Topic 2 Structure of Civil Service

8/12/2019 Topic 2 Structure of Civil Service

1/13

Topic 2 Structure of Civil

Service


2/13

Federal administration

Ministries, departments, statutory bodies Minister secretary general directors

general

Secretary general: career civil servant,

administrative head of ministry, advice and andassist minister for all policy formulation andimplementation matters

Directors general: heads of departments,

oversee policy implementations Statutory body: headed by an appointed

chairperson and assisted by a general managerwho is a civil servant


3/13

Prime Minister Department A mini-cabinet, bringing together some of the most

powerful agencies under its control, eight ministers

within the PMD, one fourth of Cabinet Jamil Khir -Islamic Affairs (UMNO)

Shahidan KassimLand, environment and naturalresources, parliamanetary affairs, enforcement (UMNO)

Joseph KurupNational Unity (PBRS) Nancy ShukriLaw (PBB)

Joseph Entulu BelaunMAMPU (PRS)

Abdul Wahid Omar -Finance Affairs (Independent)

Idlis JaraPEMANDU (Independent) Paul Low Seng Kuangovernment transparency

(Independet)


4/13

Public Service Department: control over the terms andconditions of service as well as the creation and gradingposts in the civil service

Central personnel agency: posting, transfer, training,career development, pay, incentives management,pension, discipline

To exercise control over the terms and conditions of

service as well as the creation and grading of posts To manage the placement and transfer of officers

To administer the various pension legislations

To be consulted for terms and conditions of service

To meet the needs of training and development forpublic sector personnel


5/13

All salary schemes at the public sector, federaland local levels

Highly centralizationuniformity of salaryschemes

Headed by Director-General of Public Service

National Institute of Public Administration(INTAN): training arm of the PSD, premiertraining institution for all categories and levels,offers Diploma in Public Administration

Economic Planning Unit: governments economicplanner

Development of budget

Guidelines for foreign investment


6/13

Advices government on all developmental issues andgoals, formulation of developmental policies, preparationof five-year plans and midterm reviewsshort, medium,

long term economic planning Secretariat for NEAC

New Economic Policy, New Developmental Policy,Privatization, National Vision Policy, New Economic

Model, Bumiputra Economic Empowerment agenda Malaysian Administrative Modernization and

Management Planning Unit (MAMPU): administrativereforms, productivity and quality control, consultancy, in-

house consultancy, e-government, work procedure Implementation Coordination Unit (ICU): monitoring and

coordination of implementation involving multipleagencies

PEMANDU: In charge of monitoring KPIs


7/13

Commissions under PMD: SUHAKAM, Anti-CorruptionCommission, Public Service Commission, EducationService Commission, Judicial Appointments Commission,

Enforcement Agency Integrity Commission, ElectionCommission

Other agencies: Maritime Enforcement Agency, NationalCivics Bureau, Public Complaints Bureau, National Audit

Dept., Dept. of Islamic Development, Dept. of NationalUnity, Dept. of Statistics, Attorney Generals Chamber,Office of the Keeper of the Seal, National SecurityCouncil, etc.

Statutory Bodies: FELDA, Penang Regional DevelopmentAuthority, Talent Corp, Institute of Integrity, etc.


8/13

State and Local Levels

State Secretariat: highest administrative office

State secretary, state finance officer, state legaladvisor, commissioner of land and mines, etc.

Peninsular: Four-level state administration: state

(state, district, sub-district, village); Sarawak(five level), Sabah (three level)

District administration: key unit in terms of

service delivery and implementation of projects,significant presence of federal agencies, landadministration and administration ofdevelopment projects, headed by District Officer

(D0)


9/13

Subdistrict and village: assist DOs, postsheredity but appointed by State Public ServiceCommission, villageVillage Development and

Security Committee

Local Governments: municipal councils, cityhalls, district councils, under state jurisdiction,

appointments come from state governments Mandatory functions: environmental, public

health and cleansing; enforcement and licenses;public amenities; social services; development

Discretionary functions: museums, libraries,landscaping, etc.


10/13

Institutional Profile of Civil Service

Agency/Level PremierService

ProfessionalandManagerial

Support Staff Total

Federal 780 216203 827621 1044604

States 101 5761 99772 105634

FederalStatutory

964 36181 73332 110447

StateStatutory

33 2816 19415 22264

Local 20 2587 51827 54434

Total 1898 263548 1071967 1333413


11/13

PTD: Perkhidmatan Tadbir dan Diplomatik,Administrative and Diplomatic Service

Evolved from Malayan Civil Service

Enjoys the highest power and prestige, virtual monopolyof all federal and state leadership posts and districtofficers

Important political rolenearest to political decision-

makers Generalist character: moves from one type of work or

department to others

Dominated by Malay ethnic group

All senior positions at state level: Federated Malay Statesand Perlis

PTD officers, rigorous training and recruitment based onquota and merit


12/13


13/13

Service

Malays

Chinese

Indians

Others

Total

PTD 3366 277 238 79 3960Accountants

369 71 13 49 502

Medical 3579 1473 1614 352 7018

Engineers

1945 629 57 230 2861

Legal 503 42 31 30 606

Documents

Topic 2 Structure of Civil Service