2. EXPLORE THE DYNAMICS OF THERAPEUTIC ACTIVITY PLANNING. HOW
DO WE GO ABOUT THE PLANNING PROCESS? HOW DO WE EVALUATE AN
IMPLIMENTED PLAN? HAVE A FEW LAUGHS!
3. Our philosophy involves the concept of social nourishment as
the primary means to counteract the effects of abuse and neglect
based on these key principles: 1. Programs of the agency strive
towards normalcy as an operational expectation; 2. whenever
possible, programs are community based; 3. programs are designed to
address the specific needs of the clients; 4. programs utilize
relationship and therapeutic support as part of the nurturing
process; 5. programs build on a balanced perspective that includes
work, education, recreation, and therapy.
4. SPECIFIC NEEDS WORK,EDUCATION, NORMALCYRECREATION, SOCIAL
THERAPY NOURISHMENT RELATIONSHIP & COMMUNITY THERAPEUTIC BASED
SUPPORT
5. Ranch Ehrlo Society has a strong belief in the affect our
conceptual supports have on the treatment of young people.
6. RELATIONSHIP ENVIRONMENTAL ACTIVITY
7. The one conceptual support with the most immediate impact on
a childs behavior is the support of Activity. WHY WOULD THIS
BE?
8. The child is integrated into the treatment life the moment
s/he have arrived at Ranch Ehrlo. Immediately following the
admission meeting, a new resident is introduced into an activity.
Relationships take time.
9. The proper implementation of an activity will set the
foundation of the childs view of: treatment and their experience of
it( first impression) the trustworthiness of the new people in
his/her life. Basic to the activities is the creative endeavors of
the resident, leading to feelings of self-worth, positive
self-identity and achievement. The impact of what, when and how an
activity is presented and implemented can have a lasting effect on
the childs development and perception on the other supports of
environment and relationship.
10. Residents who find it difficult to relate to either
environmental or relationship supports can often be stabilized
through activities, for example Sports Team Individual
Hobbies/clubs Volunteering Music Etc. Behavior Management and
Support Policy
11. Therapeutic Activity Planning will lay the seeds to
building a strong relationship with the resident.
12. Relationship really means connectedness or bonding and the
only way we can achieve this bonding is by doing things together,
lots of things over a period of time. Building a relationship means
building a store of shared experiences. (Gannon, 2003) Brian Gannon
has worked in this field since 1959 as a child care worker,
principal, trainer, supervisor, lecturer and writer. He has Honours
and Masters degrees in Psychology.
13. Activity Together Relationship
14. Therapeutic Activity Planning will contribute to the
development of: Relationships and social skills, The expression of
feelings, Furthering education, Addressing the clients interests,
The learned refocusing of energy, The development of respect,
trust, reason and common sense and
15. ..FUN FUN FUN..
16. Combined with low esteem, is the steadyBARRAGE of
expectations to behave or perform a certain way in activitieswhere
skills havent been learned or developed
17. Low self esteem comes from a poor self image. Your self
image is based on how you see yourself. Do you think you are a
good, reliable, hardworking, honest or friendly person? Do you like
what you see when you look in the mirror or do you believe others
look better and dress better than you? Low self esteem feeds your
negative thinking and causes you to believe the criticism others
make of you. This can cause you to lose confidence It is vital to
end negative thoughts in order to build self esteem.
18. Self esteem is crucial and is a cornerstone of a positive
attitude towards living. It is very important because: It affects
how you think, act and even how you relate to other people. It
allows you to live life to your potential. Low self esteem means
poor confidence Causes negative thoughts which means that you are
likely to give up easily rather than face challenges. Has a direct
bearing on your happiness and well being.
19. The best way to understand self worth is to ask how
valuable you are, or how much you deserve to have something you
prize (i.e. a great relationship, nice clothes, success at school
or in sports). In terms of origins, our experiences in childhood
play a critical part in determining what we believe we deserve,
what we can accomplish, and what we should expect. (That is, our
basic sense of self worth.) Many highly talented and gifted people
sabotage opportunities that come their way as they feel theyre not
worth it, or arent good enough.
20. The healthy thing is to always challenge this, to keep on
working on our basic beliefs, and to go for bigger goals so we keep
growing our successes. Success can be a wide range of things i.e.
Getting a promotion and moving up the ladder. The goal is to reach
your full potential in the end.
21. Its very common to confuse these two terms or to think that
theyre interchangeable. Theyre actually quite different, not the
same at all. In contrast, self esteem is a bit more transient and
can change in an instant - depending on what happens.
22. We dress up for a special occasion We feel We feel quite
goodcompletely about crushed. ourselves A friend Self esteem makes
a falters nasty comment
23. Thats how fragile our self esteem can be. But the good news
is It is easier to fix, as a compliment from others can bolster us
again!
