Toronto - ADDENDUM NO. 2 TENDER CALL NO. 46-2016 ......City of Toronto Long Term Care Homes and Services Head Office Exterior Track Upgrades – Tender Call 46-2016 APPENDIX UP –

Michael Pacholok Director

Purchasing and Materials Management Division City Hall, 18th Floor, West Tower 100 Queen Street West Toronto, Ontario M5H 2N2

Joanne Kehoe Manager Construction Services

March 1, 2016 Via Internet Posting – 45 pages

ADDENDUM NO. 2

TENDER CALL NO. 46-2016

FOR THE H.O. EXTERIOR UPGRADES AT VARIOUS LONG TERM CARE

HOME LOCATIONS, TORONTO.

REVISED CLOSING DATE: MARCH 7, 2016, 12:00 NOON (LOCAL TIME)

Please refer to the above Request for Tender (RFT) document in your possession and be advised of the

information as outlined below:

1. Revised Closing Date:

The closing date has been extended from March 3, 2016 to March 7, 2016.

2. Revised Pricing Forms:

Delete pages 34-37 in the original tender & replace with the revised Pricing Form & Unit Prices Form

attached.

3. Revised Information:

See attached for revised information and questions & answers for this project.

Should you have any questions regarding this addendum, please contact Brenda Duffley at email:

[email protected] or fax (416) 397-7779.

Please attach this addendum to your Request for Tender document and be governed accordingly. Bidders must

acknowledge receipt of all addenda on the space provided on the Tender Call Cover Page as per the Process

Terms and Conditions, Section 1, Item 8 - Addenda, of the Tender Call document. All other aspects of the

Tender remain the same.

Yours truly,

Joanne Kehoe

Manager, Construction Services

Purchasing & Materials Management

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mailto:[email protected]

TENDER 46-2016 PRICING FORM

REVISED – ADDENDUM 2

BIDDERS MUST COMPLETE IN FULL AND SUBMIT THESE PRICING PAGES WITH

THEIR TENDER SUBMISSION. FAILURE TO DO SO WILL DECLARE THEIR BID NON-

COMPLIANT.

NAME OF CONTRACTOR: _______________________________________________

A) WORK SPECIFIED (H.S.T. excluded)

Lump sum prices including the supply of all labour, materials, equipment, all other applicable charges and

exclude HST.

ITEM

DESCRIPTION

UNIT

TOTAL PRICE

1 Lakeshore Lodge – Level 1 – Rooms G15, G19 and

G28

Window Replacement

Refer to all relevant Drawings and Specifications.

Total Price for this portion of work. (Excl. HST)

Note: Time to complete the demolition and installation

of each room’s new window/door is to be not more than

one (1) day, not including lead time for shop drawings,

fabrication and delivery

Lump Sum

$ _____________

2 Lakeshore Lodge – Level 2 – Rooms 208, 209, 210,

211, 212, North TV Lounge, 213, 214, 215, 216, 217,

281 and 282.

Window Replacement







Lump Sum

$ _____________


311, 312, North TV Lounge, 313, 314, 315, 316, 317

and 382.

Window Replacement







Lump Sum

$ _____________


411, 412, North TV Lounge, 413, 414, 415, 416, 417

and 482.

Window Replacement







Lump Sum

$ _____________

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TENDER 46-2016 PRICING FORM


5 Lakeshore Lodge

Glazed Entrances



Note: Time to complete the demolition and

construction is two (2) days, not including lead time for

materials.

Lump Sum

$ _____________

6

Seven Oaks

Exterior Door Replacement




of each door is to be not more than one (1) day, not

including lead time for shop drawings, fabrication and

delivery

Lump Sum

$ _____________

A) WORK SPECIFIED – ITEMS 1 TO 6 (H.S.T. excluded): $_______________

B) CONTINGENCY ALLOWANCES (H.S.T. excluded) $ 25,000.00

An allowance for additional work that may be authorized by the owner.

Do not add overhead, profit or any taxes to this amount when calculating

the total bid price.

C) CASH ALLOWANCE (H.S.T. excluded) $ 50,000.00

The Total Bid Price, and not the Cash Allowances, shall include the

Contractor’s overhead, profits, and supervision on such cash allowances.

If cost exceeds the cash allowance, the extra sum is an extra to the

contract, if cost is less the unused portion is credit to the contract.

D) TOTAL BASE BID PRICE (H.S.T. excluded) $_______________

The Total Base Bid Price (D) is the Total of Items A+B+C listed above.

E) HST (13%) $_______________

F) TOTAL PRICE OF TENDER (H.S.T. included) $_______________

(Please state this amount on the Tender Call Cover Page)

The Total Price of Tender (F) is the Total of Items D+E listed above.

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City of Toronto Long Term Care Homes and Services Head Office Exterior Track Upgrades – Tender Call 46-2016 APPENDIX UP – Unit Prices Page 1 of 2


APPENDIX UP – UNIT PRICES Unit Prices apply to extras to the Contract. Apply Unit Prices for credits from the Contract at a rate not less than 100% of the stated Unit Price. Work covered by Unit Prices will be executed in accordance with the Contract Documents. Unit Prices include all costs related to materials, labour, equipment, delivery and handling, statutory charges, overhead and proifit, other related charges, and inclusive of all duties and taxes applicable, and similar charges on account of such work, measured in place prior to excavation or compacted / complete in place. Unit Prices DO NOT INCLUDE HST. UNIT OF WORK UNIT PRICE Lakeshore Lodge – Building Glazing Upgrades: Complete demolition and installation of new window including but not limited to: removal of existing materials, preparation, aluminum window, window hardware and glazing, metal flashing, insulation, sealant, gypsum wall board, painting, and solid surface – all work required for a complete replacement. Refer to associated drawings and specifications. Window Unit Rates

Per Window W# Price per Unit

1 W1 $ 2 W2 $ 3 W3 $ 4 W4 $ 5 W5 $ 6 W6 $ 7 W7 $ 8 W8 $ 9 W9 $ 10 W10 $ 11 W11 $ 12 W12 $ 13 W13 $ 14 W14 $

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City of Toronto Long Term Care Homes and Services Head Office Exterior Track Upgrades – Tender Call 46-2016 APPENDIX UP – Unit Prices Page 2 of 2


Door Unit Rates

Per Door D# Price per Unit

15 D1 $ 16 D2 $ 17 D3 $ 18 D4 $ 19 D5 $

Exterior Masonry Repairs Unit Price No. 1

Brick Replacement – Price Per Brick $ __________________ Refer to Section 04 01 25

Unit Price No. 2

Repointing – Price Per Square Foot $ __________________ Refer to Section 04 01 25 Unit Price No. 3 Cleaning of Stained Masonry - Price per Square Foot $ __________________ Refer to Section 04 01 25

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City Of Toronto Long Term Care Homes and Services Addendum No. 2

H.O. Exterior Projects – Tender Call # 46-2016 February 29, 2016

Montgomery Sisam Architects Inc.

The Addendum consists of the following changes noted below:

Part A: General 1. Outbreaks

Within all projects for City of Toronto Long Term Care Homes, outbreaks may occur during the course of work. In the event of an outbreak within the Home, the Contractor may be expected to suspend action onsite for a period of time. Be advised that no extras will be approved for work stoppage as a result of any outbreaks in the Home.

