Troop Track Instructions for AHG PA 2551 - Amazon S3...Page 5 of 12 Updated: 3/30/2016 Entering Badge Accomplishments: Upon login, click the link for your daughters name to make updates

Troop Track Instructions for AHG PA 2551

Page 1 of 12 Updated: 3/30/2016

TroopTrack is the software our troop uses to manage events and to order badges and service stars two

times per year. This document provides instructions for how our troop uses the system.

Table of Contents Logging In ...................................................................................................................................................... 1

RSVP to Event ................................................................................................................................................ 2

Entering Badge Accomplishments: ............................................................................................................... 5

Service Hours Entry ....................................................................................................................................... 8

Reporting on Service Hours .......................................................................................................................... 9

After Badges Are Received .......................................................................................................................... 10

Sports Pins ................................................................................................................................................... 10

Profile Photo ............................................................................................................................................... 11

Troop Documents ....................................................................................................................................... 12

Logging In Visit www.Trooptrack.com. Select Log In in the upper right hand corner of the page.

Enter the User Name and Password that were provided to you via email. If you forgot your password,

click the “I forgot my password” link to have your password reset.

http://www.trooptrack.com/



Upon login, you should be directed to our Internal Troop Home Page. Please reference this page for

current updates & reminders, and notify the Website coordinator of any necessary updates!

RSVP to Event Your daughter(s) may be invited to an event via TroopTrack – you will receive an email with the

invitation details (please see below):

Click the link in the email to RSVP for the event. Note: The email even offers the option for you to easily

add the event to your calendar!

Please RSVP Yes, No or even Maybe to acknowledge that you’ve seen the invitation to the event!

Log in to the system if needed.



Select “RSVP” next to your daughter’s name to RSVP for the event.

Select whether your daughter is Going, Not Going or Possibly Going (the system automatically counts

her as one attendee if she is Going).

Add any additional youth or adult guests, if this is a family and/or parent/child event.

An RSVP note can be added as well to provide any additional information – such as if your daughter

may be late, might need to leave early, or to provide an explanation when your daughter is possibly

going to an event.



Review the event details – the fees are listed as well as who is invited and who is going.

If applicable, please be sure to open the Permission Slip Form, print it, complete & return it by the

deadline!



Entering Badge Accomplishments: Upon login, click the link for your daughter’s name to make updates to her achievements.

Your daughter’s Member Details appear. You can select “Edit” if any updates to your daughter’s

information is needed. Please note that any updates to your address or contact information should

also be provided to the Troop Registrar to update your information in the national American Heritage

Girls Connect system as well (as Troop Track is a separate system from the American Heritage Girls

national system).

To enter or update Badge, Level Award or Sports Pin achievements, click the “Achievements” tab.

Note that Achievements can appear by level (shown at the top of the tab) - make sure you click on your

daughter’s CURRENT level (ex., Tenderheart, Explorer, etc) located at the top left. Joining and Level



Awards are found under the “Other” link on this page. [This will appear when you start to enter a

Joining or Level Award.]

To enter a new Badge, Level Award or Sports Pin for your daughter, select “Action”, “Start

Achievement.”

Check the Badge Item(s) that she has started or completed – that are appropriate for her level:

Ending with (T) – Tenderheart

Ending with (E) – Explorer

Ending with (PA/PI) – Pioneer/Patriot

Select “Save.”



It usually does not appear as though anything has been updated until you “refresh” the page in your

Browser. [One way to do this is to put your cursor in the website address, and select “Enter”.]

When you do this, you will need to navigate back to the “Achievements” tab.

Select “Edit” next to any badge item(s) that should be completed.

Enter a "Completed On" date for the date the badge was fully completed. You also have the ability to

track the specific requirements your daughter completed for a badge by going down to the

Requirements area and filling in a "Completed On" date for each applicable requirement. FYI... the

requirements needed for her level are listed at the top of the page/screen.

Leave the “Awarded on” field blank and “Recognized” & “Purchased” unchecked until your daughter

actually receives her badge(s). Select “Save.”



Refresh the page to verify that the completed badge(s) are properly updated to trigger a badge order.

Select “Other” to enter details for Joining & Level Awards.

Service Hours Entry Select the “Participation & Service” tab to enter Service Hours.

To sort the events by Date, click the “Date” header above the Date column – to re-sort the list in

ascending or descending order (depending on how many times you click it).

Select “Add Service Hours” to add service hours.



Enter a Title, Date, Type, Hours & Level for the service project. Select “Save.”

Add service hours for each different project/date. The system will automatically calculate when your

daughter earns a star based upon her level, and the TroopTrack administrator will ‘grant’ the star(s) to

your daughter prior to finalizing the badge/award order.

Upon completion of service hours entry, refresh the page to cause the system to re-calculate service

hours, and navigate to the “Achievements” tab to view them.

Reporting on Service Hours You may be asked to provide a detailed listing of Service Hours in order to present information for a

Level Award or Service Award. You should be able to run a detailed list under the “Plan” > “Participation

Book” menu option. You can specify a date range, and you can export a ‘CSV’ file that can be opened in

Excel, totaled, and printed.



After Badges Are Received Badges are ordered and awarded two times per year – in December and in May. After your daughter

has received her badge(s), please be sure to update the “Awarded on” date and check “Recognized”

and “Purchased” so that the badge(s) are not ordered again the next time. You will need to do this for

each badge, service star, level award, and sports pin, too (mark as awarded, recognized and purchased).

Locate the badge/service star/level award received.

a. Click on “Edit” for the item ( )

b. Click on “Awarded on” and add the date it was provided to the girl.

c. Check boxes for “Recognized” and “Purchased.”

d. Click “Save”!

You can “refresh” the page to double-check that it is fully updated.

Sports Pins Sports Pins can be entered through Troop Track the same way you would enter a badge. Once received,

sports pins must be marked as awarded, recognized, and purchased.

Sports Pin Disks are currently not available for tracking in TroopTrack. Notify the Troop Advancement

Chair or Troop Coordinator about any orders for Sports Pin Disks.



Profile Photo To help the troop leadership identify your daughter, a current photo is great to have loaded into

TroopTrack. Open your daughter’s Member Profile, and select “Edit”. Under Avatar, “Browse” to

upload a photo.

Don’t forget to select !

Browse to locate the photo on your computer to

upload to TroopTrack.



Troop Documents To view documents that have been shared with our troop members, select “Share”, “Troop

Documents.”

Select “Action” & “Download” to view files: