Time ManagementTime ManagementBest Agent BusinessBest Agent Business

www.bestagentbusiness.comwww.bestagentbusiness.comSteve Kantor – 202-297-2393Steve Kantor – 202-297-2393

steve.kantor@gmail.comsteve.kantor@gmail.com

Goal of PresentationGoal of Presentation

• Provide you with a personal inspiration Provide you with a personal inspiration about your time managementabout your time management

• Provide a Time Triangle system of Provide a Time Triangle system of three actions you can do to transform three actions you can do to transform your time management your time management

• Encourage you to do a Time Encourage you to do a Time Management Challenge with me for Management Challenge with me for the next 10 daysthe next 10 days

Problems of Time Problems of Time ManagementManagement

• Real estate agents have similar time Real estate agents have similar time management problemsmanagement problems– Flexibility – too muchFlexibility – too much– Variety – not a good thingVariety – not a good thing– Goals – missing focus on daily activitiesGoals – missing focus on daily activities

Flexibility is BadFlexibility is Bad

• Flexibility is a code word for no Flexibility is a code word for no structure, no systems, and not workingstructure, no systems, and not working

• Waking up at different times each dayWaking up at different times each day

• No daily routine or habitsNo daily routine or habits

• Changing direction constantlyChanging direction constantly

• Never finishing what you started – Never finishing what you started – always new ideasalways new ideas

Variety is BadVariety is Bad

• You like variety – change of paceYou like variety – change of pace

• You got it in real estate with over 100 You got it in real estate with over 100 different things to do every single weekdifferent things to do every single week

• The more variety, the less productivity The more variety, the less productivity and clarityand clarity

• Multi-tasking is badMulti-tasking is bad

• Interruptions are badInterruptions are bad

• Variety to the extreme is badVariety to the extreme is bad

Goals are Good – Daily Goals are Good – Daily Activities are AwesomeActivities are Awesome

• Goals are monthly or annual big Goals are monthly or annual big picturepicture

• Goals are transactions, sales volume, Goals are transactions, sales volume, gross commission income, net profitgross commission income, net profit

• Goals without Daily Activities are Goals without Daily Activities are emptyempty

• Daily habits, rituals and activities are Daily habits, rituals and activities are key to successkey to success

Time Triangle – SolutionTime Triangle – Solution

• Achieve your Perfect DayAchieve your Perfect Day

• Focus on Your Unique TalentsFocus on Your Unique Talents

• Delegate Everything ElseDelegate Everything Else

Perfect Day – Achieve Your Perfect Day – Achieve Your Perfect DayPerfect Day

• Ideal Mon-Fri schedule from wakeup Ideal Mon-Fri schedule from wakeup to sleepto sleep

• Define as detailed as possibleDefine as detailed as possible

• One page max – print and improveOne page max – print and improve

• Share and review with Best Agent Share and review with Best Agent BusinessBusiness

• Email us your Perfect Day draftEmail us your Perfect Day draft

Perfect Day – Daily Perfect Day – Daily ActivitiesActivities• Daily is better than weekly or monthlyDaily is better than weekly or monthly

• Mornings are better than afternoonsMornings are better than afternoons

• It takes 100 days to evolve and get a It takes 100 days to evolve and get a solid Perfect Day flowingsolid Perfect Day flowing

• It will change your life and your It will change your life and your businessbusiness

• We can prove itWe can prove it

Perfect Day – Perfect Perfect Day – Perfect MorningMorning

• 100% of morning is already planned100% of morning is already planned

• Wakeup – when do you wakeup?Wakeup – when do you wakeup?

• Start work – where and when?Start work – where and when?

• What happens from start work to What happens from start work to 12pm?12pm?

• Focus on Your Unique TalentsFocus on Your Unique Talents

Energy ManagementEnergy Management

• Managing your energy is as important as Managing your energy is as important as managing your timemanaging your time

• Rate daily on scale from 1-5 with 5 is bestRate daily on scale from 1-5 with 5 is best

• Physical energy – how does your body feel?Physical energy – how does your body feel?

• Emotional energy – how does your heart Emotional energy – how does your heart and soul feel?and soul feel?

• Mental energy – how does your brain and Mental energy – how does your brain and focus feel?focus feel?

