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TOURISM EVENTS GRANTAPPLICATION FORM
Events1 April 2017 - 31 March 2018
ARDS AND NORTH DOWN BOROUGH COUNCIL
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ARDS AND NORTH DOWN BOROUGH COUNCILTOURISM EVENTS GRANT APPLICATION FORM
The Tourism Events Grants Programme can be accessed via the Ards and North Down Borough Council website – http://www.ardsandnorthdown.gov.uk/tourism-grants All applications must be completed and submitted preferably by email to Anne Poots [email protected] or by hand or post to Tower House, 34 Quay Street, Bangor, BT20 5ED, with all supporting documentation required being uploaded or supplied in hard copy.
All supporting documentation required as part of the submission must be uploaded or supplied in hard copy prior to applications deadline or it will not be accepted and the application will be excluded from the scoring process.
Before completing your application form, please take time to read the Guidance Application Notes and Additional Information document carefully. You will find information about who can apply for an award, what events are applicable and the application process. The questions in this application form allow us to gather the minimum amount of information we need to be able to make a decision about funding for your proposed event.
Stage 1 - Selection criteria
Full completion of the application form Pass/FailProvision of all required accompanying documentation Pass/Fail
The applicant must pass both criteria to move to the next stage of the assessment process.
Stage 2 - Applications must meet Eligibility Criteria.
NB: The applicant must be in the position to provide a minimum of 50% match funding. No portion of this match funding must be attributed to any other amount provided by Ards and North Down Borough Council within the 2017/18 financial year.
The applicant must meet all eligibility criteria to move to Stage 3 of the assessment process.
Stage 3 - Applications will be scored under the Council Objective ‘Place – Event’ section
The applicant must meet a minimum pass mark at this stage to move to the next stage of the assessment process.
Stage 4 - Applications will be scored under Council Objective ‘Prosperity – Event’ section
Please note that the closing date for this round of Tourism Grant Applications is Monday 14 November 2016 AT 12 noon. PLEASE NOTE WE CANNOT ACCEPT LATE APPLICATIONS. If you are unclear about any element of the Grant Application process and require assistance, especially if you are a first time applicant, please do not hesitate to contact:
Anne Poots - [email protected] - 028 9127 8048 or Karen Browne – [email protected] – 028 9127 8084
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SECTION 1: YOUR ORGANISATION
Q1. Name of your Organisation as it appears on your governing document or set of rules.
Q2. Please indicate type of organisation. (Your organisation must be one of the following to apply for a grant).
Constituted
Limited company Please give Company Registration No.
If Limited Company, please submit Memorandum of Association and Articles of Association.
Q3. Main Contact for your Organisation
NAME POSITION IN ORGANISATION
Q4. Contact Address where all correspondence will be sent
Telephone Numbers Day Evening Mobile
Email address
Website address
Q5. Address of Organisation [this may be where the organisation is based or where activities take place], including full postcode
Q6. When was your Organisation founded?
Q7. What are the aims of your Organisation? (max 100 words)
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Q8. Please list the key personnel involved with the management of the event and their qualifications and/or experience:
Name Experience Qualifications
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START DATE (dd/mm/yyyy) END DATE (dd/mm/yyyy)
%
SECTION 2: YOUR EVENT
Q1. What is the title of your event?
Q2. What is the date of your event?
Q3. Are these dates confirmed or
provisional?
If provisional when will the date be confirmed?
Q4. What will be the duration of your event? (Number of days)
Q5. Please enter the venue/location of your event including the town/village where your event will take place (Please state if any elements of your event will be held outside of the Ards and North Down (AND) Borough and if so; which elements and duration of overall event timetable will be held outside the AND Borough.
Q6. Is the event open to the general public? YES NO
Q7. Is this a new event? YES NO
Q8. Please indicate the amount of grant aid you are requesting from Ards and North Down Borough Council [min request £500, max request £10,000]
Fund 1 (£500 - £3,000) £
Fund 2 (£3,001 - £10,000) £
Total Cost of Event £
Grant request as % of total event cost
NB: events requesting more than 50% funding will be deemed ineligible and not proceed past this stage. Please refer to guidance application notes for information required.
