Time Management Skills

Lisa Lynch, Director of Finance, Osceola Schools

Welcome-Introduction

• Worked in Tennessee for the Department of Treasury performing IT audit for colleges

• Worked for the Auditor General performing financial/federal/operational audits for school districts and colleges in Florida

• Currently the Director of Finance at Osceola County School District

Introduction

Been married to my high school sweetheart for 36 years

Have 3 grown daughters

Have 3 marvelous, wonderful, beautiful granddaughters

Jim

Emily and Norah

Bella

• Make daily to-do lists and use Outlook Calendar

• Delegate, delegate, delegate• Don’t skip lunch breaks• Set goals• Don’t be a YES man/woman

5 Effective Methods to Handle Time Management

Daily To Do Lists• List each activity (highest to lowest priority) on a hand-written list or using Sticky Notes (Microsoft

app)• Cross through each activity, once complete or delete in Sticky Notes• Throughout the day, reprioritize as needed, when new items are added or priority order needs to

change (emergencies come up)!

Use of StickiesVariety of colors (purple, yellow, green, pink, blue and gray)

Brings up app automatically when you start up your computer (once you pin to the tray)

Remains in your tray until you delete the note

Can add/delete notes

Outlook Calendar(s) Create your own personal calendar

Create calendars for conference rooms

Create calendars for staff birthdays

Create calendars for auditor room

Create calendars for departmental events (luncheons, meetings, etc)

Delegating• Delegating may seem hard at first, but the more you

delegate the more time you save

• Delegating releases you to do the MOST IMPORTANT tasks that require your time and energy

• Trust your employees! They are intelligent, educated, responsible and are very capable of handling the tasks you assign! (otherwise they would not be working for you, correct?)

• LETS TAKE A LOOK AT THIS VIDEO:https://www.bing.com/videos/search?q=delegating&adlt=strict&view=detail&mid=26C5CA4AFE1474A9A30726C5CA4AFE1474A9A307&&FORM=VRDGAR

Rick Warren, Pastor of Saddleback Church in Lake Forest, California says:

“Effective people figure out what’s essential in life and what’s trivial, and they spend more time doing the ESSENTIAL things and less time doing the TRIVIAL things. You can’t eliminate all the trivia in your life, but you can reduce it.”

Don’t Skip Breaks!

• Article – Why Skipping Lunch is Bad For You and Worse for Business

• RIGHT MANAGEMENT Survey • https://www.right.com/wps/wcm/connect/right-us-en/home/thoughtwire/categories/media-center/Just+OneinFive+Employees+Take+Actual+Lunch+Break

19%

39%

14%

28%

How many North American Workers Take a Lunch Break?

Yes, Almost Always Yes, but usually at my desk Only from time to time Seldom, if ever

The Longest Lunch Breaks Around the World•Spain•France•Greece•Sweden

Lunch Hour Dividends•Energy•Creativity

The decline of the lunch hour is a sign of poor leadership.

Michael Hyatt

Question: How has skipping lunch affected your energy, creativity or

productivity in the past?

Monsters, Inc. Video Clip

https://www.bing.com/videos/search?q=Setting+Goals+Cartoon&adlt=strict&view=detail&mid=AB24BD46657711BB460DAB24BD46657711BB460D&&FORM=VRDGAR

• Goals give your life and the way you spend your time, direction• Make sure the goals you set are measurable, specific, realistic and most of all – achievable• The most optimum goals will cause you to “stretch” but not “break” as you strive for

achievement• Goals can give creative people a much-needed sense of direction

SET GOALS

Don’t be a YES man/woman

http://collider.com/10-movie-clips-from-yes-man/

“NO” is such a small word

Focus on your goals

Block Time for important, but often unscheduled priorities such as family and friends

1st you must be convinced that you and your priorities are important

Once you are convinced your priorities are important, then saying “no” to the unimportant in life gets easier.