24. From this we can see that a healthy self worth is harder to
cultivate but more important, too. Hence, we should work on both as
each affects our thoughts and feelings but mainly focus on
improving our self worth as this sets the course, and the
direction, of our lives!
25. Often our residents focus on the immediate and obvious
product The loss of a basketball game and even more microscopic,
having missed a shot, having the ball taken on a steal or not being
able to dribble the ball results in a negative response. Poor
sportsmanship? WHAT IS THE CHILDS VOICE SAYING?
26. This may be interpreted as poor sportsmanship but this may
be a reaction to being embarrassed. This is why the understanding
of the worker of the fragile state of mind in the approach of the
child to new activities needs to be at the forefront. Although
discussions on sportsmanship are important, the primary focus in
this case may be skill development. The necessity for participation
by the worker in the activities allow for the staff to be available
to interact, intervene and to model sportsmanship Also to emphasize
the primary focus is to have fun without being overly
competitive.
27. Celebrations need to be commensurate of the task achieved,
genuine and immediate. Nice shot That looks good A high five A
shake of the hand A tilt of the chin Smile and a nod A thumbs
up
28. The importance of providing this perspective, provide
coaching tips and acknowledge the tiny successes within the
activity is essential while the child is learning to execute this
on his own accord. The worker also is responsible for providing the
child with the opportunity to be successful.
29. It is very uncommon for someone to participate for the
first time and be accomplished in that feat, however young people
may expect otherwise. The need to provide opportunity for basics,
fundamentals and skill development is key piece of the overall
activity and is a part of role of the worker during the
activity.
30. When playing crib, counting the childs points because it is
faster, defeats the purpose of some goals and misses the teaching
opportunity. Counting together achieves many goals: Relationship
building, Cooperation, Teaching Learning.
31. A plan is not therapeutic by only an activity but is so by
the inclusion of opportunities to learn, teach and practice This
done through primary, secondary and tertiary planning. By having
activities that are well prepared, reviewed and discussed in
advance provides the resident with a sense of comfort in knowing
what to expect. Predictability provides the impetus for feelings of
safety.
32. This is further achieved through the teaching moments, the
provision of ongoing description of what needs to be done,
demonstration, the practical trial of the individual doing and
direct feedback, tweaking and celebration of the steps forward. In
other words, the visual, audio and kinetic application of
learning.
33. Therapeutic Activity planning will enhance the dynamics of
interaction between residents as well as between residents and
staff members. A group that achieves together formulates bonds of
fellowship, caring, co-operation, communication and life long
memories. This is accomplished by enduring a common experience
inclusive of the positive and negative, the ups and downs of the
progression of the activity.
34. The experience of participation and overcoming the
difficulties provides for the development of perseverance and is
the basis for developing a reference base for the benefits of hard
work; problem solving and coping that can be used for future events
or experiences. The provision of an anchor.
35. Intelligent and Purposeful Planning Systematic, planned,
purposeful: We believe activity planning (use of recreation and
other activity interventions) must be a purposeful intervention
process with the intent of affecting positive change in attitudes,
beliefs, abilities, skills, and behavior aimed at helping young
people/residents improve their psychosocial, physical, spiritual,
health and quality of life. (A. Antonishen, 2012)
36. SERVICE PLANNING RESIDENTIAL CLINICAL EDUCATION
INDIVIDUALTHERAPEUTIC THERAPEUTIC COUNSELLING GOALS ACTIVITY GOALS
GOALS ACTIVITYPLANNING FAMILY WORK (IEP) PLANNING ASSESSMENT WORK
EDUCATION WORK EDUCATION RECREATION THERAPY RECREATION THERAPY
37. The service plan is a comprehensive record of treatment
objectives, interventions, and progress and provides a chronology
of care, treatment, education, and development over the course of
involvement with the Ranch Ehrlo Society.
38. Must consider goals in three temporal ranges: Long term;
intermediate term and short term. The long term goals will provide
the template for the development of the short and intermediate
goals. The plan is designed to best meet the needs of the
resident.
39. Long Term GoalsAchieved over a Intermediate Term Goals
longer period of time 3 to 12 months Short Term Goals Template for
Achieved in the near future. Stepping stone to success of Short and
Next steps in intermediate reaching long 1 to 3 months longer term
goals goals term goal.
40. Should have a balance of our four cornerstones Skill
development through activity planning is essential. Should include
focus in the following areas of: Social skills Life skills
independent living skills Problem solving/coping skills Goal
setting School/work related
41. Many of these individual goals are similar to those of
other members of the group and therefore are practical group goals
that can be accomplished as a whole.
