The CO - Controlling Module

8/13/2019 The CO - Controlling Module

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Table of Contents Point 3: The CO Controlling Module..... .......................................................................................1

Benefits of th e CO Module......................................... ......................................................................2

Accessing the CO M odule...................... .........................................................................................3

The Cost Element Accounting Node...............................................................................................4 The M aster data Node................................... .........................................................................4 The Planning Node............................. ....................................................................................8 The Actual po stings Node.............. .........................................................................................9

The Cost Center Accounting Node...............................................................................................13 The M aster data Node..................................... .....................................................................13 The Planning Node.............................................. .................................................................16 The Period−e nd closing Node.............................. ................................................................19

The Product Cost Controlling Node........................ ......................................................................21 The Product C ost Planning Node........ .................................................................................21 The Cost Obje ct Controlling Node............ ............................................................................23

The Profit Ce nter Accounting Node..............................................................................................27 The Master Data Node..........................................................................................................27 The Actual Postings Node....................................................................................................29

Related Topics................................................................................................................................32

i







Accessing the CO ModuleTo access the CO module:

Double−click the SAP standard menu to view its subnodes.1.

Double−click the Accounting node to view its subnodes.2.

Double−click the Controlling node. Its subnodes appear, as shown in Figure 1−3−1:

Figure 1−3−1: The Expanded Controlling Node

3.

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Click the ENTER button. The Create Cost Element: Basic screen appears, as shown inFigure 1−3−3:

Figure 1−3−3: The Create Cost Element: Basic Screen

6.

In the Create Cost Element: Basic screen, specify the required information.7.

Click the Save button. The Create Cost Element: Initial screen appears, with a message onthe status bar stating that the cost element document has been successfully created.

8.

The Cost element group Node

This node is used to maintain information about groups of cost elements. Options to create, change,and display information about cost element groups are available in this node.

To create a cost element group:

Double−click the Master data node.1.

Double−click the Cost e lement group node to view the available options.2.

Double−click the Create option. The Create Cost element group: Initial Screen appears, asshown in Figure 1−3−4:

3.

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Figure 1−3−4: The Create Cost element group: Initial Screen

In the Create Cost element group: Initial Screen, specify the required information.4.

Click the ENTER button. The Create Cost element group: Structure screen appears.5.

In the Create Cost element group: Structure screen, specify the required information.6.

Click the Save button.7.

The Accrual order Node

This node is used to maintain information about the accrual orders. Options to create, change, anddisplay accrual orders are available in this node. To create an accrual order:

Double−click the Accrual order node to view the available options.1.

Double−click the Create option. The Create Internal Order: Initial Screen appears, as shownin Figure 1−3−5:

2.





Figure 1−3−5: The Create Internal Order: Initial Screen

In the Create Internal Order: Initial Screen, specify the required information in fields, such asOrder type.

3.

Click the ENTER button. The Create Internal Order: Master data screen appears, as shownin Figure 1−3−6:

4.





Figure 1−3−6: The Create Internal Order: Master data Screen

In the Create Internal Order: Master data screen, specify the required information in fields,such as Company code, Profit center, and Currency.

5.

Click the Save button. The Create Internal Order: Initial Screen appears, with a message inthe status bar stating that the specified order document has been successfully created.

6.

The Planning Node

This node is used to record and maintain information about planning the accrual calculation for costcenters. To create a plan layout for accrual calculation:

Double−click the Planning node to view the available optio ns.1.

Double−click the Accrual Calculation option. The Plan Accrual Calculation for Cost Centersscreen appears, as shown in Figure 1−3−7:

2.











Figure 1−3−10: The Enter Line Item Repostings: Document Row Selection Screen

In the Enter Line Item Repostings: Document Row Selection screen, specify the requiredinformation.

3.

Click the Execute button. The Enter Reposting of Line Items: List screen appears.4.

In the Enter Reposting of Line Items: List screen, specify the required information.5.

Click the Post button or press the Ctrl and S key. The Enter Line Item Repostings:Document Row Selection screen appears with a message in the status bar stating that thedocument has been posted.

6.





The Cost Center Accounting NodeThe Cost Center Accounting node is used to maintain the records in the master databases of costcenters. This node has various subnodes, such as Master data, Planning, and Period−end closing.

The Master data Node

This node is used to maintain master databases. It has various subnodes, such as Standardhierarchy, Cost center, Activity type, and Statistical key figures.

The Standard hierarchy Node

This node is used to modify the hierarchy of the cost centers in a company. You can also view thehierarchy of cost centers using the Display option of this node. To change the current standardhierarchy:

Double−click the Standard hierarchy node to view th e options, such as Change and Display.1.

Double−click the Change option. The Standard hierarchy for cost centers Change screenappears, as shown in Figure 1−3−11:

Figure 1−3−11: The Standard hierarchy for cost centers Change Screen

2.

In the Standard hierarchy for cost centers Change screen, make the required changes.3.

Click the Save button.4.




The Cost center Node

This node is used to maintain information about cost centers. It contains option to create, change,display, and delete cost center documents. To create a document to store information about a costcenter:

Double−click the Cost center node to view the subnodes.1.

