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Agenda

1

THE QUEENS BOROUGH PUBLIC LIBRARY

BOARD OF TRUSTEES

THURSDAY, JANUARY 28, 2016

Central Library

89-11 Merrick Boulevard

Jamaica, New York 11432

PUBLIC SESSION

7:00 P.M. BOARD OF TRUSTEES ANNUAL MEETING Hon. Robert T. Groh Conference Room

I. ROLL CALL

II. MINUTES

1. Minutes of the Board of Trustees Meeting – December 22, 2015

III. REPORT OF THE CHAIRMAN OF THE BOARD

1. Memorandum – Minority and Women-Owned Business

Enterprise (MWBE) Requirements

IV. COMMITTEE REPORTS

A. AUDIT COMMITTEE – January 28, 2016

Report Item(s)

1. External Auditors – Review of Tax Form 990 – Fiscal Year 2015

2. Internal Audit – Review Internal Audit Report of Purchasing and

Information Technology

Recommendation(s) on

1. Allocation of Management and General Expenses Based on the

Comptroller’s Financial Audit Recommendation

B. BUILDINGS AND GROUNDS COMMITTEE – January 14, 2016

Report Item(s)

1. Maintenance, Repair and Renovation

2. Current Projects Status

3. Maintenance and Facilities Storage

Agenda

2

C. EXECUTIVE COMMITTEE – January 14, 2016


1. Central Library Development State Grant – 2016

Report Item(s)

1. Personnel Report – 11/16/15 – 12/15/15

2. Government Grants Secured – Fiscal Year 2016 July 1, 2015

through December 31, 2015

D. FINANCE & INVESTMENTS COMMITTEE – January 28, 2016


1. Approval of Bills for the Month of December 2015

2. Acceptance of Financial Reports for the Period Ending

December 31, 2015

Report Item(s)

1. Budget Transfer Report – October 1, 2015 – December 31, 2015

2. Payroll for the Month of December 2015

3. Workers’ Compensation Third Party Administrator Contract and

Insurance Renewals

E. NOMINATING COMMITTEE – ELECTION OF OFFICERS

1. Slate of Officers 2016

V. INTERIM PRESIDENT’S REPORT

Report Item(s)

1. Presentation by Han Ko, Director of Marketing

2. President’s Report

3. External Meetings and Outreach Activities –

December 16, 2015 – January 21, 2016

4. Key Performance Indicators – December 2015

VI. OTHER BUSINESS

Action Item(s)

1. Committee Assignments

Agenda

3

VII. EXECUTIVE SESSION

1. Legal Matters

2. Search

VIII. RETURN TO PUBLIC SESSION

IX. ADJOURNMENT

Motion:

Second:

Time:

Roll Call

4

I. ROLL CALL

Adrienne Adams

Hon. Augustus Agate

Martha Baker

Judy E. Bergtraum, Esq., Vice Chair of the Board

Maria Concolino

Lenore R. Gall, Ed.D

Matthew M. Gorton

Julissa Gutierrez

James Haddad, Esq.

Jukay Hsu

Carl Koerner, Esq., Chairman of the Board

Haeda Mihaltses

John Ottulich

Michael E. Rodriguez, Esq., Treasurer

Edward Sadowsky, Esq.

Robert Santos, Esq., Secretary

Eli Shapiro, Ed.D, LCSW

Earl G. Simons, Ed.D, Assistant Treasurer

Gabriel Taussig, Esq.

Mayor, Hon. Bill de Blasio, Ex-officio

Represented by: Lydon Sleeper-O’Connell

Public Advocate, Hon. Letitia James, Ex-officio

Represented by: Larry Schimmel, Esq.

Comptroller, Hon. Scott M. Stringer, Ex-officio

Represented by: Brittania Stewart

Speaker, Hon. Melissa Mark-Viverito, Ex-officio

Represented by: Eve Cho Guillergan, Esq.

Borough President, Hon. Melinda Katz, Ex-officio

Represented by: Elisa Velazquez, Esq.

Bridget Quinn-Carey

Interim President and Chief Executive Officer

Approval of Minutes

5

II. Minutes

1. The minutes of the Board of Trustees meeting of December 22, 2015, submitted

for approval:

Motion to approve:

Seconded by:

Report of the Chairman of the Board – January 28, 2016

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III. Report of the Chairman of the Board

1. Memorandum – Minority and Women-Owned Business Enterprise

(MWBE) Requirements

Audit Committee Packet – January 28, 2016

7


BOARD OF TRUSTEES

MEETING OF THE AUDIT COMMITTEE

JANUARY 28, 2016

A meeting of the Audit Committee of the Board of Trustees will be held at 5:30 p.m.,

Thursday, January 28, 2016, in the Hon. Robert T. Groh Board Room of the Central

Library, 89-11 Merrick Boulevard, Jamaica, New York.

PRESIDING: Haeda Mihaltses

Chair, Audit Committee

ATTENDING: Judy Bergtraum, Esq.


Robert Santos, Esq.


Carl Koerner, Esq.,

Chairman of the Board

Bridget Quinn-Carey


Tracy Yogman

Vice President, Finance & CFO

EXCUSED:

GUEST(S): via teleconference: David J. Spara, CPA, EFPR Group (formerly Toski & Co.)

Robert Zielinski, CPA, EFPR Group (formerly Toski & Co.)


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BOARD OF TRUSTEES

MEETING OF THE AUDIT COMMITTEE

THURSDAY, JANUARY 28, 2016

Central Library

89-11 Merrick Blvd., 2nd Floor


5:30 P.M. AUDIT COMMITTEE Hon. Robert T. Groh Conference Room

AGENDA

I. PUBLIC SESSION

Report Item(s)

1. External Auditors – Review of Tax Form 990 – Fiscal Year 2015

2. Internal Audit – Review Internal Audit Report of Purchasing and

Information Technology

Action Item(s)

1. Allocation of Management and General Expenses Based on the

Comptroller’s Financial Audit Recommendation

II. MOTION TO ADJOURN

Motion:

Second:

Time:


9

REPORT ITEM

REVIEW OF

TAX FORM 990 –

FISCAL YEAR 2015

(Verbal report to be provided at the meeting)


10

REPORT ITEM

REVIEW OF

INTERNAL AUDIT REPORT OF

PURCHASING AND

INFORMATION TECHNOLOGY

(Verbal report to be provided at the meeting)


11

ACTION ITEM

ALLOCATION OF

MANAGEMENT AND

GENERAL EXPENSES BASED

ON THE COMPTROLLER’S

FINANCIAL AUDIT

RECOMMENDATION


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Agenda Item: ALLOCATION OF MANAGEMENT AND GENERAL

EXPENSES BASED ON THE COMPTROLLER’S

FINANCIAL AUDIT RECOMMENDATION

Background: The following recommendation was made by the Comptroller in the

Financial Audit on the Financial and Operating Practices of the Queens

Borough Public Library issued on July 7, 2015:

Recommendation 7: Establish a reasonable methodology to properly

allocate costs among different funds.