42. SERVICE PLANNINGWORK RECREATION CLINICAL EDUCATION
EDUCATION THERAPY RESIDENTIAL THERAPEUTIC GOAL ACTIVITY PLANNING
DEVELOPMENT
43. The introduction of well planned therapeutic activities
provides the impetus for treatment. The planning process requires
gathering information pertaining to the treatment goals for the
individual and the group. Understanding what the residents needs
are will provide the guideline for the type of activities to be
developed. The unit team will determine the best strategies of
meeting the goals of the residents. This may involve group and/or
personal/social activities and through a single plan and/or
sequential planning.
44. Group activities are those involving two or more members of
the group home; however it is usually the group as a whole. A
personal or social activity will have one resident participating in
a community based activity i.e. community baseball team, music
lessons, riding the bus to school or volunteering. A single plan is
one which begins and ends in a short time frame, usually the same
day. Sequential planning is a series of individual plans placed in
chronological, casual or logical order devised to accomplish a
predetermined goal.
45. This is planned over a longer period of time and has many
characteristics. This piece is essential to the growth and
development of a child in our care as it will be part the service
plan projecting the treatment pathway and a valuable learning
experience to take forward in life.
46. The performance of a skit at Awards Night Although the
destination is the performance, it is the journey that provides so
many opportunities for growth and development.
47. Select Make logistics the costumesmaterial Plan Dress
rehearse Rehearsalsrehearsals Build Performance tweak props
48. Doing a skit in front of a crowd is a frightening thought
to most of us. Why do we do it? It will take months of preparation
all which culminates on one night. The amount of energy, tasks
required, organization and emotion vested can seem daunting. Is it
worth the effort?
49. This event isnt uncommon in a childs life as schools often
have Halloween, Christmas and yearend pageants. Many children
recall their experience in school plays for the rest of their
lives. The one difference is school children prepare during school
hours Our residents shouldnt be excluded from this opportunity.
Instead of asking why we do it, we should ask what we can do to
make this a success. Take the position of what a wonderful
opportunity this is..
50. Preparation is vital. Ensuring regular scheduled and
productive practice is incorporated. Ensure all are involved, staff
included. This cannot be a one staff oriented event. All staff
members need to be aware of: what is going on what the team goal is
where the previous shift left off. Be in tune with the residents
treatment plans prepare contingencies if a resident discharges a
week before the event.
51. Be Open and Honest with the kids Answer the questions about
what to expect- the fears and the anxieties, the payoffs- directly
and honestly. At the conclusion of the performance, the smiles from
achievement, the pride, satisfaction, confidence are emanating from
the kids. The parents and workers are displaying the same and the
child seeing, feeling the sense of pride others have in them is an
emotional and powerful experience and to this point, far too rare
in their lives.
52. But at the conclusion, the smiles of achievement, pride,
satisfaction, confidence are emanating from the residents. The
parents and workers will be displaying the same. The resident will
be seeing and feeling the sense of pride others have in him/her.
This is an emotional and powerful experience that exceeds
expectations and will create a lifelong happy memory
53. Various developmental life skills are a need for many of
the residents in the group homes This allows us to plan a range of
activities, allowing the meeting the needs of more than one
resident at one time.
54. When preparing to planconsider the following: individual
needs of the group, dynamics of the group, birthdays, special
calendar events seasonal weather.
55. It is important to understand what needs are potentially
being addressed and for whom. This will present the planner with
the desired objective and help recognize the therapeutic benefit of
proposed activities; i.e. addressing a life skill, an independent
living skill, a cultural component, wellness, a social skill or
perhaps a combination of these. Begin by doing research and utilize
known interests of the resident and the skills/interests of the
workers, use this as a launching pad. Have the residents and staff
participate in preplanning activities such as brain storming and
research, this is to be facilitated by the staff with a desired
destination in mind. Crucial to the success of a plan is the active
involvement of the residents in the formulation and development of
the plans. Discuss the practicability of the suggested ideas and
proceed.
56. If it is deemed unfeasible, cooperatively adjust the
concept into something that is viable. This process is valuable in
having the resident participate in the development of the plans
providing ownership Offers insight into how to plan and what
considerations are required. This will supply an example of
awareness to the complexities of planning and problem solving. This
will present the opportunity to lead into other conversation
themes.
57. The key elements of a therapeutic plan include the people,
the time, location and the activity. The people involved are
essential. This is in reference to the youth and staff. Aside from
the individual needs, thought is required to be given to the
dynamics of the group such as: age of the residents, gender, number
of youth, developmental level.
58. Consideration to the staffing component includes: the
number working; their skills in relation to providing appropriate
instruction, leadership, and guidance for the activity, the ability
to provide appropriate supervision relating to the group needs and
be able to have the opportunity to participate in the activity at
the same time.
59. It is important the designation of tasks and
responsibilities are determined. For residents to accept ownership
of the plan it is important to assign to them some
responsibilities. This will depend on: the maturity of the youth,
the complexity of the duty the amount of support and supervision
required. Young people will engage in the activity if they have
feelings of contribution and standing.
