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Time Management Strategies for Accounting & Finance Professionals
ACCOUNTEX
Debbie Rich-Walker Senior Manager, Finance
The Home Depot 11/14/16
“Time is our most valuable asset, yet we tend to waste it, kill it, and
spend it rather than invest it” John Rohn
Rags to Riches Entrepreneur
Agenda
1. Your Greatest Time Management Tools
2. 12 Time Management Habits to Master
3. The Time Matrix
4. The FIVE Choices To Boost Productivity
5. Evolution of AP – Next Generation
6. Change Management
7. Key Takeaways
8. Q&A
Time Waits For No One
5 Things Wealthy People Do Everyday
1. Keep Their Cool
2. Maintain a “TO DO” List – Daily
3. They Don’t Watch TV
4. Read Financial Times
5. They Network
The Time Bank
Invest Your Time Wisely!
12 Time Management Habits To Master
1. Be Authentic
2. Favor Trusting Relationships
3. Maintain A Healthy Lifestyle
4. Listen To Your Biorhythms
5. Focus On Highest Priorities
6. Say “NO” To Others, Often
(2014 Forbes Magazine)
12 Time Management Habits To Master
7. Make Time (Daily) For Focused Effort
8. Improve Always (Reduce Redundancies)
9. Build Solid Processes (Standardized & Sustainable)
10. Be Pro-Active & Don’t Procrastinate
11. Break Goals Into Smaller Units (Focus on the now)
12. Finish What’s Important & Stop Doing What’s No Longer Worthwhile
(2014 Forbes Magazine)
Vision & Purpose
Your Greatest Time Management Tools
Balance
Equilibrium
Focus on Your Highest Priorities
Winning Starts With Knowing Exactly Where You are Going
Improve Always
Continuous Improvement Mindset
Break Goals into Smaller Units
Keep Stepping!
How To Get More Done
1. Work Longer
2. Work Faster
2. Work On Fewer More Important Tasks
3. Do Things That I Am The Best At!
4. Make Fewer Mistakes – Improve Accuracy
6. Increase Team Collaboration
7. Improve Quality of Life/Say “No” Often
The Time Matrix
Crisis
Pressing Deadlines
Deadline –Driven Projects,
Meetings & Reports
Preparation
Prevention
Relationship Building
Values Clarification
Needless Interruptions
Unnecessary Reports
Unimportant Meetings, Phone Calls
E-mails
Busywork
Irrelevant Phone Calls, E-mails
Escape Activities
Excessive Internet, TV &Social Media
Urgent Not Urgent
Imp
ort
ant
N
ot
Imp
ort
ant
(Necessity – Manage) (Productivity & Balance – Focus)
(Deception – Minimize) (Waste & Excess – Avoid)
The 5 Choices To Boost Productivity (Franklin Covey)
1
• Act On The Important
• Don’t React To The Urgent
2
• Go For The Extraordinary
• Don’t Settle For the Ordinary
3
• Schedule the Big Rocks
• Don’t Sort Gravel
• Rule Your Technology
• Don’t Let It Rule You
• Fuel Your Fire
• Don’t Burn Out
4
5
De
cisi
on
A
tte
nti
on
En
erg
y
Are You Getting the Most from your RTE?
Maximizing ROI on Time & Energy
Very
When less is more
DO Achieve
- = +
Reflection Make Time for Creativity & Innovation
Value Creation Opportunities
P2P/R2R Automation
– Self Service Technologies
– Working Capital Strategies
– Robotics & Mobile Apps
Save Time & Money
Leveraging People, Process & Technology
Technology Revolution - Stay Relevant Tips for the 2nd Machine Age
(Financial Times 4/15)
• Embrace Change - Be Ready For The Future
– Adaptable
– Flexible
– Lifelong Learning Mindset
• Be Creative – Cultivate Soft Skills
– Interpersonal
– Persuasive
– Entrepreneurial Spirit
• Find your Passion – Do what you love!
Digital Workforce
“By 2018, digital business require
50 percent less business process
workers and 500 percent more
key digital business jobs,
compared to traditional models.”
Gartner’s Symposium 2014
“Keys to “Managing Change” Typical Organizational Response to Change
Perf
orm
ance
Steady State
Time
Continuous Improvement
Incremental Improvement
Performance Drop
Implementation / Go Live
Organizations often experience post implementation performance drops as employees tend to regress into “old” behaviors
Successful Change Management lessens the “depth” and shortens
the duration of the Performance Drop
Automation
Goals
Development
Filling the Time Jar
Stay Hungry. Stay Foolish.
