The DCC’s Data Management Planning : Encouraging and Supporting Good Data Management

… because good research needs good data

PEKin: Developing Data Management Expertise in Research, 21 October 2010

The DCC’s Data Management Planning: Encouraging and Supporting

Good Data Management

Martin DonnellyDigital Curation Centre University of Edinburgh

[email protected]

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Set List• I: Background and context• II: Analysis of funders’ data-related policies (Jones)• III: Checklist for a Data Management Plan (Donnelly/Jones)• IV: DMP Online v1.0 (Donnelly/Fail)• V: Updating

• i. Updating the Checklist• ii. Redeveloping DMP Online

• VI: State of play• i. User base• ii. Recent/current/future work

• VII: DMP Online v2.0 (Donnelly/Fail/Waldorf)• VIII: Contact info and resources









The Digital Curation Centre’s engagement with Data Management Plans (DMPs) began in 2007 with the recommendations of Liz Lyon’s (DCC Bath) ‘Dealing With Data’ consultancy report, notably...

REC 9. Each funded research project should submit a structured Data Management Plan for peer-review as an integral part of the application for funding. (1, 2)

http://www.ukoln.ac.uk/ukoln/staff/e.j.lyon/publications.html#2007-06-19

I: Background and context



In early 2009, Sarah Jones (DCC Glasgow) conducted an analysis of the major UK research funders’ data-related policies...

Major findings:• Not all funders have data policies• Some have different policies for different programs• Requirements are expressed in different ways• In a word, they’re diverse...

http://www.dcc.ac.uk/resources/policy-and-legal/overview-funders-data-policies

II: Analysis of data-related policies



At the same time in 2009, we pulled together a list of all the funders’ requirements, gathered them into thematic groups, and supplemented this list with our own expertise...

III: Checklist for a Data Management Plan

This became the first ‘Data Management Plan Content Checklist’ (or ‘Checklist v1.0’) – 51 questions/headings. (Post-consultation, v2.0 had 115 questions/headings.)



We then mapped our Checklist questions to each funder’s data-related requirements...




We then mapped our Checklist questions to each funder’s data-related requirements...










DMP Online v1.0 (soft launch April 2010) is based on Checklist v2.0 (January 2010), and enables users to...

IV: DMP Online v1.0



i) Create, store and update Data Management Plans at the application and in-project stages

IV: DMP Online v1.0



ii) Meet funders’ specific data-related requirements (Disclaimer: mappings are not yet endorsed by funders...)

IV: DMP Online v1.0



iii) Get guidance on best practice and helpful contacts

IV: DMP Online v1.0



iv) Customise and export DMPs in PDF or HTML format

IV: DMP Online v1.0



Following the soft launch and a couple of demonstrations, we consulted with users of the online tool. They were generally positive about the tool itself, but many had comments on the underlying Checklist (v2.0).

So in Summer 2010 we gave the Checklist a more thorough review, and at the same time DMP Online got a bit of a polish.

Which brings us up to the present day...

V: Updating









At 20 October 2010, 112 registered users have created 192 Data Management Plans. (26 US emails, 5 Australians, 2 Dutch, 1 Canadian, several non-geospecific addresses...)

DMP Checklist v3.0 and DMP Online v2.0 will shortly be released. (I’m currently making minor adjustments to the Checklist as a result of the new mapping exercise, and also testing the new system; both systems will remain online concurrently until we eventually merge them.)

A couple of recent and forthcoming publications are relevant to this event...

VI: State of play



VI: State of play

Whyte (2010) ‘Open to All? Case studies of

openness in research’, RIN



VI: State of play





VI: State of play





VI: State of play





Recommendations in the recent MESSAGE case study report:

“That training and guidance continue to be developed with sensitivity to the needs and perceptions of researchers, paying particular attention to issues of appraisal and selection which appear currently to be overlooked.”

“That funding bodies provide increased support to grant-holders and applicants in the production of data management plans and consortium agreements, and place more value on their production.”

- Donnelly (2010) ‘Ways of Looking at Data: MESSAGE (Mobile Environmental Sensor Systems Across a Grid Environment)’, DCC

VI: State of play



VI: State of playESRC recently announced a new data policy, with an increased emphasis on data management planning...

This comes into effect in Spring 2011...



We are currently working with a wide range of stakeholders...

i) With the UK Data Archive to develop joint guidance and training (for researchers and reviewers...)

ii) With the JISC-funded DMTPsych project (led by York) to help create Psychology-specific guidance and training

iii) Ongoing liaison with UK funders to seek endorsement of mappings and streamlining of systems/processes

iv) With US colleagues to map new NSF data management plan requirements

v) Lots of DMP-related stuff at IDCC in Chicago (December)

VI: State of play









VII: DMP Online v2.0 (coming soon)

• Cleaner interface

• Funder-specific guidance

• Versioning feature

• CSV output



VII: DMP Online v3.0?

Possible future developments...

• Registry of Data Management Plans• XML output• RDF output• Je-S integration• Cloud deployment...









To get started with DMP Online, to request support,

or to find related documents,visit...

www.dcc.ac.uk/dmponline/

THANK YOU

[email protected]

VIII: Contact info and resources

Documents

The DCC’s Data Management Planning : Encouraging and Supporting Good Data Management