60. The primary planner will be required to divide up the
responsibilities and logistics of the plan. These will include but
not limited to: who will gather the equipment or materials
required; obtain money for the costs and account for the same;
prepare snacks/meals if required; Booking, confirmation of
facilities(with a last minute follow up Arrange safe and adequate
transportation. This will ensure the success of the plan is not
dependent on one person. It is in these details the foundation of
the plan exists.
61. Time has been an element that requires considerable
thought. The success of a plan can often be affected by time. This
element is more than the start and end of the activity but also
within the specifics of the plan-going to, during and after.
Questions to be asked while developing a plan should include this
component throughout the planning process: Going to -How long does
it take to travel to the activity location? How long are the kids
in the van? Do we need a travel activity? When do we leave the
unit? How long do we travel in relation to how long the activity
is? Do we have stops/errands on the way?
62. Thought given in these areas will set the tone for the
upcoming activity. Well thought out pre-activity planning will
provide the opportunity for success within the activity while
avoiding potential issues caused by overlooking these basics. Our
goal is to have smooth transition for our youth throughout the
day.
63. Having something go awry prior to the start of an
anticipated activity such as being late or Arrive late being
unprepared, or residents thoughts ofLeave for Rush being rushed or
herded next plan activity from one place to another can cause
feelings of anxiety which could manifest Plan becomes Youth become
itself through negative forced anxious behaviors.Can domino
throughout Can extend through thethe day. week.
64. Similar thought in these areas are required for the post
activity planning as this time frame can also be the prelude to a
second plan.
65. The aspect of time can play a role on two fronts. The first
is determining when the activity is best planned for optimal
success: is it a seasonal plan? A sequential plan? An immediate
plan (within the next 30 days)? At times, it may be appropriate to
have a long range plan in order to generate additional conversation
and interest from the group.
66. The second is to understand the time related to the
activity extends beyond the start and end time. Breaking down the
time within the activity will provide the structure and guidelines
required for a successful plan. Through detail and knowledge of
what to expect comes comfort and a confidence in the plan.
67. It is common throughout our society to detail an activity
in order for people to be aware of what is happening, what to
expect and how long it is. Athletic teams/individual sports have
detailed practice plans, music lessons/schools have lesson plans a
play or a dance recital will have a program. Meetings have an
agenda.
68. The attention to detail provides the substance to the plan
thus providing the majority of the benefit. It is recommended to
include in the plan: The arrival time, length of time set for a
warm up, preparation or instruction, skill development, the
specific activity, any open supervision time(i.e. take shots) after
the conclusion of the activity, any cool down or clean up. This
will provide the resident with a clear picture of what will occur
as well as guide for any staff to carry out the plan.
69. The location of an activity can contribute to the success
of a plan as much as the other elements. A common thought is the
location of a plan is often dictated by the activity itself.
However, this is usually only true for purchased programs such as
attending a spectator event. The location of most other activities
is open to the creativity of the planner.
70. The location is often determined by the planning criteria
and the environment that is most conducive to the successful
application of the plan. The same activity in a different
environment may provide a different twist but it is important to
realize that a different locale does not make an activity new and
will not compensate for a lack of consideration to the other
criteria.
71. Some are logistical the transportation of youth and
equipment, The acquiring of equipment Food prep and storing
distance
72. Many aspects need to be considered when it comes to
location. 1. Spatial i.e. enough room for the essentials of the
activity to be carried out and the amount of people participating.
2. Logistical i.e. the transportation of youth and equipment, 3.
Expediency (the availability of facility and if gear/materials
supplied).
73. It is important to stress the last aspect of expediency
should not be confused with ease or convenience as this may become
a habit in planning thereby ignoring other criteria and increasing
the risk of a plan becoming unsuccessful.
74. If we can concede prime objectives of activity planning are
to have fun and provide (new) experiences we can more thoroughly
dissect the strength of a plan and its therapeutic value when
developing it. The activity element can be multifaceted and
encompass more than one treatment goal.
75. Service Plan
76. Areas to be addressed in a service plan should also be
addressed through activity planning. These can be any one of the
following needs: emotional, social/behavioral, physical,
educational/vocational, cultural/spiritual, family or any
combination.
77. The vast amount of activities that could be prepared is
limited only by the creativity and imagination of the planner. The
overall monthly planning by a team is best suited to having a
balance of activities accommodating the variety of interests the
members of the group have and providing a range that could pique
the interest of all group members. This balance will be perceived
as a fairness or equality that can be used as an anchor when some
may be less interested in certain activities.
78. It is fundamental to our philosophy to have a similar
balance with regards to our four cornerstones of work, education,
recreation and therapy. The activity can address this balance
individually or in combination. Certain categories for activities
include: creative activities, outdoor activities, passive games,
physical activities social/group activities, solitary activities
spectator events.
