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Tinker & The Primes 2018 - Assuring Our Future Through Agility Researching Government Markets

Larry Findeiss Oklahoma Bid Assistance Network (OBAN)

Oklahoma’s Procurement Technical Assistance Center (PTAC) Tulsa Technology Center

Tulsa, OK Prior Service: US Navy/Naval Aviator, CDR (Ret)

Office Phone: (918) 828-5435 Cell/Text: (918) 340-0120 Email: [email protected]


TinkerAirForceBase–ContractingView

FederalContractingTypesandMethodsFederalProcurementDatabaseSystem(FPDS)-DataExtractsforAirForceSpending-byContractingOffices(TinkerUnits)-byProduct/ServiceCode-IndividualContractDataDetailUSASpending.gov-QuickOverviewAcquisition/ProcurementForecastsFederalBusinessOpportunities-FBOTargetedSearch-FBOAdvancedSearchSub-ContractingOpportunitiesCapturePlanning


Preface:-TinkerAirForceBaseisalarge(largest)andcomplexEntity-Acquisition/Procurementactivityissimilarlylargeandcomplex

DefenseLogisticsAgencyAviation-  CustomerOperations-  StrategicAcquisitionPrograms


FederalContractingTypesandMethods:•  TypesofContracts

-  Micro-PurchaseThreshold-goingto$10,000governmentwide(per2018NDAAforDODandsomeexpections)-  Note–ExtensiveportionusingGovernmentPurchaseCardsforpaymentandthusnotrecordedinFPDS-  NoSetAsidemechanism

-  SimplifiedAcquisition-greaterthanMicroPurchaseThresholdandlessthat$250,000(someexceptions)-  AllContractsopentoallsmallbusinesses–nospecificsmallbusinesssetasides

-  AllotherContracting-SmallBusinessandSBACertifiedcategorySetAsidesbelowSmallBusinessSizeStandard(23%Goal)-AllotherContracts–mostwillincludeSmallBusinessSubcontractingPlan

•  MethodsofFederalContractSpending PercentageofFY2017Spend($508BIL)-  BasicOrderAgreements <1%-  BlanketPurchaseAgreements <1% -  BlanketPurchaseAgreementCall 2.7%%-  DefinitiveContract(New/One-TimePurchaseContracts) 46.4%-  DeliveryOrder(OrdersagainstExistingContracts) 45.9%-  FederalSupplySchedule/GSASchedules ------  GSAGWACSincludingOASIS <1%-  IDC/IDIQ 1.7%-  PurchaseOrders 3.3%


FederalProcurementDatabaseSystem(FPDS)FPDS–the“official”databaseforContractspendingSimpleRegistrationforLogin/AccessIncludesNewsandResources-ezSearch–UsetofindspecificforaVendor,Agency,etc.-UseezSearchAdvancedSearchtoaddfilters,one-by-one-UseStandardReportsforsuchasWhoisWinningbyVendorWhattypesofproducts&servicesWherecontractsareawardedbyPlaceofPerformancebyVendorLocationWhenprocurementsweremadeHowprocurementsaremadee.g.SetAsides,etc.-UseAdHocReportstocreatecustomizedreportsthatyoucanrunonyourown(notdifficult)


DepartmentoftheAirForce–ContractSpending2014-2018*(FPDS)SearchusingDepartmentID=9700andAgencyID=5700Source:FPDSStandardReportFederalContractActionsandDollarswithDrillDownbyFiscalYear*FY2018Jun30thYTDand90dayreportinglag


DepartmentoftheAirForce•  DrillDownFunction-Frompreviouspage,selectDataelementtoforadditionaldetail(2017TotalDollars),andSelectDrill-SelectNextLevelofDrill(MajorCommand)-SelectDrill


DepartmentoftheAirForce–ContractSpendingbyMajorCommandFY17Source:FPDSStandardReportFederalContractActionsandDollarswithDrillDownbyMajorCommand


DepartmentoftheAirForce–ContractSpendingforAFMCFY17Source:FPDSStandardReportFederalContractActionsandDollars


DepartmentoftheAirForce–AFSCSpendbyContractingOffice(Page1of2)Source:FPDSStandardReportFederalContractActionsandDollars


DepartmentoftheAirForce–AFSCSpendbyContractingOffice(Page2of2)Source:FPDSStandardReportFederalContractActionsandDollars


