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Traineeship & appren framework workshop

For more workshops visit www.lsect.com 1

Traineeship and apprenticeship

framework funding

Nick LinfordDirector at Lsect

11:00 start

16:30 finish

11:00 Traineeship provider and learner eligibility

11:45 Calculating EFA and SFA traineeship funding for 2015/16

12:30 Break for lunch and networking

13:20 Funded examples of traineeship programmes & ILR ‘hints and tips’

13:50 Apprenticeships framework funding 16-18, 19-23 and 24+ in 2015/16

15:00 Refreshments and networking

15:15 Monthly apprenticeship framework profiling, using FIS and tips for 2015/16

16:00 Apprenticeship framework performance management and funding audit

16:30 End

Agenda (slides will also be emailed to you after the event)



What are traineeships?

Aimed at 16-24 year-olds not

currently in a job, have little

work experience, but who are

focused on work or the prospect

of it and “a reasonable chance

of being ready for employment

or an apprenticeship within six

months of engaging in a

traineeship”

Started from 1 August 2013, with

changes for 2014/15 and 2015/16

EFA funded as a Study Programme

for 16-18 year olds (or if no EFA

contract then SFA funded at EFA

rates) and SFA funded for 19-24

year-olds

Key document for 2015/16

“This Framework for Delivery consolidates

recent policy changes in a single

document, showcases best practice and

highlights examples of how partners have

developed their offer.”

https://www.gov.uk/government/uploads/sys

tem/uploads/attachment_data/file/410737/F

ramework_for_delivery_2015-2016.pdf

https://www.gov.uk/governme

nt/publications/ilr-

specification-validation-rules-

and-appendices-2015-to-2016

https://www.gov.uk/gov

ernment/publications/sfa

-funding-rules-2015-to-

2016

https://www.gov.uk/gove

rnment/publications/advi

ce-funding-regulations-

for-post-16-provision



Eligibility

Traineeship funding is complicated, because there are significant

differences between the EFA (16-18) and SFA (19-24) approach (more

on this later)

But Traineeship eligibility is also complicated, so it helps to

describe it in terms of:

- Prime provider

- Subcontractor

- Learner

- Employer

- Course

- And compliance with DWP rules

Prime provider eligibility

Only Ofsted grade 1 and 2 providers eligible for traineeship funding

Providers that drop to grade can continue, with conditions

Providers without EFA contracts but that have 16-18 apprenticeship

contracts can still do 16-18 traineeships, but have specific funding from

the SFA (apprenticeship funding cannot be used) and are funded at EFA

rates

https://www.gov.uk/government/publications/traineeships-eligible-providers

The SFA publish a list eligible providers in a spreadsheet

Ineligible providers cannot subcontract to an eligible provider



Traineeship providers & delivery

Eligible provider intention (16-18) – Jan 2015 spreadsheet

Yes 278 52%

No 100 19%

Not said 157 29%

Total eligible providers 535

Eligible providers intention (19+) – Jan 2015 spreadsheet

Yes 456 63%

No 181 25%

Not said 85 12%

Total eligible providers 722

Source: March SFR: https://www.gov.uk/government/statistics/learner-participation-outcomes-and-level-of-highest-qualification-held

and https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/416516/traineeships-completions-and-progressions-note-march15.pdf

13/14 starts 14/15 1st 6 months

Under 19 7,000 Under 19 6,200

19-23 3,400 19-23 3,000

Total 10,400 Total 9,200

And there were 3,400

completions and 2,500

(74%) progressions in the

first half of 2014/15

Skills Minister said: “The Deputy Minister set a challenge to the FE sector to double the

number of quality traineeship opportunities available in 2014/15. I look forward to seeing

that challenge being met because it will mean over 20,000 young people are supported”

Subcontractor eligibility

An eligible lead provider can subcontract, with conditions

The subcontractor does not have to deliver all of the traineeship (eg

could just be organising and delivering the work placement)

EFA funding traineeship providers (eg colleges) can (using rules above)

subcontract to their SFA funded subcontractors, but EFA subcontracting

audit and funding guidance applies

1. If the subcontractor was declared on their SFA subcontractor

declaration form as of 1 June 2013, even if never inspected by

Ofsted (as long as they don’t have a grade 4)

2. a new subcontractor with an Ofsted grade 1 or 2 [A new rule for

starts from 1 April 2015]



