Quick start guide : Microsoft outlook

Aero & Thermal CAE teamYoonhee Kim

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Contents

Q&A

Contacts

Calendar

Starting with E-mail

Getting started

Getting started

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Getting started User Interface

Backstage View Modify account settings, set automatic replies, and manage rules and alerts. To exit Backstage view, click any ribbon tab.

Quick Access Toolbar You can add your favorite commands to this toolbar.

Ribbon Tabs

To-Do Bar This resizable bar displays the Date Navigator, your Appointments, and your Task List.

People Pane The Outlook Social Connector connects Outlook to your social networks. By default, it appears minimized at the bottom of the Reading Pane.

Navigation Pane Click a button to choose a view: Mail, Calendar, Contacts

Hide the Ribbon

Reading Pane Displays the text of the selected item. .

Name Search

Starting with E-mail

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Create a message

▪ Auto complete

Contact list : Using the address book and check names

Yoonhee kim

▪ Auto complete

In Outlook, the original attachment is not sent when using ‘Reply’ or ‘Reply All’.

Use the ‘Forward’ option if you want to resend an email with the original attachment.

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Outlook options

Creating an e-mail signature Checking spelling Email notification in the taskbar Display a desktop alert Autosave Auto complete contact list Automatic replies (out of office) Email Receipt Confirmation Etc.

E-mail Options

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E-mail retention tag Retention rules

Email Older than 60 Days is Automatically Scheduled for Deletion. Retention policy tag will be applied.

1) Litigation hold tag2) Business record tag

Inbox, Sent Items & Drafts

without a reten-tion policy tag

Email with a Lit-igation Hold Tag

Email with a Business Record

Tag

Email Placed in a Folder Outside

the Inbox

60 Days As long as the tag is attached it will

be retained.

As long as the tag is attached it will

be retained.

3 years

The Email Deletion Schedule

For Your Information Visit the Information Lifecycle Management page :

https://gmweb.gm.com/legal/Legal/Pages/ILM_Outlook_Support.aspx

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E-mail retention tag Apply Retention Tag to an E-mail

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E-mail retention tag Lotus notes to outlook

You will receive an email from GMIT with instruction on how to migrate your Lotus Notes archives into your Outlook mailbox.

Note : Archives are subject to auto deletion. You must apply a Retention Policy Tag to archived folders and emails that are business records or records under Litigation Hold. .

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E-mail features Creating / Managing Mail Rules Flagging Incoming Emails

for Follow-up

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E-mail features Creating a New Folder Search your folder

Handling Junk / Spam Mail

Note : Only works on external email addresses, will not apply to GM internal addresses.

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E-mail features OneNote

NOTE: OneNote is not yet available for sharing notebooks or use on mobile devices. OWA (Outlook Web Access)

Calendar

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Calendar features Calendar view

Schedule a Meeting

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Calendar features Forward a Meeting

Recurring Meetings

Meeting Alarm Reminders

Contacts

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The IT folks have provided us with a rather slick tool for creating and managing public distribution lists:Https://outlooklists.Gm.Com/identitymanagement/default.Aspx

Public distribution lists

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Public distribution lists

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Adding a contact

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Adding a contact Adding a contact list

Tip

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Using keyboard shortcut

Description Shortcut key Description Shortcut keyMail Section Ctrl+1 Search Current Box Ctrl+E

Calendar Section Ctrl+2 Add Signature Ctrl+S

Contacts Section Ctrl+3 Open Address Book Ctrl+Shift+B

Tasks Section Ctrl+4 Mark as Read Ctrl+Q

Move To Folder Ctrl+Shift+V Mark as Unread Ctrl+U

Reply Ctrl+R Create Distribution List Ctrl+Shift+L

Reply To All Ctrl+Shift+R New Appointment Ctrl+Shift+A

Forward Ctrl+F New Meeting Request Ctrl+Shift+Q

Send Alt+S Next Appointment Ctrl+Shift+Period

Inbox Ctrl+Shift+I Previous Appointment Ctrl+Shift+Comma

Outbox Ctrl+Shift+O

GM Outlook Support Site

outlook.support.gm.com

GM outlook support site

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Any Questions??

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