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The Damage Assessment Process
FEMA is broke!
Presidential Disaster Declarations
• Individual Assistance (IA): Provides financial assistance and other forms of assistance (rental assistance, emergency food stamps, emergency unemployment, etc.) for private households and businesses.
• Public Assistance: Provides cost reimbursement to the state and localities for damages to public infrastructure and facilities and eligible emergency protective actions.
IA & PA Disaster Declaration Indicators
• Individual Assistance• No threshold number or amount, but based rather on the impact of the event on the community as a whole.
• Often triggered by a large number of “Destroyed” or “Major” damaged homes or an event that impacts an economically disadvantaged area.
• Public Assistance• Based on damages that exceed a pre‐determined “threshold” based on per‐capita multiplier x population
Public Assistance Thresholds
• Congressionally mandated formula.• State: $6,118,507.47 (4,339,367*$1.41)• County:
• Bath‐ $41,263,96 (11,591*$3.56)• Menifee‐ $22,449.36 (6,306*$3.56) • Montgomery‐ $94,336.44 (26,499*$3.56)• Morgan‐ $49,565.88 (13,923*$3.56• Rowan‐ $83,065.48 (23,333*$3.56)
1. Event Occurs
2. Gather Local
Situational Awareness
3. Local Declaration
of Emergency
4. Preliminary Damage
Assessment
5. Submitted to/Evaluated by KYEM
6. Joint PDA with
FEMA/KYEM
7. Presidential Disaster
Declaration*?
The Damage Assessment Process
Gathering Situational Awareness
Assessing threats to life safety in an effort to deploy response
resources in an effective manner
It looks like a disaster! Or is it?
Where do we go from here?
Public Assistance (PA) Damage Assessment
Preliminary Damage Assessment
•Confirming our situational awareness.
•Locating and documenting additional damage.
•Public and private.•Determining eligibility to apply for a presidential declaration.
Preliminary Damage Assessment Submitted by Local EM Director.
Joint preliminary damage assessment with FEMA/KYEM
State Receives Declaration. Applicants
Briefing
Applicant Kickoff Meeting with FEMA
FEMA Project Specialists
work with Applicants
Project Complete and Closed Out
Public Assistance Funds•Public Assistance Funds are reimbursement only!
• Typical Funding Split is 75% Federal‐12% State‐13% Applicant.
• Insurance proceeds will be deducted from the award amount of FEMA PA grant awards.
• PA projects must be completed by an eligible applicant (state or local governments or qualifying non‐profit organizations).
• The applicant’s facility must meet eligibility requirements (actively used before disaster, damage directly attributable to disaster, located in disaster area).
• The work performed must fall into one of the approved categories of activities.
• The costs must be reasonable and documentable.
PA Categories
•Category A‐Debris Removal• Eliminate immediate threat to life, public health, safety
• May be performed by force account or contract.
• Debris in a stream or waterway is a different animal! NCRS, not FEMA, pays for this and an inspector must visit the site BEFORE removal begins.
• Document, document, document! Photos!
PA Categories•Category B‐Emergency Protective Measures
• Eliminate immediate threat to life, public health, safety
• Eliminate immediate threat to public or private property.
• Document, document, document! Overtime and equipment might be eligible for reimbursement!
Permanent Work• Categories C‐G: Roads and bridges, water control facilities, buildings and equipment, utilities, and parks, recreational facilities, and other facilities
• Must restore, repair, or replace disaster damaged facilities to pre‐disaster design, capacity, and function in accordance with applicable codes, standards and regulations.
• May also included cost‐effective hazard mitigation activities with approval from FEMA and KYEM.
Documenting Damage
Notify your local emergency management director as soon as possible
after you discover damages!
Your disaster files should include…• Before (and after) pictures from multiple angles (if possible).
• GPS coordinates from damaged infrastructure.• Receipts/Invoices for all materials used. (Can be used from stock and documented).
• Receipts/Invoices for rental equipment.• Payroll documents, including list of employees with hourly rates and benefits (FEMA pays fringe benefits).
• List of vehicles and equipment (Use FEMA Equipment Rates).
• Track Volunteer Hours and Services!
Things to remember…• Damage assessment is the first step in recovery and begins AFTER the danger to life and safety has been mitigated!
• FEMA is broke! Maintaining accurate records is the best way to ensure that you get everything your water system is entitled to if your county receives Public Assistance from FEMA.
• Initial preliminary damage assessments can be an educated guess, but the numbers need to become more concrete as you move through the process.
• When in doubt, estimate high!
Questions or Comments?