2. Hours of Work As per Specification / Project Manual 01 00 00 – Section 2 – Item 2.3.1, the majority of the Work is intended to be completed during regular working hours (Monday to Friday – 8:00 am to 5:00 pm). Selected Mechanical tie-ins to existing services will be required to be completed outside of regular working hours and shall be included in the base bid price and will be carried out, as required, at no additional cost to the owner.

3. Fees for Changes to the Work

Refer to Tender Call 46-2016 – page 264 – Section 5 – Supplementary Conditions to the CCDC 2-2008. Refer also to the Specification Project Manual 01 00 00 – Section 3 - Item 4

Replace portions of Item 3.24 - GC 6.2 - CHANGE ORDER with the following: 6.2.3.2 Where a change in the Work, is performed by the Contractor’s own forces, the negotiated

lump sum price for change in the Work, or negotiated unit price(s) for each unit priced item shall be all-inclusive, except HST and mark-up as provided hereafter, and shall include, without limitation, all costs, charges, expenses and fees whatsoever required or related to perform such change, or such unit priced item. The Contractor shall be allowed a mark-up to a maximum amount of 5% of the lump sum price, or aggregate of unit items and applicable unit price(s), for such change, net of taxes. The Contractor shall provide a written quotation identifying each amount to be charged for transportation, labour, Product, Construction Equipment and services and all other costs for the performance of the Work. The HST, as applicable, shall be identified separately in a manner satisfactory to the Owner. 6.2.3.3 Where a change in the Work is performed by a Subcontractor’s forces, the Subcontractor’s

lump sum price for change in the Work, or unit price (s) for each unit priced item shall be all-inclusive, except HST and mark-up as provided hereafter, and shall include all of its costs, charges, expenses and fees whatsoever required or related to perform such change, or such unit priced item. The Contractor shall provide a written quotation with back-up documentation from the Subcontractor identifying each amount to be charged for transportation, labour, Product, Construction Equipment and services and all other costs for the performance of the Work and the total price charged by the Subcontractor. The subcontractor shall be allowed a mark-up to a maximum amount of 5% of the lump sum price, or aggregate of unit items and applicable unit price(s), for such change, net of taxes. The Contractor is allowed a maximum mark-up of 5% on the total price charged by the Subcontractor to the Contractor for such change, net of taxes and Subcontractor mark-up. The HST, as applicable, shall be identified separately in a manner satisfactory to the Owner.

4. Project Area Specific Designated Substance Reports Removal of designated substances, if required, will be carried out either in advance of the work of this contract or will be coordinated with a third party environmental contractor during the course of the work. Aside from scheduling and site coordination with other parties performing the required work or

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the use of contract cash allowances to pay for such work, all designated substances shall be considered outside the scope of work of the General Contractor.

5. Parking Limited parking for certain sites within the project may be permitted for Contractors and Sub-Contractors but will be provided in consultation with the Building Services Manager. It is possible that at certain times and at certain sites, no parking will be available. Loading and unloading will be permitted as defined below.

6. Loading, Unloading, Storage of Materials The Building may have a limited amount of extra storage space within the building interior or exterior for use by contractors. This space will be allocated in consultation with the Building Services Manager. The Building has loading areas and all loading and unloading of materials will be coordinated with the Home via the loading dock. Loading dock areas generally have access to the Service Elevator. Service Elevator use/times are to be coordinated with the Building Service Manager. The City of Toronto or the Building will not responsible for the safety and security of all materials delivered to and stored on site.

7. Make Good Contractors should be advised and make allowances for all surfaces affected by the proposed demolition or construction to be made good at the completion of the work – as required to meet the intent of a complete renovation. All make good work is expected match the existing / pre-construction condition. Make good work will affect walls, ceilings and floors at areas affected by the proposed work. Make allowances for make good work at Mechanical and Electrical work extending beyond the immediate renovation area. All painting shall match existing colors. The Home is able to provide individual paint colors if required as all rooms are often not the same. Repainting shall be completed to the nearest corner or edge (not spot painted).

8. Multiple Contractors It is anticipated that one or more of the sites will have more than one contractor working on different parts of the site at one time. Bidders shall make allowance in their base bid for coordinating space and time separations between contractors in accordance with Ministry of Labour requirements.

9. Building Service Manager – Contact Information Lakeshore Lodge – Tony Russo (Building Services Supervisor) – 416.392.9448 Seven Oaks – Brian Taylor (Building Service Manager) – 416.392.3518

10. Cash Allowances Refer to Specification Section 01 00 00 – Section 2 – Item 2.4.1 (Allowances). Refer to Section C of the Pricing Form. Cash allowances are for items including, but not limited to, the following: (a) Designated Substances consulting and / or abatement work (b) Testing (c) Inspections (d) Exterior Brick Repair (e) Arborist (f) Window Film (g) Additional Replacements (h) Other uses as required by the Owner

11. Lakeshore Lodge - Building Glazing Upgrades – Operational Plan

Refer to Part D – Attachments

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The Operation plan for Lakeshore Lodge – Building Glazing Upgrades, written by the Home and issued to the Ministry of Health and Long Term Care MOHLTC for review and approval, has been issued as part of this Addendum. The Operational Plan outlines general health and safety requirements for working within the Long Term Care Home and specific operational requirements for this project. The contractor shall review and account for all requirements identified in this document.

12. Lakeshore Lodge – Glazed Entrances – Operational Plan Refer to Part D – Attachments The Operation plans for Lakeshore Lodge – Glazed Entrances, written by the Home and issued to the Ministry of Health and Long Term Care MOHLTC for review and approval, has been issued as part of this Addendum. The Operational Plan outlines general health and safety requirements for working within the Long Term Care Home and specific operational requirements for this project. The contractor shall review and account for all requirements identified in this document.

13. Seven Oaks – Exterior Door Replacement – Operational Plan Refer to Part D – Attachments The Operation plan for Seven Oaks Exterior Door Replacement, written by the Home and issued to the Ministry of Health and Long Term Care MOHLTC for review and approval, has been issued as part of this Addendum. The Operational Plan outlines general health and safety requirements for working within the Long Term Care Home and specific operational requirements for this project. The contractor shall review and account for all requirements identified in this document.

14. Architectural Drawings – Lakeshore Lodge Window Replacement (Re-Issued) Refer to Part D – Attachments Drawings LL3 A1.01, LL3 A1.02, LL3 A1.03, LL3 A1.04, LL3 A2.01, LL3 A2.02, LL3 A2.03, LL3 A2.04, LL3 A2.05 and LL3 A2.06 have been revised and re-issued as part of this Addendum. All changes have been bubbled for clarity.

15. Pricing Form (Re-Issued) Refer to Part D – Attachments The Pricing Form has been re-issued as part of this addendum to accommodate an updated Contingency Allowance & Cash Allowance.

16. Appendix UP – Unit Prices (Re-Issued) Refer to Part D – Attachments The Appendix UP – Unit Prices has been re-issued as part of this addendum.

17. Window Blinds / Window Coverings The Home will arrange for the removal and re-installation of all window blinds and window coverings in coordination with the work. Contractors do not need to allow for these costs in the base bid price.

18. Masonry Repointing and Repair During the site walkthrough, areas of localized brick deterioration were observed outside of but in close proximity to the area of work directly affected by the window replacements. Appendix UP – Unit Prices has been revised and re-issued as part of this Addendum to include Unit Prices for masonry repointing and repair. All masonry repair work related directly to the replacement of the windows and doors shall be included in the base bid price and completed in accordance with Section 04 01 21 – Unit Masonry Patching.