DepartmentoftheAirForce–AFSCSpendbyPIID/Office(TinkerAFSCOfficeCodesOnly)ExportofFPDSdataSpendbyOfficeCodeTotalforTinkerContractingOfficesforFY17$3.86BilFurtherFPDSDrilldowntoprovideindividualContractdetail

Source:FPDSStandardReportFederalContractActionsandDollars

FA8100 AFSCPZIEC(FA8100) 150 $14,812,166 FA8101 AFSCPZIO(FA8101) 2,466 $198,097,268 FA8102 AFLCMCHBK(FA8102) 165 $59,297,289 FA8105 AFLCMCWKK(FA8105) 375 $580,716,635 FA8106 AFLCMCWLK(FA8106) 739 $943,825,616 FA8107 AFLCMCWWK(FA8107) 264 $281,650,148 FA8108 AFSCPZIE(FA8108) 662 $491,680,801 FA8109 AFSCPZAAC(FA8109) 59 $39,826,199 FA8110 AFLCMCWWK(FA8110) 189 $393,451,900 FA8112 AFSCPZIMB(FA8112) 157 $2,878,660 FA8117 AFSCPZABA(FA8117) 487 $51,742,517 FA8118 AFSCPZABB(FA8118) 531 $66,884,356 FA8119 AFSCPZABC(FA8119) 416 $132,216,593 FA8121 AFSCPZAAA(FA8121) 576 $167,428,952 FA8122 AFSCPZAAB(FA8122) 278 $191,100,842 FA8124 ALFCMCLPK(FA8124) 179 $132,528,232 FA8125 AFSCPZIMA(FA8125) 273 $42,770,941 FA8126 AFSCPZIMB(FA8126) 197 $8,611,698 FA8127 AFSCPZAC(FA8127) 7 $(21,187) FA8128 AFNWCPZN(FA8128) 64 $12,404,443 FA8131 AFLCMCWLKNAOCOSA(FA8131) 20 $16,400,665 FA8132 AFSCPZIMC(FA8132) 238 $28,085,921


DepartmentoftheAirForce–AFSCSpendbyPSC/FSCPSCManualhttps://www.acquisition.gov/PSC_Manual(.pdfandExcelVersions)ServicesCodes(alphacode)ProductCodes(numeric)Note:CategoryAisResearch/Development


DepartmentoftheAirForce–AFSCSpendbyPSC/FSCPSCManual(Con’d)


DepartmentoftheAirForce–AFSCSpendbyPSC/FSCCodeFY17(Page1of2)


DepartmentoftheAirForce–AFSCSpendbyPSC/FSCCodeFY17(Page2of2)Note:ThisbreakdownofspendingbyPSC/FSCalsoavailableforeachPIID/ProcurementEntitySource:FPDSStandardReportFederalContractActionsandDollars


FPDS–ezSearchSearchTerms-ContractingOfficeFA8100-ContractFY2017-PSCDescription“Services”Results–LinkstotransactiondetailsincludingVendor


FPDS–ezSearchSearchTerms-ContractingOfficeFA8100-ContractFY2017-NAICSCode336412Results–LinkstotransactiondetailsincludingVendor


FPDS–ezSearchResults–ContractDetail(Example–partialview)


USASpending.gov-QuickOverviewUSAFTotalContract$-  2014:$55.8BIL-  2015:$52.9Bil-  2016:$65.1Bil-  2017:$60.8Bil-  2018*:$37.6Bil*YTDwith90-daylag

Check–fromFPDSdataonearlierSlideforFY2017


USASpending.gov–AdvancedSearch–DepartmentoftheAirForceFY2017Contracts–PrimeContracts


USASpending.gov–AdvancedSearch–DepartmentoftheAirForceFY2017Contracts–PrimeContracts

The$60.8BILnumber

DistributionbyState

-  PlaceofPerformance

-  RecipientLocation

And

-  CanswitchtoSub-Awards

(afunctionofeSRS)

HoveroverStatefor$$$’s

UseDownloadFunction


USASpending.gov–DownloadDownloadofTransactiondetails•  131,200+lineitemsofdetail•  231dataelementspertransaction(ColumnAthruIX)•  AllEXCELFunctionsAvailable-Example:SumbyLocal(Tinker)AwardingOfficesColumns/DataElementsinclude:•  AwardingandFundingOfficeName•  RecipientNameandSBAdetials•  ContractNumberw/DeliveryOrder•  PeriodofPerformance(Base+)•  AwardDescription•  PSC/FSCCCodeandDescription•  NAICSCodeandDescription•  ExtentCompeted(Sole/Full/SAPetc)•  SetAsideifApplicable•  SizeStandarddeterminedbyCO•  SBAClassification(oneormore)•  IncludesContractsthroughGSA(FSSandGWACS)