QBPL Response: As discussed at the exit conference, this

recommendation refers to the allocation of

management and general expenses among the

various funds maintained by the Library and with the

Queens Library Foundation. We will take this

recommendation under advisement. The Library will

review how similar not-for-profit institutions allocate

costs among funds, and if necessary, seek input from

the Library's auditors, and with input from the Board

of Trustees, will establish a methodology for

allocating expenses among funds that is appropriate

and consistent with the purposes of the funds and

statutory and contractual obligations of the Library

with the City of New York and other revenue sources

in accordance with best practices of not-for-profit

entities.

Current Status: In accordance with the 1907 Agreement with the City of NY, the City is

responsible for funding the expenditures incurred to provide a free library

system:


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The Chief Financial Officer has reviewed and discussed the

recommendation to allocate management and general expenses with the

external auditors. Based on standard accounting practices, two allocation

methods are recommended. The method that most closely aligns to the

Library’s cost drivers should be used:

1. Allocate management and general expenses based on operating

budget totals.

2. Allocate certain management salaries based on time and effort

reporting.

Considerations:

a. Allocations can only be made to the five unrestricted operating funds

that include: Fines& Fees; City; State Aid, Foundation and Board

Designated Funds. Most grants do not allow for overhead and funds

must be spent on programs. When overhead is allowed, it is typically

capped at a federal indirect cost rate.

b. Allocating management and general costs will result in moving

expenses between the funds AND will reduce City funding for salary

and benefit increases and pension costs on an annual basis. This loss of

City funding will reduce the Library’s overall funding available for

operations each year. The funding loss level will depend on the

allocation method used.

c. As a reference, NYPL uses judgment and assigns senior

management/officer level salaries mostly to private funds. BPL

charges a handful of salaries for senior execs, as well as functions like

development and government/community relations to non-City sources

and the balance are charged to City funds.

Allocation Scenarios for Consideration:

Scenario 1: Current Allocation

Current expense allocations of management salaries and benefits that are

currently charged to the City Operating Funds will remain status quo. All

cash transfers between funds will be fully documented as discussed at the

exit conference with the auditors.


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Scenario 2: Time and Effort Based Allocation

Allocate using a time and effort study of key employees that include the

CEO, COO, CFO, Finance and Information Technology, based on the

amount of time spent on fund raising and administration of Foundation

related work.

It is estimated that approximately 5% of the salaries/benefits would be

allocated to the Foundation.

This option would allocate a percentage of management salaries/benefits

from City funds to State Funds and then recorded as in-kind contributions

to the Foundation.

This option can be formerly documented and meets the audit

recommendation.

This scenario will result in a City funding reduction of approximately

$68,000 for management salary, benefit increases and pension

contributions.

Current Unrestricted Operating Fund Allocations:

As a reference below are the types of expenses that are currently allocated to unrestricted

operating funds:

1. Fines & Fees: This budget funds materials, programs, professional development and

contractual expenses for public service related expenses.

2. City Funds: The City Budget covers the operating costs necessary to provide

public service to the residents of Queens based on the historic Carnegie

Agreement between the Library and the City of New York.

3. State Funds: This funding supports programs, one-time renovation projects,

Foundation support, equipment and furniture purchases, guard services, library

materials, and technology expenses.

4. Board Designated: This budget includes funding for expense allocations for Board of

Trustees expenses and contractual expenses including investment counsel, legislative

representation, bank and financial services and staff recognition events.

5. Foundation: This budget reflects the contributed personal services, general operating

expenses of the foundation necessary to support fund raising efforts from private

donors.


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Recommended Motion for Consideration by the Audit Committee:

I move that the Audit Committee recommend to the Board of Trustees, that,

the Library’s three unrestricted operating funds (Fines & Fees, State Aid and

City Funds) together fund expenses associated with providing public service and

as per the Carnegie Agreement the City is obligated to fund those expenses, it is

in the best interest of the Library to make no changes to the current method of

charging City funds for all management salaries/benefits. In compliance with

the Comptroller’s recommendation, Finance will fully document all cash

transfers.

OR

management and general expenses should be allocated between the Library and

the Foundation utilizing a time and effort methodology for key management

employees (CEO, COO, CFO, General Counsel) that typically work on fund

raising and administrative needs of the Foundation. In compliance with the

Comptroller’s recommendation, Finance will fully document all cash transfers.

Buildings and Grounds Committee Report of January 14, 2016

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BOARD OF TRUSTEES

MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE

January 14, 2016

A meeting of the Buildings and Grounds Committee was held on Thursday, January 14, 2016

at 6:30 p.m. in the Hon. Robert T. Groh Board Room, Central Library, 89-11 Merrick

Boulevard, Jamaica, New York.

PRESIDING: Edward Sadowsky, Esq.

Acting Committee Chair

PRESENT: Adrienne Adams

Robert Santos, Esq.

Earl G. Simons, Ed.D.


Carl Koerner, Esq.

Chairman of the Board

Bridget Quinn-Carey


Dennis Verriello Interim Vice President Capital and Facilities

Management

EXCUSED: Julissa Gutierrez

James Haddad, Esq.

GUESTS: Maria Concolino

John Ottulich

Michael Rodriguez, Esq.

Buildings and Grounds Committee Report of January 14, 2016

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BOARD OF TRUSTEES

MEETING OF THE BUILDINGS AND GROUNDS COMMITTEE

January 14, 2016

Report

Report(s)

1. Maintenance, Repair & Renovation

Maintenance, repair or renovation purchases awarded between December 1, 2015 and

December 31, 2015 in excess of $5,000 are provided below for informational purposes.

Approved procurement procedures were executed in accordance with Board Purchasing Policy,

including all items purchased by utilizing Board of Trustee approved Requirements Contracts,

Government Requirements Contracts, competitive quotations or in response to emergency

conditions as a matter of health and safety.

Flushing Commercial Furniture Group Inc. to provide all pertinent furniture as required.

- $19,928.00

Flushing Metro Environmental Services LLC to provide emergency cleaning services to

remove oil spill as required. - $13,415.00

2. Current Projects Status Update

The Interim President & CEO provided an update on the following capital projects: New

Building Elmhurst, New Building Hunters Point, New Building Far Rockaway/Swing Space,

Expansion Kew Gardens Hills, Richmond Hill Renovation, Woodhaven Renovation and

Glendale Renovation.