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Additional brick repointing and repair - outside the area directly affected by the window and door replacements - may be requested by the Owner as per Appendix UP.

19. Window Film Window film for Level 2 – Room 281 / 282 – Special Care Dining Room – is to be provided by Cash Allowance.

20. Appendix SA – Suggested Alternatives Refer to Specification 01 00 00 – Section 10. Appendix SA – Suggested Alternatives has been issued as part of this Addendum.

21. Tree Pruning - Arborist In pricing the work, bidders should be aware of the many mature trees surrounding portions of Lakeshore Lodge. Some of the trees are located in close proximity to the area of work. In some cases, trees will need to be protected and pruned in advance of the start of work to facilitate erection of scaffolding and / or swing stages and to minimize damage to the trees during the work. The Contractor shall make allowances in the bid for the following: a) Conduct a review of existing trees with the Consultant and the City Arborist a minimum of eight (8) weeks in advance of the start of work to determine an approach for the staging of the work and the related impact to trees. b) Provide standard tree protection fencing to the satisfaction of Toronto Urban Forestry for trees in close proximity to the work. For details regarding City of Toronto tree protection requirements, refer to http://www1.toronto.ca/City%20Of%20Toronto/Parks%20Forestry%20&%20Recreation/03Trees%20and%20Ravines/Files/pdf/A/Application_to_Injure_or_Destroy_Trees.pdf c) Revise the construction strategy to minimize impact to trees. d) Coordinate the work with timing of the release of tree permits. All costs for the Arborist including preparation of the Arborist Report, site review and consultation and pruning shall be paid by the Owner using the project Cash Allowances. All coordination with Toronto Urban Forestry will be done by the Consultant. All costs for Tree Permits will be paid by the Owner.

Part B: Clarifications

1. Refer to Part A: General, Item 14, and Part D: Attachments. Refer to Item 1 to Item 4 (inclusive) of the Pricing Schedule. Architectural Floor Plans, Level One (1) thru Level Four (4) inclusive and all Architectural Elevations have been revised and re-issued as part of this addendum to clarify more explicitly which doors and windows are to be included in the Total Base Bid Price on the Tender Pricing Form. Refer to the new tag legend added to each of the re-issued drawing sheets. All bubbled window and door tags that are hatched in grey and have an “UP” indication are to be excluded from the Total Base Bid Price on the Pricing Form, but shall be included on Appendix UP – Unit Prices. All tags shown in white illustrate the scope of work to be included in the Total Base Bid Price and relate directly to the descriptions noted in Item 1 thru Item 4 of the Pricing Schedule.

2. Lakeshore Lodge Window Replacement – Work affecting the daycare facility In addition to compliance with the Ministry of Health requirements outlined in the Operational Plans included with this Addendum, the Contractor will also be responsible for compliance of the

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http://www1.toronto.ca/City%20Of%20Toronto/Parks%20Forestry%20&%20Recreation/03Trees%20and%20Ravines/Files/pdf/A/Application_to_Injure_or_Destroy_Trees.pdf

http://www1.toronto.ca/City%20Of%20Toronto/Parks%20Forestry%20&%20Recreation/03Trees%20and%20Ravines/Files/pdf/A/Application_to_Injure_or_Destroy_Trees.pdf




work with the Day Nurseries Act. It is understood that the Daycare will be closed from July 15th, 2016 to August 2nd, 2016 for summer break. All exterior work required within or above the daycare including all work taking place above the exterior daycare playground areas is to be completed within the above noted two (2) week time period. If the exterior work schedule extends beyond August 2nd, 2016, all resulting provisions to comply with the Day Nurseries Act will be the responsibility of the Contractor, including but not limited to new temporary outdoor play area and special additional hoarding and staging provisions.

3. Aluminum Windows and Doors – Aluminum Finish Refer to Specification Section 08 01 51 – Aluminum Window Replacement and Refurbishment. Refer to Item 2.1.13: Finish of Aluminum. Revise as follows: Finish of Aluminum: Exterior – Duranar by PPG in accordance with AAMA 2605. Color: to match existing from the manufacturer’s full available range. Interior – Clear anodized aluminum to match existing.

Part C: Questions & Answers

1. Question:

Can you extend the closing date for another week?

Answer:

The Closing date was extended in Addendum 1 & has been extended more in this Addendum 2.

2. Question:

Is there any mechanical & fireproofing work?

Answer:

There is no mechanical or fireproofing work expected as part of this Tender.

3. Question:

The Tender drawings show multiple windows on 4 levels while tender form calls only for some.

Please clarify intended scope of work.

Answer:

Refer to Part A: General, Item 14, Part B: Clarifications Item 1 and Part D: Attachments.

4. Question:

Please confirm Fire Alarm System at Seven Oaks.

Answer:

The Fire Alarm System for Seven Oaks is Chubb Edwards.

5. Question:

Please advise who the base building Security Contractors are for all locations.

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Answer:

City of Toronto Corporate Security are the base building security contractors for all locations.

6. Question:

What will cover the item cash allowances (C) $15,000 as per Pricing Form?

Answer:

Refer to Part A: General, Item 10.

7. Question:

Are we reusing the existing window hardware or it has to be new?

Answer:

For Lakeshore Lodge Building Glazing Upgrades:

Refer to LL3 A4.01 – Door Schedule – Notes.

For Seven Oaks Exterior Door Replacement:

Refer to SO A2.01 – Door Schedule – Notes

For Lakeshore Lodge Glazed Entrances:

Refer to LL1 A1.02. Sliding and swing doors (and associated hardware) are not being replaced –

only the glazing is being replaced.

8. Question:

There are two (2) kinds of colours inside and outside, what colour of finish to be considered for

the windows?

Answer:

Refer to Part B: Clarifications, Item 3.

Aluminum finish has been revised / clarified.

9. Question:

Are we to include the replacement of Daycare Entrance double doors?

Answer:

No - the Daycare Entrance double doors are not included in this Tender.

10. Question:

Are we to include the Service Entrance? If yes, does the service entrance have glazed door entry?

This information is required for accurate pricing of Price Form Line Item #5.

Answer:

The question is unclear, however our summary of the scope for the (3) portions of the work is as follows:

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a) For Seven Oaks Door Replacement project, please refer to architectural drawings SO A1.01

and SO A2.01 for indication on which doors require replacement or modification. There is a

total of 6 doors. b)For Lakeshore Lodge Window Replacement project, please refer to Part B: Clarifications, Item

1 and Part D: Attachments for clarification on which doors and windows are to be included

within the Total Base Bid Price on the Tender Pricing Form. c) There are no door replacements as part of the Lakeshore Lodge Entrance project.

Part D: Attachments

Architectural Plan Drawings, LL3 A1.01, LL3 A1.02, LL3 A1.03 and LL3 A1.04 - Four (4) pages – 11 x 17” Architectural Elevation Drawings, LL3 A2.01, LL3 A2.02, LL3 A2.03, LL3 A2.04, LL3 A2.05 and LL3 A2.06 - Six (6) pages – 11 x 17” Pricing Form – Two (2) pages total – 8.5” x 11” Appendix UP – Two (2) pages total – 8.5” x 11” Appendix SA – One (1) page total – 8.5” x 11” Lakeshore Lodge (Window Replacement) Operational Plan- Eight (8) pages total – 8.5 x 11” Lakeshore Lodge (Glazed Entrance) Operational Plan- Seven (7) pages total – 8.5 x 11” Seven Oaks Operational Plan- Seven (7) pages total – 8.5 x 11”

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UP

SHOWER

SH. SH.