Q9. Please indicate the event visitor/spectator numbers (NB: refer to guidance application notes)
Q.10. Does your event meet the defined tourism events criteria? YES NO
Please refer to Guidance Application Notes/Introduction/Page 2 – Tourism Event CriteriaNB: At this point events NOT meeting the eligibility criteria will NOT proceed to the next stage.
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SECTION 3: YOUR EVENT: (COUNCIL OBJECTIVE – PLACE)
Q1. Please detail your event programme and demonstrate how your Event will provide beneficial tourism experiences, and where possible, showcase the Borough’s natural, cultural and environmental assets. (max 500 words) This question is scored: please refer to guidance application notes for information required.
Q2. Please demonstrate what is unique about your event and how it will enhance the visitor experience to the Borough. If it is a previously run event, please indicate how you propose to broaden the events appeal to attract new audience and/or appeal to new visitors. This should include event content and/or PR. (max 300 words) This question is scored: please refer to guidance application notes for information required.
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Q3. Please tell us how the event is focussed on building its sustainability into future years (max 500 words).
NB: The application must meet a minimum pass mark to move to Stage 3.
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SECTION 3: YOUR EVENT: FINANCE
Q1. Has your organisation received any financial assistance from Ards and North Down Borough Council in 2016/17?
Yes No If Yes, please give details of year and amount
Q2. Please give details of any applications made or planned to other funding bodies for your upcoming event including any other AND Council departments and the purpose of allocated funds
Q3. Please give details of other sponsorship received for your event in the past three years and the purpose of allocated funds
For further information, please refer to Guidance Application Notes
£
£
£
AmountDepartmentYear Purpose
£
£
£
Amount AwardedFunding BodyYear Purpose of Grant
£
£
£
Amount Awarded
£
£
£
Amount Sought Purpose of GrantFunding Body
If not yet awarded date of expected
confirmation
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Q4. Please complete the below budget table for your upcoming event. If there is no figure please insert zero. Do not include the Ards and North Down Borough Council Tourism request as part of your projected income
Q5. Is your event free,
ticketed or
both?
If both, please provide clarification.
£
£
£
£
£
£
£
£
£
AmountIncome
Local Authority (any grants awarded or applied for/to be applied for by other Ards and North Down Borough Council departments]
Other Public Sector Funding
Ticket Income
Merchandising
Other Income
Sponsorship
Advertising Income
Trade Stands
Total Income
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Q6[a]. Event Expenditure and Income Summary
Please complete all fields in the table below relating to expenditure for your event and complete a further breakdown as per Appendix 3 of Guidance Application Notes with the appropriate detail. If there is no figure insert zero.
ExpenditureProduction and Venue Costs £Entertainment / Artistic Programme £Marketing and Promotion Costs £Health and Safety Costs £Administration Costs £Other Expenses £Total Expenditure £
Summary of Income/Expenditure ProjectedTotal Income (As per Q4) £Total Expenditure (As per Q6a) £Surplus or £Deficit £
Where an event is showing surplus, the requested grant will be reviewed and reduced accordingly. If successful, you will be asked to provide a letter from your Auditor/ Accountant to confirm total income and expenditure. NB: In kind support is not considered, hospitality costs are ineligible. Where proposed expenditure may appear higher or lower than expected, additional information may be requested by way of quotations to confirm cost estimates. Please refer to Important Information for Eligible and Ineligible costs when completing this section.
Q6[b] Event Expenditure within Ards and North Down Borough. Please detail the approximate breakdown of expenditure as provided in section [a] as to what will be spent within Ards and North Down and outside the borough. This combined breakdown should equate to the total expenditure above.