DoDAACCodesforAFMC(Tinker)http://www.afmc.af.mil/Portals/13/documents/AFD-140107-046.pdf?ver=201


USASpending.gov-QuickOverview–ContractDetail(partialview)


Acquisition/ProcurementForecasts•  DODOfficeofSmallBusinessPrograms:https://business.defense.gov/Small-Business/Acquisition-Forecasts/

LinktoNAICSlist:https://business.defense.gov/Portals/57/FY16%20NAICS%20Rank.xlsx?ver=2017-07-11-154600-953


Acquisition/ProcurementForecasts•  USAFAcquisitionForecast–StartatSmallBusinessPagehttps://www.airforcesmallbiz.af.mil/

ForAFMCbyNAICS-OverallSpend-SBSpend

Note–rankingsdiffer!

•  UsethelinktoManufacturingandIndustrialBasePolicy(MIBP)

•  UselinktoDODMIBPtodrilldownbyMarket(MAJCOM),NAICSandPortfolioGroup(FSCCode)


….”thesinglepointwheregovernmentbusinessopportunitiesgreaterthan$25,000canbeaccessedelectronicallybythepublic…”TypeofFBOpostings:

SpecialNoticeBAASourcesSoughtPresolicitationSolicitationAmendment(s)AccesstoTechDataAward(notalways)

RegisterasaVendorKeepPasswordCurrentSearches:

Opportunity/CurrentPostingsAdvanced/ArchivedSearchSavedSearch(w/Login)

AlsoSearchon:NAICSPSC/FSCPostingTypeSet-AsideCodeContractingOfficerName

FederalBusinessOpportunities


FBOTargetedSearch•  FBOOpenOpportunities

•  AFMCForecastinNAICS336413

•  TinkeraSubsetofAFMC(FA81*)SimpleSearchTermsTwo-wordcombination

•  AllTypesAndSetAsides•  Example:SourcesSought:FA811718-SS-0022RepairofF-15PowerSupply–Repair(CodeJ)


FBOTargetedSearch•  Itemhassomerecenthistory-FA8117AFSCPZABA(GlobalLogisticsSupportCenter)and-SPRTA1(DLAOKCOffice)•  SeveralAwardsovertheyears-May13,2010Award$11,212•  DetailcanbelocatedinFPDSor

USASpendingbasedontheContractNumber

•  IfyouonlyhaveaSolicitationNumber,youcantrytosearchinUSASpendingusingtheSolicitationnumberasatermin“Keyword”search


FBOAdvancedSearch•  Searchof“ArchivedDocuments”inFBO.gov-Example:OpensearchonPIID=“SPRTA”forDLAAviationatOklahomaCityResults:“SPTRA”resultsin10,856matches“SPRTA1”resultsin7,577matches“SPRTA117”resultsin1,295matches


FBOAdvancedSearchWorthNoting-•  Searchwithout“-”best•  Openingresultsto100allowsfortextsearchesNote:Exampleshows“PK/PZTinker”butareDLAAviationOKCpostswhicharenot(yet)inDIBBS•  ResultsofAwardnoticewhichlistbothSolicitationNumberandtoContractNumberarerare(seebelow)


Sub-ContractingOpportunities•  HaveyouheardofFFATA?(CousinofFAFSA?)FederalFundingAccountabilityandTransparencyAct(PL109-282)Amendedbysection6202(a)ofPL110-252•  MakesreportingofSubcontractsmandatoryforover$25,000(AlsorequiresreportingofTotalCompensationandName(s)ofExecutives)•  DatatobereportedusingFFATAsub-reportingsystemFSRS(FFARASub-AwardReportingSystem)onlineathttps://www.fsrs.gov•  Sub-ContractAwardDataavailablethroughUSASpending.gov•  Example–eSRS

•  Approx.500Sub-ContractTransactionslistedforOklahomafirmsforFY2017•  DetailsavailablesimilartoUSASpending.govcontenttoinclude

•  Agency,PrimeContractorandContractID•  NAICSCodeforWorkbeingPerformed•  Sub-Contractorinformation

•  SomekinksstillintheFFATAandFSRStobeworkedout,butagoodeffort•  NextPageFY2017SubAwardsReportedforContractsIssuesbyTinkerUnits$825+MIL


FA8110 NORTHROPGRUMMANSYSTEMSCORPORATION AEROTEK,INC.

