Trophy Club Municipal Utility District No. 1 November 2, 2017 Special Meeting Minutes

SPECIAL MEETING MINUTES TROPHY CLUB MUNICIPAL UTILITY DISTRICT NO. 1

BOARD OF DIRECTORS November 2, 2017 at 6:30P.M.

100 Municipal Drive, Trophy Club, Texas 76262

The Trophy Club Municipal Utility District No. 1 Board of Directors,. of Denton and Tarrant Counties, met in a Special Meeting on November 2, 2017 at 6:30P.M., in the Boardroom of the Administration Building, 100 Municipal Drive, Trophy Club, Texas 76262. The meeting was held within the boundaries of the District, and was open to the public.

STATE OF TEXAS §

COUNTIES OF DENTON AND TARRANT §

BOARD MEMBERS PRESENT: Kevin R. Carr Gregory Wilson Jim Thomas Jim Hase

President Vice President Director Director

BOARD MEMBERS ABSENT: William C. Rose

STAFF PRESENT: John Carman laurie Slaght Renae Gonzales Mike McMahon Karl Schlielig Steven Krolczyk Tony Corbett

Secretary/Treasu rer

Genera l Manager District Secretary Finance Manager Water Superintendent Wastewater Superintendent HR Manager/Financial Analyst legal Counsel

CALL TO ORDER AND ANNOUNCE A QUORUM President Carr announced the date of, and called the meeting to order and announced a quorum present at 6:31p.m.

CITIZEN COMMENTS There were no citizen comments

REGULAR SESSION 1. Consider and take appropriate action regarding approval for acquisition of two new vehicles for the

wastewater department to be purchased through the Buy Board contract at Caldwell Chevrolet: a. 2018 Chevrolet 1500 Silverado 4X4 Regular Cab $27,515.00 (on-call vehicle) b. 2018 Chevrolet 1500 Silverado 4X2 Crew Cab $31,825.00 (Supt. vehicle)

Motion made by Director Thomas and seconded by Director Wilson to approve the acquisition of two new vehicles for the wastewater department purchased through the Buy Board contract at Caldwell Chevrolet as listed:

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Trophy Club Municipal Utility District No. 1 November 2, 2017 Special Meeting Minutes

a. 2018 Chevrolet 1500 Silverado 4X4 Regular Cab not to exceed $27,515.00 b. 2018 Chevrolet 1500 Silverado 4X2 Crew Cab not to exceed $31,825.00

Motion carried unanimously

2. Consider and take appropriate action regarding adoption of Order No. 2017-1102A authorizing the General Manager to execute a contract for the purchase of electricity for use by the District.

Motion made by Director Carr and seconded by Director Thomas to adopt Order No. 2017-1102A authorizing the General Manager to execute a contract for the purchase of electricity for use by the District.

Motion carried unanimously

3. Consider and take appropriate action regarding approval of Contract No. 2017110201 for professional engineering services with Halff & Associates relating to design and construction of 16-inch water transmission line improvements.

Motion made by Director Hase and seconded by Director Carr to approve the contract with Halff & Associates for professional engineering services relating to design and construction water transmission line from the ground storage tanks to the elevated tank on T.W. King Rd.; the project is to be completed in three phases; and the total cost of all three phases will not exceed an amount of $501,765.00; and each phase must be brought back to the board for approval prior to proceeding to the next phase.

Motion Carried unanimously

4. Consider and take appropriate action to award the bid and approve contract No. 2017110202 Water Plant and east elevated storage tank SCADA panel upgrade and replacement as part of FY2018 capital improvement projects and authorize the General Manager to execute the necessary documents.

Motion made by Director Thomas and seconded by Director Carr to award the bid to DHS Automation and approve contract No. 2017110202 Water Plant and east elevated storage tank SCADA panel upgrade and replacement for an amount not to exceed $49,535.00.

Motion Carried unanimously

The Board convened into Executive Session at 6:56p.m.

EXECUTIVE SESSION 5. Pursuant to Section 551.071 of the Texas Open Meetings Act, the Board may consult with its attorney

in Executive Session on a matter in which the duty of the attorney to the Governmental Body under the Disciplinary Rules of Professional Conduct ofthe State Bar of Texas clearly conflicts with the Open Meetings Act or to seek advice of counsel on legal matters involving pending or contemplated litigation or settlement offers : SOAH Docket No. 582-17-5380; TCEQ Docket No. 2017-0567-MWD; Application by Trophy Club Municipal Utility District No. 1 for Renewal of Waste Discharge Permit No. WQ0011593001;

The Board reconvened into Regular Session at 7:47 p.m.

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Trophy Club Municipal Utility District No. 1 November 2, 2017 Special Meeting Minutes

REGULAR SESSION 6. Consider and take appropriate action regarding matters deliberated in Executive Session, including

action relating to potential settlement of disputes arising in connection with District Application for Renewal of Waste Discharge Permit No. WQ0011593001; State Office of Administrative Hearings {SOAH) Docket No. 582-17-5380.

Motion made by Director Carr and seconded by Director Hase to authorize the General Manager to enter into a Settlement Agreement on behalf of the District in order to resolve all matters in dispute in connection with the contested case hearing that is the subject of SOAH Docket No. 582-17-5380, in accordance with the direction furnished by the Board in Closed Session.

Motion carried unanimously

ADJOURN

Motion made by Director Carr and seconded by Director Thomas to adjourn the meeting at 7:48p.m.

Motion carried unanimously

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