Event Organiser Spend (Approximate expenditure)Expenditure spent within Ards and North Down Borough (e.g. spend on entertainment or materials from individuals or companies within the AND area)
£
Expenditure spent outside Ards and North Down Borough (e.g. spend on entertainment or materials from individuals or companies outside of the AND area)
£
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SECTION 4: YOUR EVENT: (COUNCIL OBJECTIVE – PROSPERITY)SPECTATOR AND PARTICIPANT NUMBERS
Q1. Please provide the anticipated number of people attending the event and where they come from. These figures should relate to spectators and participants attending event activity within the Ards and North Down Borough Council Area only. The total should match Q9 in Section 2.
Origin Spectators Participants Combined total
Ards and North Down Borough
Rest of Northern Ireland
Republic of Ireland
Great Britain and Overseas
TOTAL
Please note that the combined spectator and participant numbers stated on this form WILL have an impact on the Grant. Participants are defined as anyone taking part in the event excluding spectators.
Q2. Please provide a rationale to support all figures listed above for spectators and participants. (Max 250 words).
Applications that do not provide a rationale are ineligible and will not be scored.
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SECTION 5: YOUR EVENT: ACCOMMODATION
There are two Ards and North Down Borough Council operated Visitor Information Centres located at Tower House, 34 Quay Street, Bangor and 31 Regent Street, Newtownards. The experienced staff are keen to work with event organisers in attracting as many visitors as possible to the Borough, by providing an accommodation booking service, tourism packs and any other visitor information which you feel is necessary for your event.
It is requested, where possible, that bed nights should be booked through one of the two Visitor Information Centres as: • The best accommodation rates for visitors can be obtained by our experienced staff. • The number of bed nights achieved can be easily tracked by our experienced staff – this can help you in the evaluation of your event.
The two contacts at the centres are;Bangor VICSarah Rathbone-Scott [email protected] – 028 9127 0069Ards VICAlex Foster [email protected] - 028 9182 6846
PLEASE REMEMBER to advise the Visitor Information Centre Supervisor if you know of any bednights booked externally, using your unique reference number, [which will be allocated with confirmation of grant] as these can be included in the monthly tourism statistics for the area.
Q1. Visitor accommodation: Please list where your participants/spectators are likely to be accommodated during their visit [i.e. names of hotels, self-catering, B&B’s, Guest Houses, halls of residence, hostels, campsites, caravans or motorhomes] NB: private accommodation, non – registered or accommodation located outside of the Borough of Ards and North Down is not deemed as an eligible bed night and cannot be counted as part of the application.
Accommodation (name/type)
Location (town/village/borough)
No. of People
No. of Nights
Total (people x nights)
Total
Please note that the Bed nights generated value WILL have an impact on the Grant Award [please refer to Guidance Application Notes]
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Q2. Please provide a rationale for all figures listed above for projected accommodation numbers. (max 250 words) Applications that do not provide a rationale are ineligible and will not be scored.
Q3. Please outline any plans you will have in place to promote accommodation in the Borough to your participants and spectators. NB: You will be expected to promote the two Visitor Information Centres listed above. Please include how you will do this within your answer. (max 100 words)
If your Grant Application is successful, you will be contacted by our Visitor Information Centre to arrange an appointment for you to call and discuss the visitor services your Organisation may require.
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SECTION 6: YOUR EVENT: MARKETING AND EVALUATION
Q1. Please provide an advertising and communications plan by using template Annex 1 of Application Form. This will demonstrate how you intend to promote and market the event. This question is scored and will play a key role in post event evaluation: please refer to Guidance Application Notes for information required – example in Appendix 4
Q2. Please tell us how you will acknowledge any Grant Award given by Ards and North Down Borough Council (max 150 words). This question is scored: please refer to guidance application notes for information required
Q3. How do you intend to measure the success of your event? Please detail (max 150 words) Please refer to guidance application notes for information required.
N.B. • Evidence of all activity listed above will be required as part of submission. • Failure to achieve the activity listed may result in a minimum 5% maximum 10% penalty of total grant award.