Learner eligibility

Age Definition of age Prior attainmentNo or little existing employment

16-18*Age as at 31 August

2014

Below full

level 3

Working less than 16 hours

per week (less than £330 a

month)

* Plus those 19 to under 25 with a Learning Difficulty Assessment (LDA) or Education, Health and Care Plan (EHCP) issued by their home local authority

Technical learner eligibility for 2014/15 and 2015/16

Discretionary learner eligibility

• Not ready to start an apprenticeship or enter work

• Has a reasonable chance of being ready within six months

19-24 Age as at start date

Below full

level 3 [NEW rule

for starts from 1

Jan 2015]

Working less than 16 hours

per week (less than £330 a

month)

Employer eligibility

Work placement is a mandatory element of a Traineeship

Employers do not need to comply with wage legislation,

and the norm is for a traineeship to be unwaged

The is no limit on the number of trainees per employer

Simulated work placements are ineligible for traineeships

“We will not offer central financial incentives to

organisations hosting work placements as part of

Traineeships, but there is nothing to stop providers using

the funding they receive to offer support and incentives

locally if they decide that is what is needed to generate

high quality placements.”



Course eligibility – English and maths

“All learners must be assessed for English and maths. Any learner

without a minimum GCSE grade C in English and maths must be

supported to progress.”

16-18 year-old learners must comply with the Study Programme English

and maths Condition of Funding (CoF). However, Traineeships do not need

to comply with the new rule that GCSE grade D students must study GCSE

Typical E&M quals that meet the CoF:

> GCSE or iGCSE.

> Entry-level, level-1 or level-2 Functional Skills.

> Foundation, intermediate or advanced freestanding maths quals [check LARS]

> English for speakers of other languages (ESOL) qualifications.

If the learner has already achieved the functional skills at level 2, they

must study GCSE

19+ learners “must start learning on one or more of the regulated

English or ESOL qualifications and maths qualifications”

Course eligibility – work preparation

However, for 2015/16 starts there need be no qualification for 16-18 or

19+. You can choose if you wish to do a qual. Now “the content of the work

preparation training is for providers and employers to design and agree.”

This would typically be skills to find a job (eg job search techniques,

CV writing and interview skills) and skills to keep a job (eg planning,

time-keeping, team working, self-confidence, resilience and

strength of character)

In 2014/15 the work preparation for 19+ needed to be a separate

assessed unit or qualification eligible for the unemployed

So this is NEW for 2015/16: “Fund work preparation and work

placement elements as a single programme for traineeships for 19 to

24 year olds rather than funding each component separately.”

See next slide



Course eligibility – work placement

“Our expectation is that work experience placements will last between

100 and 240 hours. Longer placements may be necessary to prepare young

people for work, but these would need to be based on clearly identified

learner needs.” Note: 240 hours for 30 hours a week is 8 weeks.

“For young people in receipt of benefits, the work experience placement

can last up to 240 hours (or extended if the offer of an apprenticeship

place is accepted) at a maximum of 30 hours a week.”

“We expect all traineeships programmes to offer an exit interview with

the work experience host at the end of the placement.” and “young

people should receive meaningful written feedback from the employer

reflecting the time spent on their placement to help them improve

their performance.” I’d also suggest getting written references.

Work placements “should be with an external employer, external to

the learning environment and at an external site.”

Changes to work placement rules

Identifying the lead employer “we have introduced flexibility to enable providers to identify the employer providing the work experience placement

up to four weeks after the Traineeship has started”

Duration and intensity “We have removed the six weeks minimum and five months maximum duration for work experience and in 2014/15 will expect

work placements to last between 100-240 hours. Longer placements may be

necessary to prepare young people for work, but these would need to be

based on clearly identified learner needs”

Learning aim Hours

Z0007834 (not SFA) 0 to 49

Z0007835 (not SFA) 50 to 99

Z0007836 100 to 199

Z0007837 200 to 499

Z0007838 500+

And every work placement will

require a 9 digit Employer ID

number from the Employer

Data Service (EDS) in the ILR

employer identifier field

Recording work placements in the ILR



Also: New traineeships and DWP rule

“Over the last year, the Department for Work and Pensions

(DWP) has removed the 16-hour training limit for Jobseeker’s

Allowance (JSA) claimants and made the work experience

rules more flexible. This is to increase the flexibility for

colleges, training organisations and businesses to tailor

traineeships for benefit claimants.”

