TSDS Pilot – Lubbock ISD Dashboard Training Module September 26, 2011

TSDS Pilot – Lubbock ISDDashboard Training Module

September 26, 2011

Texas Student Data System n Lubbock ISD n 2©2011 Michael & Susan Dell Foundation. All Rights Reserved.

Computer Preparation

Make sure PC is turned on Open browser - Internet Explorer or Firefox Go to the URL and log in:

- URL: https://lpr.dlpdemo.com/

- Username: csterling

- Password: lpr11demo

Open a second window in the browser, and go to this URL:

- URL: https://www.districtconnections.org/LubbockISD

https://lubbock.dlpdemo.com/

https://www.districtconnections.org/LubbockISD


Expected Learning Outcomes

Gain an understanding of the goals of the Texas Student Data System dashboard project

Be able to access, log-in, and navigate the dashboards

Engage in hands on activities to understand student data presented in dashboards

Start to create action plans for your students or your campus based on the dashboard data

Know how to contact customer support


Dashboard Training Module Outline

Topic Timing

Background - TSDS Dashboards 5 min

Student Dashboard - Functionality Overview and Exercises- Real Time Inquiry

30 min

Campus Dashboard - Functionality Overview and Exercises- Real Time Inquiry

15 min

Creating a Data Inquiry Mindset / Best Practices 5 min

Going Forward –Support and Feedback 5 min

Total 1 hour


Dashboards are Grounded in Best Practices and Vetted by Educators

Nationwide Best Practices Audit

Academic Research

Focus Groups with 2,600 Educators

• Initial dashboards based on national education research and review of best practices across the country

• Received and incorporated feedback on dashboard from 2,600 educators in Texas

• Enhancements to dashboards based on stakeholder feedback

• Your feedback in this pilot will drive further enhancements to dashboards


Dashboards are Targeted Toward Improving Student Outcomes

Positive Interactive Involvement with Students

More Teaching Time

Informed Decision Making

User Friendly Data System

“After the information has been gathered, hopefully I would have a user-friendly service that would allow me to look at the information, serve my students and meet their needs more effectively and efficiently.”


Dashboards Consist of Four Levels Driven by Individual Student Data

District/LEA

Campus

Classroom

Student

Drill down to the individual

Student level from any

aggregate view

Data originates at the Student

Level and rolls up to aggregate

views



Topic Timing



30 min

Campus Dashboard- Functionality Overview and Exercises- Real Time Inquiry

20 min

Best Practices, Support and Feedback 5 min

Total 1 hr

Demonstration of the DashboardsStudent and Classroom

https://www.districtconnections.org/LubbockISD/Docs/ Training Materials-Training Demo Video

https://www.districtconnections.org/LubbockISD/Docs/


Exercises - Classroom and Student

Go to the first browser you set up (https://lpr.dlpdemo.com) and let’s go through some examples together:

1. Classroom: go to the Subject-Specific view and sort your students based on benchmark scores or the Assessment page and sort by TAKS objectives. Traverse this list and identify groups of students for further instruction based on strengths and areas for growth.

2. Classroom: identify a student having attendance problems. Navigate to their student dashboards. Are the absences mostly excused or unexcused? Is the attendance trend improving or declining? Find their parent’s contact information so you can call to discuss your concerns.

3. Student: Use the search function to search for a student that you suspect has not performed well on their last benchmark assessment

4. Student: For the student you suspect having low benchmark assessment scores in your subject area of interest, determine the trend of their benchmark assessment scores and which TEK items they struggled with on one of their past benchmark administrations.

https://lpr.dlpdemo.com/


Exercises - Classroom and Student

Now go to the second browser window,


Click Log In to Dashboards

Type in your district username and password

Explore - Spend 10 - 15 minutes of real time inquiry on your own



During the Real Time Inquiry Please Complete the Personal Action Plan

Peruse the system looking at YOUR students and use the Action Plan to record your observations.• Inquire – What do I want to

know? What jumps out?• Acquire – Find the data on

the Dashboard• Analyze – Test your

hypothesis by driving into detail

• Share – We’ll share some examples together



Topic Timing



30 min

Campus Dashboard- Functionality Overview and Exercises- Real Time Inquiry

20 min


Total 1 hr

Demonstration of the DashboardsCampus View

https://www.districtconnections.org/LubbockISD/Docs/ Training Materials-Training Demo Video

https://www.districtconnections.org/LubbockISD/Docs/


Exercises - Campus

Go back to the first browser you set up (https://lpr.dlpdemo.com) and click ‘log out ‘(at top left)

Now we’re going to log in as a principal:

Username: cpachedo

Password: lpr11demo

Examples:

1. All: Go the Advanced Academics page and look at the TAKS Commended performance. Use the More…Historical drill down option to determine the change in your campus’ TAKS performance from last year to this year.

2. All: Go to the Attendance & Discipline page and look at either the Daily or Class Period measures. Which grade has the lowest daily attendance? Which students have the lowest daily attendance?

3a. Teachers: find the names of 5 students who scored the lowest on their last TAKS.

3b. Administrators: Go to the Operational Dashboard page and look at teacher attendance. Which teachers have a high absence rate. Click a teacher to see if their absences are affecting classroom performance.

https://lpr.dlpdemo.com/


Exercises - Campus

Now go back to your actual data in the second browser window,


Click on the name of your Campus at the top left of the screen

Explore - Spend 10 minutes of real time inquiry on your own



During the Real Time Inquiry Please Complete the Personal Action Plan

How will you use the Texas Student Data System to improve your campus?

Record your observations using the TSDS Personal Action Plan

Prepare to share an example with the group



Topic Timing


Student Dashboard - Functionality Overview and Examples- Real Time Inquiry

30 min

Campus Dashboard- Functionality Overview and Examples- Real Time Inquiry

20 min


Total 1 hr


Best Practices - Ways to Use Dashboards

There are several critical times to use the dashboards

- At the beginning of the school year or a new grading period

- After the results of a benchmark assessment are returned

- To identify students for intervention or to assess intervention effectiveness

- When you observe problems in your classroom or with a specific student

- In preparation for parent – teacher conferences

You can begin exploring the dashboards in several different ways

- Use hypothesis-driven analysis, e.g., “I think A and B are causing Jeffry’s performance issues … let me test that hypothesis with real data”

- Look for trends and alerts

- Look for groupings of students who have similar results

- Just explore!

Catch students early before problems become large and pervasive

Print dashboards and share with parents and students


Several customer support resources

Websitehttps://

www.districtconnections.org/LubbockISD/

Dashboard Support Form

1 2 3 District Data Steward

(Customer Support)


Pro’s• Access to TSDS before others• Opportunity to provide input

and guide development

Con’s• May experience occasional

system glitches• Some data may appear

questionable

Feedback - Your Charge: Beta Test!

Beta Testing means …

- Accessing real data about your students, updated nightly

- Testing and perfecting the system before it is rolled out to the entire state


Workshop Feedback Form

Providing feedback will help future training sessions

Complete the survey online - https://www.surveymonkey.com/s/LubbockQ2Users

It will take less than 5 minutes to complete the survey

https://www.surveymonkey.com/s/LubbockQ2Users



Documents

TSDS Pilot – Lubbock ISD Dashboard Training Module September 26, 2011