ALL PRESS RELEASES AND DESIGN MUST RECEIVE APPROVAL FROM ARDS AND NORTH DOWN MARKETING. ALL ITEMS MUST BE RECEIVED WITH A MINIMUM OF 2 WEEKS’ NOTICE FOR APPROVAL
For all marketing enquiries, Ards and North Down branding materials and provision of your event content for inclusion in www.visitardsandnorthdown.com please contact: [email protected]
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RISK AND EVENT MANAGEMENT INFORMATION
Please provide a copy of the Risk Assessment and Event Management Plan for the proposed event. If you do not already have these documents please provide an outline Risk Assessment and Event Management Plan in the following tables, taking into consideration any safety requirements and emergency management arrangements associated with the event. (If necessary please use separate sheets and label as required). Comprehensive documentation will be required within 28 days of the event date.
Risk Assessment
Event Management Plan
Please also provide proof of relevant insurance associated with the event.
Successful grant applications will receive a Letter of Offer which will detail both the deadlines for the receipt of comprehensive documentation deemed essential and the sanctions for any failure to comply within these timescales.
In all cases, the date for receipt of final safety and emergency documentation will be no later than 28 days prior to the event. Safety must remain the paramount concern of the organiser and this term will not prohibit organisers making new or further dynamic assessments and arrangements after this time without notification to the Council so long as the purpose is to improve or sustain the level of arrangements already made.
If you require any further information on the content for the Risk Assessment and/or Event Management Plan please contact the Risk Manager, Jill Hunter: [email protected] – 028 9127 8061.
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OTHER INFORMATION
Have you (or in the case of individuals, your spouse) ever been declared bankrupt?
Yes No
Are you awaiting any criminal or civil proceedings against you, or have you any unspent criminal or civil convictions?
Yes No
If yes, please specify:
Please provide details of any outstanding court judgements against you. If none, please type ‘N/A’.
NB: If you have answered ‘Yes’ to any of the above questions, this may have a bearing on your application.
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DECLARATION
We hereby declare that, to the best of our knowledge, the information given in this application is true and correct.
Completed Forms to be signed by Office Bearers:
Name: Date: Chairman
Name: Date: Secretary
REMEMBER!
• This application carries no entitlement to grant assistance even though previous assistance may have been given.
• Any offer of grant assistance is at the sole discretion of Ards and North Down Borough Council within the limit of the funds made available to it.
• All such offers are made subject to acceptance by applicants of any terms and conditions which the Council may stipulate.
• Ards and North Down Borough Council cannot be held responsible for incomplete Grant Application Forms and will be unable to make an assessment unless all information is included.
• This is an open and transparent process and feedback is available if required.
• Any changes to the Tourism Events Grants Application Process are at the sole discretion of Ards and North Down Borough Council.
For your information, please read the Data Protection andFreedom of Information Statements provided
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REFEREES
Please give details of 2 Referees who are INDEPENDENT of your Organisation but who have some knowledge about your aims and objectives:
Name:
Knowledge of or relationship to your organisation
Address:
Telephone:
Signature:
Date:
Name:
Knowledge of or relationship to your organisation
Address:
Telephone:
Signature:
Date:
I have known this organisation and its work for at least one year or from its start. I have read the application and I support this request for funding. I am willing to be contacted to discuss this application, before a grant is made, and to comment on the grant, if this application is successful.
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SAFEGUARDING POLICY
This form needs to be completed if your Organisation DOES NOT have a Safeguarding Policy in place
However, if your Organisation DOES have a Safeguarding Policy in place, please submit a copy of this with the Application Form
If your Organisation DOES NOT currently have in place a Safeguarding Policy, your Organisation is required to adhere to the Council’s Policy for the duration of the Event.
Please complete the following.
