Unit-V-project Audit and Closure

7/26/2019 Unit-V-project Audit and Closure

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FACULTY:

Dr. CH. VENKATAIAH B.Tech, MBA, PhD

Associate Professor !"eratio#s, $%a&it' ( Pro)ect Ma#a*e+e#t


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PROJECT CLOSURE

UNIT

V


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Dr. CH. VENKATAIAH

Associate Professor

310-Project Management

E!a"#ate t$e efficienc% an& effecti!eness

'it$ '$ic$ t$e (roject 'as manage&) t$e

"e!e" of c#stomer satisfaction an& t$e e*tent

to '$ic$ t$e (roject &e"i!ere& t$e e*(ecte&+enefits to a"" t$e sta,e-$o"&ers.

Assess '$at 'as &one 'rong an& '$at

contri+#te& to s#ccess. I&entif% "essons '$ic$ 'i"" im(ro!e t$e

&e"i!er% of f#t#re (rojects.

Project A#&it - +jecti!es


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Dr. CH. VENKATAIAH

Associate Professor


In Process Project A#&it- concerne& 'it$t$e (rogress an& (erformance of t$e(roject so t$at correcti!e c$anges can +e

ma&e.Post Project A#&it - em($asis to'ar&s

managing (rojects in a +etter manner in t$ef#t#re

/$en to A#&it


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Dr. CH. VENKATAIAH

Associate Professor


Ho' to A#&it

Project a#&it is not a 'itc$ $#nt a cam(aign&irecte& against a (erson or gro#(2.

$o#"& a&&ress (roject iss#es an& refrain fromcommenting on in&i!ia" (erformances.

Determine '$at 'ent 'rong an& '$% it 'ent 'rong)an& $o' s#c$ mista,es can +e a!oi&e& in t$e f#t#re.

T$e a#&it m#st +e constr#cti!e an& correcti!e an&not (#niti!e in its o+ser!ations.

A#&it acti!ities s$o#"& +e sensiti!e to $#manemotions an& reactions) an& t$e in$erent t$reat tot$ose +eing e!a"#ate& s$o#"& +e rece& to t$eminim#m.


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Dr. CH. VENKATAIAH

Associate Professor

310-Project Management 4

/$o $o#"& A#&it

Team from 'it$in t$e organisation

(ecia" team of e*(erts $ire& from o#tsi&e

Co-o(t (roject team mem+ers

Potentia" (roject managers


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Dr. CH. VENKATAIAH

Associate Professor


A#&it 6e(ort

7rom organisation8s (ers(ecti!e9

rganisationa" c#"t#re

enior management s#((ort

Project goa"s

6is, management

Project team

E*terna" e!a"#ationC#stomer satisfaction.


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Dr. CH. VENKATAIAH

Associate Professor

310-Project Management :

A#&it 6e(ort

7rom Project Team8s (ers(ecti!e

P"anning an& contro" s%stems

Conformit% to sc$e"e) cost an& ;#a"it%

Management information s%stem

A&e;#ac% of reso#rces


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Dr. CH. VENKATAIAH

Associate Professor


Project C"os#re

Norma" (roject c"os#re

Premat#re c"os#re

Per(et#a" ne!er en&ing 2 (rojects

7ai"e& (rojects


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Dr. CH. VENKATAIAH

Associate Professor


Project C"os#re Process

Project c"os#re ("an9

/$at tas,s are re;#ire& to c"ose t$e (rojectoa"s

6es(onsi+i"ities an& (erformance stan&ar&s

6e'ar& %stem

Carreer P"anning

A#t$orit% Tr#st

E!a"#ation Criteria


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management 1

Performance E!a"#ation ?

In&i!ia" Performance

A((raisa" +% f#nctiona" $ea&s

A((raisa" +% f#nctiona" $ea&s 'it$ in(#ts

from Project Manager

A((raisa" +% f#nctiona" $ea& an& Project

Manager ? es(ecia""% in Matri* organi@ations

A((raisa" +% Project Manager.