Physical EnergyPhysical Energy

• 1 – very sick/ill – not able to function 1 – very sick/ill – not able to function fullyfully

• 2 – sick – not feeling well2 – sick – not feeling well

• 3 - average3 - average

• 4 – very good - solid4 – very good - solid

• 5 – amazing powerful energy to 5 – amazing powerful energy to conquer the dayconquer the day

Emotional EnergyEmotional Energy

• 1 – depressed – not able to function1 – depressed – not able to function• 2 – sad – not feeling right with world 2 – sad – not feeling right with world

or selfor self• 3 - average3 - average• 4 – very good – good feelings of self 4 – very good – good feelings of self

and worldand world• 5 – love-filled with positive emotions 5 – love-filled with positive emotions

for self and worldfor self and world

Mental EnergyMental Energy

• 1 – stressed out – not able to function1 – stressed out – not able to function

• 2 – stress – not productive today2 – stress – not productive today

• 3 - average3 - average

• 4 – very good – positive and some of 4 – very good – positive and some of day plannedday planned

• 5 – super focus – all of day planned 5 – super focus – all of day planned and much of day filled with ability to and much of day filled with ability to focus on unique talentsfocus on unique talents

Focus on Your Unique Focus on Your Unique TalentsTalents

• Define your unique talentsDefine your unique talents

• How do you spend your current time?How do you spend your current time?

• What is goal for 100 days in future?What is goal for 100 days in future?

• Spend increasing time using your Spend increasing time using your unique talentsunique talents

Define your Unique TalentsDefine your Unique Talents

• What do you love to do?What do you love to do?

• Your unique talent is something you Your unique talent is something you are passionate about doing.are passionate about doing.

• You want to do it as much as possible.You want to do it as much as possible.

• Your unique ability comes naturally Your unique ability comes naturally and is easy, fun, energizing, and and is easy, fun, energizing, and motivating.motivating.

Focus on Unique TalentsFocus on Unique Talents

• If you focus your energyIf you focus your energy

     on what you love to do     on what you love to do           and what you do best          and what you do best                anything is possible.                anything is possible.

What are Your Unique What are Your Unique Talents?Talents?

• Meeting with people?Meeting with people?– Listing appointments?Listing appointments?– Showing buyers?Showing buyers?– Meeting with Clients/SOI?Meeting with Clients/SOI?

• Calling people?Calling people?

• Doing paperwork?Doing paperwork?

• Doing computer work?Doing computer work?

How do you spend your How do you spend your time?time?• How many hours a week do you work?How many hours a week do you work?

• You do three things – either unique You do three things – either unique talents, nothing, or $20/hour talents, nothing, or $20/hour assistant/admin workassistant/admin work

• How many hours do you spend per weekHow many hours do you spend per week– Using your unique talents currently?Using your unique talents currently?– Doing pretty much nothing while working?Doing pretty much nothing while working?– Doing $20/hour assistant/admin work?Doing $20/hour assistant/admin work?

Unique Talent – GoalsUnique Talent – Goals

• How many hours a week do you How many hours a week do you spend currently using unique talents?spend currently using unique talents?

• What is your goal to increase that What is your goal to increase that number over next 100 days?number over next 100 days?

• What three things can you do to What three things can you do to gradually increase time spent on gradually increase time spent on unique talents?unique talents?

Delegate Everything ElseDelegate Everything Else

• Almost everything a real estate Almost everything a real estate agent does is worth only $20/houragent does is worth only $20/hour

• Most real estate agents make about Most real estate agents make about $30,000-$40,000 per year$30,000-$40,000 per year

• Stop spending 80% of your time Stop spending 80% of your time doing $20/hour workdoing $20/hour work

Delegate or DeleteDelegate or Delete

• Delete activities which have no value Delete activities which have no value – waste of time– waste of time

• Delegate to vendors and web Delegate to vendors and web services everything you can services everything you can automateautomate

• Get an assistant for all $20/hour workGet an assistant for all $20/hour work

Get an AssistantGet an Assistant

• If $50,000-$100,000 GCI – start at 5-If $50,000-$100,000 GCI – start at 5-7 hours per week7 hours per week

• If over $100,000 GCI – start at 10-15 If over $100,000 GCI – start at 10-15 hours per weekhours per week

• Do not hire family, friends, or co-Do not hire family, friends, or co-workers who have failed to succeed workers who have failed to succeed as real estate agentsas real estate agents

Get an Assistant – Virtual Get an Assistant – Virtual AssistantAssistant

• Get virtual assistant for first part-Get virtual assistant for first part-time assistanttime assistant

• Delegate marketing, listing, closing, Delegate marketing, listing, closing, and moreand more

• Best Agent Business provides part-Best Agent Business provides part-time virtual assistants to top real time virtual assistants to top real estate agentsestate agents

SummarySummary

• Achieve your Perfect DayAchieve your Perfect Day

• Focus on Your Unique TalentsFocus on Your Unique Talents

• Delegate Everything ElseDelegate Everything Else

Business FocusBusiness Focus

• Best Agent Business provides part-Best Agent Business provides part-time virtual assistants for top agentstime virtual assistants for top agents

• We help the best agents build their We help the best agents build their best possible business using their best possible business using their unique talentsunique talents

Billion Dollar AgentBillion Dollar Agent

• Best Agent Business is author with over Best Agent Business is author with over 5,000 copies sold to top agents in 5,000 copies sold to top agents in industryindustry