We agree to adhere to the Safeguarding Policy as set out by Ards and North Down Borough Council throughout the duration of the Event. [Copy can be obtained on request]
Event:
Event Date:
Signed:
Position:
For and on behalf of:
Date:
The Council Safeguarding Policy can be accessed using the following linkwww.ardsandnorthdown.gov.uk/tourism-grants
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DATA PROTECTION STATEMENT
Ards and North Down Borough Council values your right to personal privacy. We at all times try to be open about the reasons why we collect, hold and use your personal information. We collect information about you in order to fulfil our statutory obligations and provide you and other people with services. Some of the information we gather may be used to help us provide you with improved services. We at all times aim to comply with the Data Protection Principles, ensuring that information is collected fairly and lawfully, is accurate, adequate, up to date and not held any longer than necessary. You have a right to see information held about you (with a few exceptions allowed for in the Data Protection Act 1998). If you wish to see any personal information held on you, please put your request in writing, stating clearly who you are and what information you would like to see to the address below:
Data Protection Ards and North Down Borough CouncilTown Hall, The CastleBangor, BT20 4BT
FREEDOM OF INFORMATION STATEMENT
Ards and North Down Borough is subject to the terms of the Freedom of Information Act 2000. The Council will proceed on the basis of disclosure unless an appropriate exemption applies. No information provided by applicants will be accepted “in confidence” and the Council will not accept liability for loss as a result of any information disclosed in response to a request under the Freedom of Information Act. Decisions in relation to disclosure will be taken by appropriate individuals in the Council having due regard to the exemptions available and the Public Interest. Applicants should be aware that despite the availability of some exemptions, information may still be disclosed if the Public Interest in its disclosure outweighs the Public Interest in maintaining the exemption. Applicants are required to highlight information included in their application which they consider to be commercially sensitive or confidential in nature, and should state the precise reasons, why that view is taken.
If the information is disclosable, the Council has no discretion to prevent its disclosure. The Council will consult with applicants, where it is considered appropriate.
Signed:
Duly authorised to sign for:
Date:
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SECTION 75 MONITORING QUESTIONNAIRE
Grant Applied For: Closing Date of Application:
Statement: In the spirit of Section 75 of The Northern Ireland Act 1998 it is important that Ards and North Down Borough Council ensure they are working to engage with a broad range of service users and potential service users.
To enable this information to be collected and monitored it is requested that you provide the details requested with your grant application.
This information will not be considered as part of the grant award scoring. It is monitoring purposes only and is detached before the application will be considered.
The information provided on this questionnaire will be held in confidence and will be strictly processed in accordance with the provisions of the Data Protection Act 1998. Your personal data will not be passed to any third parties.
Please complete the questions below.
Broad age range of group/organisation:
Breakdown of gender of group/organisation if known (% or number):
Male Female Not Known
Breakdown of religious affiliation or community background of group if known (% or number.):
The group is mainly of the Protestant community
The group is mainly of the Roman Catholic community
There are members of neither the Protestant nor Roman Catholic communities
Not Known
Nationality:Does your group/organisation include a range of nationalities - if so please detail if known?
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Ethnicity: Does your group/organisation include a range of ethnic backgrounds – if so please detail if known?
Disability:Under the Disability Discrimination Act 1995 a person is considered to have a disability if he or she has “a physical or mental impairment which has a substantial and long-term adverse effect on his or her ability to carry out normal day to day activities”.
Do you consider members of the group/organisation to have a disability?
Yes No
If you have answered Yes to the above question please indicate the nature of the impairment(s) by ticking the appropriate box or boxes:
Physical Disability Mental Health Disability
Learning Disability Other
Dependants:Are you aware if any members of the group/organisation have personal caring responsibility for the care of?