“To further increase access to the programme DWP has now

set regulations that will come into effect on Friday, 27 March

2015. These changes will enable all young people to benefit

from full-time participation while maintaining entitlement to

their benefits, including those described as Qualifying Young

People (predominantly 16- to 18-year-olds).”

So there is now no reason why anyone should lose their

JSA when they participate in a Traineeship programme

EFA funding for traineeships



The EFAs funding rate documents

https://www.gov.uk/government/

publications/funding-guidance-for-

young-people-2013-to-2014-rates-

and-formula

“For funding purposes a traineeship

programme uses the same principles

as any other 16 to 19 study

programme, apart from some

additional situations in which we

count students as retained.”

“When a student progresses from a

traineeship to another 16 to 19 study

programme, the second programme

must have a new core aim of its own

as set out in the section ‘Students

doing more than one programme in a

year’. The planned hours must also be

updated to include the additional

activity planned for the year.”

EFA (16-18) traineeship funding rates

Traineeships are a form of the new EFA Study Programme, but only

eligible providers can use the brand

Therefore, 16-18 traineeship funding is calculated in exactly the same

way and rate as all EFA Study Programmes, based on planned learner hours between 1 August and 31st July (academic year)

Student status band

Hours required per academic year

Hours funded at

National funding rate

Full time 540 + 600 £4,000*

Band 4 450-539 495 £3,300

Band 3 360-449 405 £2,700

Band 2 280-359 320 £2,133

Band 1 up to 280 % of 600 £6.67 per hour

* £3,300 for full time 18 year-olds



Planned learning hours

“Planned hours include those where the student is doing their work

experience as well any activity delivered within the institution. This

includes learning that supports the student such as maths and English.”

https://www.gov.uk/16-to-19-funding-planned-hours-in-study-programmes

Note: Traineeships must have work experience as the core aim

Planned hours are two learner ILR fields added together:

1. Qualification based hours (such as English and maths)

2. Employability, enrichment and pastoral hours (EEP) hours, such as the

work preparation (if not a qual) and work experience

To avoid funding audit problems the EFA say planned hours need to be

“credible, deliverable and realistic.” However they are based on a plan,

and should not typically be changed if not all delivered (e.g. if a learner

does not complete their traineeship)

EFA (16-18) traineeship funding formula

For EFA contract holders (such as colleges) there was no additional nor

separate funding allocation for traineeships

The EFA multiply the funded student numbers in each planned hour band

by the corresponding national funding rate, and then apply historical

institutional weightings which are pre-determined as part of the lagged

student number approach to setting allocation.

For SFA only contract holders extra ring-fenced funding is allocated (as

16-18 apprenticeship allocation cannot be used), but will be funded at

the EFA equivalent rate



EFA new traineeship retention criteria

“Traineeships have different retention criteria. Within six months of

leaving a traineeship, the student must have met ONE of the following

criteria. (see https://www.gov.uk/government/publications/16-to-19-vocational-qualifications-technical-guidance).

They must have had 8 consecutive weeks of employment, or 8

consecutive weeks of self-employment of 16 hours a week or more.

If they are 16 or 17 years old, they must have also have sufficient

training to meet the requirements of the raised participation age.

They must have started on an apprenticeship by passing the qualifying period to count for funding.

They must have started on another programme at level 2 or level 3

and have passed the qualifying period to count for funding. The

programme should include a substantial qualification recognised in the performance tables

SFA funding for traineeships



The SFAs funding rate document

https://www.gov.uk/government/publication

s/sfa-funding-rates-and-formula-2015-to-2016

“This document sets out the principles

behind our funding system and describes

the features of the funding system for adult

skills for the 2015 to 2016 funding year.

“For a complete understanding of how the

funding system works in practice, read this

document along with our Funding Rules

2015 to 2016, our Operational Performance

Management Rules 2015 to 2016 and the

Individualised Learner Record Specification

2015 to 2016.”