Double−click th e Individual pr ocessing node to view the available options.2.

Double−click the Create option. The Create Cost Center: Initial screen appears, as shown inFigure 1−3−12:

Figure 1−3−12: The Create Cost Center: Initial Screen

3.

In the Create Cost Center: Initial screen, specify the required information in fields, such asCost center.

4.

Click the ENTER button or press the Enter key. The Create Cost Center: Basic screenappears.5.

In the Create Cost Center: Basic screen, specify the required information.6.

Click the Save button. The Create Cost Center: Initial screen appears, with a message in thestatus bar stating that the specified cost center document has been successfully created.

7.





The Activity type Node

This node is used to maintain information about the activity types that are available in the COmodule. The activity types are the tasks performed by a cost center. This node contains options tocreate, change, display, and delete documents about an activity type. To create an activity typedocument:

Double−click the Activity type node to view the subnodes.1.

Double−click the Individual processing subnode t o view the avail able options.2.

Double−click the Create option of the Individual processing node. The Create Activity Type:Initial screen appears, as shown in Figure 1−3−13:

Figure 1−3−13: The Create Activity Type: Initial Screen

3.

In the Create Activity Type: Initial screen, specify the required information.4.

Click the ENTER button or press the Enter key. The Create Activity Type: Basic Screenappears.5.

In the Create Activity Type: Basic Screen, specify the required information.6.

Click the Save button. The Create Activity Type: Initial screen appears with a message in thestatus bar stating that the activity type document has been successfully created.

7.





The Statistical key figures Node

This node is used to maintain the documents about the statistical values of cost centers, profitcenters, and orders. To create a statistical key figure document:

Double−click the Statistical key figures node to view the subnodes.1.

Double−click the Individ ual processing subnode to show the available options.2.

Double−click the Create option. The Create Statistical Key Figure: Initial screen appears, asshown in Figure 1−3−14:

Figure 1−3−14: The Create Statistical Key Figure: Initial Screen

3.

In the Create Statistical Key Figure: Initial screen, specify the required information, such asnumber of the statistical key figure.

4.

Click the ENTER button. The Create Statistical Key Figure: Master data screen appears.5.

In the Create Statistical Key Figure: Master data screen, specify the required information.6.

Click the Save button. The Create Statistical Key Figure: Initial screen appears with amessage in the status bar indicating that the data is saved in the master databases.

7.

The Planning Node

This node is used to store and maintain documents about the planning layouts. It has varioussubnodes, such as Cost and activity inputs, Activity output/prices, and Cost center budget.





The Cost and activity inputs Node

This node is used to maintain documents on the cost and activity input planning layouts. You candisplay the planning layout for a cost element or activity input using the Display option of this node.To change a document:

Double−click the Cost and activity inputs no de to view the a vailable options.1.

Double−click the Change option. The Change Cost Element/Activity Input Planning: Initialscreen appears, as shown in Figure 1−3−15:

Figure 1−3−15: The Change Cost Element/Activity Input Planning: Initial Screen

2.

In the Change Cost Element/Activity Input Planning: Initial screen, specify the requiredinformation.

3.

The Activity output/prices Node

This node is used to store and maintain records about the planning credit layouts of cost centers.

You can use the Display option to view the planning layout for an activity type or price. To changean activity output document:

Double−click the Activity output/pric es node to view the available options.1.

Double−click the Change option. The Change Activity Type/Price Planning: Initial screenappears, as shown in Figure 1−3−16:

2.





Figure 1−3−16: The Change Activity Type/Price Planning: Initial Screen

In the Change Activity Type/Price Planning: Initial screen, specify the required information.3.

The Cost center budget Node

This node is used to store and maintain documents about the budget allocation of cost centers. Youcan use the Display option to view the current budget−planning document. To change a document:

Double−click the Cost center budget node to view the options.1.

Double−click the Change option. The Change Budget Planning: Initial Screen appears.2.

In the Change Budget P lanning: Initial Screen, specify the required information.3.

Click the ENTER button. The Change Budget Planning: Period Overview screen appears, asshown in Figure 1−3−17:

4.





Figure 1−3−17: The Change Budget Planning: Period Overview Screen

In the Change Budget Planning: Period Overview screen, edit the information according toyour requirement.

5.

Click the Save button. The Change Budget Planning: Initial Screen appears with a messagein the status bar indicating that data has been saved.

6.

The Period−end closing Node

This node is used to maintain the documents that are generated when an accounting period ends.To perform periodic reposting:

Double−click the Period−end closing node.1.

Double−click the Single functions node to vi ew the available options.2.

Double−click the Periodic reposting subnode. The Execute Actual periodic repostings: InitialScreen appears, as shown in Figure 1−3−18:3.





Figure 1−3−18: The Execute Actual periodic repostings: Initial Screen

In the Execute Actual periodic repostings: Initial Screen, specify the required information.4.

Click the Execute button.5.





The Product Cost Controlling NodeThis node is used to record and maintain information about the products. It has various subnodes,such as Product Cost Planning and Cost Object Controlling.