WASHROOM

SH.

JAN.

STORAGE

STORAGE

W.R.

LOUNGE

CRIB ROOM

CORRIDOR

VEST

SH.

SH.

CORRIDOR

DN

C

O

R

R

I

D

O

R

C

O

R

R

I

D

O

R

U

P

D

N

U

P

MULTI-PURPOSE

ROOM

G81

SERVERY

G82

SERVERY

G82

AUDITORIUM

G83

STORAGE

G85

STORAGE

VESTRY

G84

CHAPEL

LOBBY

ENTRANCE

VESTIBULE

RECEPTION ADMINISTRATIVE

OFFICE

G09

ADMINISTRATIVE

OFFICE

G09

MANAGER

PROGRAMS

& SERVICES

G10

GENERAL OFFICE

G11

SUPPLIES

G13

HOUSEKEEPING

SUPERVISOR

MEETING ROOM

G06

W.R.

W.R.

ELEC.

ROOM

TELEPHONE

ROOM

CENTRE

SUPERVISOR

MEETING

ROOM

G32

REST ROOM

KITCHEN

G39

W.R.

LAUNDRY

ROOM

PRESCHOOL

PLAYROOM

G43

PRESCHOOL

PLAYROOM

G43

MULTI-PURPOSE

PLAYROOM

G37

OVERNIGHT

SLEEP

ROOM

LOUNGE

G45

CAFETERIA

CRAFTS

ROOM

PLANTER

PLANTER

PLANTER

PLANTER

GIFT SHOP

STORAGE

ELEVATOR #1

ELEVATOR #2

TEACHING

ROOM

STORAGE

SERVERY

DISH

ROOM

WASHROOM

G46

G47a

G47

VESTIBULE

G51

DIRECTOR OF CARE

G52

VOLUNTEERS

G53STAFF LOUNGE

G54

SEWING / LINEN

G55

STORAGE

G56

STAIR

#4

STAIR

#2

STAIR

#3

STAIR

#1

STAIR

#5

STAIR

#6

STAIR

#7

VESTIBULE

VAULT

G62

WASTE

DISPOSAL

G61

G86

TELEPHONE

ROOM

VOLUNTEER

COORDINATOR

G72

MEN`S

W.R.

G70

G69

WOMEN`S

W.R.

BEAUTY

SALON

G73

WALK-IN

FREEZER

WALK-IN

COOLER

DRY

STORAGE

FLAMMABLE

LIQUID

STORAGE

RECEIVING

ROOM

RECEIVING

ROOM

G59

KITCHEN

G57

G67

MALE STAFF

CHANGEROOM

G66

FEMALE STAFF

CHANGEROOM

ELECTRICAL

ROOM

G74

HSKPG

W.R.

G76

G77

W.R.

G75

OFFICE

G58

CHEMICAL

PRODUCTS

STORAGE

H.K.

OFFICE

SOILED

LINEN

SITTING

AREA

FRONT ENTRANCE

DAYCARE ENTRANCE

SERVICE ENTRANCE

TODDLERS

PLAYROOM

G15

INFANTS

PLAYROOM

G19

G28

G16

G12

LEVEL 1- GROUND PLAN

BUILDING EXTERIOR UPGRADES

AS_NOTED

BWAll drawings and specifications are the property of the architect. Thecontractor shall verify all dimensions and information on site and reportany discrepancy to architect before proceeding.MONTGOMERY SISAM ARCHITECTS INC.

LAKESHORE LODGE

Toronto, Ontario reviewed by:

dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07

3192 Lakeshore Blvd. West, Etobicoke, ON

Long Term Care Homes and Services

MG

Lakeshore_F07 - Exterior Package.dwgIssue No.: Issued for:Issued for Addendum #21

LL3 A1.0113 of 45

LOBBY

NURSING

STATION

NURSING

STATION

NURSING

STORAGE

258

STORAGE

STORAGE

MED.

STORAGE

262

MED.

STORAGE

ELEVATOR #1

ELEVATOR #2

W.R.

255

LOUNGE

253

FAMILY

ROOM

252

CLEAN

LINEN

251

STORAGE

SOILED

LINEN

248

TUB

ROOM

246

SHOWER

ROOM

244

W.R.

ELEC.

ROOM

247

HSKPG

CLOSET

243

W.R.

242

249

TV LOUNGE

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R.

W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R.W.R.W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

ACITIVITY

ROOM

259

ACTIVITY

ROOM

260

SOCIAL

WORK

265

W.R.

266

CONFERENCE

ROOM

267

LOUNGE

268

FAMILY

ROOM

269

ELEC.

ROOM

270

CLEAN LINEN

276 277 278

STORAGE

279

SOILED LINEN

273

SHOWER

ROOM

272

W.R.

271

TUB

ROOM

274

HSKPG

CLOSET

275

W.R.

STORAGE

250

245

STORAGE

HEAD

NURSE

254

1 BEDRM.

203

1 BEDRM.

204

2 BEDRM.

205

1 BEDRM.

206

1 BEDRM.

207

1 BEDRM.

209

1 BEDRM.

210

2 BEDRM.

208

2 BEDRM.

211

1 BEDRM.

212

1 BEDRM.

221

1 BEDRM.

219

1 BEDRM.

218

1 BEDRM.

216

1 BEDRM.

215

1 BEDRM.

213

2 BEDRM.

220

2 BEDRM.

217

2 BEDRM.

214

TV LOUNGE

1 BEDRM.

222

2 BEDRM.

223

DINING

ROOM

281

OUTDOOR

TERRACE

1 BEDRM.

230

2 BEDRM.

229

1 BEDRM.

228

1 BEDRM.

227

1 BEDRM.

225

1 BEDRM.

224

2 BEDRM.

226

DINING

ROOM

282

2 BEDRM.

232

2 BEDRM.

235

2 BEDRM.

238

1 BEDRM.

231

1 BEDRM.

233

1 BEDRM.

234

1 BEDRM.

236

1 BEDRM.

237

1 BEDRM.

239

1 BEDRM.

240

STAIR

#3

STAIR

#1

STAIR

#5

STAIR

#2

STAIR

#6

D-5

LEVEL 2 PLAN


AS_NOTED


LAKESHORE LODGE


dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07



MG

Lakeshore_F07 - Exterior Package.dwgIssue No.: Issued for: LL3 A1.02Issued for Addendum #21

14 of 45

NURSING

STATION

NURSING

STATION

NURSING

STORAGE

358

STORAGE

ELEVATOR #1

ELEVATOR #2

W.R.

355

CONFERENCE

ROOM

353

FAMILY

ROOM

352

CLEAN

LINEN

351

REHAB

EXERCISE

ROOM

SOILED

LINEN

348

TUB

ROOM

246

SHOWER

ROOM

344

W.R.

ELEC.

ROOM

347

HSKPG

CLOSET

343

W.R.

342

349

TV LOUNGE

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R.


W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

ACTIVITY

ROOM

360

NURSING

MANAGER

358

W.R.

366

CONSULTING

DIETITIAN /

FOOD SERVICES

SUPER.

365

STAFF

LIBRARY

368

LOUNGE

369

ELEC.

ROOM

370

CLEAN LINEN

376 377 378

STORAGE

379

SOILED LINEN

373

SHOWER

ROOM

372

W.R.