3. Maintenance and Facilities Storage

The Interim President & CEO reported that as we are reclaiming public space in libraries, we

need to address the issue of storage. The Interim President & CEO and Interim Vice President

of Capital and Facilities Management have been discussing and doing cost analysis on leased

space to consolidate maintenance and storage operations. The cost is approximately $16-$23

per square foot for warehouse space. This may be a more cost-effective option for use of our

public space for expansions. The Interim Vice President of Capital and Facilities Management

discussed that there is an area around JFK that has a turnkey solution that has warehouse space,

indoor fleet parking and employee parking. The consensus of the committee was to have the

Interim President & CEO and Interim Vice President of Capital and Facilities Management

continue to pursue this plan.

It was moved by Mr. Sadowsky that the meeting be adjourned. The motion was seconded by Mr.

Taussig. The motion passed unanimously.

There being no further business, the meeting adjourned at 7:19 p.m.

_______________________________

Edward Sadowsky, Esq, Acting Chair

Buildings and Grounds Committee

Executive Committee Report of January 14, 2016

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BOARD OF TRUSTEES

MEETING OF THE EXECUTIVE COMMITTEE

January 14, 2016

REPORT

A regular meeting of the Executive Committee of the Board of Trustees was held in the Hon. Robert T.

Groh Board Room of the Central Library, 89-11 Merrick Boulevard, Jamaica, New York, on Thursday,

January 14, 2016 at 7:20 p.m.

PRESIDING: Gabriel Taussig, Esq. Chair

Executive Committee

PRESENT: Judy Bergtraum, Esq.

Carl Koerner, Esq.

Michael Rodriguez, Esq.


Robert Santos, Esq.

Earl G. Simons, Ed.D

Bridget Quinn-Carey


EXCUSED: Judy E. Bergtraum, Esq.

Matthew Gorton

GUESTS: Maria Concolino

John Ottulich


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BOARD OF TRUSTEES

MEETING OF THE EXECUTIVE COMMITTEE

January 14, 2016

REPORT

II. Action Item(s)

1. Central Library Development State Grant - 2016

It was moved by Mr. Taussig that the Executive Committee recommend to the Board of

Trustees that the 2016 Central Library Development budget be approved in the amount of

$715,300 and submitted to the Division of Library Development, New York State Library.

The motion was seconded by Mr. Sadowsky and passed unanimously.

II. Report Item(s)

1. Personnel Report – 11/16/15 –12/15/15

The Interim President reported on the personnel report for the period of November 16, 2015 to

December 15, 2015: Appointments, Promotions, Transfers, Leave Without Pay, Return from

Leave of Absence, Separations.

2. Government Grants Secured – Fiscal Year 2016

July 1, 2015 through December 31, 2015

The Interim President reported on Government Grants Secured for fiscal year 2016 for the

period July 1, 2015 through December 31, 2015. The Interim President pointed out we are

having a good year for grants. This year for fiscal year 2016 we secured $3.4 million. We are

awaiting an award letter for an additional $500,000. We attribute our success in securing these

grants to a hard working team who are very aggressive in their efforts to look for grant

opportunities – every proposal is an opportunity to hone the skill. The Interim President

pointed out those grants that were new to Queens Library.

IT WAS MOVED BY MR. SADOWSKY THAT THE MEETING BE ADJOURNED. THE

MOTION WAS SECONDED BY MR. RODRIGUEZ. THE MOTION PASSED

UNANIMOUSLY.

There being no further business, the meeting adjourned at 7:28 p.m.

______________________________

Gabriel Taussig, Esq., Chair

Executive Committee


Personnel Report

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APPOINTMENTS:

Employee Name Job Title Position Title Hire Date

Hampton-Jones, Sherrie Staff Analyst 2 Senior Donor Relations Manager 12/13/2015

Hennig, Sarah Librarian 1 General Librarian 11/29/2015

Menelas, Robert Junior Library Custodian Junior Library Custodian 12/13/2015

Richards, Derrick Computer Service Technician 1 Computer Service Technician 11/29/2015

Richards, Disham Junior Library Custodian Junior Library Custodian 12/13/2015

Rodriguez, Michael Junior Library Custodian Junior Library Custodian 12/13/2015

Stirling, Aurelio Computer Service Technician 1 Computer Service Technician 11/29/2015

Zhang, Jing Office Aide 1 Customer Service Representative 11/29/2015

Employee Count: 8

PROMOTIONS:

Employee Name Old Job Title Old Position Title New Job Title New Position Title Promotion Date

Hodes, Bonnie Senior Librarian 2 Demand Management Librarian Senior Librarian 2 Asst Community Library Manager 11/15/2015

Kim, Younshin Principal Librarian 1 Community Library Manager Principal Librarian 2 Community Library Manager 9/9/2015

Phelan, James Senior Investigator Operations Manager Senior Investigator Senior Operations Manager 11/30/2015

Zheng, Ling Senior Librarian 2 Asst Community Library Manager Senior Librarian 3 Asst Community Library Manager 12/1/2015

Employee Count: 4


Personnel Report

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TRANSFERS:

Employee Name Job Title Position Title Effective Date

Anderson Jr, Aaron Junior Library Custodian Junior Library Custodian 11/15/2015

Barr, Frank Junior Library Custodian Junior Library Custodian 11/15/2015

Bracey, Clyde Library Custodian Library Custodian 11/24/2015

Bravo, Rachel Principal Administrative Associate 1 Coordinator of Operational Library Facility Planning 11/23/2015

Carter, Pinkie Library Custodian Library Custodian 11/15/2015

Corona, Henry Junior Library Custodian Junior Library Custodian 11/15/2015

Frederick, Marlon Junior Library Custodian Junior Library Custodian 11/15/2015

Garcia, Elizabeth Supervising Librarian 2 Community Library Manager 12/13/2015

Gonzalez, Jason Junior Library Custodian Junior Library Custodian 11/15/2015

Gwizdala, Charlene Senior Librarian 2 General Librarian 11/30/2015

Joynes, Brian Library Custodian Library Custodian 11/15/2015

Lafore, Miguel Junior Library Custodian Junior Library Custodian 11/15/2015

Melgar, Carlos Junior Library Custodian Junior Library Custodian 11/30/2015

Nelson, Ebony Junior Library Custodian Junior Library Custodian 11/30/2015

Pastorello, Lucianne Senior Librarian 2 General Librarian 12/7/2015

Perry, Raymar Library Custodian Library Custodian 11/15/2015

Sabaris, Edward Library Custodian Library Custodian 11/15/2015

Simpkins, Aaron Junior Library Custodian Junior Library Custodian 11/15/2015

Tobin, Frances Supervising Librarian 2 Community Library Manager 12/13/2015

Walton, Emanuel Junior Library Custodian Junior Library Custodian 11/15/2015

Wright, Charles Junior Library Custodian Junior Library Custodian 11/15/2015

Wynn, Deborah Library Custodian Library Custodian 11/15/2015

Employee Count: 22


Personnel Report

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LEAVE WITHOUT PAY:

