Managing Oneself by Peter Drucker - Self-assessment.

1.0Introduction

A brief on three achievements which I value most as I value most during the last three years as I got acceptance among the group I have been with.

Achievement No 1 Task Accomplishment

A near to impossible task of transporting a reactor - an over dimensional consignment through the Kochi city .Task involved was transportation of the reactor from Kochi Port to Refinery site.

As per the original plans, a tailor made barge was built and kept ready for receiving the reactor on its arrival from China. On receipt at Kochi Port, it was observed that the reactor has been loaded on to the ship by the Chinese manufacturer in a wrong dimension due to which it cannot be taken to the site due to the limitations on the overhead clearances of bridges across the inland water ways .( 13 bridges were to be crossed ).Reactor, having a weight of 800 Ton can not be turned or cut into pieces etc

We all were stuck at port , stuck between the Shipper and the Kochi city . Clueless on how to wriggle out .Whole management were pondering on how to find way out .

I along with my team (Comprising of just two Engineers ) along with the consultant and contractor sat on drawing board and reworked out an action plan by which the task could be accomplished.Action plan was drawn up, getting approvals from the management on revised execution plan, other statutory clearances was one of key challenges. It took me 52 long days to transport this huge consignment to the refinery site at last, which was originally planned to be done in 40 days.

But at one point people were thinking of options of sending back the parcel to china for re orienting (which was near to impossible to me due to other issues). Successful and safe delivery , its installation of the reactor was closely watched by the management and after successful completion , the entire team won lot of laurels.

Achievement No 2 Conflict management

Kerala is a state where we have lot of trade union issues and being in the project management, one of the key challenges involved is the union management.During the last project duration of which was 36 months, management called up the union leaders and told them that we need your support and we would appreciate any stoppage / loss of man days on account of union tussles. Being the project manager , I took up this as a challenge and was getting involved in most of the labour isssues , though it was the responsibility of the HR department .

I ensured that my team gets into the issues right at the spot and their problems were handled with due care .This I believe has heped my company in completing the project without a day of strike by unions ,which I am told my Executive Director that this is the first time ever in the history of kochi Refineries that a project is being completed without a lost day on account of labour strike. Achievement No 3 Analytical Issues

Our Compressor which is the heart of one of the process units was frequently failing and most of the times, ( 7 trips in a span of 6 months )failure reasons were not known or could be analysed . Each trip was causing a loss of around Rs. 4 to 5 crores .

A multi disciplinary task force comprising of experts from all disciplines were formed to analyse the reasons of the repeated failures. Team started working and most of the times a pattern of breaking down the issue with respect to each functions happened indepenadtly , but a little progress could be achieved till the activities could be aligned with all disciplines . Actions initiated helped us resolving the issue .

Degree of importance to 3 skills with refernec to the above achievements

SkillsAchievement 1Achievement 2Achievement 3

Human Skills686969

Technical Skills564748

Conceptual Skills9107877

(1 to 10 points - where 1 is minimum).

Reasons on the Gap

A gap on the human skills and a marginal gap on the Techincal skills are observed. Reasons could be due to the following ,

Could be because am not patient enough Am anxious to see the results Not able to manage self when it comes to conflict Technical Exposure on cross functional area is limited .

Personal traits My Assessment

Sl NoPersonality TraitsCriticalVery usefulUsefulNot very usefulIrrelevant

My Traits

1Aggressive or Cool Cool Externally

2Can say no or Cannot say noCan Not Say No

3Decision maker or AdvisorDecision Maker

4Risk taker or Risk averseRisk Averse

5Reader or Listener Listener

7Loner or CollaboratorLoner

8Thinker or action orientedAction oriented

9Work better with technology or without technologyBetter with Tech

10AdaptabilityAdaptabile

11Work better in pressure or In relaxed atmosphereIn Pressure

12Need structured and predictable environmentYes

13Work more effectively in small or large organisationLarge

Organizational/Professional values

Customer Centric Innovative Dependable

Personal values.

Helping Hand Reliable Society Oriented .

Organisation values are well aligned with personal values and are in fact helping each other

Bad or disabling habit/s.

Get tensed internally for the task that is un accomplished Generates internal stress

At times loses composure Jumps into conclusion without listeneing fully

In Meetings , tries to argue upon to thrust upon my point

What to do?

How to do?

When to do?

What is required/ (logistics/trainings etc)

Learn to be a better listenerDo Not go for a discussions with prejudiced mindLearn Be open in your mind By 2014 MarchSelf Management

Build Expertise on cross FunctionsRead articles Exploit the internet and drop down the relevant articles ContinuousNIL

Unstructured way of execution - Self ManagementKeeping the cool and calm at difficult timesDeveloping the habit of structured plans.ImmediateNil

Be at spot before or JIT but not after itStop the habit of attempting too many things at a time Dec 2013Time Management Programme trng

Building Relationship.

Key Persons - Boss - Mr Simon George Colleague/Peer - Mr Chacko / Philly/Shelly / Satheesh /Sampath Subordinates - All 25 People with whom I work Customer/Supp Numerous

Communication ProcessTrusting BehaviorsAreas of Improvements

Boss-Mostly Formal ApproachDeliver the results that builds his level of confidence on me

Keeping up with the confidentatility if thrust upon

Informal approaches also required occasionally.

Colleague/PeerInformal ApproachTrusting each otherObtain issues were arguments took place

Taking a review on the decisions taken by me on crucial onesnig feedbacks

SubordinatesConsidered approach

Friendly but authoritative

Channels of communication moderateFocus on resultsTime oriented Way of deliveryThinking their wayUnderstanding the limitations

Multiple channel of communications to be established

Customer/SuppOpen Issue based

Hearing more to understand /learn on innovation , new technologies.

***************************************************************************

5