371

TUB

ROOM

374

HSKPG

CLOSET

375

W.R.

345

STORAGE

HEAD

NURSE

354

1 BEDRM.

303

1 BEDRM.

304

2 BEDRM.

305

1 BEDRM.

306

1 BEDRM.

307

1 BEDRM.

309

1 BEDRM.

310

2 BEDRM.

308

2 BEDRM.

311

1 BEDRM.

312

1 BEDRM.

321

1 BEDRM.

319

1 BEDRM.

318

1 BEDRM.

316

1 BEDRM.

315

1 BEDRM.

313

2 BEDRM.

320

2 BEDRM.

317

2 BEDRM.

314

TV LOUNGE

OUTDOOR

TERRACE

BELOW

1 BEDRM.

330

2 BEDRM.

329

1 BEDRM.

328

1 BEDRM.

327

1 BEDRM.

325

1 BEDRM.

324

2 BEDRM.

326

DINING

ROOM

382

2 BEDRM.

332

2 BEDRM.

335

2 BEDRM.

338

1 BEDRM.

331

1 BEDRM.

333

1 BEDRM.

334

1 BEDRM.

336

1 BEDRM.

337

1 BEDRM.

339

1 BEDRM.

340

STAFF DEV.

SUPER.

367

NURSING

CLERK

350

SERVERY

2 BEDRM.

323

1 BEDRM.

322

W.R.

W.R.

CORRIDOR CORRIDOR

CORRIDOR CORRIDOR

CORRIDOR

CORRIDOR

CORRIDOR

CORRIDOR

STAIR

#3

STAIR

#1

STAIR

#2

LEVEL 3 PLAN


AS_NOTED


LAKESHORE LODGE


dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07



MG


15 of 45

NURSING

STATION

NURSING

STATION

NURSING

STORAGE

358

STORAGE

ELEVATOR #1

ELEVATOR #2

W.R.

455

CONFERENCE

ROOM

453

FAMILY

ROOM

452

CLEAN

LINEN

451

REHAB

EXERCISE

ROOM

SOILED

LINEN

448

TUB

ROOM

446

SHOWER

ROOM

444

W.R.

ELEC.

ROOM

447

HSKPG

CLOSET

443

W.R.

442

449

TV LOUNGE

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R. W.R.


W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

W.R.

ACTIVITY

ROOM

460

NURSING

MANAGER

458

W.R.

466

SOCIAL

WORK

465

REHAB

SERVICES

468

LOUNGE

469

ELEC.

ROOM

470

CLEAN LINEN

476 477 478

STORAGE

479

SOILED LINEN

473

SHOWER

ROOM

472

W.R.

471

TUB

ROOM

474

HSKPG

CLOSET

475

W.R.

445

STORAGE

PASTORAL

CARE

COORDINATOR

454

1 BEDRM.

403

1 BEDRM.

404

2 BEDRM.

405

1 BEDRM.

406

1 BEDRM.

407

1 BEDRM.

409

1 BEDRM.

410

2 BEDRM.

408

2 BEDRM.

411

1 BEDRM.

412

1 BEDRM.

421

1 BEDRM.

419

1 BEDRM.

418

1 BEDRM.

416

1 BEDRM.

415

1 BEDRM.

413

2 BEDRM.

420

2 BEDRM.

417

2 BEDRM.

414

TV LOUNGE

1 BEDRM.

430

2 BEDRM.

429

1 BEDRM.

428

1 BEDRM.

427

1 BEDRM.

425

1 BEDRM.

424

2 BEDRM.

426

DINING

ROOM

482

2 BEDRM.

432

2 BEDRM.

435

2 BEDRM.

438

1 BEDRM.

431

1 BEDRM.

433

1 BEDRM.

434

1 BEDRM.

436

1 BEDRM.

437

1 BEDRM.

439

1 BEDRM.

440

RECREATION

DEPT.

SERVICES

467

DENTIST

450

SERVERY

2 BEDRM.

423

1 BEDRM.

422

W.R.

W.R.

CORRIDOR CORRIDOR

CORRIDOR CORRIDOR

CORRIDOR

CORRIDOR

CORRIDOR

CORRIDOR

STAIR

#3

STAIR

#1

STAIR

#2

VOLUNTEER

LIBRARY

462

LEVEL 4 PLAN


AS_NOTED


LAKESHORE LODGE


dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07



MG


16 of 45

EXTERIOR ELEVATION


AS_NOTED


LAKESHORE LODGE


dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07



MG


17 of 45

18 of 45

D-5

EXTERIOR ELEVATIONS


AS_NOTED


LAKESHORE LODGE


dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07



MG


19 of 45

20 of 45

D-1D-2

EXTERIOR ELEVATIONS


AS_NOTED


LAKESHORE LODGE


dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07



MG


21 of 45

EXTERIOR ELEVATIONS


AS_NOTED


LAKESHORE LODGE


dwg. ref. no:

drawn by:scale:

plot date:

drawing no:

job number:

2015.11.10

14511.F07



MG


22 of 45

City of Toronto Long Term Care Homes and Services Head Office Interior Upgrades – Tender Call 46-2016 APPENDIX SA Page 1 of 1

APPENDIX SA – SUGGESTED ALTERNATIVES Bidder: ______________________________________________________________________ The following Suggested Alternatives are NOT INCLUDED in the Bid price and will not be used in the determination of award. Individual Suggested Alternatives may be discarded or incorporated into the Final Contract Price at the discretion of the Owner. Suggested Alternative Prices DO NOT INCLUDE H.S.T. Suggested Alternatives identified on this form are for Divisions 1 to Division 16 inclusive. We submit a proposal to substitute for: ____________________________________________________________________________ specified in Section ____________________ of the Specifications, the following alternative: ____________________________________________________________________________ The Suggested Alternative is submitted for the following reason: ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ ____________________________________________________________________________ We ensure that a comparison has been made of all specified characteristics, that the Suggested Alternative does not alter the intent of the Drawings and Specifications and we hereunder tabulate significant variations which lessen the performance characteristics and quality of materials, increase the weights and / or dimensions, and substitute different materials for those specified. The effect on the stipulated price is (choose one): ADDITION ($_______________________) DEDUCTION ($_____________________) (Submit a separate sheet for each item)

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City of Toronto Long-Term Care Homes & Services

2016 Capital Maintenance Plan

Lakeshore Lodge

MoHLTC Review Submission --

Tony Russo, Building Services Manager Lakeshore Lodge City of Toronto Long Term Care Homes & Services 3197 Lake Shore Blvd W. Etobicoke, ON M8V 3X5 416-392-9400 [email protected]

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Lakeshore Lodge – 2015 Capital Maintenance Plan – MoHLTC Review Submission

2

Table of Contents

1. Project Summary

1. Maintenance Projects Overview

2. Exterior Projects – Detailed Description

2. Operational Plan

1. Overview of Project

2. Administration

3. Communication

4. General Safety Measures

5. Resident Areas

6. Kitchen/ Food Service

7. Noise

8. Laundry Services

9. Staff Work Space

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3

Project Summary


Lakeshore Lodge is long-term care home that serves 150 residents. Lakeshore Lodge is committed to providing optimal quality care and service to a diverse resident population. Lakeshore promotes an environment that supports the rights of residents to dignity, self-esteem and independence. The home follows an interdisciplinary care team approach, where residents are encouraged to maintain or improve their capabilities to function at their optimal level. As part of an annual capital maintenance plan, the City plans to conduct several repairs and upgrade projects in order to upgrade and modernize the facility, and keep the building and grounds in a state of general good repair.

