T.J. Poland

Open Excel and notice the columns and rows.

In the top row and first column fill in your

Next, fill in the data of your table in the appropriate places.

Some important functions when creating a table are the average and sum functions.

These come in handy if you need to total or average the data in more then one cell in your table.

These functions are located in toolbar in the left corner directly above your table, but can also be accessed by simply typing out sum or average in the cell before selecting what data you need to use.

Another useful function of Excel is vlookup.

This function looks up a column vertically and allows you to add comments that correspond with data and add it to your table.

Use a separate sheet than your table to correspond certain comments with certain data.

For example different comments may be used to correspond with students grades.

http://www.wikihow.com/Make-a-Spreadsheet-in-Excel

Help links for help with vlookup:How to Use VLOOKUP Function | Excel VLOOKUP Example - Productivity Portfolio

http://www.timeatlas.com/mos/5_Minute_Tips/General/Learning_VLOOKUP_in_Excel/

To mail merge data from Excel into a letter you will be using both Excel and Microsoft Word.

Once all your data is complete in your Excel worksheet, save it then close Excel.

Open Microsoft Word.

Go to the tools menu and select the Mail Merge option.

Once the helper opens, click create and select the form letter option.

After the form letter option is selected, click the get data option.

This will allow you to choose where you are getting your information from. Select the Excel table that you have already completed.

After selecting your Excel table, click edit main document.

Now a mail merge toolbar will appear above you document.

Now you are able to insert the different data of the table through the data in your table.

For example if this was a letter home to students, you could type: Dear

You would then click the insert merge field option. Select the parents first name field and insert it into the letter. Repeat the same process to enter the parents last name.

This would enter each student’s parents first and last name into a letter.

Dear <<Parent first_name>> <<Parent last_name">>,

The example would appear like so:

Using Word and Excel to Produce a Form Letter

http://www.internet4classrooms.com/msword_formletter.htm