30 fee& +ac, or m#"ti-rater a((raisa".


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management

Any Queries???

1


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Dr. CH. VENKATAIAH


T$e P"anning Commission of In&ia? 7#nctions Assess materia") ca(ita" an& $#man reso#rces of t$e co#ntr%)

inc"#&ing tec$nica" (ersonne") an& in!estigate (ossi+i"ities of

a#gmenting reso#rces fo#n& to +e &eficient in re"ation to t$e

nation8s re;#irementB 7orm#"ate a P"an for t$e most effecti!e an& +a"ance& #ti"isation

of co#ntr%s reso#rcesB

Prioritise an& &efine t$e stages in '$ic$ t$e P"an s$o#"& +e

carrie& o#t an& (ro(ose t$e a""ocation of reso#rces for t$e e

com("etion of eac$ stageB I&entif% factors ten&ing to retar& economic &e!e"o(ment) an&

&etermine con&itions '$ic$ s$o#"& +e esta+"is$e& for t$e

s#ccessf#" e*ec#tion of t$e P"anB

Agencies In!o"!e&

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Dr. CH. VENKATAIAH


P"anning Commission - 7#nctions

Determine t$e nat#re of t$e mac$iner% '$ic$ 'i"" +e necessar%

for sec#ring t$e s#ccessf#" im("ementation of eac$ stage of t$e

P"an in a"" its as(ectsB

Perio&ica""% a((raise t$e (rogress ac$ie!e& in t$e e*ec#tion of

eac$ stage of t$e P"an an& recommen& a&j#stments of (o"ic%an& meas#res t$at +e necessar%B an&

Ma,e s#c$ interim or anci""ar% recommen&ations as a((ear

a((ro(riate +ase& on consi&eration of (re!ai"ing economic

con&itions) c#rrent (o"icies) meas#res an& &e!e"o(ment

(rogrammes or on an e*amination of s(ecific (ro+"ems as ma%

+e referre& to it for a&!ice +% Centra" or tate >o!ernments.


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management 1:

Project A((raisa" an& Management Di!ision. et #( in 1:4= as a s(ecia" &i!ision of t$e P"anning

Commission #n&er t$e name Project A((raisa" Di!ision.ater c$ange& to Project A((raisa" an& Management

Di!ision. T$e PAMD is res(onsi+"e for tec$no-economic a((raisa"

of a"" ("an (rojects or sc$emes of Ministries an&De(artments of >o!ernment of In&ia.

Pro(osa"s of t$e Ministr% of Defence an& t$e De(artment

of Atomic Energ% an& (ace not 'it$in its (#r!ie'.A((raises a"" (rojects costing 6s 0 crores or more.

Agencies In!o"!e&

1:


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management =0

t$er Agencies

tan&ing 7inance Committee 7C2

A((raises (rojects costing o!er 6s 1 crore an& "ess t$an

6s 0 Crores.

Com(osition ecretar% of t$e A&ministrati!e Ministr%De(artment ?

C$air(erson

7inancia" A&!isor of t$e A&ministrati!e Ministr%De(artment ?

Mem+er

Foint ecretar% in C$arge of t$e #+ject Di!ision ? Mem+er

6e(resentati!e of t$e P"anning Commission) De(artment of

E*(en&it#re an& an% ot$er Ministr%De(artment t$at t$e

ecretar%7inancia" A&!isor ma% s#ggest can a"so +e in!ite&) as

(er re;#irement.


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Dr. CH. VENKATAIAH


t$er Agencies

E*(en&it#re 7inance Committee E7C2 A((raises (rojects costing o!er 6s 0 crores (For proposals costing less than Rs 150 Crore) ecretar% of t$e A&ministrati!e Ministr%De(artment ? C$airman ecretar% P"anning Commission2 or $is re(resentati!e ? Mem+er

ecretar% De(artment of E*(en&it#re2 or $is re(resentati!e ? Mem+er 7inancia" A&!isor of t$e A&ministrati!e Ministr%De(artment ? Mem+er

ecretar%

(For proposals above Rs 150 Crores) ecretar% De(artment of E*(en&it#re2 ? C$airman

ecretar% P"anning Commission2 or $is re(resentati!e ?Mem+er ecretar% of t$e A&ministrati!e Ministr% ? Mem+er 7inancia" A&!isor of t$e A&ministrati!e Ministr%De(artment ?