The 2015 Capital Maintenance Plan for Lakeshore Lodge includes:

Exterior Project

• Upgrades to Ground Floor Daycare Glazed Exit Doors/Window

• Upgrades to Ground Floor Home Office Windows

• Upgrades to North Bay Windows and Dining Room Windows on floors two (2), three (3) and four (4).

• Upgrades to four (4) Northwest and four (4) Northeast Resident Bedroom Windows on floors two (2), three (3) and four (4).

2. Exterior Projects - Detailed Description

Work is to begin following Ministry approval of the plans and completion of the City of Toronto tendering process. From the time the contract has been awarded it is anticipated that the project would take approximately 2-3 months. Expected completion date is fall 2016.

The aim of the Exterior project is to:

• Replace Ground Floor Daycare Glazed Exit Doors/Window with new o Replace Toddlers Playroom Glazed Exit Door and Window with

new o Replace Infants Playroom Glazed Exit Door/Window with new o Replace Centre Supervisor Window with new o Replace Lounge Windows with new o Replace Overnight Sleep Room/Multi-purpose Playroom Glazed

Exit Door/window and Window with new o Replace Preschool Playroom Glazed Exit Doors/Window and

Window with new o Maintain existing exterior wall openings

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4

• Replace North Bay Window on floors two (2), three (3) and four (4) o Maintain existing exterior wall openings

• Replace Dining Room Doors and Windows on floors two (2), three (3) and four (4)

o Maintain existing exterior wall openings

• Replace four (4) Northwest and four (4) Northeast Resident Bedroom Windows with new

o Maintain existing exterior wall openings

The contractor will be required to close off the working area with hoarding during renovation thereby ensuring resident and guest safety while minimizing dust exposure. The work area will be inspected by the Home’s Building Service Manager or delegate to ensure safety and a satisfactory level of cleanliness. The contractor will be required to complete the removal and installation of each glazed unit within the regular working hours of one (1) single day. If this cannot be done, the contractor will ensure each room is operational and can be occupied at the end of one (1) single day’s regular working hours. The contractor is to coordinate with the Home’s Building Service Manager to ensure the safety of all residents and staff. This project will not require any structural changes; only window glass units and hardware/accessories will be replaced, as it is the focus of this project.

OPERATIONAL PLAN


Phasing Phasing will not be required for this upgrade project. Work shall take place during normal working hours. The relocation of residents overnight will not be permitted. The contractor shall give notice within 48hrs to the Building Services Manager of work to take place within a resident room (if required). Permits/ Approvals This project will not require a Building Permit, HVAC Permit or Plumbing Permit.

Hours of Work The following work will take place during regular working hours as defined in the Project Specification and as determined by the Building Services

27 of 45


5

Manager: 8.00 a.m. to 5.00 pm. and effective sequencing of work must be considered for any unanticipated event. Anticipated Timelines It is anticipated that construction will begin on or around spring, 2016. This project is anticipated to take 8-12 weeks to complete (time including shop drawing approval, item lead times, and site work). The anticipated completion date is on or around fall, 2016.

2. Administration The Home will be assisted during the project by the Home's staff, particularly by the Manager of Building Service and the Maintenance department staff. The Home is supported divisionally by Riaz Shaikh the Manager of Capital/facilities Services & Ravi Nair the Supervisor of Capital projects. The home is administered by Bob Petrushewsky who will be assisted during this project by the Home's staff, particularly Tony Russo, Manager of Building Services. In order to facilitate effectively and timely communication the following protocols will be in place:

• Morning meeting with the administrator or delegate.

• Administrator daily rounds with the Manager of Building Services and/or the co-chairs of the JHSC, as required.

• A formal communication plan will be developed for the purpose of reporting issues in a timely basis to enable prompt follow up.

3. Communication

Before Construction begins, a pre-construction meeting will be held with the consultant, the contractor and the Home staff; outlining the requirements imposed on the contractors working in a Long-Term Care environment and the protocols that the contractor will be expected to follow. The Home will provide an orientation –training date for the contractor prior to the start of the project. During the project there will be meeting held every two weeks or as required with all those involved in the project to discuss the progress as well as any issues arising. Any and all health and safety issues will be addressed in meetings and communicated promptly to the contractor to be resolved immediately. Repeated health and safety violations will not be tolerated.

All issues with respect to both resident and staff safety will be identified with staff involvement and will be communicated through both informal and formal meetings.

• The Residents' Council as well as residents and families will be kept informed.

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6

• All staff will be informed via departmental meetings.

• A formal communication plan will be developed for the purpose of reporting issues on a timely basis to enable prompt follow up.

• The Administrator or delegate will notify the Ministry of Health & Long-Term Care Regional Office when work is about to begin.


Name of person assigned to monitor safety: Tony Russo Safety requirements will be communicated to the contractor at project startup and monitored continuously. The general contractor will be responsible for project safety and will assume the role as "constructor" as defined by the OHSA. The Home's Health and Safety monitoring will be done by the Manager of Building Services and the Joint Health and Safety Committee. Areas under construction will be kept off limits for the safety of residents and staff. All areas of work will be separated from building users and visitors using hording as required as to the satisfaction of the building services manager and the architect.

All existing door alarms, fire alarms and nurse call devices will operate normally in all areas of the home during the renovation period. Should it be necessary to temporarily bypass a fire zone, manual fire watch will be implemented. All fire zones will be restored to full operation at the end of each construction work day.

A. Barriers / Tool and Equipment Storage

The contractor must provide temporary measures to ensure all work areas, for all projects, are secure from residents between all working areas and resident spaces. Dust protection must be incorporated to protect residents and resident spaces from dust exposure. Tools and equipment must be not be left in areas accessible to residents and must be locked in a secure location when unattended. All tools and equipment shall be stored in a secured location as coordinated with the Building Service Manager.

B. Alarms All door alarms, fire alarms and nurse call devices will operate normally in all areas of the home during the renovation period. Should it be necessary to temporarily bypass a fire zone, manual fire watch will be implemented. All fire zones will be restored to full operation at the end of each construction day.

C. Water Shutoff

It is not anticipated that any building water shut-offs will be required for this project – only localized. If required Contractor will need shut-off water that affects residents, 48 hours’ notice will need to be provided. Any water-shut off

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7

affecting residents (if required) will only be during the day and to be minimized as much as possible.

D. Housekeeping / Cleanliness The contractor shall keep all construction areas clean of construction debris and waste throughout the day. Housekeeping routines will be adjusted to maintain an acceptable level of cleanliness. Housekeeping hours will be adjusted, if required, to keep up with the increased demand.

E. Transporting Construction Materials Construction deliveries will be delivered to specific area as coordinated with the Building Service Manager. All materials that are to be transported throughout the building shall be transported by routes as informed by the Building Service Manager. If required to transport goods and equipment to floor levels not accessible from grade level, the contractor shall use a dedicated elevator and must coordinate with the home timelines for elevator use to cause minimal disturbances to the home.

5. Emergency Plan / Life Safety Plan In general, this work does not affect the supply of electricity, natural gas or other major systems to the Home. In case there is a need for a shutdown the contractor will inform, well in advance, about the areas being shut down to the Manager of Building Services. Although work on this project should not cause a disruption to services, if such a disruption were to occur the Home Emergency Measure Plan would be put into effect. In order to ensure the smooth implementation of the Emergency Measure Plan, the administrator and the Manager of Building Services will review the plan and become comfortable with it before work commences on this project.