SFA (19-24) traineeship funding (1 of 3)

Traineeships are funded like all other Adult Skills Budget learners, on an

in-year per enrolment basis with rates from the new QCF based matrix:

Funding band (2014/15 and 2015/16)

Base rate (1 PW)

Low rate (1.12 PW)

Medium rate (1.3 PW)

High rate

(1.6 PW)

Specialist rate (1.72 or 1.92 PW)

Awards (1 credit) £50 £56 £65 £80 £86 or £96

Awards (2 credits) £100 £112 £130 £160 £172 or £192

Awards (3-5 credits) £150 £168 £195 £240 £258 or £288

Awards (6-8 credits) £300 £336 £390 £480 £516 or £576

Awards (9-11 credits) £450 £504 £585 £720£774 or £864

Awards (12 credits) £600 £672 £780 £960 £1,032 or £1,152

Certificate (13-24 credits) £724* £811 £941 £1,159 £1,246 or £1,390

Certificate (25-36 credits) £1,265 £1,417 £1,645 £2,025 £2,176 or £2,428

Diploma (37 to 48 credits) £1,987 £2,225 £2,583 £3,179 £3,417 or £3,815



Diploma 133 credits or more) £6,602 £7,395 £8,583 £10,564 £11,356 or £12,675

* Rate for Functional Skills Eng and Math and GCSEs is £724



Funding work preparation (only for Traineeships)

In 2014/15 the work preparation is funded like any other SFA

funded qualification, with a rate taken from the matrix.

You will need to search LARS for the correct non-regulated learning aim.

Try putting this into the aim search field: %Non regulated SFA formula

funded provision%work%

https://hub.imservices.org.uk/Learning%20Aims/Pages/default.aspx

From 2015/16 the work preparation AND work placement, is

funded at a rate of £970

“All work preparation activity delivered within a traineeship, including

non-regulated aims, should be recorded using the appropriate SSA

code 14.2. These aims will not attract individual funding values as

they will be included within the single traineeship rate for work

placement and work preparation.”

So if a qualification, the qualification learning aim must be in SSA 14.2

Funding work placement (only for Traineeships)

In 2014/15 the mandatory work placement element sits outside the

matrix and is one of these three learning aims and rates:

Learning aim Hours Rate

Z0007836 100 to 199 £500

Z0007837 200 to 499 £700

Z0007838 500+ hrs £900

In 2015/16 the mandatory work placement AND work

preparation is £970 regardless of duration

Learning aim Hours Rate

Z0007836 100 to 199£970 (incl. work

preparation)Z0007837 200 to 499

Z0007838 500+ hrs



SFA (19-24) traineeship funding (3 of 3)

The base rate and programme weighting form part of a larger formula

x x x =BR

Base rate

PW

Programme

weighting

DU

Disadvantage

uplift

ACU

Area cost

upliftFunding

DU = Based on learner’s home postcode. If in one of the 27% most deprived

areas (based on IMD 2010) then the DU is between 1.08 and 1.32

ACU = Based on delivery location, this is a South East weighting, which rises

the closer the delivery to central London (1.2 max)

Funding instalments

On-programme payment (OPP) funding is 80%, and paid monthly, with a

double payment in month one. Eg £1,000 over 3 months would be £800 OPP,

with £400 for month one, £200 for month two and £200 for month three

Achievement funding (SFA)

“You will earn the [20%] achievement payment for the work-placement

and work-preparation element when the learner has a positive

destination recorded on the ILR, for example, progressing to an

apprenticeship, job or further learning as defined in the Funding Rules”

The achievement element of qualifications (20%) can be claimed on

passing. If they do not pass but progress to an eligible job (see above)

the provider can claim half the achievement element of the quals as a

‘job outcome payment’

Note: “For 19- to 24-year-olds, progression to further learning will

need to be a regulated qualification at level 2 or above that we have

approved for funding outside of an apprenticeship. The qualification

must be one that is 15 credits or more for qualifications regulated by

Ofqual or at least 150 glh.”



Traineeship programme funding examples and ILR hints and tips

EFA slide



Example traineeship funding 15/16

ActivityTotal hours

Learning aim

Learning aim title

Induction and

work preparation45 Z0003511

Non regulated SFA formula

funded provision, Level 1,

Preparation for Work, 45

to 68 hrs, PW A

Work placement 320 Z0007837Work placement (200 -

499 hours)

Maths 42 50123257L1 Functional Skills in

Mathematics

English 24 60001409L2 Functional Skills in

English

Using the EFA slide example

Excludes learner and provider specific weightings for

disadvantage and area cost

EFA (16-18) unweightedfunding

SFA (19-24) unweightedfunding

431 hours

so in the

360-449

band

£970

£724

£724

£2,700 £2,418


ActivityTotal hours

Learning aim

Learning aim title

Induction and

work preparation

2 weeks (5hrs x 5

days)

50 Z0003511




to 68 hrs, PW A

Work placement

(28hrs x 8 weeks)224 Z0007837

Work placement (200 -

499 hours)