FA8110 NORTHROPGRUMMANSYSTEMSCORPORATION BOEINGCOMPANY,THE

FA8110 NORTHROPGRUMMANSYSTEMSCORPORATION DAYTONAEROSPACE,INC.

FA8110 NORTHROPGRUMMANSYSTEMSCORPORATION TELETRONICSTECHNOLOGYCORPORATION

FA8119 NORTHROPGRUMMANSYSTEMSCORPORATION AEROTEK,INC.

FA8119 NORTHROPGRUMMANSYSTEMSCORPORATION DAYTONAEROSPACE,INC.

FA8119 NORTHROPGRUMMANSYSTEMSCORPORATION ROCKWELLCOLLINS,INC.

FA8105 NORTHROPGRUMMANTECHNICALSERVICES,INC. AARSUPPLYCHAIN,INC.

FA8105 NORTHROPGRUMMANTECHNICALSERVICES,INC. CHROMALLOYCOMPONENTSERVICES,INC.

FA8106 NORTHROPGRUMMANTECHNICALSERVICES,INC. AARSUPPLYCHAIN,INC.

FA8106 NORTHROPGRUMMANTECHNICALSERVICES,INC. CHROMALLOYCOMPONENTSERVICES,INC.

FA8106 NORTHROPGRUMMANTECHNICALSERVICES,INC. FUTUREWORKSGROUP,LLC

FA8106 NORTHROPGRUMMANTECHNICALSERVICES,INC. SARGENTFLETCHERINC.

FA8106 NORTHROPGRUMMANTECHNICALSERVICES,INC. TIMCOLINECARE,LLC

FA8117 NORTHROPGRUMMANTECHNICALSERVICES,INC. SAVEINC

FA8119 NORTHROPGRUMMANTECHNICALSERVICES,INC. AEROTEK,INC.

FA8119 NORTHROPGRUMMANTECHNICALSERVICES,INC. MJSDESIGNS,INC.

FA8119 NORTHROPGRUMMANTECHNICALSERVICES,INC. POWERANDCONTROLENGINEERINGSOLUTIONS,CORP

FA8102 ROCKWELLCOLLINS,INC. CDWGOVERNMENTLLC

FA8105 ROCKWELLCOLLINS,INC. ARINCINCORPORATED

FA8102 THEBOEINGCOMPANY L-3COMMUNICATIONSCORPORATION

FA8107 THEBOEINGCOMPANY ADVANCEDWELDINGTECHNOLOGIES,LLC

FA8107 THEBOEINGCOMPANY BEMCOINC

FA8107 THEBOEINGCOMPANY CECOINC

FA8107 THEBOEINGCOMPANY GLOBEENGINEERINGCO.,INC

FA8107 THEBOEINGCOMPANY MACHININGPROGRAMMINGMANUFACTURING,INC.

FA8107 THEBOEINGCOMPANY SYMETRICSINDUSTRIES,LLC

FA8108 URSFEDERALSERVICES,INC. GOODYEARELECTRONICS,INC.

FA8108 URSFEDERALSERVICES,INC. TALENTSCALE,LLC

FA8108 URSFEDERALSERVICES,INC. TERADYNE,INC.

FA8108 ZENETEX,LLC AFFORDABLEENGINEERINGSERVICES,INC.

Office Prime Sub-Contractor

FA8119 ALIONSCIENCEANDTECHNOLOGYCORPORATION LASERTECHNOLOGY,INC.

FA8119 ALIONSCIENCEANDTECHNOLOGYCORPORATION TOPFLIGHTAEROSTRUCTURES,INC.

FA8101 ATLANTICDIVINGSUPPLYINCORPORATED BEAVERFITNORTHAMERICA,LLC

FA8105 BOEINGAEROSPACEOPERATIONS,INC. MCFARLANDRESEARCH&DEVELOPMENTINC

FA8106 BOEINGAEROSPACEOPERATIONS,INC. DELTAAIRLINES,INC.

FA8105 BOEINGCOMPANY,THE D-JENGINEERING,INC.

FA8106 BOEINGCOMPANY,THE L-3COMMUNICATIONSINTEGRATEDSYSTEMSL.P.