79. Once an activity is decided upon and the research to the
feasibility has shown to be positive the details of the activity
need to be placed onto a planning sheet. The same high standard and
attention to detail we take towards the environment in our group
homes should be applied to the activity planning sheets. The sheets
are designed to be organized and user friendly, meaning information
is easily attainable.
80. The sheets should include the details of the plan: time of
departure, start time, location, a complete outline of the
activities being done, an end time time of departure. The staff
responsibilities should be specified in the Task Designation area
of the planning sheet. This would include who is to book or confirm
facilities, who is to get equipment/materials prepared and other
pertinent information. In the case of split group activities staff
assignments should also be recorded. Special equipment/materials
required or other details regarding the successful implementation
of the plan (i.e. special rules) will be recorded in the Other
Information area or on the back of the planning sheet.
81. The sheets should be neat, orderly, specific and completed
in a timely fashion and placed into the Planning Book. This book
should be kept in the open and available for all to see. Youth will
look at the planning book a multitude of times throughout the day,
week and month. The youth are looking for the activity, who is
working, where they will be going or if any special events are
being scheduled. For newer youth, this may be a credibility check
of the unit seeing if there is a follow through as promised and for
others, a settling feeling knowing what is going to happen
(Appendix B 5).
82. The Presentation of therapeutic activity planning module
resulted in two group homes taking two different approaches. One
took to heart the presentation of the plans piece. Plans were
developed with the kids and staff doing a wide variety of doctoring
the plans meaning decorating, coloring, adding drawings. These were
extremely well done from a cosmetic point of view, bright,
colorful, and funny.
83. The other home worked hard on the substance of the plan
incorporating the elements of successful planning. Well structured,
strong component of success orientation, a high degree of resident
input but somewhat sterile in presentation. Home one had immediate
effects while #2 had taken longer but did achieve the desired group
buy in eventually. In the long run both homes benefitted but
84. it was home two that had the longer lasting effects. Why
would this be?
85. At this time it is required to utilize the same approach to
developing an alternate plan. Nothing creates stress into the lives
of the residents (and workers) like sudden change. Although this
may be a fact of life and important in ones development, it is
vital while in treatment to keep these to a minimum and well
contained, particularly with factors which are under our control
i.e. timing, supervision, preparedness. The development of
alternate plans, the anticipation and preparation for the factors
which cause a disruption will mitigate the effects of sudden change
and become an option to the plan rather than a change to the
plan.
86. Alternate plans are required for the smooth continuation of
the day if any factors suddenly change the dynamics of the original
plan affecting its likelihood to be successful. Although it would
be impossible to anticipate all of these factors, the most common
reasons are an unpredictable change in weather or an unsettled
group. With these considerations, an alternate plan can be
developed.
87. For weather, outdoor activities or long distance travel
plans should have an indoor and close proximity activity. For an
unsettled group, an activity incorporating a more settling and
structured environment would be beneficial.
88. Once completed, the planning sheet will be submitted to the
Unit Manager for approval. Suggestions may be made to enhance the
activity or provide balance to the month planning. This will ensure
repetitive planning or similar plans on consecutive days are
avoided. The approval signature by the unit manager will indicate
the plan is viable, therapeutic and funds are approved. The worker
has carte blanche for the creation of daily plans. The opportunity
to utilize their complete imagination, creativity, resources and
implement these into the lives of our residents can be challenging
yet exciting and rewarding. Once the planning sheet is approved, it
is important the plans of the day have minimal if any changes. The
process of implementation begins once the sheet is in the planning
book.
90. At this stage it is important to commit to the plan
ensuring it is implemented. Changes to the plan should be
completed. It is time to present, communicate and perhaps sell the
activity(some are easier to sell than others) One thing is certain
a well planned and thought out activity is easier to sell than one
which isnt. Review the plan more than once utilizing the strength
of the plan Utilize the enthusiasm of the worker(s).
91. Our residents have attained a unique ability to see through
things that are not genuine and they will soon recognize when an
activity is thrown together. Generally our residents have not
displayed an ability to occupy free time constructively. Therefore,
saying something along the lines as Go find something to do could
be as foreign concept as advanced calculus and will not reach our
desired outcome of a child maximizing this time to accomplish a
positive task.
92. It is often wise to present the day as a whole with the
time frames being the subset. Having the knowledge of the ins and
outs of the day (i.e. time of arrivals, expected time to end etc.),
the more information you can provide and the obvious knowledge you
have while presenting will give the residents and the coworkers a
sense of confidence, excitement, anticipation and a greater sense
of safety thus increasing the opportunity for a successful
therapeutic activity.
93. Its not the steak that sells, its the sizzle! An old adage
with some merit but when it comes to activity planning the real
success is in the meat- the substance of the plan.