Maths (2.5hrs x 8

weeks)20 50123257

L1 Functional Skills in

Mathematics

English (2.5hrs x 8

weeks)20 60001409

L2 Functional Skills in

English

Using more likely scenario (10 week traineeship)





314 hours

so in the

280-359

band

£970

£724

£724

£2,133 £2,418




ActivityTotal hours

Learning aim

Learning aim title

Induction and

work preparation

2 weeks (5hrs x 5

days)

50 Z0003511




to 68 hrs, PW A

Work placement

(35hrs x 8 weeks)280 Z0007837

Work placement (200 -

499 hours)

10 week traineeship but learner already has English and maths





330 hours

so in the

280-359

band

£970

£2,133 £970

Using FIS other data tools for ILR returns

Funding Information System (FIS) for indicative funding values, errors and warnings

Data Self Assessment Toolkit (DSAT) for

checking data credibility

Provider Funding Report (PFR)

?Any funding errors

College/training provider student

system

IM services online HubILR xml file

£

College/training provider



Recording ILR data

Since 2014 to 2015 Traineeships are

recorded on the ILR using the same

programme structure used for

Apprenticeship data.

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/

423656/ILRProviderSupportManual_2015_16_v2_April2015.pdf

“For 16 to 18 year old traineeships the work

experience aim must be recorded as the core

aim (Aim Type = 5). For 19 to 24 year old

traineeships the work experience aim must be

recorded as a component aim (Aim Type = 3).”

“A destination and progression record must be

recorded for all traineeship learners at the end of

the programme regardless of whether they have

achieved a positive destination or not.

Destination and progression data will be used to

2016 to calculate and publish provider level

outcomes for traineeships and to apply minimum

standards of performance to providers.”

NAS traineeship adverts (handy to see what others are doing!)

https://www.gov.uk/find-

traineeship



Finally, this guide for employers may be useful

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/429429

/Employer_Guide_to_Traineeships.pdf

Apprenticeships framework

funding 16-18, 19-23 and

24+ in 2015/16




What is an apprenticeship framework?Apprenticeships in England were designed as ‘frameworks’, which had to

meet the Specification of Apprenticeship Standards for England (SASE)

Note

The SASE has been abandoned as part of new general deregulation legislation but the design of the frameworks remain unchanged. More on ‘trailblazer’ standards later

Finding frameworks and eligibile quals228 frameworks (all levels) in England (as at 10 May 2015)

http://www.afo.sscalliance.org

Approx 350 frameworks (incl. separate levels) in England



Accounting framework (example)

Framework vocational qualificationsSome combine competence and

knowledge in one qualOthers have a separate qual for competence and knowledge



English, maths and sometimes ICTAn intermediate (level 2) framework must always include a level 1 functional skill (or similar in English and Maths (unless equivalent already achieved)

An advanced (level 3) framework must always include a level 2 functional skill (or similar) in English and Maths (unless equivalent already achieved)

Some frameworks also require an ICT qualification (unlike this example)

The 5 year rule scrapped

“Modifications to SASE came into effect on 6th

April 2015. The changes ONLY relate to the

Transferable Skills requirements of a

framework and they ONLY apply to new

Apprenticeship starts on, or after, 6th April

2015. Apprenticeships started before this date

must continue to meet the 2013 SASE

requirements for Transferable Skills. The

modifications removed the “5 year rule”,

meaning that acceptable qualifications,

achieved before September 2012, are now in

scope. This includes iGCSEs, A and AS Levels, O

Levels and Key Skills. However, there are still

minimum grade/level requirements that need

to be achieved, depending on the level of

Apprenticeship being undertaken.

There have also been some changes to the

minimum grade/level requirements.”

Page added to every

framework spec

Key point is that for

a GCSE or O Level to

be counted as a level

2 it must be a grade

C or above



Other apprenticeship Eng and math rulesIntermediate (L2) apprenticeships require L1 English and maths if not already achieved

See para 305 of the funding rules:

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/414797/Funding_Rules_v2_March_2015.pdf

Advanced and higher (L3+) require L2 English and maths if not already achieved

But also…

if, before they start a L2 apprentice they already have L1 Eng and math they must start

and continue to take part in L2 Eng and maths.

“if, before they start, the apprentice does not have the level 1 in English or maths (or

both) that meets the minimum requirement of the apprenticeship framework:

> they must be offered level 2 func skills or GCSE quals in English or maths (or both)

> they must achieve the English and maths requirements set out by the framework.”