FA8106 BOEINGCOMPANY,THE ROCKWELLCOLLINS,INC.

FA8119 BOEINGCOMPANY,THE AIRCRAFTCOMPOSITETECHNOLOGIES,INC.

FA8119 BOEINGCOMPANY,THE LEACHINTERNATIONALCORPORATION

FA8119 BOEINGCOMPANY,THE MARTIN-CHANDLERINC

FA8119 BOEINGCOMPANY,THE MIDWESTERNAVIATIONGROUP,LLC

FA8119 BOEINGCOMPANY,THE TYCOELECTRONICSCORPORATION

FA8119 BOEINGCOMPANY,THE VACCOINDUSTRIES

FA8101 CANADIANCOMMERCIALCORPORATION MDASYSTEMSLTD

FA8121 CANADIANCOMMERCIALCORPORATION FAGAEROSPACEINC

FA8122 CANADIANCOMMERCIALCORPORATION FAGAEROSPACEINC

FA8122 CANADIANCOMMERCIALCORPORATION LOCKHEEDMARTINCANADAINC

FA8124 CANADIANCOMMERCIALCORPORATION AIRBORNEENGINESLTD

FA8106 GULFSTREAMAEROSPACECORPORATION(GEORGIA) ROLLS-ROYCEDEUTSCHLANDLTD&COKG

FA8101 HARRISITSERVICESCORPORATION WESTCONGROUPNORTHAMERICA,INC.

FA8117 HONEYWELLINTERNATIONALINC OTTOINSTRUMENTSERVICE,INC.

FA8118 HONEYWELLINTERNATIONALINC. STEWARTMANUFACTURINGCOINC

FA8102 LEADERCOMMUNICATIONS,INC. TUBAGROUP,INC.

FA8119 LOCKHEEDMARTINCORPORATION ADVANCEDSCIENCESANDTECHNOLOGIES,LLC

FA8119 LOCKHEEDMARTINCORPORATION DAICOINDUSTRIES,INC.

FA8119 LOCKHEEDMARTINCORPORATION KEYSIGHTTECHNOLOGIES,INC.

FA8119 LOCKHEEDMARTINCORPORATION ROCHESTERELECTRONICS,LLC

FA8119 LOCKHEEDMARTINCORPORATION TERADYNE,INC.


CAPTUREPLANNING

CapturePlanningisatermusedtodescribethebroadeffortusedtoalignaprospectivegovernmentVendor’smarketinganddevelopmenteffortstoaspecificgovernmentproduct/servicesrequirementinthetimeframeextendingmonthsandevenyearspriortothedatetheactualprocurementsolicitation“hitsthestreet”.VariousmethodologiesexistasguidelinetotheCapturePlanningprocess.Thestepscommontomostofthepublishedguidelinesinclude:•  Identificationofthegovernmentcustomerneed1-2yearsout•  Aligncompanycapabilitywithgovernmentneed,orgetteampartners•  Identifykeydecisionmakersandinfluencersinvolved,i.e.relationships

•  Fullyunderstandgovernmentagency/decisionmakingstructure•  Attendindustry/governmenteventsthatrelatetoopportunity

•  Identifylikelycompetition–performSWATanalysisofcompetitors•  Ensurecompanytimelineforproposaldevelopmentissufficient•  StaffcompanyProposalTeamwithknowledgeablestaff/teampartners•  ProposalTeamtohaveauthoritytowriteproposaltomeetcustomerneed•  Propose,negotiate,WINanddocomprehensivepost-eventassessment


LarryFindeiss

BidAssistanceCoordinatorOklahomaBidAssistanceNetwork(OBAN)

Oklahoma’sProcurementTechnicalAssistanceCenter(PTAC)TulsaTechnologyCenter

3638S.MemorialDrive,Tulsa,OK74147Office:918828-5435

Email:[email protected]:www.okbid.org

PTACProgram–FindaPTAC:http://www.aptac-us.org/

OklahomaBidAssistanceNetwork(OBAN),whichservesasaProcurementTechnicalAssistanceCenter(PTAC),isfundedinpartthroughacooperativeagreementfromtheDepartmentofDefense(DOD)throughaprogramthatisadministeredbytheDefenseLogisticsAgency(DLA).ThecontentofanywrittenmaterialsorverbalcommunicationsofthePTACdoesnotnecessarilyreflecttheofficialviewsoforimplyendorsementbyDODorDLA