94. Flimsy planning-one without predetermined goals and proper
preparation are easily seen through, usually quite quickly and
result in half hearted or non-participation by residents. This can
lead to a forcing of a plan for the sake of completing the plan
This would eliminate many of the attributes making the activity
therapeutic. The continuing of a forced plan usually results into
what amounts to as a power struggle. Staff determined to finish the
plan, Residents determined not to (through a variety of ways but
often interpreted as attempts to sabotage) This leads to
uncomfortable anxiety on both sides and ultimately no one having
fun.
95. In absence of fun, kids have an innate ability to create
their own, and with the past experiences of our resident this may
mean negative behaviors: running away, gaining reactions through
shock, belligerency. With the absence of a plan, kids will create
their own!
96. Inconsistent or erratic implementation will have a similar
effect as flimsy planning. An underlying message will be delivered,
validating current beliefs of an unpredictable world providing
within this a concrete example for the resident. This message sent
is the world is unfair, against me, adults are not to be trusted;
they dont do what they say.
97. When establishing the basis for a new relationship it is
imperative the participants develop a track record of
dependableness, honesty and consistency. This will provide the base
for the relationship to grow and strengthen. A relationship is
weakened when consistently over time the being let down again and
again, lied to and the display of unreliability becomes expected by
the resident. The weakening is even more rapid if the initial
foundation is never set or isnt as solid.
98. When we consider our relationships throughout our lives the
strongest will invariably be those with people who have
consistently shown us they are reliable, trustworthy, and honest.
Those who have established a track record of being dependable will
earn feelings of trust.
99. After the implementation of the plan it is important to
evaluate its success. Asking what went right is as important as
asking what went wrong. For reference and scheduling of the same
plan in the future the understanding of the factors which made a
plan successful is as equally as important as understanding the
contrary. Observation and experience provide the worker with a
basis for stronger planning.
100. Modifying the planning is a natural progression and will
ensure future planning is as successful. Evaluate the program or
activity with both youth and staff. The importance of continued
youth participation during this process is illustrated by: the
willingness of youth to express their thoughts and opinions to help
make the plan better, providing a living example of problem solving
and cooperative development, giving the youth a deeper sense of
ownership furthering the growth of relationships .
101. Honest evaluations create the opportunity to assess the
needed changes and to develop new programs which are based shared
experiences. Consider all the above mentioned steps from
preparation to implementation.
102. Adjust what is needed to refine the plan: the travel time;
equipment brought-too much? Too little? ; The supervision
requirements, sight lines; was the length of time
appropriate-reduce or increase; need to add a secondary activity;
rules of the activity too complicated etc. discoveries during the
activity unknown resource, nicer location, different options.
103. Increases feeling of well-being, non-verbal expression of
emotions, stimulates communication, facilitates relaxation,
decreases stress, creates/elicits fond memories, opportunity for
creative expression, enhances self esteem through recall of
familiar skills, sets mood, tone, calms, excites, alters behavior,
provides relief from daily worries, decreases anxiety, promotes
rest, improves cognitive ability Drawing Pottery singing Painting
Cooking Creative writing Wood working String Art Photography Poetry
Ceramics Drama Instruments Sewing Needlework Playing Music
Karaoke
104. Physical exercise and accompanying positive physiologic
affects, improved self esteem through recall or development of
familiar or new- skills, learning and/or teaching opportunity,
play, happiness, development of relationships, respect for
environment, provides excitement, provides opportunity for
exploration, curiosity, calming Bicycling Kite Flying Hunting
Picnics/Cookouts Gardening Camping Sledding/Tobogganing Skiing
Fishing Horse Back Riding Swimming Canoeing Team Sports Water
Sports Geo Caching
105. Provides challenges, develops problem solving skills,
provides competition, communication, cooperation, teach importance
of rules, fair play, and provides opportunity leading to mastery
experiences Trivia Games Bingo Card Games Educational Games
Guessing games Classic Board Games Word games Social Board Games
Riddles
106. Play, joy, maintains or improves hand/eye coordination and
range of motion, exercises cognitive function, social interaction,
gross motor skills, provides competitive atmosphere, promotes team
spirit, provides feelings of belonging, improves breathing, heart
function, alertness, acceptable outlet for frustration, stimulates
endorphins, increases strength, flexibility, endurance Archery
Dancing Baseball/Softball Track and Field Billiards Work activities
Tennis Badminton Swimming Bowling Volleyball Hiking Horseshoes
Golf/Mini Golf Fitness Programs Shinny Basketball X-country Skiing
Weightlifting Walk/Run Soccer Football Yoga/Tai Chi
107. Provides opportunity for the development of relationships,
climate of acceptance, opportunity to have balance in ones life,
promotes happiness, provides support, companionship, helps meet
psycho-socio needs, improves mood and behavior, teaches life and
communication skills, promotes team/group spirit, provides
fellowship and support Team Sports Volunteering Church/Spiritual
Clubs Seasonal Programs Restaurants Shopping Cultural events and
activities School Clubs
108. Soothing, personalized, cognitive development, can teach
self reliance can promote rest Computer Reading Word Searches Cross
Words Watching TV/Videos Meditation Jigsaw Puzzles Drawing
Listening To Books Solitaire Cards Listening To Music Painting
109. Maintains ties with community, opportunity to
gain/maintain/increase social ties, provides excitement,
opportunity for independent skills Plays Concerts Sporting Events
Movies Presentations Lectures Dances Bingos Zoos
110. Billy was quite new to the group home but had been
engaging quite well with his house mates and participating in the
activities. One day, Billy was playing basketball with the group.