The Product Cost Planning Node

This node is used to maintain information about the planning layouts of manufactured and soldproducts. Its subnodes include Material Costing, and Reference and Simulation Costing.

The Material Costing Node

This node is used to store and manage information pertaining to the costs of materials. To edit adocument on costing runs:

Double−click the Material Costin g node to view the available subnodes and options.1.

Double−click the Edit Costing Run option. The Edit Costing Run screen appears, as shownin Figure 1−3−19:

Figure 1−3−19: The Edit Costing Run Screen

2.

In the Edit Costing Run screen, specify the required inform ation.3.

Click the ENTER button. The Edit Costing Run screen reappears, displaying the informationon costing runs, as shown in Figure 1−3−20:

4.






Figure 1−3−21: The Create Base Planning Object: Master Data Screen

In the Create Base Planning Object: Master Data screen, specify the information, such ascompany code.

5.

Click the Save button. The Create Base Planning Object: Initial Screen appears, with amessage in the status bar indicating that the information about the specific base planningobject has been saved.

6.

The Cost Object Controlling Node

This node is used to store and maintain information about the costs of products or orders. It hasvarious subnodes, such as Product Cost by Period and Product Cost by Order.

The Product Cost by Period Node

This node is used to record information about the costs of products at the end of an accountingperiod. To view the list on master data of products:

Double−click the Product Cost by Period node to view the subnodes.1.

Double−click the Master Data node.2.

Double−click the Product Cost Collector subnode.3.

Double−click the Master Data List option. The Overview of CO Production Orders/ProductCost Collectors screen appears, as shown in Figure 1−3−22:

4.





Figure 1−3−22: The Overview of CO Production Orders/Product Cost Collectors Screen

In the Overview of CO Production Orders/Product Cost Collectors screen, specify therequired information.

5.

Click the Execute button.6.

The Product Cost by Order Node

This node is used to record information about the costs of products according to orders. Options tochange and display information about the costs of products are available in this node. To create aCO production order:

Double−click the Product Cost by Order node to view the subnodes.1.

Double−click the Order subnode.2.

Double−click the CO Pr oduction Order subnode.3.

Double−click the Create option. The Create CO Production Order: Initial Screen appears, asshown in Figure 1−3−23:

4.





Figure 1−3−23: The Create CO Production Order: Initial Screen

In the Create CO Produ ction Order: Init ial Screen, specify the required information.5.

Click the ENTER button. The Create CO Production Order: Master data screen appears, asshown in Figure 1−3−24:

6.









In the Create Profit Center: Basic Screen, specify the required information, such as profitcenter group.

6.

Click the Save button. The Create Profit Center: Initial Screen appears, with a message inthe status bar indicating that the specified profit center document has been successfullycreated.

7.

The Revenue/Cost Elements Node

This node is used to store and maintain information about the revenue and the cost elements.Options to create, change, and display information of cost elements are available in this node. Tocreate a cost element:

Double−click the Revenue/Cost Elements node to view the available options.1.

Double−click the Create Primary option of the Revenue/Cost Elements node. The CreateCost Element: Initial screen appears.

2.

In the Create C ost Ele ment: Initial screen, specify the required information.3.

Click the Enter button. The Create Cost Element: Basic screen appears, as shown in Figure1−3−26:

Figure 1−3−26: The Create Cost Element: Basic Screen

4.

In the Create Cost Element: Basic screen, specify the required information in fields, such asName.

5.





Click the Save button. The Create Cost Element: Initial screen appears, with a message inthe status bar stating that the specified cost element document has been created.

6.

The Actual Postings Node

This node is used to maintain the records containing information about entries in ledgers. Totransfer payables and receivables:

Double−click the Actual Postings node to view the subnodes.1.

Double−click the Period−End Closing subnode to view the available options .2.

Double−click the Transferring Payables/Receivables option. The Profit Center Accounting:Transfer Payables/Receivables screen appears, as shown in Figure 1−3−27:

Figure 1−3−27: The Profit Center Accounting: Transfer Payables/Receivables Screen

3.

In the Profit Center Accounting: Transfer Payables/Receivables screen, select the row thatcontains the information of the profit center for which you need to transfer payables.

4.

Click the Execute button. The SAP R/3 screen appears. The status bar of this screen showsa message indicating that the test run for the company code is successful. Figure 1−3−28shows the SAP R/3 screen with the message on the status bar:

5.





Figure 1−3−28: The SAP R/3 Screen

To determine the carry forward of the balances:

Double−click the Actual Postings node.1.

Double−click the Period−End Closing subnode.2.

Double−click the Carrying Forward of Balances option. The Profit center: Carry forwardactual balance screen appears.

3.

In the Profit center: Carry forward actual balance screen, specify the required information,such as company code.

4.

Click the Execute button. The Balance Carry ForwarLedger 8A for the year 2002 Test runscreen appears, as shown in Figure 1−3−29:5.





Figure 1−3−29: The Balance Carry ForwarLedger 8A for the year 2002 Test run Screen





Related Top icsFor related information on this topic, you can refer to:

Getting Started With SAP R/3•

The SD Sales and Distribution Module•

The FI Financial Accounting Module•

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The CO - Controlling Module