Employee Name Job Title Position Title Last Day Worked

Basu, Gopa Office Aide 3 Office Aide 11/20/2015

Siska, Patricia Senior Librarian 2 General Librarian 11/20/2015

Smith, Mary Office Aide 3 Office Aide 11/10/2015

Employee Count: 3

RETURN FROM LEAVE OF ABSENCE:

Employee Name Job Title Position Title Change Date

Long, Carol Senior Librarian 2 General Librarian 12/8/2015

Marra, Margaret Office Aide 3 Customer Service Representative 11/24/2015

Employee Count: 2

SEPARATIONS:

Employee Name Job Title Position Title Date of Hire Years

Fu, Johanna Supervising Librarian 2 Community Library Manager 9/12/1987 28.20

Lozano, YanCarlos Staff Analyst 1 ESOL Program Specialist 4/19/2015 0.59

Rudko, Marina Senior Librarian 2 General Librarian 10/7/2001 14.15

Wiechels, Lemuel Computer Associate 1, Software Project Manager 12/1/2013 1.96

Employee Count: 4

Executive Committee Report – January 14, 2016

Government Grants Secured

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GOVERNMENT GRANTS SECURED

Fiscal Year 2016

July 1, 2015 through December 31, 2015

First Quarter: Amount

Department of Youth and Community Development-Neighborhood

Development Area Immigration Services $180,000

Programs for immigrants would assist participants with accessing

government benefits; legal assistance, including assistance with

matters related to citizenship and immigration status;

education and employment; health care; and social services.

New York City Department of Education - Universal

Pre-Kindergarten (Ravenswood Family Literacy Center) $1,139,600

This program is planned expansion of high-quality pre-kindergarten,

proven to be the best investment for ensuring school readiness and

subsequent education and career success. This program will assist

in addressing the needs of the borough's resident, especially families

with low incomes and families who are recent immigrants to the

United States.

Adult Literacy Library Services $19,135

To support a curriculum that ties digital literacy and career planning

to Adult Learning. This program targets all Adult Literacy Learners

who participate in the library's ALC program.

Family Literacy Library Services $22,424

To support a curriculum that targets families that travel, families

experiencing homelessness and pre-school children and their families.

Young Adult Literacy Service Program (YALP)-Department of Youth

And Community Development $175,000

Funding provided by the City of New York and administered through

the Center for Economic Opportunity (CEO) for pre-General Education

Development (GED) and Youth Literacy Programs for disconnected

youths at Long Island City and Far Rockaway.



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Young Adult Literacy Service Program (YALP)- Center for

Economic Opportunity $350,000

Funding provided by the City of New York and administered

through the Center for Economic Opportunity (CEO) for pre-General

Education Development (GED) and Youth Literacy Programs for

disconnected youths at Long Island City and Far Rockaway.

Early Childhood Literacy Initiative funded by The Council of

the City of New York $175,000

Funds support the creation of an Early Childhood Literacy Initiative.

This initiative will support a coalition of not-for-profit organizations

that will foster literacy development and provide pro-active, preventative,

and collaborative wraparound services to tackle the myriad of issues

that contribute to the City's Widening achievement gap, to help prevent

this gap. The initiative proposes to concentrate on children ages 0-5,

a period during which 90% of brain development occurs. The initiative

will fund an array of programs, all of which support the goal of creating

proficient readers by third grade.

Library Development NYS Public Construction Aid Grant $1,225,076

Dept. of Library Division 2014-17 Public Construction Aid Grant

through The State Education Department administered by the

Dormitory Authority (DASNY) for renovations at Central Library

and Flushing Community Library.

NYC Department of Citywide Administrative Services-

Flip the Switch Competition $50,000

Energy Smart Competition for funding for thirteen libraries

to reduce energy usage.

1

st Quarter Total: $3,336,235



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Second Quarter:________________________________

NYS Education Department Funding - High School Equivalency

(HSE) Test Administration $59,577

Funding provided by New York State for Queens Library to provide

HSE Testing locations within four library locations: Long Island City

Community Library Adult Learning Center, Flushing Community Library

Adult Learning Center, Peninsula Community Library Adult Learning

Center and Central Library Adult Learning Center.

2

nd Quarter Total: $3,395,812

Annual Analysis

City Grants $750,000

State Grants $2,465,812

Federal Grants $180,000

GRAND TOTAL $3,395,812

Historical Analysis FY’12 $5,163,393

FY’13 1,950,790

FY’14 6,083,459

FY’15 1,946,440

FY’16 3,395,812

Finance and Investment Committee Packet – January 28, 2016

26


BOARD OF TRUSTEES

MEETING OF THE FINANCE & INVESTMENT COMMITTEE

January 28, 2016

A meeting of the Finance & Investment Committee of the Board of Trustees will be held

at 6:30 p.m., Thursday, January 28, 2016, in the Hon. Robert T. Groh Board Room of

the Central Library, 89-11 Merrick Boulevard, Jamaica, and New York.

PRESIDING: Edward Sadowsky, Chairperson

PRESENT: Adrienne Adams

Maria Concolino

Jukay Hsu

Haeda Mihaltses

Robert Santos, Esq

Earl G. Simons, Ed.D

Michael Rodriguez, Treasurer

Bridget Quinn-Carey


Tracy Yogman

Chief Financial Officer

EXCUSED:


27


BOARD OF TRUSTEES

MEETING OF THE FINANCE & INVESTMENT COMMITTEE

THURSDAY, January 28, 2016

Central Library

89-11 Merrick Blvd., 2nd Floor


AGENDA

6:30 P.M. FINANCE & INVESTMENT COMMITTEE

Hon. Robert T. Groh Board Room

I. ROLL CALL

II. PUBLIC SESSION

Action Item(s)

1. Approval of Bills for the Month of December 2015

2. Acceptance of Financial Reports for the Period

Ending December 31, 2015

Report(s)

1. Budget Transfer Report- October 1,2015-December 31,2015

2. Payroll for the Month of December 2015

3. Workers Compensation Third Party

Administrator Contract and Insurance Renewals

III. ADJOURNMENT

Motion:

Second:

Time:


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Agenda Item: APPROVAL OF BILLS FOR THE MONTH OF

DECEMBER 2015

Background: In accordance with New York State Law, the Board of Trustees

has sole authority over the expenditure of funds appropriated for

library purposes and must have a method in place for the review

and approval of all expenditures.

Current Status: The Chief Financial Officer submits for approval bills in the

aggregate sum of $13,081,815 being the amount of December

2015 bills vouchered and paid consisting of $96,587 in Fines &

Fees Funds, $9,679,604 in City Funds, $439,191 in Federal &

State Funds, $2,726,238 in Trust & Agency Funds, $137,449 in

Board-designated & Private Grants Funds, and $2,746 from the

Workers Compensation Reserve Fund. All expenditures were made

in accordance with Budgets and Appropriations approved by the

Board of Trustees.

