1993 PLANNING

OFFICE: TreasurerOFFICER: Leslie Vernon Holland

OFFICE RESPONSIBILITIES:

1- Maintenance of complete financial records of all monies received and disbursed by the Association.

2- Generation of financial reports for each meeting of the Executive Committee, and at least quarterly for the General Membership.

3- Determination of which Members of the Association are financially current as necessary.

4- Active supervision of the collection of fees and dues.

PAST YEAR ASSESSMENT:

Area/s of Strength

Much progress was made in automating the treasury and financial reports. Communications and information transfer between the Treasurer and Finance Committee Chair have also improved.

Areas of Potential Improvement

The frequency at which funds are deposited in the associations' account should be improved. An effort should be made to deposit funds on at least a weekly basis.

RECOMMENDATIONS:

It is recommended that efforts to automate the Treasury continue. Procedural improvements can still be made in the areas of funds disbursement/reimbursement. Such improvements will undoubtedly require input from the Finance Committee to ensure that its interests too are served. Also, a plan allowing more frequent deposits of BDPA funds should be developed.

1993 OPERATING PLAN

OFFICE: TreasurerOFFICER: Leslie V. Holland

MAJOR RESPONSIBILITIES:

1- Maintenance of complete financial records of all monies received and disbursed by the Association.

2- Generation of financial reports for each meeting of the Executive Committee, and at least quarterly for the General Membership.

3- Determination of which Members of the Association are financially current as necessary.

4- Active supervision of the collection of fees and dues.

1993 OPERATING PLAN

OFFICE: TreasurerOFFICER: Leslie V. HollandResponsibility #: 1Responsibility Name: Financial Record Maintenance

Description:

Improvements to the automated Treasury database will be endeavored on an ongoing basis. The structure of the database, in particular, is subject to modification if both the Treasurer and the Finance Committee agree that the change will somehow improve financial operations for the chapter.

Resources Needed:

Cooperation of the Finance Committee.

Work Start Date: 1/1/93 Work End Date: n/a

Estimated Cost Breakdown:

The only cost associated with this endeavor is the expenditure of time. All materials required for the effort are already available.

1993 OPERATING PLAN

OFFICE: TreasurerOFFICER: Leslie V. HollandResponsibility #: 2Responsibility Name: Financial Report Generation

Description:

Closely related to the continued development and maintenance the automated Treasury database, this item pertains specifically to the quality of reports generated from the database. An ongoing effort to improve both the content and format of the reports will be made.

Resources Needed:

Cooperation of the Finance Committee.

Work Start Date: 1/1/93 Work End Date: n/a

Estimated Cost Breakdown:

The only cost associated with this endeavor is the expenditure of time. All materials required for the effort are already available.

1993 OPERATING PLAN

OFFICE: TreasurerOFFICER: Leslie V. HollandResponsibility #: 3Responsibility Name: Determination of financially current members

Description:

Closely related to the continued development and maintenance the automated Treasury database, this item pertains specifically to the ability to track membership payments. Included in this accounting will be both funds received for membership and funds forwarded to national for these memberships. This capability currently exists, but is open to improvement.

Resources Needed:

Cooperation of the Membership Committee.

Work Start Date: 1/1/93 Work End Date: n/a

Estimated Cost Breakdown:

The only cost associated with this endeavor is the expenditure of time. All materials required for the effort are already available.

1993 OPERATING PLAN

OFFICE: TreasurerOFFICER: Leslie V. HollandResponsibility #: 4Responsibility Name: Monitoring of Fee and Dues Collection

Description:

The collection of fees and dues as required from different committees generally occurs in a satisfactory fashion. However, improvements can be made in the frequency at which deposits to the Chapters' account are made. A goal of weekly deposits will therefore be endeavored.

Resources Needed:

As I work out of state, and it is therefore inconvenient for me to make deposits for the chapter, I will need to establish a list of members who are willing to assist me in making deposits.

Work Start Date: 1/1/93 Work End Date: n/a

Estimated Cost Breakdown:

In the event that adequate assistance can not be offered, I will have no choice but to make deposits on Saturdays at a downtown location. Unfortunately, these Saturday deposits will require that I be reimbursed for parking expenses that will cost an estimated $40 per quarter.