Training for Hiring Managers

Access to PeopleAdmin User Guide Four Available Actions Reviewing Applicants Hiring Proposals Administrative Functions Review of Applicant Website

• URL for PeopleAdmin https://jobs.westga.edu/hr

• Each hiring manager should create a user account

• User account requests must be approved by HR

• Departmental Assistants should not have user accounts unless they supervise someone.

• Departmental Assistant may have Guest access.

Helpful User Guide is available on the home page of PeopleAdmin

Establish New Position and Request Posting Review Position and Request Posting Modify Position (no posting) Modify Position and Request Posting

Used when a new position is identified for your department and there is no current description for this position.

Example: You have been given a new budgeted position that you need to classify and post. Requires a critical hire form.

Demonstration

Use when you need to post a position but no changes are necessary on the position description.

Example: Your secretary has resigned and you need to post the position with no changes. Requires a critical hire form.

Demonstration

Used to make changes or update a current job description without posting the position

Can sometimes cause a classification change

Must be approved by HR through PeopleAdmin

Example: You want to reclassify an existing position. No critical hire form is required.

Demonstration

Used when you need to modify or change a vacant or open position for posting.

Example: Your secretary has resigned and you need to modify the position and post for a replacement. Requires a critical hire form.

Demonstration

Can view application, cover letter and other submitted documents from all applicants

Hiring manager has ability to change the status of the applicant to assist in the selection process.

Ability to print any application or other document as necessary

Demonstration

Hiring proposal is required once you have identified a candidate that you wish to hire.

Hiring proposal must be approved through the electronic approval process built into PeopleAdmin.

You can check the status of your hiring proposal by searching for it at any time.

Click on Search Hiring Proposals and click the appropriate checkbox.

Demonstration

Change your password using the “Change Password” link of the left navigation bar.

System will automatically log you out after 60 minutes of no activity but it is always recommended that you log out when not using the system.

Email notifications are sent to hiring managers as requests are processed through the system.

Demonstration

Rebecca McGee – General HR Information◦ rmcgee@westga.edu◦ 678-839-6412

Vicky Pollard – General HR Information◦ vpollard@westga.edu◦ 678-839-6430

Shaye Hudson – Classification Questions◦ shudson@westga.edu◦ 678-839-5344

Please present any additional questions at this time!