Recommended Motion for Consideration by the Finance & Investment Committee:

I move that the Finance & Investment Committee recommend to the Board of

Trustees the approval of the December 2015 bills in the aggregate sum of

$13,081,815.


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Agenda Item: ACCEPTANCE OF FINANCIAL REPORTS FOR

THE PERIOD ENDING DECEMBER 31, 2015

Background: In accordance with Library By-Laws, the Library’s financial

statements shall be reviewed on a regular basis.

Current Status: The Chief Financial Officer submits the Budget Reports attached

for Board approved operating funds and Balance Sheets for all

funds as of December 31, 2015.

Recommended Motion for Consideration by the Finance & Investment Committee:

I move that the Finance & Investment Committee recommend to the Board of

Trustees that the Budget Reports for Board approved operating funds and

Balance Sheets for all funds as of December 31, 2015 be accepted.


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FINANCIAL STATEMENTS

AS OF DECEMBER 31, 2015

FINANCE & INVESTMENT COMMITTEE MEETING

JANUARY 28, 2016


31

City General Fund

Budget Report as of December 31, 2015

In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

City Appropriations 99,415$ 100,206$ 68,157$ - 32,049$ 32%

Interest Income 5 5 10 - (5) 0%

Rental 21 21 58 - (37) 0%

Sundry Revenues - - - - - 0%

Legal Settlement - - - - - 0%

Insurance Proceeds - - 5 - (5) 0%

Total Revenues 99,441$ 100,232$ 68,230$ -$ 32,002$ 32%

Appropriations

Personal Services 60,369$ 59,397$ 25,588$ - 33,809$ 57%

Health Insurance 13,747 14,253 5,916 - 8,337 58%

Social Security 4,705 4,701 2,083 - 2,618 56%

Unemployment Insurance 140 140 18 - 122 87%

Employee Welfare Fund 2,582 2,575 1,196 - 1,379 54%

Disability Insurance 273 269 7 - 262 97%

Workers' Compensation - - - - - 0%

Training 12 12 - - 12 100%

General Supplies 1,310 1,386 447 280 659 48%

Maintenance & Custodial Supplies 622 632 157 57 418 66%

Equipment 369 337 96 67 174 52%

Furniture 43 43 19 14 10 23%

Library Materials 3,088 3,838 1,468 207 2,163 56%

Contractual Services 1,705 1,690 516 182 992 59%

Postage 162 162 82 14 66 41%

Telecommunications 476 496 181 20 295 59%

Carfare, Travel & Mileage 38 38 19 - 19 50%

Maintenance & Repairs - Vehicles 137 137 71 - 66 48%

Maintenance & Repairs - Buildings 1,495 1,570 525 546 499 32%

Information Systems Services 1,778 1,778 568 325 885 50%

Rentals - Land/Buildings 1,311 1,311 634 - 677 52%

Heat, Light, and Power 2,939 2,943 1 - 2,942 100%

P & C Insurance Premiums 520 570 511 - 59 10%

Adult Literacy 1,620 1,724 737 14 973 56%

Anti Proverty - 5 - - 5 100%

Program Support-Rosedale, FR,Ar - 25 1 - 24 96%

Programs - Friends of Briarwood - 5 1 - 4 80%

Technology Upgrades - Astoria - 5 - - 5 100%

Early Childhood Literacy - 175 42 3 130 74%

Job Business Academy - 10 - - 10 100%

Program Support- CD 31 - 5 - - 5 100%

Total Appropriations 99,441$ 100,232$ 40,884$ 1,729$ 57,619$ 57%


32

Fines and Fees Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Fines on Overdue Items 1,433$ 1,433$ 632$ - 801$ 56%

Lost Library Cards 60 60 27 - 33 55%

Lost & Damaged Items Fees 305 305 137 - 168 55%

Interest Income- Fines/Fees 2 2 - - 2 100%

Total Revenues 1,800$ 1,800$ 796$ - 1,004$ 56%

Appropriations

Personal Services 11$ 11$ 4 - 7$ 64%

Social Security 1 1 - - 1 100%

Training 249 249 79 25 145 58%

General Supplies 24 24 2 1 21 88%

Equipment 33 33 - - 33 100%

Library Materials 535 535 326 4 205 38%


Information System Services 60 60 - - 60 100%

Total Appropriations 1,985$ 1,985$ 737$ 159$ 1,089$ 55%


33

Federal General Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Federal USDF Program Refunds 2,787$ 2,787$ - - 2,787$ 100%

Total Revenues 2,787$ 2,787$ - - 2,787$ 100%

Appropriations

Telecommunications 2,787$ 2,787$ 771$ - 2,016$ 72%

Information Systems Services - - (46) 46 - 0%

Total Appropriations 2,787$ 2,787$ 725$ 46$ 2,016$ 72%


34

State General Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Basic Grant Revenues 3,829$ 3,829$ (68)$ - 3,897$ 102%

Consolidated Systems Aid 1,509 1,509 - - 1,509 100%

Legal Settlements - - - - - 0%

County Prison Aid - - 0%

Total Revenues 5,338$ 5,338$ (68) - 5,406$ 101%

Appropriations

Personal Services 911$ 893$ 142$ - 751$ 84%

Health Insurance - - - - - 0%

Social Security 74 49 13 - 36 73%

Employee Welfare Fund - - - - - 0%

Pension - 43 43 - - 0%

Workers' Compensation - - - - - 0%

Training 51 51 17 - 34 67%

General Supplies 15 17 3 2 12 71%

Equipment 102 177 41 55 81 46%

Furniture 357 44 80 233 65%

Library Materials 522 522 229 19 274 52%


Carfare, Travel & Mileage 5 5 - - 5 100%

Maintenance & Repairs - Buildings 777 1,633 202 740 691 42%

Information Systems Services 2,505 2,505 455 301 1,749 70%

Total Appropriations 7,031$ 8,376$ 2,007$ 1,669$ 4,700$ 56%


35

Board-Designated Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Interest & Dividend Income 250$ 250$ 78$ - 172$ 69%