Child/Children Dependant adult
None of the above Other
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EQUALITY OF OPPORTUNITY
The Applicant shall comply with all applicable fair employment, equality of treatment and anti-discrimination legislation, including, in particular, the Employment (Northern Ireland) Order 2002, the Fair Employment and Treatment (Northern Ireland) Order 1998, the Sex Discrimination (Northern Ireland) Order 1976 and 1988, the Employment Equality (Sexual Orientation) Regulations (Northern Ireland) 2003, the Equal Pay Act (Northern Ireland) 1970, the Disability Discrimination Act 1995, the Race Relations (Northern Ireland) Order 1997, the Employment Relations (Northern Ireland) Order 1999 and the Employment Rights (Northern Ireland) Order 1996 and shall use their best endeavours to ensure that in their employment policies and practices and in the delivery of the services required under this agreement they have due regard to the need to promote equality of treatment and opportunity between:
• persons of different religious beliefs or political opinions;
• men and women or married and unmarried persons;
• persons with and without dependants (including women who are pregnant or on maternity leave and men on paternity leave);
• persons of different racial groups (within the meaning of the Race Relations (Northern Ireland) Order 1997);
• persons with and without a disability (within the meaning of the Disability Discrimination Act 1995);
• persons of different ages
• persons of differing sexual orientation.
The appointed company shall take all reasonable steps to ensure the observance of the provisions of the above clause by all servants, agents, employees, consultants and sub-consultants.
Signed:
Duly authorised to sign for:
Date:
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SUPPLIER DETAILS
1. Company Details
Company Name:
Address:
Postcode:
Telephone Number:
Company Type: (please tick relevant category)
Sole Trader Company Partnership Other
Nature of business or service provided:
Are you registered for VAT? YES NO
If yes, please provide VAT Registration Number:
2. Bank Details
Payment will be made directly to your bank account via BACS. To facilitate this, please provide the following information:
Bank Name:
Bank Address:
Bank Account Name:
Bank Sort Code:
Bank Account Number:
Building Society Roll Number (if applicable):
3. Remittance DetailsPlease provide an email address to which remittances may be sent:
Email Address:
If you cannot provide an email address, please state the postal address that the remittance should be sent to, if different from above:Remittance Address: (if different from above)
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4. HM Revenue & Customs Construction Industry Schemes (CIS)
Ards and North Down Borough Council is required to follow the rules of the above HMRC scheme in respect of payments made for services falling under this scheme. The scheme applies to construction operations and covers almost any work that is done to a permanent or temporary building or structure, civil engineering works and works such as, but not limited to, site preparation, alterations, dismantling, repairs, decorating and demolition works.
Do you carry out works that may fall under the HM Revenue & Customs Construction Industry Scheme?
Yes No
Is your company registered under the HM Revenue & Customs Construction Industry Scheme?
Yes No
If your company is registered please provide the following details:
Unique Tax Reference (UTR) No.
Company Registration No. (if applicable)
National Insurance No. (if applicable)
Please note that all payments made by Council must take account of your tax status as determined by HM Revenue & Customs (HMRC). If you are not registered with HMRC but carry out works that fall within the scheme, then you will be liable to a 30% tax deduction on the labour element of your works.
5. HM Revenue & Customs Foreign Entertainers Scheme
This HMRC scheme applies to persons who are providing an entertainment service performed by an entertainer who is not resident in the UK. The term entertainer includes but is not limited to, sportspersons, musicians, actors, TV & radio personalities, variety artistes, literary artistes, choirs, bands and orchestras. The scheme also applies to transfer of assets, for example, an airline ticket or hotel accommodation provided for an entertainer.
Are you a non UK resident entertainer?
Yes No
Does your company provide any supplies relating to entertainment performed by non UK resident entertainers?
Yes No
Please note that, if you have answered yes to any of the above questions, HMRC may require Ards and North Down Borough Council to make a tax deduction at the basic rate (withholding tax) on payments which arise directly or indirectly (i.e. it does not need to be the entertainer who gets the payment) for supplies of a non UK resident entertainer.
6. Form Completed By:
Name:
Position:
Signature: Date:
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ANNEX 1 Summary Marketing Plan
NB: Must be completed for all applications to be scored. This section will be used by Ards and North Down Borough Council for post event evaluation purposes.