• Steve Kantor interviewed 70+ agents Steve Kantor interviewed 70+ agents who averaged $100 million in sales in who averaged $100 million in sales in 20062006

• Best Agent Business applies the lessons Best Agent Business applies the lessons learned from Billion Dollar Agent to our learned from Billion Dollar Agent to our client’s businessesclient’s businesses

Assistants at Best Agent Assistants at Best Agent BusinessBusiness• Best Agent Business has unique talents in Best Agent Business has unique talents in

recruiting and management of our teamrecruiting and management of our team• We hire only top 10% of job applicantsWe hire only top 10% of job applicants• We recruit, hire, train, manage, and We recruit, hire, train, manage, and

motivate our staffmotivate our staff• We hire slow and fire fastWe hire slow and fire fast• Assistants first do work for internal Assistants first do work for internal

research, sales, marketing before client research, sales, marketing before client workwork

• Assistants operate as teams using their Assistants operate as teams using their unique talentsunique talents

PricingPricing

• Monthly subscription with commitment Monthly subscription with commitment for only one month at a timefor only one month at a time

• Average client is $995/month for 10-15 Average client is $995/month for 10-15 hours per weekhours per week

• Minimum is $495/month for 5-7 hours Minimum is $495/month for 5-7 hours per weekper week

• Our rate is $20/hourOur rate is $20/hour• Flat fee per month - no surprisesFlat fee per month - no surprises

Client – Individual AgentClient – Individual Agent

• About 15+ transactions per yearAbout 15+ transactions per year• Over $100,000 GCI (gross commission Over $100,000 GCI (gross commission

income)income)• Before assistant, spends 10-20 hours Before assistant, spends 10-20 hours

per week doing $20/hour assistant per week doing $20/hour assistant level taskslevel tasks

• Best Agent Business helps them spend Best Agent Business helps them spend more time on high-value sales more time on high-value sales activities worth $100-200/houractivities worth $100-200/hour

Client – TeamsClient – Teams

• Best Agent Business can replace part-time Best Agent Business can replace part-time or full-time assistantsor full-time assistants

• Save money by replacing a full-time Save money by replacing a full-time assistant with Best Agent Business part-assistant with Best Agent Business part-time assistanttime assistant

• Handle growth by adding part-time Handle growth by adding part-time assistantassistant

• Start new efforts such as FSBO, Expired, Start new efforts such as FSBO, Expired, increase Client Marketingincrease Client Marketing

Work by Best Agent Business - Work by Best Agent Business - BABBAB

• Delegate your current $20/hour Delegate your current $20/hour assistant work from you to BAB to assistant work from you to BAB to free up your timefree up your time

• BAB does work you never had time to BAB does work you never had time to accomplish of new projects from your accomplish of new projects from your wish listwish list

• BAB proposes new business ideas BAB proposes new business ideas and projects from our exclusive and projects from our exclusive Billion Dollar Agent networkBillion Dollar Agent network

Type of WorkType of Work

• Marketing AssistanceMarketing Assistance

• Listing AssistanceListing Assistance

• Closing AssistanceClosing Assistance

• OtherOther

Marketing AssistanceMarketing Assistance

• Database ManagementDatabase Management

• Lead GenerationLead Generation

• Lead QualificationLead Qualification

• Client MarketingClient Marketing

• Internet MarketingInternet Marketing

• Graphics and MailingsGraphics and Mailings

Listing AssistanceListing Assistance

• Pre-Listing MarketingPre-Listing Marketing

• Listing PlanListing Plan

• Website PostingWebsite Posting

• Mailings, flyers, graphicsMailings, flyers, graphics

• Price reductionsPrice reductions

• Showing and feedback managementShowing and feedback management

• Seller weekly reportsSeller weekly reports

Closing AssistanceClosing Assistance

• Contract to close assistanceContract to close assistance

• Focus on referral relationshipsFocus on referral relationships

• Service provider coordinationService provider coordination

• Post-closing client marketingPost-closing client marketing

CallingCalling

• We have team of CallersWe have team of Callers

• Call Clients/SOI to touch baseCall Clients/SOI to touch base

• Call buyer leadsCall buyer leads

• Call FSBO to schedule preview apptsCall FSBO to schedule preview appts

OtherOther

• Personal agent managementPersonal agent management

• Vendor selection and managementVendor selection and management

• Accounting – QuickBooksAccounting – QuickBooks

• Learning resourcesLearning resources

• Client network of idea sharingClient network of idea sharing

• Billion Dollar Agent networkBillion Dollar Agent network

Time ManagementTime ManagementBest Agent BusinessBest Agent Business

www.bestagentbusiness.comwww.bestagentbusiness.comSteve Kantor – 202-297-2393Steve Kantor – 202-297-2393

steve.kantor@gmail.comsteve.kantor@gmail.com