Mem+er ecretar%


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management ==

t$er Agencies

P#+"ic In!estment Goar& PIG2? A((raises (rojectso!er 6s 10 Crores '$ere res#"ts are ;#antifia+"e ecretar% De(artment of E*(en&it#re2 ? C$airman

ecretar% De(artment of Economic Affairs2 ? Mem+er

ecretar% P"anning Commission2 ? Mem+er

ecretar% Ministr% of tatistics an& ProgrammeIm("ementation2 ? Mem+er

ecretar% Ministr% of En!ironment an& 7orests2 ? Mem+er

ecretar% of t$e A&ministrati!e Ministr% concerne& 'it$ t$eP#+"ic In!estment (ro(osa" ? Mem+er

Foint ecretar% P7.II2) De(artment of E*(en&it#re ?Mem+er ecretar% .


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Dr. CH. VENKATAIAH


t$er Agencies

Po'er Projects In!estment Committee

ecretar% Ministr% of Po'er2 ? C$airman

ecretar% De(artment of E*(en&it#re2 ? Mem+er

ecretar% De(artment of Economic Affairs2 ? Mem+er ecretar% P"anning Commission2 ? Mem+er

ecretar% Ministr% of tatistics an& Programme

Im("ementation2 ? Mem+er

ecretar% Ministr% of En!ironment an& 7orests2 ? Mem+er

7inancia" A&!isor) Ministr% of Po'er Mem+er ? ecretar%

C$airman) Centra" E"ectricit% A#t$orit% ? (ecia" In!itee

C$airman) Centra" /ater Commission ? (ecia" In!itee


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management =

t$er Agencies

Committee of P#+"ic In!estment Goar&

ecretar% De(artment of E*(en&it#re2 ? C$airman

ecretar% P"anning Commission2 ? Mem+er

ecretar% of t$e A&ministrati!e Ministr%De(artmentconcerne& 'it$ t$e P#+"ic In!estment (ro(osa" ?

Mem+er

Foint ecretar% P7.II2) De(artment of E*(en&it#re ?

Mem+er ecretar%


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Dr. CH. VENKATAIAH


Committes ? Groa& 7#nctions

To e*amine) in &etai") an In!estment Pro(osa" at t$e Project7orm#"ation stage) an& to &eci&e '$et$er in!estment of P#+"ic f#n&st$erein is j#stifie& on socio-economic consi&erationsB

To e*amine '$et$er t$e o+jecti!es so#g$t to +e met +% t$eProjectc$eme an&or acti!ities (ro(ose& can +e com+ine& in e*istingProjectsc$emes in a more rationa" manner an& #n'ante&

(ro"iferationm#"ti("icit% a!oi&e&B To e*amine '$et$er iss#es re"ating to &is("acement) resett"ement an&

re$a+i"itation of affecte& fami"ies(ersons $a!e +een s#ita+"% ta,encare ofB

To e*amine) in &etai" '$et$er ris, factors in (roject e*ec#tion an&management are e*(ress"% s(ecifie& an& ta,en note ofB an&) mitigationstrategies s(e"t o#t in &etai" in res(ect of t$e sameB an&)

To recommen& t$e (ro(osa") to t$e a((ro(riate for#m of a((ro!a") if t$efactors state& a+o!e an& ot$er factors fo#n& to +e re"e!ant in t$e(ec#"iar circ#mstances in '$ic$ t$e Projectc$eme $as +eenform#"ate&) $a!e +een a&&resse& to t$e satisfaction of t$e a((raisa"for#m.