6. Resident Home Areas The areas of work are the Ground Floor Daycare, North Bay windows and Cafeterias on floors two (2), three (3) and four (4) and the Resident Bedrooms (number of windows to be determined). Any impact on areas with Residents (if required) will be planed and overseen by the Resident Services Manager. Resident activities will be relocated to a suitable location on the unit depending on daily scheduled work.

7. Food Service The Food and Nutrition department will not be affected during the project and mealtimes will be maintained. All efforts will be made to schedule resident activities in other areas of the Home to minimize any impact on the residents. The dining room will not be available during the time period specified by the project. Residents will be relocated to the activity rooms on each of the units during mealtimes. Servery areas will not be affected and be fully operational.

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8

Current menus will be followed to minimize the impact on resident’s nutritional care

8. Noise Factors

Construction will take place during the normal business hours of 8:00 and 5:00 p.m. Noise levels will have a minimal impact to the residents, with exception of demolition of a wall and breaking up of existing slab to access existing plumbing services for new trench drain. All efforts will be made to schedule resident activities in other areas of the Home to minimize any impact of noise on the residents.

9. After Hours Work It is anticipated there will be minimal if any afterhours work required. The timing of any required work will be coordinated to minimize the impact to residents.

10. Laundry Service

Any interruptions to water and electric service is not expected to be an issue and so Resident clothing laundry service will not be affected during the planned renovations, and delivery times will be maintained. Linen delivered daily from a 3rd party source will also see no impact.

11. Staff Work Space Staff Work spaces will not receive renovations and/or worker presence

12. Summary

When preparing this Operational Plan an emphasis was placed on the resident and staff's comfort and safety. This plan works to minimize impact on the daily lives of the people living and working at Lakeshore Lodge by holding contractors to their schedules and maintaining clear lines of communication between all staff members.

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Lakeshore Lodge


Tony Russo, Building Services Manager Lakeshore Lodge City of Toronto Long Term Care Homes & Services 3197 Lake Shore Blvd W. Etobicoke, ON M8V 3X5 416-392-9400 [email protected]

32 of 45


2

Table of Contents

1. Project Summary



2. Operational Plan


2. Administration

3. Communication


5. Resident Areas


7. Noise

8. Laundry Services

9. Staff Work Space

33 of 45


3

Project Summary


Lakeshore Lodge is long-term care home that serves 150 residents. Lakeshore Lodge is committed to providing optimal quality care and service to a diverse resident population. Lakeshore promotes an environment that supports the rights of residents to dignity, self-esteem and independence. The home follows an interdisciplinary care team approach, where residents are encouraged to maintain or improve their capabilities to function at their optimal level. As part of an annual capital maintenance plan, the City plans to conduct several repairs and upgrade projects in order to upgrade and modernize the facility, and keep the building and grounds in a state of general good repair.

The 2015 Capital Maintenance Plan for Lakeshore Lodge includes:

Exterior Project

• Upgrades to Ground Floor Glazed Main Entrance Vestibule


Work is to begin following Ministry approval of the plans and completion of the City of Toronto tendering process. From the time the contract has been awarded it is anticipated that the project would take approximately 1 month.


• Renovate the Ground Floor Glazed Main Entrance Vestibule

• Demolish and Replace Existing Exterior Vestibule Glazing

• Demolish and Replace Existing Exterior Flashing Below Existing Aluminum Assembly

• Maintain existing flooring, radiators and wall accessories (hand sanitizer, thermostat, fire plan cabinet etc.)

The contractor will be required to close off the working area with hoarding during renovation thereby ensuring resident and guest safety while minimizing dust exposure. The work area will be inspected by the Home’s Building Service Manager or delegate to ensure safety and a satisfactory level of cleanliness. This project will not require any structural changes; only window glass units and hardware/accessories will be replaced, as it is the focus of this project.

34 of 45


4

OPERATIONAL PLAN


Phasing Phasing will not be required for this upgrade project. Work shall take place during normal working hours. The relocation of residents overnight will not be permitted. The contractor shall give notice within 48hrs to the Building Services Manager of work to take place within a resident room (if required). Permits/ Approvals This project will not require a Building Permit, HVAC Permit or Plumbing Permit.

Hours of Work The following work will take place during regular working hours as defined in the Project Specification and as determined by the Building Services Manager: 8.00 a.m. to 5.00 pm. and effective sequencing of work must be considered for any unanticipated event. Anticipated Timelines It is anticipated that construction will begin on or around spring, 2016. This project is anticipated to take 4 weeks to complete (time including shop drawing approval, item lead times, and site work). The anticipated completion date is on or around summer, 2016.

2. Administration The Home will be assisted during the project by the Home's staff, particularly by the Manager of Building Service and the Maintenance department staff. The Home is supported divisionally by Riaz Shaikh the Manager of Capital/facilities Services & Ravi Nair the Supervisor of Capital projects. The home is administered by Bob Petrushewsky who will be assisted during this project by the Home's staff, particularly Tony Russo, Manager of Building Services. In order to facilitate effectively and timely communication the following protocols will be in place:



35 of 45


5


3. Communication








Name of person assigned to monitor safety: Tony Russo Safety requirements will be communicated to the contractor at project startup and monitored continuously. The general contractor will be responsible for project safety and will assume the role as "constructor" as defined by the OHSA. The Home's Health and Safety monitoring will be done by the Manager of Building Services and the Joint Health and Safety Committee. Areas under construction will be kept off limits for the safety of residents and staff. All areas of work will be separated from building users and visitors using hording as required as to the satisfaction of the building services manager and the architect.

All existing door alarms, fire alarms and nurse call devices will operate normally in all areas of the home during the renovation period. Should it be necessary to

36 of 45


6

temporarily bypass a fire zone, manual fire watch will be implemented. All fire zones will be restored to full operation at the end of each construction work day.

A. Barriers / Tool and Equipment Storage

The contractor must provide temporary measures to ensure all work areas, for all projects, are secure from residents between all working areas and resident spaces. Dust protection must be incorporated to protect residents and resident spaces from dust exposure. Tools and equipment must be not be left in areas accessible to residents and must be locked in a secure location when unattended. All tools and equipment shall be stored in a secured location as coordinated with the Building Service Manager.

B. Alarms All door alarms, fire alarms and nurse call devices will operate normally in all areas of the home during the renovation period. Should it be necessary to temporarily bypass a fire zone, manual fire watch will be implemented. All fire zones will be restored to full operation at the end of each construction day.

C. Water Shutoff

It is not anticipated that any building water shut-offs will be required for this project – only localized. If required Contractor will need shut-off water that affects residents, 48 hours’ notice will need to be provided. Any water-shut off affecting residents (if required) will only be during the day and to be minimized as much as possible.



5. Emergency Plan / Life Safety Plan In general, this work does not affect the supply of electricity, natural gas or other major systems to the Home. In case there is a need for a shutdown the contractor will inform, well in advance, about the areas being shut down to the Manager of Building Services. Although work on this project should not cause a

37 of 45


7

disruption to services, if such a disruption were to occur the Home Emergency Measure Plan would be put into effect. In order to ensure the smooth implementation of the Emergency Measure Plan, the administrator and the Manager of Building Services will review the plan and become comfortable with it before work commences on this project.

