of Balboa Avenue

TEAM SETUP: 10AM

START TIME: 11AM at the sound of the foghorn

UNLOADING AND PARKINGDue to the large number of students and team

members who attend the event, we exceed the

available parking spaces in the lot at the foot of Balboa

Avenue. The cars and trucks coming to the beach with

the teams often fill up the parking lot so that there

isn’t space for teachers and student families. Therefore,

teams must limit the number of vehicles being driven to

the beach!

You may drop off your materials near the stairwell

where you access the beach. Then YOU MUST MOVE

YOUR VEHICLE so others have access to the stairwell.

Stairwells will be assigned in an email to team captains

closer to the event and will also be labeled onsite.

TEAM PARKING AND CARPOOLING ® We’ll provide parking spaces in the lot for team

members who carpool on a first-come, first-served

basis. Cars driven solo by team members may be

asked to park elsewhere once the lot is full.

STUDENT DROP-OFF: ENCOURAGE BUSING AND CARPOOLING!

® Please encourage your school to bring the students

to the beach via bus. If that isn’t possible, then

encourage parents or guardians who are dropping

off students to carpool.

® There will be a lane in the parking lot for parents

and guardians who are dropping off their students.

Students may be dropped off within this lane.

However, once the lot is full, the driver must then

leave the parking lot to find parking elsewhere.

PARENT/GUARDIAN CONSENT FORMSPlease turn in all permission slips from parents or

guardians prior to the event. Please mail or email them

to Leap. Consent forms are available online at

www.leapsandcastleclassic.org/schools.

TEAM SIGNTeams are responsible for creating a sign to display on

the beach. There will be an award for the best site sign.

Be creative! Signs should include:

® Your team name

® Your partner school

® Your team partners

® Your sponsors’ names

® Leap Sandcastle Classic logo. Support Leap by

adding our logo to your creation.

Logos are available for download online at

www.leapsandcastleclassic.org.

All signs must be removed by the end of clean up time.



http://www.leapsandcastleclassic.org/schools


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DAY OF EVENT INFORMATION

T-SHIRTSEach team is expected to provide t-shirts for all team members, including students,

so we can identify you easily on the beach. Your team t-shirt is a great opportunity

to get creative by connecting the design with this year’s theme, highlighting your

team sponsors, as well as your school and corporate partners. Download the Leap

Sandcastle Classic logo to include on your t-shirt at www.leapsandcastleclassic.org/

teams. There will be an award for best team t-shirt!

Please order one extra t-shirt in each size and ask a member of your team to bring

these additional shirts to the Registration Tent. We will sell these shirts to raise

additional funds for our programs in schools.

T-shirts should include:

® Your team name

® The name of your partner school

® Your sponsors’ logos and/or the company names

® Leap Sandcastle Classic logo

LUNCHEach team is responsible for providing lunch for your team, staff and students. You

may take a lunch break whenever you choose.

COMMUNITY CASTLESThe Community Castles are areas where families of team members, volunteers and

members of the public are invited to build their own sand structure. Participants

in this activity are encouraged to make a donation to support Leap’s art programs

in Bay Area schools. It’s an engaging, family-friendly activity in which people of all

ages have an opportunity to jump in and join the fun! These sites will have a Leap

designated facilitator to assist the community teams.





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TEAM ROLESBy identifying a few members of your team to take on particular roles, your team will easily be to manage their

Sandcastle Classic experience. It’s best to assign these roles as soon as your team registers. Below are a few key

roles that we suggest you assign to team members:

TEAM CAPTAIN (1-2 people)You can equate the Team Captain role to

a supervisor or project manager position.

This person will be your team’s leader and

responsible for keeping your team on track.

Some teams opt to assign this position to

two people so they can work together. It is

recommended that each company on your

team also designates a point person within

their organization to relay information from

the Team Captain.

FUNDRAISING (1 person minimum)This person will keep track of your team’s

fundraising goals, tools, and progress

using your online fundraising page. They

will help coordinate any of your team’s

fundraising events. It is also recommended

that each company on your team assigns a

fundraising person to relay information from

the team’s fundraising lead.

PARTNER SCHOOL LIAISONS (1 team member and 1 teacher or parent from your partner school)Team member role: Identify one person

on your team who will be responsible for

communicating plans and logistics with

your partner school. This person will help

answer any questions from the partner

school or parents, work with the school

liaison to schedule the classroom visits, and

distribute parent consent forms.

Partner school role: Work with your

Sandcastle Classic team to communicate

key information to the school’s students and

parents like like dates for classroom visits

and the team’s site number on the beach.

This person will also help distribute and

collect parent consent forms on behalf of

your team.

GRAPHICS COORDINATOR: (1 person)This person will be responsible for

designing the managing logistics around

your team’s t-shirts, site sign, and any

graphic elements used for publicizing your

fundraising events.