Library Merchandise Sales 2 2 - - 2 100%

Gains (Losses) on Investments 300 300 (55) - 355 0%

Total Revenues 552$ 552$ 23$ - 529$ 96%

Appropriations

Training 10$ 10$ -$ -$ 10$ 100%

General Supplies 61 61 13 - 48 79%

Contractual Services 660 760 258 69 433 57%

Carfare, Travel & Mileage 12 12 5 - 7 58%

Maintenance & Repairs - Vehicles 6 6 - - 6 100%

P & C Insurance Premiums 3 3 - - 3 100%

Total Appropriations 752$ 852$ 276$ 69$ 507$ 60%


36

Workers Comp Fund


In thousands

Estimated Revenues

Adopted

Budget

Current

Budget

Y-T-D

Actual

Open

Orders

Remaining

Balance

Percent

Remaining

Interest Income 1$ 1$ $ 1 $ - -$ 0%

Interfund Transfers - - - - - 0%

Total Revenues 1 1 1 - - 0%

Appropriations

Personal Services 72$ 72$ 35$ - 37$ 51%

Health Insurance 6 6 3 - 3 50%

Social Security 6 6 3 - 3 50%

Employee Welfare Fund 2 2 1 - 1 50%

Pension 8 14 13 - 1 7%

Workers' Compensation 200 194 66 - 128 66%

Contractual Services 125 125 45 30 50 40%

P & C Insurance Premiums 45 45 43 - 2 4%

Total Appropriations 464$ 464$ 209$ 30 225$ 48%


37

BALANCE SHEET – FINES & FEES FUND GROUP At December 31, 2015

Assets Cash & Cash Equivalents

Checking Accounts – Interest Bearing $ 1,637,812

Money Market Accounts 139,437

Repurchase Agreements -

On Hand

39,486

Accounts Receivable

Accounts Receivable and Employee Advances 15,478

Grants and Contracts Receivable

New York City -

New York State -

Federal Government -

Contributions Receivable

From New York State -

From Individuals, Corporations and Foundations -

Prepaid Expenses

Prepaid Others -

Other Assets

Interfund Receivables 314,112

Certificates of Deposit -

Investments -

Property & Equipment (net of depreciation) 808,952

TOTAL ASSETS $ 2,955,277

Liabilities and Fund Balances Liabilities

Accounts Payable $ 30,522

Accrued Payroll & Related Expense -

Note Payable -

Compensated Absences Payable -

Deferred Revenue -

Other Liabilities and Interfund Payables -

Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 808,952

Unrestricted – Other 2,115,803

Current Restricted -

Permanently Restricted (Endowments) -

TOTAL LIABILITIES AND FUND BALANCES $ 2,955,277


38

BALANCE SHEET – CITY FUNDS GROUP At December 31, 2015



Money Market Accounts 1,005


On Hand

1,214

Accounts Receivable



New York City 11,487,373

New York State -





Prepaid Expenses

Prepaid Insurance -

Prepaid Rent

-

Other Assets


Security Deposit -

Investments -

Property & Equipment (net of depreciation) 5,573,625


Liabilities and Fund Balances Liabilities Accounts Payable $ 314,118


Note Payable 744,630 Compensated Absences Payable -

Deferred Revenue -

Other Liabilities and Interfund Payables 11,949,233

Fund Balances Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 5,573,625


Restricted – Other (7,194,448)




39

BALANCE SHEET – STATE & FEDERAL FUNDS GROUP At December 31, 2015


Checking Accounts – Interest Bearing $ 466,192

Money Market Accounts -


On Hand

80

Accounts Receivable



New York City -

New York State 1,537,284

Federal Government 246,350




Prepaid Expenses

Prepaid Other -

Other Assets



Investments 6,896,293

Security Deposits 25,667






Line of Credit Payable -

Compensated Absences Payable 5,512,627

Deferred Revenue -


Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 27,858,273


Restricted – Other (3,259,835)

10,047,780 TOTAL LIABILITIES AND FUND BALANCES $ 37,826,714


40

BALANCE SHEET – TRUST & AGENCY FUND At December 31, 2015





On Hand

-

Accounts Receivable

Accounts Receivable -


New York City -

New York State -





Prepaid Expenses

Prepaid Health Insurance -

Other Assets

Interfund Receivables -


Investments -

Property & Equipment (net of depreciation) -





Note Payable -

Incurred Compensation Losses -

Deferred Revenue -

Other Liabilities and Interfund Payables 1,814,569

Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) -

Unrestricted – Other -

Restricted – Other -




41

BALANCE SHEET–BOARD DESIGNATED & PRIVATE GRANTS FUND At December 31, 2015




On Hand

401

Accounts Receivable

Accounts Receivable 14,792


New York City -

New York State -





Prepaid Expenses

Prepaid Other 896

Other Assets



Investments 3,625,476


Retail Inventory -





Note Payable -

Compensated Absences Payable -

Deferred Revenue -


Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) 1,077,068


Restricted – Other 261,938




42

BALANCE SHEET – WORKERS’ COMPENSATION FUND At December 31, 2015





On Hand

-

Accounts Receivable

Accounts Receivable -


New York City -

New York State -





Prepaid Expenses

Prepaid Health Insurance -

Other Assets

Interfund Receivables -


Investments -

Property & Equipment (net of depreciation) -



Accounts Payable -


Note Payable -

Incurred Compensation Losses $ 461,720

Deferred Revenue -

Other Liabilities and Interfund Payables 40,810

Fund Balances

Invested in Capital Assets, Net of Related Debt (Unrestricted Funds) -


Restricted – Other -




43

REPORT(S)

BUDGET TRANSFER REPORT FOR

OCTOBER 1, 2015 - DECEMBER 31,

2015

PAYROLL FOR THE MONTH OF

DECEMBER 2015

WORKERS’ COMPENSATION THIRD

PARTY ADMINISTRATOR CONTRACT

& INSURANCE RENEWALS


44

Report Item: BUDGET TRANSFER REPORT FOR OCTOBER 1, 2015

- DECEMBER 31, 2015

In accordance with the Budget Policy, the Chief Financial Officer

reports the following budget transfers for the quarter ending

December 31, 2015 for review:


45

BUDGET TRANSFER REPORT


46

Report Item: PAYROLL FOR THE MONTH OF DECEMBER 2015

The Chief Financial Officer reports the payrolls paid during the

month of December 2015 in the aggregate sum of $4,737,681

consisting of $1,032 in Fines & Fees Funds, $4,517,391 in City

Funds, $208,277 in Federal & State Funds, $5,467 in Board-

designated & Private Grants Funds, and $5,514 in the Workers

Compensation Reserve Funds. All expenditures were made in

accordance with Budgets and Appropriations approved by the

Board of Trustees.

Election of Officers

47

NOMINATING COMMITTEE

Agenda Item: ELECTION OF OFFICERS FOR 2016

Nominating Committee Slate of Officers for 2016

CHAIRMAN OF THE BOARD…..Carl Koerner, Esq.

VICE CHAIR………….…………..Judy Bergtraum, Esq.

SECRETARY……….……………..Robert Santos, Esq.

TREASURER……………………..Michael Rodriguez, Esq.