6. Resident Home Areas The area of work is the Ground Floor Main Entrance Exterior Vestibule. Any impact on areas with Residents (if required) will be planed and overseen by the Resident Services Manager. Resident activities will be relocated to a suitable location on the unit depending on daily scheduled work.

7. Food Service The Food and Nutrition department will not be affected during the project and mealtimes will be maintained.

8. Noise Factors Construction will take place during the normal business hours of 8:00 and 5:00 p.m. Noise levels will have a minimal impact to the residents, with exception of demolition of a wall and breaking up of existing slab to access existing plumbing services for new trench drain. All efforts will be made to schedule resident activities in other areas of the Home to minimize any impact of noise on the residents.

9. After Hours Work

It is anticipated there will be minimal if any afterhours work required. The timing of any required work will be coordinated to minimize the impact to residents.

10. Laundry Service


11. Staff Work Space No Staff Work spaces will receive renovations and/or worker presence. All work will be on the exterior of the building.

12. Summary

When preparing this Operational Plan an emphasis was placed on the resident and staff's comfort and safety. This plan works to minimize impact on the daily lives of the people living and working at Lakeshore Lodge by holding contractors to their schedules and maintaining clear lines of communication between all staff members.

38 of 45



Seven Oaks


Brian Taylor, Building Services Manager Seven Oaks City of Toronto Long Term Care Homes & Services 9 Neilson Road Scarborough, ON M1E 5E1 416-392-3518 [email protected]

39 of 45

Seven Oaks – 2015 Capital Maintenance Plan – MoHLTC Review Submission

2

Table of Contents

1. Project Summary



2. Operational Plan


2. Administration

3. Communication


5. Resident Areas


7. Noise

8. Laundry Services

9. Staff Work Space

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3

Project Summary


Seven Oaks is a 249-bed, Long-term care home operated by the City of Toronto that has been serving the community of Scarborough since 1989. As part of an annual capital maintenance plan, the City plans to conduct several repairs and upgrade projects in order to upgrade and modernize the facility, and keep the building and grounds in a state of general good repair.

The 2015 Capital Maintenance Plan Seven Oaks for includes:

Exterior Project

• Replace Exterior Doors


Work is to begin following Ministry approval of the plans and completion of the City of Toronto tendering process. From the time the contract has been awarded it is anticipated that the project would take approximately 2 months. Expected completion date is fall 2016.


• Replace Exterior Door on Ground Floor Level o Replace Door Threshold, Frame, Weather Seals and Doors

Sweeps on: � Two Main Entrance Doors � North Exit Corridor

o Replace Door and Frame on: � Auditorium � Chapel � Exit Stair No. 4

The contractor will be required to close off the working area with hoarding during renovation thereby ensuring resident and guest safety while minimizing dust exposure. The work area will be inspected by the Home’s Building Service Manager or delegate to ensure safety and a satisfactory level of cleanliness. This project will not require any structural changes; only door and hardware/accessories will be replaced, as it is the focus of this project.

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OPERATIONAL PLAN


Phasing Phasing will not be required for this upgrade project. Work shall take place during normal working hours. The relocation of residents overnight will not be permitted. The contractor shall give notice within 48hrs to the Building Services Manager of work to take place within a resident room (if required). Permits/ Approvals This project will require a Building Permit for the stand-alone replacement or alteration of the life-safety systems of a building such as sprinklers, fire alarms or the installation of electromagnetic locking devices. Hours of Work The following work will take place during regular working hours as defined in the Project Specification and as determined by the Building Services Manager: 8.00 a.m. to 5.00 pm. and effective sequencing of work must be considered for any unanticipated event. Anticipated Timelines It is anticipated that construction will begin on or around spring, 2016. This project is anticipated to take 8 weeks to complete (time including shop drawing approval, item lead times, and site work). The anticipated completion date is on or around June, 2016.

2. Administration The Project will be assisted by the Home's staff, particularly by the Manager of Building Service and the Maintenance department staff. The Home is supported divisionally by Riaz Shaikh the Manager of Capital/facilities Services & Ravi Nair the Supervisor of Capital projects. The home is administered by Gayle Campbell, who will be assisted during this project by the Home's staff, particularly Brian Taylor, Manager of Building Services. In order to facilitate effectively and timely communication the following protocols will be in place:



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3. Communication








Name of person assigned to monitor safety: Brian Taylor and the JOHSC Safety requirements will be communicated to the contractor at project startup and monitored continuously. The general contractor will be responsible for project safety and will assume the role as "constructor" as defined by the OHSA. The Home's Health and Safety monitoring will be done by the Manager of Building Services and the Joint Health and Safety Committee. Areas under construction will be kept off limits for the safety of residents and staff. All areas of work will be separated from building users and visitors using hording as required as to the satisfaction of the building services manager and the architect.

All existing door safety alarms and nurse call devices will operate normally in all areas of the home during the renovation period..

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A. Barriers / Tool and Equipment Storage The contractor must provide temporary measures to ensure all work areas, for all projects, are secure from residents between all working areas and resident spaces. Dust protection must be incorporated to protect residents and resident spaces from dust exposure. Tools and equipment must be not be left in areas accessible to residents and must be locked in a secure location when unattended. All tools and equipment shall be stored in a secured location as coordinated with the Building Service Manager.

B. Fire Alarm System The fire alarms system will operate normally in all areas of the home during the renovation period. Should it be necessary to temporarily bypass a fire zone, the Home has installed a 100% addressable FA system for isolation purposes, to ensure the maximum alarm coverage is available at all times. All fire zones will be restored to full operation at the end of each construction day.

C. Water Shutoff

It is not anticipated that any building water shut-offs will be required for this project – only localized. If required Contractor will need shut-off water that affects residents, 48 hours’ notice will need to be provided. Any water-shut off affecting residents (if required) will only be during the day and to be minimized as much as possible.



5. Emergency Plan / Life Safety Plan In general, this work does not affect the supply of electricity, natural gas or other major systems to the Home. In case there is a need for a shutdown the contractor will inform, well in advance, about the areas being shut down to the Manager of Building Services. Although work on this project should not cause a disruption to services, if such a disruption were to occur the Home Emergency Measure Plan would be put into effect.

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In order to ensure the smooth implementation of the Emergency Measure Plan, the administrator and the Manager of Building Services will review the plan and become comfortable with it before work commences on this project.

6. Resident Home Areas The areas of work are the Ground Floor Exterior Exit Doors. Any impact on areas with Residents (if required) will be planed and overseen by the Resident Services Manager. Resident activities will be relocated to a suitable location on the unit depending on daily scheduled work. The Home has the an Auditorium that allows separation of rooms, there will not be any resident program interruptions

7. Food Service

The Food and Nutrition department will not be affected during the project and mealtimes will be maintained.

8. Noise Factors Construction will take place during the normal business hours of 8:00 and 5:00 p.m. Noise levels will have a minimal impact to the residents, if any at all.

9. After Hours Work

It is anticipated there will be minimal if any afterhours work required. The timing of any required work will be coordinated to minimize the impact to residents.

10. Laundry Service


11. Staff Work Space No Staff Work spaces will receive renovations and/or worker presence.

12. Summary

When preparing this Operational Plan an emphasis was placed on the resident and staff's comfort and safety. This plan works to minimize impact on the daily lives of the people living and working at Seven Oaks by holding contractors to their schedules and maintaining clear lines of communication between all staff members.Seven Oaks has experience in this type of work previously and is familiar with balancing projects and residents ADL’s

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