“If they achieve level 1 in English or maths (or both) during their apprenticeship you must

offer them level-2 Functional Skills or GCSE qualifications in English or maths (or both).”

> If learner declines offer you must be able to evidence this in learning agreement

Note:

> You can claim funding for the level 2, but only if the level 1 is achieved

> Only the minimum requirement will impact on framework achievement £ and success rate

> Early years educator framework has rules about GCSE Eng and math already being achieved

> The Eng and maths must always be funded as part of the apprenticeship framework

Framework example in fullFrom the spec we now know the mandatory qualifications in the chosen framework

Accounting level 2 framework example

Learning aim Qualification

60069090 Level 2 Certificate in Accounting

50123257 Level 1 Functional Skills in Mathematics

50116605 Level 1 Functional Skills in English

Framework funding fundamentals- National funding formula

- Funding formula applied to each and every qualification

- Every qualification has an unweighted apprenticeship funding rate

- All qualifications when within an apprenticeship framework are funded at the rates used in 2012/13 (no change for 2015/16)

- Funding depends not only on qualification rate, but also on age (16-18, 19-23 or 24+), learner’s home postcode (disadvantage uplift), delivery location (area cost uplift), if co-funded (50% discount), with a large employer (25% discount for 19+), when they last attended (if drop-out) and if they achieved the full framework (successfully passed all the qualifications)

- A simple calculation it is not…



Full funding formula since 2013/14

The SFA introduced a new ‘streamlined’ funding formula in 2013/14, but have

not implemented the new ‘matrix’ funding rates for apprenticeships.

Therefore, apprenticeship funding rates are the same as they were in

2012/13, when based on an SLN x NFR

Eg. A Level 2 Certificate in Accounting (60069090) would have had

Standard Learner Number value in 2012/13 of 1.477 and the 19-23

National Funding Rate was £2,615

1.477 SLN x £2,615 NFR = £3,862

Helps you see where the rate on LARS (see below) comes from

https://hub.imservices.org.uk/Learning%20Aims/Pages/default.aspx

Apprenticeship funding formula (per qual)

PW Weighting

A (Base) 1

B (Low) 1.12

C (Medium) 1.3

D (High) 1.6

E (appren only) 1.72

G (Specialist) 1.72/1.92

H (appren only) 1.2

J (appren only) 1.25

K (appren only) 1.5

L (appren only) 1.15

x x x =PW

Programme

Weighting

DU

Disadvantage

uplift

ACU

Area cost

uplift

Discounts

Co-funding &

employer

discounts

Funding

xBR

Base rate

Cash rate listed on

LARS for fully-funded

19-23 based on 12/13

SLN & National

Funding Rate (NFR)

Weighting for sector

type, listed on LARS

16-18 NFR

£2,804

19-23 NFR

£2,615

24+ NFR

£2,092

16-18 is

7.23% more

than 19-23

20% less

than 19-23

Weighting

based on

learner

home

postcode in

the ILR.

Could be as

much as 32%

(1.32) extra

in most

deprived

area. When

planning use

a historical

average

A south east

(mainly

London)

weighting

based on

main

delivery

location.

E.g. Up to

20% (1.2)

extra if

delivered in

central

London

19+ co-

funding

means the

funding is

halved (0.5)

19+ large

employer

(1000+

employees)

discount

reduces

funding by a

further 25%

(0.75)

80% for

monthly on-

programme

payments

(double in

month one)

20% for

achievement

of Eng and

Maths and rest

when fully

achieved

framework



Unweighted funding example in 14/15 and 15/16

L2 accountingSLN from 2012/13

60069090 Level 2 Certificate in Accounting 1.477

50123257 Level 1 Functional Skills in Mathematics 0.168

50116605 Level 1 Functional Skills in English 0.168

Total

Compared to 16-18 total

19+ co-funding discount = 50%

Large employer discount (LED) = 25%

16-18 19-2319-23 LED

24+ 24+ LED

£4,142 £1,931 £1,448 £1,545 £1,159

£471 £362 £272 £290 £217

£471 £362 £272 £290 £217

£5,084 £2,655 £1,991 £2,124 £1,593

52% 39% 42% 31%

Level 2 accounting framework (excl. DU & ACU)

