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The Procurement. Mike Pingstone – Procurement Lead. The process. Important points: The service is functional during the MMH transition period (May to October 2014) in order to support organisations through a period of uncertainty . - PowerPoint PPT Presentation
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The Procurement
Mike Pingstone – Procurement Lead
The process
Important points:• The service is functional during the MMH transition period (May to
October 2014) in order to support organisations through a period of uncertainty.
• The procurement process is proportionate to the scale of the service (and therefore the likely size of bidders)
• Local organisations are engaged and kept informed about the process
• The process is more flexible (clear distinction of the three localities)
Key dates
• Advert & PQQ – 8th October 2013
• Advert & PQQ close –12th November 2013
• Outline bid document sent out – 26th November 2013
• Bidder meetings – 11th to 13th November 2013
• Outline bids submitted – 8th January 2014
• Detailed bid document sent out – 31st January 2014
• Detailed bids submitted – 28th February 2014
• Final presentations – 21st March 2014
• Awards – April 2014
• Services live – Soon after award
The advert / PQQ stage
• The advert and Pre-Qualification Questionnaire stage are happening simultaneously for this procurement
• The PQQ itself has also been simplified from the first version that was released several months ago.
• We want this initial step of the process, before we start discussing the actual service with bidders, to be as streamlined as possible.
Outline bids and Detailed bids
• Instead of a single, rigid tendering stage with a high number of questions, we are going to use two stages of tendering.
• This allows for much more discussion with bidders and less of a ‘big bang’ in terms of bid writing. Instead of the traditional single discussion point (presentation stage), there will be a number of contact points through the procurement.
• It also importantly allows bidders to make mistakes at the Outline stage without being thrown out of the competition.
E-procurement
• The advert and PQQ combined stage is being conducted within TACTICA.
• For all further stages TACTICA will be used as a ‘mailbox’, through which bidders and the CCG will exchange standard Word or Excel documentation.
• If there are any issues with TACTICA we will try to accommodate bidders as best as possible.
Who’s who
Key people:
Mike Pingstone – Procurement LeadTel: 0117 984 1614
E-mail: [email protected]
Phil Fear – Project Support OfficerTel: 0117 900 2374
E-mail: [email protected]
Tactica - https://tactica-live.advanced365.com/login.asp?b=southwest
Questions?
The deadline for PQQ submissions is
12pm on Tuesday, 12th November 2013