The game was competitive but full of sportsmanship. It was a high
paced game with each team scoring their share of points, although
Billy was not making any of his shots. After only 20 minutes, Billy
announced he was bored and went to sit on the side. A staff went to
talk with Billy and asked what was wrong. He replied nothing I am
just bored. The staff asked how he could be bored with all the
action, Billy replied he just was. The staff asked him what he
would rather be doing and Billy replied stealing cars. Billy not
being as successful in the game has most certainly worn on his self
esteem. In a visceral attempt to counter this he removes himself
from the activity causing this feeling and wants to re emerge into
something he is comfortable with and probably quite good at thus
restoring his sense of being.
111. Is an activity planned for a downtown park from 7:00 pm to
9:00 pm on a Saturday night appropriate?
112. On its face, most would think not. However, this would be
determined by the reviewing the criteria for a successful plan. The
combination of the dynamics of the group including their maturity
and developmental level; the skills of the workers, their
understanding of potential risks and their ability to prepare for
these; also what is the activity, the specifics surrounding it,
does the group have ownership of it, the therapeutic value and how
it relates to the service plan could supersede all concerns for
time and location. In fact, if after the analysis all is answered
on the positive side, it would be appropriate to implement the
plan.
113. Activity Planning essentially involves three processes: 1.
Preparation - Gathering ideas from the youth and team; 2. Finishing
- Sorting ideas and empowering workers to carry out specific tasks
for the program; 3. Implementation and Evaluation
114. Brainstorm: Through the use of a group meeting, brainstorm
on possible ideas that could occur in the immediate future as well
as long term or in the form of a sequential plan. Operate on the
concepts there is no such thing as a bad idea, and the sky is the
limit. Set a specific time to toss in ideas. Example Five minutes
is a very long time in brainstorming. Do not discuss the how to
during this time; allow the brainstorming to flow continuously for
the set amount of time. This will allow for the stimulation of
thought to build upon each persons contribution. Staff can and
should participate to model and to get things rolling but not to
dominate the session. If this process occurs on a regular basis,
the youth will become quite efficient in the principals of
brainstorming and will be more self directed.
115. Guide the group: Explore new ideas. Do not get caught in
staying with old programs since our youth have such limited
experiences to draw from. Stimulate interest: Concentrate focus of
the group in those areas where youth care workers have specific
talents and skills. For example: if you are a skier, build interest
in considering a special program around skiing. Take Notes: Let the
youth see you are interested and concerned enough to write the
ideas down. Demand Commitment: If the youth propose a new activity,
make sure the youth (and staff) are committed to the idea.
116. Discuss Budget: Part of a life skills orientation requires
attention to financial limitations. Also, discuss organizational
areas so the youth recognize the complexities of requests.
Summarize: Go back over ideas presented to ensure all the ideas are
listed. Prioritize: Discuss the possibility and feasibility of the
ideas. An important life lesson is the ability to sort through,
prioritize and determine what is within the control of the group.
This is not to be confused with eliminating too challenging of a
plan or too difficult to organize but with keeping in the confines
of the planning criteria. Also, an impractical idea can be guided
to one which has the essence of the thought into a functional plan.
Conclude: Request other inputs, conclude discussion.
117. Team Meeting: Go over the potential program ideas provided
by the youth. Review the needs: What are the needs required by the
youth and the individual service plans. Brainstorm: Using the
collective group process, the team should add other program ideas
without limits of budgets or other constraints. As above, let the
ideas roll out without interruption to allow for the stimulation of
thought. Sort ideas: After listing ideas, sort those ideas which
are of higher therapeutic value than those which are not.
Categorize these ideas in terms of time (immediately, seasonal,
long term) and distinguish if it is a sequential plan, repeating
plan or a onetime plan.
118. Assess Feasibility: Decide upon such areas as complexity
of task, costs, time requirements, organization of outside
resources, and group dynamics i.e. the maturity of the group.