L2 accounting

60069090 Level 2 Certificate in Accounting

50123257 Level 1 Functional Skills in Mathematics

50116605 Level 1 Functional Skills in English

LARS weighted rate

£3,862

£724

£724

LARS

x

1.0723

LARS

x

0.5

LARS

x

0.5

x

0.75

LARS

x

0.5

x

0.8

LARS

x

0.5

x

0.8

x

0.75

Not on LARS (but same as 12/13). ICT is £224 for 16-18 and ICT 19-23

rate on LARS is £345 (before 50% taken off for co-funding)

Definition of a start

The learner (ILR) data contains start and planned end data, as well as

actual end data when a learner withdraws or finishes

If an enrolment does not meet the qualifying criteria it will not be

counted for learner or funding purposes

Planned number of days in learning Qualifying number of days

Fewer than 14 days 1 (one attendance)

Between 14 and 167 days 14 (two weeks)

168 days and greater 42 (6 weeks)

Clearly it is important for any apprenticeship funding that there is

solid and auditable evidence of guided learning, assessment,

training or monitored workplace practice after the 42 day



Monthly apprenticeship

profiling, using FIS and tips

when planning 2015/16

OP Instal Month 1

OP Instal Month 2

OP Instal Month 3

Achievement

Total funding £5,084

Monthly apprenticeship funding

£2,034

£1,017

£1,017

£1,017

Monthly on-programme (OP) instalment funding includes a double payment in month one (sometimes

referred to as n+1). For example, if OP was £10,000 over 9 months then month one would be £2,000

and following 8 months would be £1,000 each

L2 accounting 16-18 unweighted funding

60069090 Level 2 Certificate in Accounting £4,142

50123257 Level 1 Functional Skills in Mathematics £471

50116605 Level 1 Functional Skills in English £471

Total £5,084

Note

All 19+ Apprenticeships are co-funded (50%) and 25+ have a 20% (NFR

£2,092) rate reduction and large employers (1000 staff+) have a

further 25% rate reduction. And, achievement is 20% of all



Monthly profiling example

£0

£200

£400

£600

£800

£1,000

£1,200

£1,400

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

£0

£1,000

£2,000

£3,000

£4,000

£5,000

Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec

2014/15 allocation 2015/16 allocation

6 month appren*

12 month appren**

£4,665

£2,585

£2,080

* Remember to discount funding for prior attainment

** Full year apprenticeship payments are in reality over 13 months (366 days)

Using FIS other data tools for ILR returns





?Any funding errors


system

ILR xml fileIM services online Hub

£

College/training provider



Provider funding reports from the Hub

Apprenticeship performance

management and funding audit



Performance managementTimeline and tolerances for 2015/16

https://www.gov.uk/government/uploads/system/uploads/attachment_data/file/453319/Operational_Performance_Management_Rules_2015_to_2016.pdf

Three SFA tools to support ILR data quality


system

ILR xml file




IM services online Hub


?Hub error reports

£

£



https://www.gov.uk/government/publications/ilr-data-

check-that-it-meets-standards-and-quality-requirements

The Provider Data Self Assessment Toolkit

(DSAT)Colleges, training organisations, local

authorities and employers (further

education providers) can use a number of

reports and tools to test the integrity of

Individualised Learner Record (ILR) data

and to prepare for audit.

The use of DSAT remains a contractual

requirement for the EFA, and could go the

same way for the SFA

Importing the ILR DB into the DSAT

Once DSAT downloaded and installed the ILR database is imported

Import



DSAT reportsThe 14/15 version of DSAT now separates out EFA and SFA reports (so

duplicates), and includes traineeship reports. It now has 75 reports.

NEW REPORTS

added in March

New DSAT user guide (dummies guide for an auditor)

38 pages

https://www.gov.uk/government/uploads/system/

uploads/attachment_data/file/423799/User_guide

_Reviewing_PDSAT_Reports_2014_to_2015.pdf

“The user guide will help users of PDSAT v15

to perform detailed reviews of the suite of

PDSAT reports for 2014 to 2015. The guide

explains how the Provider Financial

Management and Assurance (PFMA) team

reviews all of the PDSAT reports so it will be

of use to providers in preparing for a PFMA

assurance review, as well as part of their

routine ILR data checking procedures.”

Includes very useful guidance on

why, how and what to filter for



Final Q&A


Documents

Traineeship and apprenticeship framework fundinglsect.co.uk › wp-content › uploads › 2015 › 09 › Traineeships-and-fram… · “All learners must be assessed for English