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Dr. CH. VENKATAIAH


imit 6s Crores2 A((raisa" 7or#m

ess t$an 1.0 Ministr% in Norma" Co#rse

1.0 to 0.0 tan&ing 7inance Committee 7C2

0.0 to 10.0 E*(en&it#re 7inance Committee E7C2 c$aire& +%ecretar% of A&ministrati!e Ministr%De(artment

!er 10.0 P#+"ic In!estment Goar& PIG2E*(en&it#re 7inanceCommittee E7C2 c$aire& +% ecretar% E*(en&it#re2B(rojectssc$emes '$ere financia" ret#rns are;#antifia+"e 'i"" +e consi&ere& +% PIG an& ot$ers +%E7C.

A((raisa" imits


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Dr. CH. VENKATAIAH


imit 6s Crores2 A((ro!a" 7or#m

ess t$an 1.0 ecretar% A&ministrati!e Ministr%De(artment

1.0 to 4.0 Minister-in-C$arge of Ministr%De(artment

4.0 to 10.0 Minister-in-C$arge of Ministr%De(artment an&Minister of 7inance

!er 10.0 Ca+inet Committee on Economic Affairs CCEA2

A((ro!a" imits


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Dr. CH. VENKATAIAH


7orm#"ation) A((raisa" an& A((ro!a" ?

>o!t 7#n&e& Projects an& c$emes

te( 1. Project i&entification an& 7easi+i"it% 6e(ort.

Pre(are& +% A&ministrati!e Ministr%. 7oc#s on9

Ana"%sis of t$e e*isting sit#ation

Nat#re an& magnit#&e of t$e (ro+"ems Nee& an& j#stification for t$e (roject

A"ternati!e strategies

Initia" en!ironmenta" an& socia" im(act ana"%sis

Pre"iminar% site in!estigations ta,e $o"&er commitment

6is, factors 6o#g$ cost estimate


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management =:

te( =. In-(rinci("e a((ro!a" of P"anning

Commission

te( 3.Pre(aration of &etai"e& (roject

re(ort DP62.

te( . Inter-ministeria" cons#"tations


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Dr. CH. VENKATAIAH


A((ro!a" Procere

In (rinci("eJ a((ro!a" +ase& on 7easi+i"it% 6e(ort 762 Pre(aration of DP6 +% A&ministrati!e Ministr%De(artment an& circ#"ating it

a"ong 'it$ Draft E7CPIG Memo Comments to +e offere& on DP6 an& Draft E7CPIG Memo +% P"anning

Commission an& concerne& MinistriesDe(artmentsAgencies. Pre(aration of fina" E7CPIG Memo +ase& on DP6 an& comments recei!e&) an&

circ#"ating t$e same to P"anning Commission) De(artment of E*(en&it#re an&ot$er concerne& MinistriesDe(artmentsAgencies. Con!ening of E7CPIG meeting after recei!ing fina" E7CPIG Memo. Iss#e of min#tes after E7CPIG meeting. #+mission of (ro(osa" for a((ro!a" of A&ministrati!e Minister an& 7inance

Minister. Circ#"ation of Draft CCEA Note.

Iss#e of comments +% &ifferent MinistriesDe(artments on &raft CCEA Note 'it$a((ro!a" of Minister-in-C$arge.

7or'ar&ing t$e (ro(osa" fina"i@e& +% A&ministrati!e Ministr% to Ca+inetecretariat for consi&eration +% CCEA.

Meeting of CCEA an& fina" a((ro!a".


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Dr. CH. VENKATAIAH


>#i&e"ines for Pre(aration of

7easi+i"it% 6e(ort

>#i&e"ines for (re(aration of feasi+i"it% re(ort

'ere iss#e& +% t$e PAMD in 1:. T$ese

'ere re!ise& in 1:54 an& fres$ g#i&e"ines

$a!e +een no' iss#e& in 1::=. T$eg#i&e"ines s(e"" o#t t$e &etai"s re;#ire& for

t$e (re"iminar% feasi+i"it% re(ort 762 '$ic$ is

nee&e& to accor& in-(rinci("e8 a((ro!a") an&

t$e &etai"s to +e inc"#&e& in t$e &etai"e&

feasi+i"it% re(ort D762.