ASST. TREASURER……………...Earl G. Simons, Ed.D

Interim President’s Report - External Meetings and Outreach Activities


48

AGENDA ITEM: INTERIM PRESIDENT’S EXTERNAL

MEETINGS AND OUTREACH ACTIVITIES


December 16, 2015 Meeting with Borough President to discuss Kew Gardens

Hills Library Construction with DDC and other elected

officials

December 17, 2015 Teleconference with Michael Woloz, Jeff Rodus and

Marty McLaughlin, Connelly McLaughlin & Woloz

Trustee Orientation with Judge Agate, Trustee Ottulich,

Trustee Baker and Board Chair, Carl Koerner

January 5, 2016 NY1 interview regarding the partnership between Lincoln

Center and QL

January 7, 2016 Meeting with Local 1321 and DC 37

January 8-11, 2016 ALA Midwinter Conference – Boston, MA

January 13, 2016 Meeting with Kathy Settle, Chief Executive of the

Leadership for Libraries Taskforce for England

January 14, 2016 Meeting with Richard Lee, Borough President’s Office, to

discuss capital needs

Teleconference with Michael Woloz, Jeff Rodus and

Marty McLaughlin, Connelly McLaughlin & Woloz

Press event with CM Miller and hip-hop artist KRS-One at

Central Library

January 19, 2016 Teleconference with Audit Committee Chair, Haeda

Mihaltses and Board Chair, Carl Koerner

Queens Library event “The Diversity of Romance” at

Manducatis Rustica, Long Island City

January 21, 2016 2016 State of the Borough at Queens College

Key Performance Indicators – July 1, 2015 – December 31, 2015

49

Interim President’s Report – Key Performance Indicators Queens Borough Public Library