Review the value of the plan in accordance to the needs of the
group and the specific service plans. Create programs so they are a
useful treatment process. Assess Staff Resources: What is required
for the success of the activity? What other staff involvements are
required? Who is to take responsibility? List Duties: After it has
been determined to proceed with the idea one staff is delegated the
responsibility for the planning. A series of decisions need to be
made. Who will: get materials together; book resources; obtain
financial approval and receive funds; contact others affected by
the plan; ensure appropriate clothing is in place for the
youth(i.e. ice fishing, white water rafting);arrange the
transportation; acquire proper directions and travel times; arrange
food if required; completion of the activity planning sheet. These
details are the heart of planning, and it is imperative each person
who has a responsibility to complete their task(s). It may be
necessary to write the tasks in memo form.
119. Record the Plan: Complete the activity planning sheet with
as much detail as possible. The day should be completed with all
the specifics for success planning. The planning sheet to be
submitted for approval 30 days in advance of the start of the month
of the activity. It is the responsibility of the staff assigned the
particular date to submit the plan and review for any recommended
changes by the caseworker or the unit manager. Any changes need to
be completed immediately and placed into the units planning
book.
120. Check the Duties: The staff allocated the planning day
cannot assume the duties assigned will be carried out. These
require checking and initiative when backup coverage by the
responsible staff is required. Last Minute Review: The day before
the plan or at least before leaving for the program, the
responsible staff should check on arrangements as a last minute
review.
121. Team Meeting: Go over the potential program ideas provided
by the youth. Review the needs: What are the needs required by the
youth and the individual service plans. Brainstorm: Using the
collective group process, the team should add other program ideas
without limits of budgets or other constraints. As above, let the
ideas roll out without interruption to allow for the stimulation of
thought. Sort ideas: After listing ideas, sort those ideas which
are of higher therapeutic value than those which are not.
Categorize these ideas in terms of time (immediately, seasonal,
long term) and distinguish if it is a sequential plan, repeating
plan or a onetime plan.
122. Group Meeting: During the group meetings activities for
today, the next few days and also in the long term should be
discussed. Each responsible staff should sell the activity in an
enthusiastic cheerful manner. Creating excitement and developing
early interest is a key to successful implementation. Take Time:
Not all plans are well received. Dont be discouraged but allow for
the idea to permeate. Keep revisiting the plan with the same vigor
and invite other youth to talk of their excitement for the
opportunity. Use the Group Members: Every group may have someone
who will play the role of the detractor. This person can be used
effectively as they often present the concerns of the group members
(albeit in a negative manner). Answer these questions honestly and
directly. This is where the workers confidence in the plan pays
off. If the worker exudes the confidence and anticipation of fun
and excitement, it will win over most if not all the group
members-at least to the point they want to try the activity. Also,
use the group leaders for a confirmation of the activity. The
greater the involvement of the group members, the greater the
potential success of the program.
123. Give Leaders Responsibility: Youth require ownership if
expected to accept a plan. Groups can be brought into a program
through leaders who are delegated specific responsibility.
Depending on the maturity and ability of the youth and the
complexity of the tasks, various levels of monitoring and support
will be required. Youth will participate (buy in) into the activity
if given the opportunity for leadership and therefore status.
Setting the Tone: New activities are upsetting to youth who are
failure orientated (It is better to do known activities rather than
fail at new ones). The key elements of tone include: providing
safety, creating limited exposure, developing skills and
techniques, providing teaching moments in a non threatening
environment, generating excitement and anticipation through rah-rah
sessions and having smooth implementation and transition during the
plan.
124. Controlling Difficult Residents: Individuals, who cannot
participate in the activity due to behavior, must be advised ahead
of time. Do not build excitement and then stop participation due to
behaviors that were predictable. Discuss early so changes can be
implemented. Clearly Set Expectations: Define the expectation which
are expected prior to and during the activity. At times, it may be
beneficial to have a group member explain the expectation. It is
important to discuss what is to be expected more than what is not
expected. Most youth respond very well to clearly defined
expectations.
125. Changing Activities: Activities may need to be changed due
to inclement weather, behavior or a variety of unforeseen
circumstances. In the case of behavior, the group should not be
affected due to one or two individuals. Maintain the activity but
develop an alternate plan for the youth having difficulty. For the
others circumstances, the alternate plan should account for
potential reasons for the change i.e. outdoor plan becomes an
indoor plan, use of a public facility becomes a plan using our own
resources etc. Alternate Plans: Every activity at Ranch Ehrlo
requires an alternate plan which should cover most foreseeable
reasons for the change need. The alternate should not be more
appealing than the major activity. Debrief Activity Programs:
Critically evaluate the program activity with both the youth and
the staff. This can be done in a formal method as in having a group
meeting or a more casual manner such as a conversation during night
snack (so how did you like the game?). Honest evaluations create
the opportunity to assess needed changes, helps develop new
programs based on experience and provides a learning opportunity
for preparation, planning, problem solving and many other important
developmental skills.