The Event
The Objective/s of the marketing plan
The Event Target Market Segment/s
Please indicate timeline of marketing activity as per schedule below
Please indicate timeline of marketing activity as per schedule below. Please list planned marketing/promotional activity for your event in the applicable sections below.
Printed Materials – distribution timeline
Print Items Quantity Reach Opportunity for AND
Advertising Activity – timeline
Advertising Activity Channel/Programme Publication
Reach Opportunity for AND
PR Activity – timeline
Channel/Programme Publication Reach Opportunity for AND
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Online Activity – timeline
Online Activity Description of Activity Reach Opportunity for AND
Branding Opportunity – timeline
Branding Opportunity Branding Activity Description
Please include an estimated budget, showing a breakdown of the Marketing costs. This section is scored and will impact grant award: please refer to guidance application notes.
Printed Materials £Advertising Activity £Online Activity (paid for) £Overall estimated marketing budget £Budget % as part of overall estimated event budget %
Please detail any bespoke/unique ideas you will use to promote your event and the support of AND. (Max 150 words)
N.B. • Evidence of all activity listed above will be required as part of submission. • Failure to achieve the activity listed may result in a minimum 5% maximum 10% penalty of total grant award.
ALL PRESS RELEASES AND DESIGN MUST RECEIVE APPROVAL FROM ARDS AND NORTH DOWN MARKETING. ALL ITEMS MUST BE RECEIVED WITH A MINIMUM OF 2 WEEKS’ NOTICE FOR APPROVAL
For all marketing enquiries, Ards and North Down branding materials and provision of your event content for inclusion in www.visitardsandnorthdown.com please contact: [email protected]
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TOURISM EVENTS GRANTS - CHECKLIST
The following checklist provides a summary of the information that you MUST send us. Once you have completed your form, please check through the following list, tick the relevant boxes and upload or return by post all the supplementary documents/information with your submission. You must check all documents and relevant information are submitted with the application as incomplete applications will not be considered.
Application Checks:
We have answered all the questions on the form
The Declaration has been signed
The BACS Payment Form has been completed
The Independent referees have signed
Safeguarding Policy Form has been completed and signed [if applicable]
The Freedom of Information, Data Protection and Equality of Opportunity forms have been signed
The Section 75 monitoring pre event questionnaire has been completed Attachments: We have enclosed the following:
Copy of Memorandum of Association and Articles of Association [if applicable]
Copy of last set of event accounts [if applicable]
An income and expenditure account for your event including a breakdown of marketing costs. See Appendix 3 for an example of an income and expenditure account
Previous press cuttings/publicity [if available and not already held by Council tourism unit for a previously funded event]
Copy of your Organisation’s Constitution/Set of Rules
Copies of Insurance, Risk Assessments or completion Risk Assessment and Event Management Plan tables must be supplied at point of Application. Comprehensive documents must be with Council 28 days before event
Please note that if the comprehensive Risk Assessment, Insurance and Event Management Plan documentation is not submitted within the appropriate deadline, the Council will have the right to impose a monetary sanction.
All application forms and guidelines are available for download from Ards and North Down Borough Councils’ websites – www.ardsandnorthdown.gov.uk/tourism-grants. The completed Application Forms and any supporting documentation should be preferably emailed to: [email protected] or mailed to the address below:
Mrs Anne Poots, Bangor Visitor Information Centre, Tower House, 34 Quay Street, Bangor, BT20 5ED.
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TIMETABLE FOR PROCESSING OF TOURISM EVENTS GRANT APPLICATIONS
CLOSING DATE Monday 14 November 2016
Acknowledgement of completed Grant Application Forms
On receipt ofApplication Form
Assessment by Grants Panel Week commencing14 November 2016
To be ratified by Council 20 December 2016
Notification of Grant Award Week commencing9 January 2017
If you require any further information or are unclear about anything concerning your application form please do not hesitate to contact:
[email protected] 028 9127 8048 or [email protected] 028 9127 8084