July 1, 2015 through December 31, 201 5

Agency Circulation

% Change

from last

year

In person

visits

% Change

from last

year

Program

Attendance

% Change

from last

year

Reference

%

Change

from last

year

Notes

Arverne 119,698 3.76 % 60,938 4.70% 5,281 5.45% 3,384 -14.95% 4

Astoria 43,695 -1.48 % 41,020 -18.67% 5,079 -3.93% 9,630 -10.45%

Auburndale 76,408 -9.45 % 37,359 -9.30% 4,164 23.30% 9,376 -2.52%

Baisley Park 28,502 45.91 % 36,302 31.60% 4,777 242.44% 13,202 15.81% 2

Bayside 197,823 -13.70 % 98,883 -3.11% 6,234 14.53% 30,114 47.61%

Bay Terrace 49,443 -9.51 % 39,386 -5.66% 4,612 -34.39% 13,479 -33.12%

Bellerose 67,280 28.16 % 49,347 23.91% 3,229 24.67% 17,984 86.52% 2

Briarwood 83,189 -11.28 % 62,515 -5.06% 10,421 2.85% 28,979 494.68%

Broadway 121,161 -4.80 % 128,140 -6.41% 4,793 -16.57% 15,676 175.74%

Broad Channel 37,793 -20.61 % 10,591 -9.69% 195 -66.15% 3 X

Cambria

Heights

44,354 -23.15 % 82,267 -13.18% 15,245 22.81% 8,326 -0.42%

Corona 98,449 -16.58 % 110,172 -12.17% 11,744 -30.65% 7,724 -42.27%

Court Square 39,459 -9.01 % 38,966 -6.32% 831 -71.04% 8,592 -33.63%

Douglaston 63,842 3.40 % 48,140 -0.75% 3,341 28.65% 7,829 -36.80%

East Elmhurst 28,487 -7.65 % 40,521 2.56% 3,585 -26.84% 3,100 -35.55%

East Flushing 52,680 -5.06 % 32,116 0.44% 2,815 44.73% 6,438 5.71%

Elmhurst 145,486 -13.87 % 69,059 -13.51% 970 73.52% 14,435 3.43%

Far Rockaway 62,517 -18.77 % 75,678 -23.03% 7,068 2.02% 14,417 1.22%

Forest Hills 197,161 -12.09 % 152,892 -8.94% 14,797 31.60% 109,296 37.37%

Fresh Meadows 287,774 -10.42 % 115,011 -5.82% 7,133 -6.10% 51,200 32.48%

Glen Oaks 161,799 -17.06 % 73,236 -10.40% 13,947 18.18% 34,275 52.66%

Glendale 49,473 3.88 % 31,267 -2.94% 2,640 146.27% 3,863 -27.56%

Hillcrest 105,226 -6.75 % 57,842 -3.15% 1,559 -25.80% 4,501 -43.05%

Hollis 43,022 45.47 % 36,708 57.95% 2,917 123.52% 5,294 122.16% 2

Howard Beach 61,431 -17.63 % 39,916 -15.88% 1,426 -33.98% 9,962 5.64%

Jackson Heights 220,692 -13.54 % 211,914 -3.58% 10,331 -7.99% 57,419 46.71%


50

Agency Circulation

% Change

from last

year

In person

visits

% Change

from last

year

Program

Attendance

% Change

from last

year

Reference

%

Change

from last

year

Notes

Kew Gardens

Hills

51,721 -10.09 % 50,759 2.39% 413 -54.62% 11,448 -13.78%

Langston Hughes

42,785 -14.84 % 73,419 -11.93% 7,291 -3.33% 4,650 -64.95%

Laurelton 37,584 -19.92 % 55,802 -19.30% 8,770 29.73% 24,192 -0.73%

Lefferts 76,757 22.16 % 92,210 27.81% 17,428 127.55% 21,494 -3.99% 2

Lefrak City 45,956 -16.15 % 61,619 -13.25% 6,079 31.01% 7,485 -3.17%

Long Island City 69,607 -8.52 % 76,499 -8.04% 24,528 13.61% 30,320 118.00% 8

Maspeth 105,294 -4.31 % 66,399 -7.03% 3,550 47.00% 19,460 40.33%

McGoldrick 80,193 -24.19 % 59,297 -13.78% 10,415 -16.30% 15,160 -0.13%

Middle Village 32,387 -23.70 % 21,146 -5.86% 2,962 858.58% 3,681 22.05%

Mitchell-Linden 109,559 -2.77 % 72,397 -5.16% 8,777 -3.51% 21,757 14.23%

North Forest Park

60,330 -14.38 % 43,849 -4.22% 1,134 43.18% 12,110 13.30%

North Hills 57,131 -8.92 % 43,154 -10.43% 3,463 -19.13% 15,598 26.41%

Ozone Park 64,983 -25.92 % 50,662 -15.50% 2,983 -31.88% 9,061 -1.88%

Peninsula 99,436 244.67 % 56,038 X 1,505 48.13% 1,485 -50.02% 1,4,8

Pomonok 48,872 -9.22 % 39,724 -8.96% 4,057 -7.10% 13,781 244.44%

Poppenhusen 44,903 -11.62 % 35,869 -10.40% 2,148 -10.57% 8,232 -10.79%

Queensboro Hill 63,210 2.46 % 71,710 10.59% 2,628 -38.76% 6,169 -34.97%

Queens Village 59,122 -21.74 % 52,086 -9.63% 6,777 -5.81% 8,569 29.64%

Rego Park 95,154 -8.51 % 92,868 -3.69% 5,558 19.94% 9,496 -6.71%

Richmond Hill 82,550 -16.80 % 89,797 8.16% 23,542 34.91% 27,639 -14.01%

Ridgewood 90,485 -17.63 % 136,056 -13.63% 25,317 21.63% 35,513 28.37%

Rochdale Village

32,183 26.14 % 64,133 58.45% 4,536 138.11% 8,091 124.75% 2,8

Rosedale 32,119 1,136.77 % 40,694 988.37% 5,045 1886.22% 12,683 4722.43% 2

Seaside 56,016 -37.13 % 47,361 -4.42% 7,128 -0.93% 76 -99.69% 4

South Hollis 31,236 -9.28 % 41,639 -12.36% 8,678 262.64% 26,442 50.54%

South Jamaica 28,807 -20.48 % 66,118 -4.38% 12,744 68.84% 8,984 16.00%


51

Agency Circulation

% Change

from last

year

In person

visits

% Change

from last

year

Program

Attendance

% Change

from last

year

Reference

%

Change

from last

year

Notes

South Ozone Park

44,175 -21.53 % 40,786 -11.74% 2,975 13.29% 12,531 -10.86%

St. Albans 34,574 -17.12 % 50,946 -10.98% 3,084 -2.41% 1,873 -15.97%

Steinway 120,571 -10.98 % 105,287 -5.65% 6,002 -47.77% 13,933 58.47%

Sunnyside 110,657 7.62 % 115,522 18.71% 10,063 30.74% 26,073 41.15% 2

Whitestone 69,262 -14.16 % 42,083 -11.41% 3,639 -4.76% 31,884 61.48%

Windsor Park 77,908 -10.35 % 57,794 -0.79% 4,252 18.14% 13,789 29.56%

Woodhaven 70,163 -8.86 % 63,289 -3.09% 9,971 2.77% 7,346 -23.71%

Woodside 74,805 -21.46 % 78,501 -5.72% 12,524 -0.36% 17,782 -0.79%

Community Libraries Total

4,687,339 -8.63 % 3,935,699 -2.37% 409,100 12.64% 977,285 18.67%

Central Library

Adult Learning

Center

1,504 31.81 % 0 -100.00% 2,759 48.57% 4,135 102.80% 6

Elmezzi LIC

Adult Learning

Center

796 -17.68 % 27,473 -11.84% 3,923 X 60 -87.23%

Elmhurst Adult

Learning Center 23 9.52 % 10,873 -3.14% 4,190 19.89% 1,683 243.47%

Flushing Adult

Learning Center 4,388 5.86 % 39,356 -10.54% 6,897 45.44% 1,246 96.84%

Peninsula Adult

Learning Center 174 569.23 % 0 0.00% 2,100 X 0 -100.00%

Rochdale Adult

Learning Center 582 354.69 % 0 0.00% 3,890 X 26 2500.00%

Steinway Adult

Learning Center 1,194 4.01 % 0 0.00% 3,685 27.24% 505 147.55%


52

Agency Circulation

% Change

from last

year

In person

visits

% Change

from last

year

Program

Attendance

% Change

from last

year

Reference

%

Change

from last

year

Notes

Adult Learning

Center Total 8,661 14.32 % 77,702 -31.81% 27,444 111.27% 7,655 87.99%

Central Adult

Fiction

46,536 -9.31 %

Central Adult

Fiction – Ask at

Desk

16,368 -12.00 %

Central Adult

Non-Fiction 93,810 -5.63 %

Central Adult

Non-Fiction –

Ask at Desk

56,606 -12.95 %

Central

International

languages

6,764 2.66 %

Central

International

Languages –

Ask at Desk

1,954 -31.15 %

Central Library

Current

Collection

18,734 4.98 %

Central Library

Fine Arts/Media

Center

271,732 -12.47 %

Central Library

Others 29,368 -20.45 %

Central Library

Hot Picks 17,024 19.01 %


53

Agency Circulation

% Change

from last

year

In person

visits

% Change

from last

year

Program

Attendance

% Change

from last

year

Reference

%

Change

from last

year

Notes

Central Library

Interloan 521 -18.97 %

Central Library

Job Info Center 1,035 -27.47 %

Central Library

Young Adult

Room

41,866 -10.00 %

Children’s

Library

Discovery

Center

186,375 -5.09 % 156,624 2.96%

22,439 62.24% 18,851 -40.04%

Central Total 770,439 -9.04 % 760,783 13.05% 44,691 14.96% 178,430 -17.68% 3

Flushing 653,250 -24.09 %

Flushing IRC 13,919 -19.60 %

Flushing Job

Info Center (JIC) 481 -54.62 %

Flushing Media

Center 8,185 66.87 %

Flushing Total 705,233 -22.99 % 826,659 -10.24% 22,783 -21.40% 168,233 31.62% 7

E-book and E-

Magazines 252,898 -6.62 %

Virtual Music

and Movies 176,684 16.17 %


54

Agency Circulation

% Change

from last

year

In person

visits

% Change

from last

year

Program

Attendance

% Change

from last

year

Reference

%

Change

from last

year

Notes

Virtual Library

Total 429,582 1.58 % 5

Langston

Hughes Black

Heritage

3,380 -19.98 %

Queens Village

Mail-A-Book 27,728 -7.53 % 2,735 130.80%

Miscellaneous

Other 1,956 -65.22 %

Miscellaneous

Total 285,963 -7.95 %

System Total 6,572,591 -10.74 % 5,631,842 -2.59% 505,962 13.16% 1,323,948 13.34%

Website Visits 3,894,685 5.67%

Wireless Use 245,497 14.34%

Computer

Sessions 1,527,599 -1.94%

Notes: 1 -- Library closed for renovation during a portion of the current fiscal year. 2 -- Library closed for renovation during a portion of last fiscal year. 3 -- Central Library partially closed during renovation in current fiscal year. 4 -- Closed/Partially closed due to damage from Hurricane Sandy. 5 -- Formerly called All E-Content; Streaming e-content metrics started 2/2014 6 -- CEL ALC moved from Annex to CEL branch starting Jan 2015 - no accurate gate count possible 7 -- Flushing Library partially closed for renovation in current fiscal year. 8 -- ALC programs listed under separate ALC location starting in FY16

Documents

THE QUEENS BOROUGH PUBLIC LIBRARY › sites › default › files › services... · external auditors. Based on standard accounting practices, two allocation methods are recommended