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Dr. CH. VENKATAIAH

Associate Professor310-Project Management 3=

Pre"iminar% 7easi+i"it% 6e(ort

Grief o#t"ine sa"ient feat#res of t$e (ro(osa". Nee& an& j#stification of t$e (roject +ase& on tec$nica" necessit%

an& or &eman& s#(("% ana"%sis of t$e (roct. I&entification an& ana"%sis of +roa&er a"ternati!es a!ai"a+"e for

meeting t$e o+jecti!es or nee&.

ocation) tec$no"og%) fee&stoc,) ca(acit% of t$e ("ant an& t$e (roctmi* (ro(ose& for eac$ tec$no-economica""% feasi+"e a"ternati!es$o#"& +e inc"#&e&.

Groa& item-'ise estimate of ca(ita" cost toget$er 'it$ t$e +asis an&%ear-'ise ($asing of ca(ita" e*(en&it#re for a"" t$e a"ternati!esconsi&ere& s$o#"& +e inc"#&e&.

Groa& item-'ise estimate of o(erating an& maintenance costs an&

financia" an& economic +enefits from t$e (roject for eac$ a"ternati!e. in,ages of ra' materia"s an& &etai"s of infrastr#ct#ra" faci"ities) s#c$

as "an&) 'ater) (o'er) trans(ort an& en!ironmenta" ;#a"it% of t$eregion.


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Dr. CH. VENKATAIAH


Pre"iminar% 7easi+i"it% 6e(ort

Economic an& financia" !ia+i"it% ana"%sis of t$e (roject inc"#&ing&etermination of I66NPV) cost of (roction an& generation) Domestic6eso#rce Cost) +rea,e!en (oint) (a% +ac, (erio& an& so on. T$e &ata isre;#ire& for eac$ a"ternati!e consi&ere&.

Com("ete "ist of st#&ies an& in!estigations (ro(ose& to +e carrie& for(re(aration of D76.

7or "ocation s(ecific (rojects) t$e c"earance for site an& ac;#isition of "an&

re;#ire&) if an%) s$o#"& +e consi&ere& at t$is stage. T$e en!ironmenta" an&forest c"earance for st#&ies an& in!estigations an& for t$e site s$o#"& +eo+taine& +efore (#tting #( a P76. /$i"e t$e re;#irements of anen!ironmenta" a((raisa" are to +e met se(arate"%) t$e P76 s$o#"& inc"#&et$e fo""o'ing information9

L#antification of c$aracteristics of eff"#ent emissions an& 'aste from&ifferent tec$no"og% o(tions.

an& #se of (ro(ose& site) soi" con&itions 'it$ res(ect to micro+es an&"eac$a+i"it%) &istance from sanct#aries) +ase "ine information onmeteoro"og%) noise "e!e") e*isting f"ora an& fa#na an& so on.

Estimate of costs an& time frame in!o"!e& for st#&ies an& in!estigations(ro(ose& an& (re(aration of D76.


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Dr. CH. VENKATAIAH


Detai"e& Project 6e(ort ? >eneric tr#ct#re

Conte*t +ac,gro#n&

Pro+"ems to +e a&&resse&

Project +jecti!es

Target Geneficiaries

Project trateg%

ega" 7rame'or,

En!ironmenta" Im(act Assessment

n-going Initiati!es


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Dr. CH. VENKATAIAH


Detai"e& Project 6e(ort ? >eneric tr#ct#re

Tec$no"og% Iss#es

Management Arrangements

Means of 7inance an& Project G#&get

Time 7rame6is, Ana"%sis

E!a"#ation

#ccess Criteria7inancia" an& Economic Ana"%sis

#staina+i"it%


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Dr. CH. VENKATAIAH

Associate Professor

Any Queries???

3

Documents

Unit-V-project Audit and Closure