DAY OF EVENT LOGISTICS: (1 person)This person is responsible for helping the

team captain keep track of all logistics

during beach day. Identify one person who

can help make sure all team members have

the correct site number, keep track of your

team’s lunch order, keep an eye on the event

schedule for the day so your team doesn’t

miss any important announcements, etc.

WATERGUARD (2 people - can be assigned the week of the event)Due to the riptides, we require that each

team designate at least one adult member

who is solely responsible for keeping your

team’s kids from swimming in the ocean.

Please designate at least two people on

your team well ahead of time so they can

rotate and take breaks during beach day.

Waterguards will be asked to meet at

approximately 10:30AM at the Registration

Tent to pick up their Waterguard t-shirt and

and receive final instructions.

GREEN MONSTER (1 suggested - can be assigned the week of the event)Each team must appoint a trash and

recycling monitor—aka the “Green Monster.”

This person will receive a Green Monster

t-shirt and will be in charge of their team’s

trash and recycling removal. Green Monsters

will be asked to come to the Registration

Tent at 11AM to pick up their t-shirt and

receive final instructions.

At this meeting the “Green Monster” for

each team will be REQUIRED to leave a

license or credit card with the Leap Staff.

This personal identification will be returned

at the end of the day, once your site is

inspected and Leap has verified that all

trash has been removed. We are subject

to rules and regulations from the Golden

Gate National Recreation Area and the SF

Recreation and Parks Department, who

require that all teams FILL IN holes and

smooth out the beach so that it is not

hazardous to the public.

We’ll provide receptacles for your team

to dispose of your compost, recycling and

trash for your convenience. However, please

provide compostable bags and trash bags

(40 gallon size), as well as staff to help your

Green Monster manage your site. Please use

“green” containers such as biodegradable

bags and cardboard boxes.

STUDENT REPRESENTATIVE (At least one student with a teacher or parent chaperone)During the day, each team will need to

send a student representative to the stage

to discuss their team’s sandcastle. Please

select a student and an adult chaperone

(teacher or parent) to be the representative.

The emcees will call your team to the stage

in numerical order by beach number.



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LEAP SANDCASTLE CLASSIC SCHOOL VISIT GUIDELINESOne of the best parts about participating in the

Sandcastle Classic is the opportunity to work

closely with students. A series of 2 school visits

is recommended. During these visits, your team

will work with students to create a design for your

sandcastle around this year’s theme; capturing

the students’ creative voice and giving them a

unique chance to collaborate alongside working

professionals. Below is a general timeframe for

working with your partner school:

MAYIdentify which person on your team will be

responsible for communicating plans and logistics

with your school partner. This person should reach

out to your school of choice as soon as possible, at

the end of the previous school year in May to solidify

their partnership. Determine which teacher will be

your team’s contact at the school and schedule a first

meeting just before school starts in August. Exchange

all contact information—cell phone number, school

phone number, email, etc. Determine best times to

reach each other and best mode of communication.

AUGUST/SEPTEMBERHave your team representative meet with your

partner teacher one-on-one to discuss goals. If the

school isn’t a Leap partner school and they don’t

generally participate in a Leap residency, upon

request, Leap will send a special packet to the

principal’s office to inform him or her about our

programs. This is an opportunity for the school to

receive a “mini-program” through the team members

who provide an experience similar to a typical Leap

residency program, just on a much smaller scale.

Describe the Leap Sandcastle Classic participation

process if the teacher is not familiar with it. Teachers

should understand that teams are raising funds to

support Leap’s art education programs, and that

these funds might not necessarily be used for their

individual school.

Check out the resource guide with forms relevant

to school visits at www.leapsandcastleclassic.org/

schools.

® School Visit Process

® Checklist for Parents

® Parent/Guardian Consent Forms

® Sample Lesson Plan

LEARN MORE AT LEAP’S UPCOMING WORKSHOPS FOR TEAMS:

WORKSHOP: TEAM FUNDRAISING 101 +

GUIDELINES TO THE CLASSROOM

WHEN: June 29

TIME: 6PM – 8PM

WHERE: Taylor Design

26 O’Farrell Street, 2nd Floor, San Francisco






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MAKERS & MOVERS

#LEAPARTS

#SANDCASTLECLASSIC

#MAKERSANDMOVERS




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MAKERS & MOVERS

TO REGISTER AS A TEAM,

visit www.leapsandcastleclassic.org/teams.

QUESTIONS?

Email [email protected]

or call 415.512.1899.

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THE BIGGEST SANDCASTLE COMPETITION IN ...leapsandcastleclassic.org/wp-content/uploads/2016/05/...Sandcastle Stage with live music, performances, and Community Castle building open